City Commission

Back to Agenda OTTAWA CITY COMMISSION REGULAR MEETING AGENDA Wednesday, August 14, 2024 - 4:00 pm Ottawa City Hall - 101 S. Hickory In accordance with Kansas Open Meetings Act (KOMA), the Citizens may in person, via Zoom or submit comments (300 meeting can be viewed live on Channel 23 and via Facebook Live words or less) for the City Commission to be read during public or listened to by dialing: 1-312-626-6799 and entering meeting comment or during discussion on an agenda item. ID 860 5916 7188#. To view on YouTube: https:// To submit your comment or request the meeting Zoom link to www.youtube.com/@ottawaksgov give a public comment, email publiccomments@ottawaks.gov If you need this information in another format or require a no later than 2:00 pm on August 14, 2024; all emails must in- reasonable accommodation to attend this meeting, contact the clude your name and address. Participants who generate un- City’s ADA Coordinator at 785-229-3621. Please provide advance wanted or distracting noises may be muted by the meeting notice of at least two (2) working days. TTY users please call 711. host. If this happens, unmute yourself when you wish to speak. I. CALL TO ORDER II. ROLL CALL ____ Skidmore ____ Allen ____ Caylor ____ Clayton ____ Crowley III. WELCOME IV. PLEDGE OF ALLEGIANCE V. INVOCATION VI. PUBLIC COMMENTS Subject to the above restrictions, persons who wish to address the City Commission regarding items on the agenda may do so as that agenda item is called. Persons who wish to address the City Commission regarding items not on the agenda and that are under the jurisdiction of the City Commission may do so at this time when called upon by the Mayor. Comments on personnel matters and matters pending in court or with other outside tribunals are not permitted. Speakers are limited to three minutes. Any presentation is for information purposes only. The Governing Body will take comments under advisement. VII. APPOINTMENTS, PROCLAMATIONS, PRESENTATIONS, RECOGNITIONS, AND PUBLIC HEARINGS VIII. CONSENT AGENDA A. Minutes from the August 7, 2024 City Commission Meeting (Pp. 3 - 8) B. Ottawa Memorial Auditorium Advisory Board Minutes (Pp. 9-10) C. Agenda Approval Motion: __________ Second: __________ Vote: __________ IX. DECLARATION At this time, I’d like to give the Commissioners a chance to declare any conflict or communication they’ve had that might influence their ability to consider today’s issues impartially. X. UNFINISHED BUSINESS - N/A XI. NEW BUSINESS A. Recommendation by Neighborhood Revitalization Program Review Committee to Add Properties to the Program - Planning Assistant Ashley Hird (Pp. 11 - 62) Comments: The committee has reviewed and recommends approval to add thirteen residential to the program. The properties are within the established Neighborhood Revitalization District and meet the criteria to be eligible for the full rebate. Motion: __________ Second: __________ Vote: __________ 08.07.24 Agenda Pkt Page #1  Back to Agenda B. Annual Chlorine Flushing Program - Assistant Utilities Director Snethen (Pp. 63-67) Comments: Assistant Director Snethen will outline the schedule and benefits of the Annual Chlorine Flush- ing Program to ensure water quality and safety. C. Communication Initiatives - Multimedia Specialist Simonson Comments: Multimedia Specialist Simonson will present innovative media strategies and initiatives aimed at boosting public engagement, expanding outreach and improving information dissemination. D. Common Consumption Area Update - City Clerk Reed (Pp. 68-75) Comments: City Clerk Reed will provide an update on the status and regulations of the Common Con- sumption Area. E. 2025 Budget Discussion - Director Landis (Pp. 76-77) XII. COMMENTS BY CITY MANAGER XIII. COMMENTS BY GOVERNING BODY XIV. ANNOUNCEMENTS A. August 21, 2024 City Commission Meeting - 10:00 am, City Hall B. August 28, 2024 City Commission Meeting - 4:00 pm, City Hall XV. ADJOURN 08.07.24 Agenda Pkt Page #2  Back to Agenda Regular Meeting Minutes City Hall Minutes of August 7, 2024 The Governing Body met at 7:00 pm on this date for the Regular City Commission Meeting with the following members present and participating to wit: Mayor Skidmore, Mayor Pro Tem Allen, Commissioner Caylor, Commissioner Clayton and Commissioner Crowley. Mayor Skidmore called the meeting to order. Ella Sherpy, Mayor for the Day, welcomed the audience and led the Pledge of Allegiance to the American flag. Pastor Tiger Pennington from First Baptist Church gave the invocation. Public Comments None were received. Appointments, Proclamations, Recognitions, Nominations, and Public Hearings Recognition of Ella Sherpy for Winning the 2023-2024 League of Municipalities Essay Contest The City Commission recognized Ella Sherpy, a student from Ottawa Middle School, for winning the South East Regional Award in the 2023-2024 League of Municipalities Essay Contest. Ella read her essay highlighting the vital roles of the mayor, school board, and police and fire departments in maintaining the safety and well-being of her community. The Commission extended congratulations to Ella for her outstanding accomplishment and commended her for representing the city with distinction. Consent Agenda Mayor Pro Tem Allen made a motion, seconded by Commissioner Caylor, to approve the consent agenda, including minutes from the July 31, 2024 Regular Meeting, City Planning Commission and Accessibility Advisory Board Minutes and the Regular Meeting agenda. The motion was considered, and upon being put, all present voted aye. The Mayor declared the consent agenda duly approved. Declaration No declarations were made. Unfinished Business Ordinance for Rezone of Property at 818 W. 10th Street The Governing Body heard from Director Neece, who reviewed an ordinance for a rezoning request at 818 W. 10th Street. The proposed rezoning includes an overlay of HO-O (Housing Opportunity Overlay) on the existing R-2 (Medium-Density Residential) zoning. This overlay would allow for the property to be replatted into smaller lots than would otherwise be permitted under the current zoning code, facilitating the development of additional housing. Commissioner Caylor made a motion, seconded by Mayor Pro Tem Allen, to approve this ordinance. The motion was considered and upon being put, passed with the following vote: Mayor Pro Tem Allen aye, Commissioner Clayton aye, Commissioner Caylor aye, Commissioner Crowley nay, and Mayor Skidmore aye. The Mayor declared this ordinance duly approved, and the ordinance was duly numbered Ordinance No. 4136.24. August 7, 2024 Unofficial Until Approved 1 08.07.24 Agenda Pkt Page #3  Back to Agenda City of Ottawa Regular Meeting Minutes August 7, 2024 Page 2 Ordinance for Rezone of Property at 822 W. 10th Street The ordinance for rezoning of 822 W. 10th was reviewed with the item above. Commissioner Caylor made a motion, seconded by Mayor Pro Tem Allen, to approve this ordinance. The motion was considered and upon being put, passed with the following vote: Mayor Pro Tem Allen aye, Commissioner Clayton aye, Commissioner Caylor aye, Commissioner Crowley nay, and Mayor Skidmore aye. The Mayor declared this ordinance duly approved, and the ordinance was duly numbered Ordinance No. 4137-24. Ordinance Granting Conditional Use Permit for Group Boarding Home at 825 S. Main Street The Governing Body heard from Director Neece, who reviewed an ordinance creating a conditional use permit at 825 S. Main Street to establish a Group Boarding Home. The proposed home will accommodate five residents, including a house manager, and is intended for student housing for those attending Ottawa University. Mayor Pro Tem Allen made a motion, seconded by Commissioner Clayton, to approve this ordinance. The motion was considered and upon being put, all present voted aye. The Mayor declared this ordinance duly approved, and the ordinance was duly numbered Ordinance No. 4138-24. New Business Resolution Amending Resolution No 1903-22 Determining the Intent to Issue Industrial Revenue Bonds (IRB) for the Purpose of Sales Tax Exemption for Premier Auto Project, Phase I The Governing Body heard from Tyler Ellsworth, Kutak Rock, who reviewed a proposed resolution to amend Resolution No. 1903-22, which originally established the City's intent to issue Industrial Revenue Bonds (IRBs) for the Premier Auto Project, Phase I. The project involves the acquisition, improvement, and equipping of a 30,000-square-foot auto dealership at 508 E. 23rd St. A resolution, adopted February 2, 2022, included a sales tax exemption with an expiration date of August 1, 2024. However, due to delays in the project, the Applicant requested an extension of the exemption to December 31, 2024, to complete final purchases for equipping the facility. The resolution also includes repealing Resolution No. 1935-23. Commissioner Crowley made a motion, seconded by Commissioner Caylor, to adopt this resolution, and upon being put, all present voted aye. The Mayor declared this resolution duly adopted, and this resolution was duly numbered Resolution No. 1961-24. Consideration to Set Public Hearing Date of August 28, 2024, for Amended Premier Auto Project Plan The Governing Body heard from Tyler Ellsworth, Kutak Rock, who reviewed a recommendation to set a Public Hearing for August 28, 2024, to discuss an amendment to the Premier Auto Project Plan. The project initially included two economic incentives: Industrial Revenue Bonds (IRB) for a sales tax exemption and Tax Increment Financing (TIF) to offset development costs for an auto dealership located at 508 E. 23rd St. The original TIF request was $2.5 million over 20 years but was reduced to $2.2 million over 15 years. The development agreement required the August 7, 2024 Unofficial Until Approved 2 08.07.24 Agenda Pkt Page #4  Back to Agenda City of Ottawa Regular Meeting Minutes August 7, 2024 Page 3 completion of several public improvements, including stormwater management and street enhancements, with Phase I originally slated for completion by March 2023. However, increased costs in construction have occurred, and the developer now requests an amendment to increase the TIF cap from $2.2 million to $2.773 million due to unexpected infrastructure expenses. Commissioner Caylor made a motion, seconded by Commissioner Crowley, to set the public hearing date of August 28, 2024, for the amended Premier Auto Project Plan, and upon being put, all present voted aye. The Mayor declared this item duly approved. Ordinance Vacating an Existing Utility Easement Along the East Side of Property at 823 E. Wilson Street The Governing Body heard from Director Neece, who reviewed an ordinance to approve the vacation of an easement at 823 E Wilson Street, as recommended by the Ottawa Planning Commission and Neighborhood and Community Services. The subject site is a 0.27-acre undeveloped tract located near the intersection of N Cherry Street and E Wilson Street, surrounded by existing residential developments. Zoned R-3 for High-Density Residential use, the proposed project aligns with the existing zoning and addresses the community’s need for additional housing, though it does not conform to a low-density residential future land use plan. The Ottawa Planning Commission reviewed the application and staff findings during meetings on June 12, 2024, and July 10, 2024, where they unanimously recommended approval of the easement vacation. Commissioner Clayton made a motion, seconded by Commissioner Crowley, to approve this ordinance. The motion was considered and upon being put, all present voted aye. The Mayor declared this ordinance duly approved, and the ordinance was duly numbered Ordinance No. 4139-24. 2024 Standard Traffic Ordinance The Governing Body heard from Police Chief Adam Weingartner, who reviewed an ordinance revising the 2024 Standard Traffic Ordinance (STO) and stated electronic copies will be available for the 2024 UPOC and 2024 STO after adoption. Commissioner Clayton made a motion, seconded by Commissioner Caylor, to approve this ordinance. The motion was considered and upon being put, all present voted aye. The Mayor declared this ordinance duly approved, and this ordinance was duly numbered Ordinance No. 4140-24. Ordinance Incorporating the Uniform Public Offense Code for Kansas Cities The Governing Body heard from Police Chief Adam Weingartner, who reviewed an ordinance revising the 2024 Uniform Public Offense Code (UPOC). Commissioner Caylor made a motion, seconded by Commissioner Crowley, to approve this ordinance. The motion was considered and upon being put, all present voted aye. The Mayor declared this ordinance duly approved, and this ordinance was duly numbered Ordinance No. 4141-24. Authorization to Purchase Pin Oak Lift Station August 7, 2024 Unofficial Until Approved 3 08.07.24 Agenda Pkt Page #5  Back to Agenda City of Ottawa Regular Meeting Minutes August 7, 2024 Page 4 The Governing Body heard from the Assistant Director of Utilities for Water & Wastewater Operations, who discussed the following regarding the request to authorize the purchase of a Smith and Loveless sanitary sewer lift station to replace the existing lift station currently installed at 1048 W. 13th Street (Pin Oak Lift Station): • The current Pin Oak Lift Station was purchased on August 1, 1994, for a purchase and installation price of $29,179.49. • The base plate on the current station is showing signs of deterioration due to hydrogen sulfide gas exposure and should be replaced. • The lift station has an antiquated level-indicating device, requiring extensive routine maintenance and leading to increased vacuum leaks. • The purchase was presented to the City Commission as part of its April 17th and May 1, 2024, review of the 2025 Capital Improvement Plan. • City staff was informed of a price increase effective August 1, 2024, and has been granted a ten-day extension to allow consideration by the City Commission. • The current station is extremely inefficient, and its pumping capabilities will diminish each month without significant rehabilitation or upgrades, costing between $50,000 and $60,000. • The replacement cost for the new unit is $102,427 (purchase and installation included). • The new Smith and Loveless Factory Built Series 2000 provides a two-piece sliding fiberglass housing and a structural steel base suitable for installation on top of a 5’-0” inside diameter wet well opening. • Principal equipment includes two vertical, close-coupled, vacuum-primed, 4", 4B2B*1 Smith & Loveless non-clog pumps, each capable of delivering 170 GPM at 19’ TDH with a required static suction lift of 15’. • The 2025 Proposed Wastewater Fund Budget includes $100,000 in the Capital Improvements line item 036-5-3601-730 for this expenditure. • The fund has adequate fund balance and expenditure authority for a 2024 purchase. Commissioner Crowley made a motion, seconded by Commissioner Clayton, to approve the purchase of the Smith and Loveless sanitary sewer lift station. The motion was considered, and upon being put, all present voted aye. The Mayor declared this item duly approved. Consideration to Set Public Hearing for 2024 Budget Amendments The Governing Body received a comprehensive overview from Finance Director Melanie Landis regarding the request for direction to publish a public hearing notice to amend the 2024 Operating Budget. Ms. Landis provided detailed information and addressed inquiries: • A budget amendment becomes necessary when the anticipated expenditures for any one budgeted fund may exceed the originally adopted budgeted expenditure. • The proposed budget hearing is scheduled for August 28, 2024, at 7:00 pm. Regarding the Water Utility Fund (030): • The Water Utility Fund receives revenues from charges for the service of the water utility and expends funds to treat and distribute water to Ottawa utility customers. • The budget amendment for 2024 is to allocate expenditure authority for the personnel costs associated with the compensation study and to allocate funds for the water main replacement from 17th Street to 19th Street. August 7, 2024 Unofficial Until Approved 4 08.07.24 Agenda Pkt Page #6  Back to Agenda City of Ottawa Regular Meeting Minutes August 7, 2024 Page 5 Regarding the Library Fund (018): • The purpose of the Library Fund is to receive levied ad valorem taxes and motor vehicle taxes collected by the county and distribute those funds to the Library. • Motor vehicle and delinquent taxes are budgeted by estimates, and it is expected that motor vehicle and delinquent tax receipts will exceed the 2024 budgeted estimates. • The budget amendment is recommended to increase the expenditure authority so that these receipts can be distributed to the Library once, or if, they are received. The amendment does not affect the approved mill rate for 2024. Regarding the Special Parks Fund (016): • This special revenue fund collects revenue from the liquor selling tax and park fees, as well as other donations. • In 2024, the City received a donation of $50,000 from Power of the Past for the construction of a shelter at Forest Park and a corresponding expense for construction of the shelter occurred. • Additionally, a transfer to the golf course fund for the payment of the debt associated with the course was unanticipated when the 2024 budget was constructed. Both of these items have created a need to amend the budget authority for this fund. Regarding Proximity Park – Special Sales Tax Fund (097): • This special revenue fund collects the one-half cent special sales tax for Proximity Park, and expenditures budgeted only included the scheduled debt payments for 2024. • The City was awarded a Building a Stronger Economy (BASE) grant in 2022, and the four projects that were approved under the grant are in progress, and project expenses will outweigh the grant funding available. Three of the projects are related to Proximity Park, and a transfer from this fund will offset the costs not covered by the grant. • Additionally, land acquisition costs not budgeted for 2024 of $220,000 require additional budget authority. Regarding the Golf Course Fund (027): • The Golf Course Fund was newly established in 2022 when an opportunity to acquire the golf course became available. • During budget discussions in 2024, it was determined by the City Commission that the City should move ahead with operating the golf course beginning in 2025. • The fund does not have an ongoing revenue stream yet, and expenses will be offset by a transfer from the economic development fund of $100,000 in 2024 and $100,000 in 2025 as reflected in the amended 2024 budget. Upon publication of the Notice of Public Hearing, citizens interested in reviewing the detailed document will find it available at City Hall and on the City's website. Commissioner Caylor made a motion, seconded by Commissioner Crowley, to set the public hearing date of August 28, 2024, for 2024 Budget Amendments, and upon being put, all present voted aye. The Mayor declared this item duly approved. City Manager’s Comments August 7, 2024 Unofficial Until Approved 5 08.07.24 Agenda Pkt Page #7  Back to Agenda City of Ottawa Regular Meeting Minutes August 7, 2024 Page 6 City Manager Silcott reviewed tentative agenda items for the next City Commission meeting and shared the information on the sewer replacement on Main Street, replacement of Christmas lights on Main Street, common consumption area markings, and National Night Out. Governing Body Comments Commissioners Clayton and Caylor congratulated Ella Sherpy on her award and recognized her outstanding achievement. Mayor Skidmore expressed his gratitude to the community for their participation in a successful National Night Out. Announcements A. August 14, 2024 City Commission Meeting – 4:00 pm, City Hall B. August 21, 2024 City Commission Meeting – 10:00 am, City Hall Adjournment There was no further business before the Governing Body, the Mayor declared the meeting duly adjourned at 8:27 pm. Melissa Reed, City Clerk August 7, 2024 Unofficial Until Approved 6 08.07.24 Agenda Pkt Page #8  Back to Agenda Ottawa Memorial Auditorium (OMA) Advisory Board Meeting Tuesday, June 18, 2024 11:00 am – OMA Mezzanine Call to Order: Tiffany Evans called the meeting to order. Attendance: • Board members present: Amy Carlson, Matt Parenti, Mark Mitchell, Emily Graves, and Jessica Christopher • Staff/Guests present: Tiffany Evans, Noah White, Michelle Stegman, and Danielle Mingle-Melick Public Comments: No public comments. Declaration: No declarations from the Board. Agenda Approval: A motion was made by Amy Carlson to approve the meeting agenda as presented. Second by Matt Parenti. Motion carried. Approval of Meeting Minutes: A motion was made by Amy Carlson to approve the April 16, 2024, meeting minutes as presented. Second by Matt Parenti. Motion carried. Director Report – Tiffany Evans: • Revenue & Expense Report: Applied for a $25,000 grant with Kansas Creative Arts and Industries Commission (KCAIC) Still waiting. Interview panel completed on June 17th. • Catering liquor license: Received • Tap & Tunes- Atlantic Express- Friends of the OMA event- 100 tickets • Jam sessions and workshops possibilities • The Grand Ottawa Opry last show will be June 22 • Upcoming events o 8/3 Aaron Watson o 8/17 Surfin’ USA – Beach Boys Tribute o 9/7 Andy Gross Live Report by the Friends of OMA – Donna Ferguson: no report. Elections of Officers- Chair- Amy Carlson, Co-chair- Matt Parenti, Secretary- Jessica Christopher Board Reports: 2 positions available. Next Regular Meeting: The next regular meeting will be July 16th, 11:00 am at the auditorium. Amy Carlson made a motion to adjourn the meeting at 11:31 am. Matt Parenti seconded. Motion carried. Danielle Mingle-Melick, Recorder 08.07.24 Agenda Pkt Page #9  Back to■Agenda Approved by board on July 16, 2024. 08.07.24 Agenda Pkt Page #10  Back to Agenda Agenda Item: XI.A City of Ottawa City Commission Meeting August 14, 2024 TO: Mayor and City Commission SUBJECT: Review Neighborhood Revitalization Program (NRP) Applications INITIATED BY: Director of Neighborhood Services AGENDA: New Business Recommendation: It is recommended that the City Commission review, comment, and consider approving the recommended 13 residential properties for the Neighborhood Revitalization Program. Background: The purpose of the NRP is to promote community improvement, development, and rehabilitation to enhance the safety, public health, and welfare of Ottawa’s residents. The program may be utilized to make improvements to the exterior or interior of structures. A map (XI.A.1) of the city’s NRP territory reflects the extent and breadth of this qualifying properties for this program. Information and application procedures for program qualifications is located on the city’s website: https://www.ottawaks.gov/homeowners The NRP was created in 1997 with agreements between the City of Ottawa, Franklin County, and USD 290 when a review board was created with each entity appointing a member of the review committee. Current committee members from the elective bodies include City Commissioner Sara Caylor, USD 290 Board Member Harold Wingert, and Franklin County Commissioner Rod Harris. On July 29, 2024, the Neighborhood Revitalization Program Committee approved the thirteen (13) residential applications and recommended them to the City Commission for approval. (XI.A.2) Analysis: The Neighborhood Revitalization Program Review Committee has recommended thirteen (13) residential structures (XI.A.2) to be included in the Neighborhood Revitalization Program. The properties are within the established Neighborhood Revitalization District (XI.A.1) and meet the criteria to be eligible for the full rebate (XI.A.2). The properties are listed below under the proposed rebate. The following properties are eligible to receive tax rebates from the City, County, and USD 290. Below is the City of Ottawa portion of the rebates. Residential New Address Maximum Rebate Available 95% for 10 years 912 S. Cedar St. (For Sale) $9,048.06 914 S. Cedar St. (For Sale) $9,048.06 1336 N Sycamore St. (For Sale) $7.037.38 739 S. Ash St. (For Rent) $5,529.37 730 S. Mason St. (For Sale) $10,530.94 08.07.24 Agenda Pkt Page #11  Back to Agenda 736 S. Mason St. (For Sale) $10,530.94 803 S. Funston St. (Homeowner Occupied) $11,531.41 838 S. Hickory St. (For Rent) $7,238.45 810 N. Locust St (For Rent or For Sale) $7,238.45 803 S. Pecan (For Sale) $7,540.05 819 S. Pecan (For Sale) $6,768.05 Residential Remodel Address Maximum Rebate Available 95% for 5 years 314 S. Sycamore St. (For Sale) $1,759.35 816 W 5th St. (For Sale) $628.34 Financial Considerations: The City of Ottawa’s portion on the residential projects of the tax rebate amount per year for years one through five is $9,686.45 and $9,208.92 a year for years six through ten. This difference is because the rehabilitation projects only benefit from a five-year rebate, while new residential benefit from a ten-year rebate. The residential rebate for this group of projects is expected to total $94,476.86 over 10 years. Legal Considerations: Approve as to Form Recommendation/Actions: Review, comment, and consider approving the recommended thirteen residential properties for the Neighborhood Revitalization Program. Attachments: XI.A.1 Map (1 pg); XI.A.2 Application Summaries (4 pp); XI.A.3 Application Approvals Form (2 pp); XI.A.4 Applications (73 pp) 08.07.24 Agenda Pkt Page #12  Back to Agenda Neighborhood Revitalization Tax Rebate Program Ask to see if your project is eligible 08.07.24 Agenda Pkt Page #13  Back to Agenda 08.07.24 Agenda Pkt Page #14  Back to Agenda I, Sara C aylor, 0Approve -- D Deny the eighborhood Revitalization Application for 810 . Locust St. r, Sara C aylor. �Approve -- D Deny the Neighborhood Revitalization Application for 803 S. Pecan St. I, Sara Caylor, G 'Approve -- D Deny the Neighborhood Revitalization Application for 819 S. ( Pecan St. I, Sara C aylor. �Approve -- D Deny the eighborhood Revitalization Application for 314 S. Sycamore t. I. Sara C aylor. 0 Approve -- D Deny the eighborhood Revitalization Application for 816 W. 5th St. C, \I'� � ( (J-{ Signature Date: I � ju h/ 20 )_t-\ 08.07.24 Agenda Pkt Page #15  Back to Agenda 08.07.24 Agenda Pkt Page #16  Back to Agenda L Rod Harris,� Approve -- D Deny the Neighborhood Revitalization Application for 810 N. Locust St. I, Rod Harris,� Approve -- D Deny the Neighborhood Revitalization Application for 803 S. Pecan St. I, Rod Harris, EJ. Approve -- D Deny the Neighborhood Revitalization Application for 819 S. Pecan St. 1, Rod Harris, fil Approve -- D Deny the Neighborhood Revitalization Application for 314 S. Sycamore St. I, Rod Harris� Approve --D Deny the Neighborhood Revitalization Application for 816 W. 5th St. Signature: Date: 08.07.24 Agenda Pkt Page #17  Back to Agenda City of Otawa Neighborhood Revitaliza�on Commitee Signature Form I, Harld Wingert, □ Approve -- □ Deny the Neighborhood Revitalization Application for 912 S. Cedar St. I, Harld Wingert, □ Approve -- □ Deny the Neighborhood Revitalization Application for 914 S. Cedar St. I, Harld Wingert, □ Approve -- □ Deny the Neighborhood Revitalization Application for 1336 N. Sycamore St. I, Harld Wingert, □ Approve -- □ Deny the Neighborhood Revitalization Application for 739 S. Ash St. I, Harld Wingert, □ Approve -- □ Deny the Neighborhood Revitalization Application for 730 S. Mason St. I, Harld Wingert, □ Approve -- □ Deny the Neighborhood Revitalization Application for 736 S. Mason St. I, Harld Wingert, □ Approve -- □ Deny the Neighborhood Revitalization Application for 803 S. Funston St. I, Harld Wingert, □ Approve -- □ Deny the Neighborhood Revitalization Application for 838 S. Hickory St. 08.07.24 Agenda Pkt Page #18  Back to Agenda I, Harld Wingert, □ Approve -- □ Deny the Neighborhood Revitalization Application for 810 N. Locust St. I, Harld Wingert, □ Approve -- □ Deny the Neighborhood Revitalization Application for 803 S. Pecan St. I, Harld Wingert, □ Approve -- □ Deny the Neighborhood Revitalization Application for 819 S. Pecan St. I, Harld Wingert, □ Approve -- □ Deny the Neighborhood Revitalization Application for 314 S. Sycamore St. I, HarldWingert, □ Approve -- □ Deny the Neighborhood Revitalization Application for 816 W. 5th St. Signature: Date: July 29, 2024 08.07.24 Agenda Pkt Page #19  Back to Agenda Neighborhood Revitalization Program Applications Summary The City of Ottawa’s estimated portion of the tax rebate amount per year for years one through five is $9,686.45 and $9,208.92 a year for years six through ten. This difference is because the rehabilitation projects only benefit from a five-year rebate, while new residential benefit from a ten-year rebate. The residential rebate for this group of projects is expected to total $94,476.86 over 10 years. Below are details on each project, broken into categories for reference. New Residential Dwellings built on undeveloped land. • 914 S. Cedar is a new 1253 square foot 3-bedroom 2-bathroom single-family residence on a slab foundation with a 2-car garage. This lot was a result of a lot split from 912 S. Cedar. This lot has an appraisal value of $25,510 and is estimated to increase in value by $180,000. This is anticipated to increase the taxes by $3,318.51 with the City’s estimated annual rebate of $904.81 and over 10 years the City’s portion of the rebate is estimated to total $9,048.06. • 739 S. Ash is a new 750 square foot 2-bedroom 1-bathroom single-family residence on a slab foundation. This lot has an appraisal value of $29,320 and is estimated to increase in value by $110,000. This is anticipated to increase the taxes by $2,134.71 with the City’s estimated annual rebate of $552.94 and over 10 years the City’s portion of the rebate is estimated to total $5,529.37. • 730 S. Mason is a new 1687 square foot 3-bedroom 2-bathroom single-family residence on a slab foundation with a 2-car garage. This lot has an appraisal value of $20,320 and is estimated to increase in value by $209,500. This is anticipated to increase the taxes by $4,065.66 with the City’s estimated annual rebate of $1,053.09 and over 10 years the City’s portion of the rebate is estimated to total $10,530.94. • 736 S. Mason is a new 1687 square foot 3-bedroom 2-bathroom single-family residence on a slab foundation with a 2-car garage. This lot has an appraisal value of $20,320 and is estimated to increase in value by $209,500. This is anticipated to increase the taxes by $4,065.66 with the City’s estimated annual rebate of $1,053.09 and over 10 years the City’s portion of the rebate is estimated to total $10,530.94. • 803 S. Funston is a new 1687 square foot 3-bedroom 2-bathroom single-family residence on a slab foundation with a 2-car garage and a detached shop. This lot has an appraisal value of $20,320 and is estimated to increase in value by $209,500. This is anticipated to increase the taxes by $4,463.49 with the City’s estimated annual rebate of $1,156.14 and over 10 years the City’s portion of the rebate is estimated to total $11,561.41. • 810 N. Locust is a new 1065 square foot 3-bedroom 1-bathroom single-family residence on a slab foundation. This lot has an appraisal value of $28,520 and is estimated to increase in value by $144,000. This is anticipated to increase the taxes by $2,794.53 with 08.07.24 Agenda Pkt Page #20  Back to Agenda the City’s estimated annual rebate of $723.85 and over 10 years the City’s portion of the rebate is estimated to total $7,238.45. New Residential Dwellings built on previously developed land. • 912 S. Cedar is a new 1253 square foot 3-bedroom 2-bathroom single-family residence on a slab foundation with a 2-car garage. The previous home was demolished in 2020. This lot was split into two lots to allow for additional housing. This lot has an appraisal value of $25,510 and is estimated to increase in value by $180,000. This is anticipated to increase the taxes by $3,318.51 with the City’s estimated annual rebate of $904.81 and over 10 years the City’s portion of the rebate is estimated to total $9,048.06. • 1336 N. Sycamore is a new 1060 square foot 3-bedroom 2-bathroom single-family residence on a slab foundation. The previous home was demolished in 2006. This lot has an appraisal value of $33,100 and is estimated to increase in value by $140,000. This is anticipated to increase the taxes by $2,716.91 with the City’s estimated annual rebate of $703.74 and over 10 years the City’s portion of the rebate is estimated to total $7,037.38. • 838 S. Hickory is a new 1065 square foot 3-bedroom 1-bathroom single-family residence on a slab foundation. The previous home was demolished in 2024. This lot has an appraisal value of $69,500 and is estimated to increase in value by $144,000. This is anticipated to increase the taxes by $2,794.53 with the City’s estimated annual rebate of $723.85 and over 10 years the City’s portion of the rebate is estimated to total $7,238.45. • 803 S. Pecan is a new 1065 square foot 3-bedroom 2-bathroom single-family residence on a slab foundation with a 1-car garage. The previous mobile home was demolished in 2023. This lot has an appraisal value of $30,270 and is estimated to increase in value by $150,000. This is anticipated to increase the taxes by $2,910.97 with the City’s estimated annual rebate of $754.01 and over 10 years the City’s portion of the rebate is estimated to total $7,540.05. • 819 S. Pecan is a new 1065 square foot 3-bedroom 2-bathroom single-family residence on a slab foundation. The previous mobile home was demolished in 2011. This lot has an appraisal value of $28,880 and is estimated to increase in value by $135,000. This is anticipated to increase the taxes by $2,619.87 with the City’s estimated annual rebate of $678.60 and over 10 years the City’s portion of the rebate is estimated to total $6,786.05. Residential Remodel Dwellings • 314 S. Sycamore is a remodel of a 1470 square foot 1 story single-family residence. This residence was built in 1945 with 3-bedrooms and 2-bathrooms with a partial basement. This property has an appraisal value of $128,100 and is estimated to increase in value by $70,000. This is anticipated to increase taxes by $1,358.45 with the City’s estimated annual rebate of $351.87 and over 5 years the City’s portion of the rebate is estimated to total $1,759.35. • 816 W. 5th is a remodel of a 960 square foot 1 story single-family residence. This residence was built in 1925 with 2-bedrooms and 1-bathrooms with a full basement. This property has an appraisal value of $82,320 and is estimated to increase in value by 08.07.24 Agenda Pkt Page #21  Back to Agenda $25,000. This is anticipated to increase taxes by $485.16 with the City’s estimated annual rebate of $125.67 and over 5 years the City’s portion of the rebate is estimated to total $628.34. 08.07.24 Agenda Pkt Page #22  Back to Agenda 8/5/2024 NRP Summary Sheet Meeting Date: Property Address: 912 S Cedar Street Owner Name: Vanknight Homese LLC Legal Description: UNIVERSITY ADDITION BLOCK 5 LOTS 10, 12 SECTION 01 TOWNSHIP 17 RANGE 19E Parcel I.D. #: 030-131-01-0-20-18-018.00-0 Description of property improvements: New single-family Estimated Value of improvement: $180,000 Date Project to start: May 2024 Appraised Date: 2024 Appraisal: Land 25,510 Improvement 0 Total 25,510 Estimated Date Completed: September 2024 Appraised Date: Appraisal: Land Improvement Total Type of Structure: Single-family Taxes Current: Yes Property meets value improvement requirement: Property approved by Review Committee: Yes Rebate: 95% for 10 years 08.07.24 Agenda Pkt Page #23  Back to Agenda 8/5/2024 NRP Summary Sheet Meeting Date: Property Address: 914 S Cedar Street Owner Name: Vanknight Homese LLC Legal Description: UNIVERSITY ADDITION BLOCK 5 LOTS 14, 16 SECTION 01 TOWNSHIP 17 RANGE 19E Parcel I.D. #: 030-131-01-0-20-18-018.00-0 Description of property improvements: New single-family Estimated Value of improvement: $180,000 Date Project to start: May 2024 Appraised Date: 2024 Appraisal: Land 25,510 Improvement 0 Total 25,510 Estimated Date Completed: October 2024 Appraised Date: Appraisal: Land Improvement Total Type of Structure: Single-family Taxes Current: Yes Property meets value improvement requirement: Property approved by Review Committee: Yes Rebate: 95% for 10 years 08.07.24 Agenda Pkt Page #24  Back to Agenda 8/5/2024 NRP Summary Sheet Meeting Date: Property Address: 1336 N Sycamore Street Owner Name: Wyatt Vandeventer Legal Description: BEING THE EAST HALF OF THE SOUTH ½ OF LOT 6, EXEPT THE SOUTH 20 FEET THEREOF, IN BLOCK 1, FITTS PLACE Parcel I.D. #: 030-087-25-0-20-02-003.00-0 Description of property improvements: New single-family Estimated Value of improvement: $140,000 Date Project to start: June 2024 Appraised Date: 2024 Appraisal: Land 33,100 Improvement 0 Total 33,100 Estimated Date Completed: October 2024 Appraised Date: Appraisal: Land Improvement Total Type of Structure: Single-family Taxes Current: Yes Property meets value improvement requirement: Property approved by Review Committee: Yes Rebate: 95% for 10 years 08.07.24 Agenda Pkt Page #25  Back to Agenda 8/5/2024 NRP Summary Sheet Meeting Date: Property Address: 739 S Ash Street Owner Name: Wyatt Vandeventer Legal Description: LATHROPS, BLOCK 5 LOT 39 41, SECTION 02 TOWNSHIP 17, RANGE 19E Parcel I.D. #: 030-131-02-0-10-08-010.00-0 Description of property improvements: New single-family Estimated Value of improvement: $110,000 Date Project to start: June 2024 Appraised Date: 2024 Appraisal: Land 29,320 Improvement 0 Total 29,320 Estimated Date Completed: October 2024 Appraised Date: Appraisal: Land Improvement Total Type of Structure: Single-family Taxes Current: Yes Property meets value improvement requirement: Property approved by Review Committee: Yes Rebate: 95% for 10 years 08.07.24 Agenda Pkt Page #26  Back to Agenda 8/5/2024 NRP Summary Sheet Meeting Date: Property Address: 730 S Mason Street Owner Name: Shawn Markley Legal Description: MARKLEY ADDITION, S01, T17, R19E, BLOCK 2, LOT 1, ACRES 0.19 Parcel I.D. #: 030-131-01-0-10-03-004.08-0 Description of property improvements: New single-family Estimated Value of improvement: $209,500 Date Project to start: May 2024 Appraised Date: 2024 Appraisal: Land 20,320 Improvement 0 Total 20,320 Estimated Date Completed: August 2024 Appraised Date: Appraisal: Land Improvement Total Type of Structure: Single-family Taxes Current: Yes Property meets value improvement requirement: Property approved by Review Committee: Yes Rebate: 95% for 10 years 08.07.24 Agenda Pkt Page #27  Back to Agenda 8/5/2024 NRP Summary Sheet Meeting Date: Property Address: 736 S Mason Street Owner Name: Shawn Markley Legal Description: MARKLEY ADDITION, S01, T17, R19E, BLOCK 2, LOT 2, ACRES 0.19 Parcel I.D. #: 030-131-01-0-10-03-004.07-0 Description of property improvements: New single-family Estimated Value of improvement: $209,500 Date Project to start: May 2024 Appraised Date: 2024 Appraisal: Land 20,090 Improvement 0 Total 20,090 Estimated Date Completed: August 2024 Appraised Date: Appraisal: Land Improvement Total Type of Structure: Single-family Taxes Current: Yes Property meets value improvement requirement: Property approved by Review Committee: Yes Rebate: 95% for 10 years 08.07.24 Agenda Pkt Page #28  Back to Agenda 8/5/2024 NRP Summary Sheet Meeting Date: Property Address: 803 S. Funston Street Owner Name: Shawn Markley Legal Description: MARKLEY ADDITION, S01, T17, R19E, BLOCK 1, LOT 4, ACRES 0.31 Parcel I.D. #: 030-131-01-0-10-03-004.03-0 Description of property improvements: New single-family Estimated Value of improvement: $230,000 Date Project to start: April 2024 Appraised Date: 2024 Appraisal: Land 26,610 Improvement 0 Total 26,610 Estimated Date Completed: August 2024 Appraised Date: Appraisal: Land Improvement Total Type of Structure: Single-family Taxes Current: Yes Property meets value improvement requirement: Property approved by Review Committee: Yes Rebate: 95% for 10 years 08.07.24 Agenda Pkt Page #29  Back to Agenda 8/5/2024 NRP Summary Sheet Meeting Date: Property Address: 838 S. Hickory Street Owner Name: Legacy Homes of Ottawa Legal Description: SHELDON & HAMBLINS, BLOCK 4, LOT 36 38, SECTION 01, TOWNSHIP 17, RANGE 19E Parcel I.D. #: 030-131-01-0-20-08-010.00-0 Description of property improvements: New single-family Estimated Value of improvement: $144,000 Date Project to start: July 2024 Appraised Date: 2024 Appraisal: Land 24,400 Improvement 43,100 Total 69,500 Estimated Date Completed: December 2024 Appraised Date: Appraisal: Land Improvement Total Type of Structure: Single-family Taxes Current: Yes Property meets value improvement requirement: Property approved by Review Committee: Yes Rebate: 95% for 10 years 08.07.24 Agenda Pkt Page #30  Back to Agenda 8/5/2024 NRP Summary Sheet Meeting Date: Property Address: 810 N. Locust Street Owner Name: Legacy Homes of Ottawa Legal Description: PARK PLACE ADDN, S26, T16, R16E, LTS 24 & 26 & S9.9 LT 22 Parcel I.D. #: 030-087-26-0-40-05-009.01-0 Description of property improvements: New single-family Estimated Value of improvement: $144,000 Date Project to start: July 2024 Appraised Date: 2024 Appraisal: Land 28,520 Improvement 0 Total 28,520 Estimated Date Completed: December 2024 Appraised Date: Appraisal: Land Improvement Total Type of Structure: Single-family Taxes Current: Yes Property meets value improvement requirement: Property approved by Review Committee: Yes Rebate: 95% for 10 years 08.07.24 Agenda Pkt Page #31  Back to Agenda 8/5/2024 NRP Summary Sheet Meeting Date: Property Address: 803 S Pecan Street Owner Name: Vanknight Homes LLC Legal Description: MAXONS BLOCK 1 LOT 49 51 53 SECTION 02 TOWNSHIP 17 RANGE 19E Parcel I.D. #: 030-131-02-010-03-009.00-0 Description of property improvements: New single-family Estimated Value of improvement: $150,000 Date Project to start: May 2024 Appraised Date: 2024 Appraisal: Land 30,270 Improvement 0 Total 30,270 Estimated Date Completed: November 2024 Appraised Date: Appraisal: Land Improvement Total Type of Structure: Single-family Taxes Current: Yes Property meets value improvement requirement: Property approved by Review Committee: Yes Rebate: 95% for 10 years 08.07.24 Agenda Pkt Page #32  Back to Agenda 8/5/2024 NRP Summary Sheet Meeting Date: Property Address: 819 S Pecan Street Owner Name: Vanknight Homes LLC Legal Description: DEVALLEY AND WAHORTONS S49 N68 LT4 SECTION 02 TOWNSHIP 17 RANGE 19E Parcel I.D. #: 030-131-02-0-0-03-015.00-0 Description of property improvements: New single-family Estimated Value of improvement: $135,000 Date Project to start: May 2024 Appraised Date: 2024 Appraisal: Land 28,880 Improvement 0 Total 28,880 Estimated Date Completed: October 2024 Appraised Date: Appraisal: Land Improvement Total Type of Structure: Single-family Taxes Current: Yes Property meets value improvement requirement: Property approved by Review Committee: Yes Rebate: 95% for 10 years 08.07.24 Agenda Pkt Page #33  Back to Agenda 8/5/2024 NRP Summary Sheet Meeting Date: Property Address: 314 S. Sycamore St Owner Name: Britt Re Legal Description: OTTAWA ORIGINAL TOWN, BLOCK 90, LOT 12 14 16, SECTION 36 TOWNSHIP 16 RANGE 19E Parcel I.D. #: 030-087-36-0-30-11-014.00-0 Description of property improvements: Remodel Estimated Value of improvement: $70,000 Date Project to start: ASAP Appraised Date: 2024 Appraisal: Land 23,960 Improvement 104,140 Total 128,100 Estimated Date Completed: August 2024 Appraised Date: Appraisal: Land Improvement Total Type of Structure: Single-family Taxes Current: Yes Property meets value improvement requirement: Property approved by Review Committee: Yes Rebate: 95% for 5 years 08.07.24 Agenda Pkt Page #34  Back to Agenda 8/5/2024 NRP Summary Sheet Meeting Date: Property Address: 816 W 5th Street Owner Name: Vincent Knowlton Legal Description: BALDWIN & TAYLOR, TR BED 248 W NE/C LT 3 S201.2 W48 N201.2 E48 TO POB SECTION 35 TOWNSHIP 16 RANGE 19E Parcel I.D. #: 030-087-35-0-30-06-008.00-0 Description of property improvements: Remodel Estimated Value of improvement: $25,000 Date Project to start: April 2024 Appraised Date: 2024 Appraisal: Land 33,250 Improvement 49,070 Total 82,320 Estimated Date Completed: July 2024 Appraised Date: Appraisal: Land Improvement Total Type of Structure: Single-family Taxes Current: Yes Property meets value improvement requirement: Property approved by Review Committee: Yes Rebate: 95% for 5 years 08.07.24 Agenda Pkt Page #35  Back to Agenda 08.07.24 Agenda Pkt Page #36  Back to Agenda 08.07.24 Agenda Pkt Page #37  Back to Agenda 08.07.24 Agenda Pkt Page #38  Back to Agenda 08.07.24 Agenda Pkt Page #39  Back to Agenda 08.07.24 Agenda Pkt Page #40  Back to Agenda 08.07.24 Agenda Pkt Page #41  Back to Agenda 08.07.24 Agenda Pkt Page #42  Back to Agenda 08.07.24 Agenda Pkt Page #43  Back to Agenda 08.07.24 Agenda Pkt Page #44  Back to Agenda 08.07.24 Agenda Pkt Page #45  Back to Agenda 08.07.24 Agenda Pkt Page #46  Back to Agenda 08.07.24 Agenda Pkt Page #47  Back to Agenda 08.07.24 Agenda Pkt Page #48  Back to Agenda 08.07.24 Agenda Pkt Page #49  Back to Agenda 08.07.24 Agenda Pkt Page #50  Back to Agenda 08.07.24 Agenda Pkt Page #51  Back to Agenda 08.07.24 Agenda Pkt Page #52  Back to Agenda 08.07.24 Agenda Pkt Page #53  Back to Agenda 08.07.24 Agenda Pkt Page #54  Back to Agenda 08.07.24 Agenda Pkt Page #55  Back to Agenda 08.07.24 Agenda Pkt Page #56  Back to Agenda 08.07.24 Agenda Pkt Page #57  Back to Agenda 08.07.24 Agenda Pkt Page #58  Back to Agenda 08.07.24 Agenda Pkt Page #59  Back to Agenda 08.07.24 Agenda Pkt Page #60  Back to Agenda 08.07.24 Agenda Pkt Page #61  Back to Agenda 08.07.24 Agenda Pkt Page #62  Back to Agenda Agenda Item: XI.B City of Ottawa City Commission Meeting August 14, 2024 TO: Mayor and City Commission SUBJECT: Receive & File an Update on the Annual Water Distribution System Hydrant Inspection, Maintenance, & Flushing Program INITIATED BY: Assistant Director of Utilities for Water & Wastewater Operations AGENDA: New Business Recommendation: Receive and file an update on the annual water distribution system hydrant inspection, maintenance, & flushing program to maintain water quality and system performance in the City of Ottawa’s water distribution network. Background: The City of Ottawa's water distribution system serves a growing population, delivering essential drinking water to residents and businesses. Over time, natural mineral deposits, sediments, and biofilm can accumulate within water mains, affecting water quality and distribution efficiency. Traditional flushing is a widely used method to clean water mains, improve water quality, and maintain infrastructure performance. This program will address the buildup of contaminants and ensure the continued delivery of clean, safe drinking water. Analysis: Key benefits of the program include: • Improved Water Quality: o Enhances water clarity by removing accumulated particles and reducing discoloration. o Maintains acceptable chlorine residuals to ensure ongoing disinfection and reduce microbial growth. • Increased Hydraulic Efficiency: o Helps maintain adequate flow rates and pressure levels across the system, minimizing the risk of low-pressure zones. o Identifies potential obstructions and areas in need of maintenance. • Cost-Effective Maintenance: o Provides an economical solution for regular maintenance, reducing the likelihood of more costly repairs or replacements. o Offers a proven method for addressing routine sediment accumulation without the need for complex equipment or extensive resources. An overview of the plan’s milestone timeline is provided below: 08.07.24 Agenda Pkt Page #63  Back to Agenda Phase 1: Planning and Preparation (August 2024) • Develop a detailed flushing schedule based on historical data, known trouble spots, and water quality reports. • Conduct inspections of all hydrants and/or valves to ensure functionality and readiness for operation. Phase 2: Execution of Flushing Operations (September 2024) • Execute the flushing plan across designated sections of the city, focusing on areas with high sediment buildup or customer complaints. • Utilize trained personnel to manage hydrant operations and monitor water quality during flushing activities. Phase 3: Monitoring and Adjustment (October 2024) • Monitor water quality improvements through sampling and analysis, making necessary adjustments to flushing procedures as required. • Address any unexpected issues, such as persistent turbidity or pressure drops, to optimize outcomes. Phase 4: Post-Flushing Evaluation (November 2024) • Evaluate the effectiveness of the flushing program by comparing pre- and post-flushing water quality data. • Document findings and prepare recommendations for future flushing cycles, focusing on areas needing further attention or alternative solutions. Financial Considerations: Funding for the program will be allocated from the Water Fund (030), utilizing the existing water production and distribution budget lines. There is no anticipated need for additional funding sources at this time. Legal Considerations: The Traditional Flushing Program complies with all relevant regulations under the Safe Drinking Water Act and local ordinances governing water quality and public health. The program has been reviewed by legal counsel to ensure alignment with applicable legal standards and environmental regulations. Recommendation/Action: Receive and file an update on the annual water distribution system hydrant inspection, maintenance, & flushing program to maintain water quality and system performance in the City of Ottawa’s water distribution network. Attachments: Annual Flushing Flyer Flushing Explained Document Annual Free Chlorine Burnout Explained Document 08.07.24 Agenda Pkt Page #64  Back to Agenda 08.07.24 Agenda Pkt Page #65  Back to Agenda City of Ottawa Water Quality Maintenance Flushing Background: The City of Ottawa is dedicated to providing the best quality water possible. During warm weather and with warmer water temperatures, nitrification can occur in water systems that use chloramines for their residual disinfectant. Nitrification is a microbial process that converts ammonia and similar nitrogen compounds into nitrite (NO2–) and then nitrate (NO3–). The key to stopping nitrification is to starve the nitrifying bacteria of nitrogen. Remedy: Normally the water is treated with a disinfectant called "chloramines" which is a long- lasting disinfectant that ensures the safety of the water. The "burn out" is a change in the treatment process from chloramines to free chlorine. The City performs a free chlorine shock and extensive directional flushing of the system. This helps remove iron, manganese and other constituents in the mains, key in stopping nitrification, and should improve water quality with no associated health risks. Free chlorine is the disinfectant of choice when performing a system wide maintenance flush. It will help us cleanse the lines, stop nitrification and ensure that the water continues to be safe to drink. Nuisance Problems: During these efforts to improve water quality as a whole, there may be times of lower water pressure, odors and taste that are abnormal. Particles are possible in the water. The particles should be rust particles from the iron mains with manganese attached. The City will attempt to flush the particles, color and odor from the mains with directional flushing. There is a possibility that some of the color and odor will get into your lines. The City is dedicated to making sure the water is safe to drink and will be monitoring the disinfectant levels during the work. If you get an odor or taste in your water, it does not mean it is unsafe to drink. Odors will be caused by the free chlorine disinfectant reacting in the lines to cleanse the system. Nuisance issues will go away as the work is completed. Good News: After the completion of the work, the quality of the water supplied to your tap will be maintained. Our work will help the mains retain their disinfectant residual longer meaning the water delivered to your tap remains safe. In turn, this flushing program can save money in reduced treatment chemical usage and reduce the need for periodic spot flushing, while providing the customers a better quality product. Please be patient with us during our efforts to improve our service to our customers. 08.07.24 Agenda Pkt Page #66  Back to Agenda Annual Free Chlorine Burnout Explained Why are we temporarily switching from chloramines to free chlorine? Chloramine is a very stable and long-lasting disinfectant in water systems. As a maintenance activity to optimize the water quality of the distribution system, the water plant will switch to free chlorine for disinfection for a period of about one month, or until the distribution system has been completely flushed for the following reasons: Remove any biofilm and bacteria from the water distribution system pipes; Reduce the formation of nitrates and nitrites (nitrification); Reduce any taste and odor complaints; This maintenance process is recommended by the US Environmental Protection Agency (EPA) and Kansas Department of Health and Environment (KDHE). After distribution system flushing is completed, the water plant will resume disinfection utilizing chloramines. During this maintenance process, is the water safe to drink and use? Yes. The water is safe to drink and use as normal. Customers may notice slight discoloration/cloudiness or chlorine odor, but it is safe to use. Water users sensitive to chlorine or chloramine should take normal precautions. What effects may customers observe during this maintenance/flushing process? Customers may see some of the following during this maintenance process: • A slight discoloration or cloudiness in the water; • A slight chlorine odor or taste; • Minor fluctuations in water pressures while flushing is occurring; • Minor discoloration in the water due to flushing the system; • Utility crews operating fire hydrants to flush the system. • Many customers may not notice any change in the water. • Critical users such as hospitals, dialysis groups, pet/aquatic/pond companies, companies that use water for processing, and other water users sensitive to chloramines or free chlorine should consult with their professionals about their internal treatment procedures. What should customers do if they experience any discoloration or odor? • Run the cold water tap for two minutes. Run it for five to 10 minutes when water is not used for several hours. • Refrigerate cold tap water in an open pitcher. Within a few hours, the chlorine taste and odor will disappear. • Some filters may reduce the chlorine taste and smell. It is recommended to use devices that are installed at your faucet tap or pitcher-style filters. Use a filter certified to meet NSF standards and replace the filter as recommended by the manufacturer 08.07.24 Agenda Pkt Page #67  Back to Agenda Agenda Item: XI.D City of Ottawa City Commission Meeting August 14, 2024 TO: City Commission SUBJECT: Update on Common Consumption Area INITIATED BY: City Clerk PREPARED BY: City Clerk AGENDA: New Business Recommendation: Review and acknowledge the process for the Common Consumption Area (CCA). Background: On February 14, 2024, the Ottawa City Commission approved the creation of a Common Consumption Area through Ordinance 4131-24. This initiative aims to enhance downtown Ottawa's vibrancy by allowing for outdoor consumption of alcoholic beverages within a designated area. Recent progress includes the completion of sidewalk markings on August 6, 2024. The City Clerk has conducted meetings with licensees to review the activation process. The first event in the CCA is scheduled for September 7, 2024. Analysis: The activation process for the Common Consumption Area (CCA) includes the following key steps: 1. Webpage Review: A dedicated webpage has been established to provide stakeholders with detailed information and guidelines. This includes a map of the CCA, operational hours, and application forms. 2. Special Event Checklist: Organizations planning events must complete the Special Event Checklist, which requires noting the activation of the CCA. 3. CCA Application: Organizations must fill out the Common Consumption Application and submit it, along with the completed Special Event Checklist, to the City Clerk at mreed@ottawaks.gov. 4. Participating Businesses: Businesses wishing to participate in the CCA must complete the ABC-838 form annually. The City Clerk will ensure that all participating businesses have submitted their ABC-838 forms and will issue a Common Consumption City license for each event, listing all approved participants. Financial Considerations: The financial implications of the Common Consumption Area include a $1,000 annual license fee and cost associated with the marking of the sidewalk. The 08.07.24 Agenda Pkt Page #68  Back to Agenda primary costs involve administrative tasks and license issuance, which are covered within the existing Finance/Clerk budget. Legal Considerations: The process has been reviewed and approved as to form by City Attorney Finch. All pertinent Kansas Statutes Annotated (K.S.A.) and Municipal Code sections have been adhered to in the development and implementation of the CCA regulations. Recommendation/Action: Review and acknowledge the progress report on the Common Consumption Area. Attachments: XI.E.1 Webpage Review XI.E.2 Special Event Checklist XI.E.3 Common Consumption Application Form 08.07.24 Agenda Pkt Page #69  Back to Agenda Log In TAKE WATERLINE SURVEY O T TAWA KANSAS COMPREHENSIVE PLAN SURVEY CITY EMPLOYMENT CALL TO REPORT OUTAGE 785-229-3750 Search... HOME GOVERNMENT VISITORS & RESIDENTS DEPARTMENTS BUSINESS MINUTES AND AGENDAS COMMON CONSUMPTION AREA The Ottawa City Commission recently took action to establish a Common Consumption Area in the downtown area. The district encompasses inside the blue boundary in the map below: APPOINTED BOARDS A Common Consumption Area is a defined area, where individuals can possess and consume alcoholic MUNICIPAL CODE liquor outside of a licensed bar, restaurant or other eligible establishment that is permitted to sell alcoholic beverages by the State of Kansas during approved events. A Common Consumption Area does OPEN RECORDS REQUEST not allow individuals to bring their own alcoholic beverages into the district for consumption, rather beverages must be purchased at an establishment with permission by the State of Kansas to sell alcohol BIDS AND PROPOSALS liquor, that are within or adjacent to the established Common Consumption Area, who have elected to participate in the Common Consumption Area event. Per State law and City Ordinance, alcoholic beverages LICENSES AND PERMITS must be sold in non-glass containers with participating businesses’ logo or identifying trademarks. For businesses that do not sell alcoholic liquor, PUBLIC COMMENTS business owners retain the discretion to determine if alcoholic beverages can be possessed or consumed on their property. Alcohol cannot be removed from the Common Consumption Area unless in a properly PUBLIC NOTICES sealed container pursuant to State law. DOCUMENTS COMMON CONSUMPTION AREA Printable Common Consumption Area FAQ Printable Common Consumption Area Map boundaries Printable Common Consumption Area Flyer Special Event Information Checklist Common Consumption Area Application 08.07.24 Agenda Pkt Page #70  Back to Agenda FAQ: What is a Common Consumption Area? A Common Consumption Area is a defined indoor or outdoor area, where individuals can possess and consume alcoholic liquor outside of a licensed bar, restaurant, or other eligible establishment that is permitted to sell alcoholic beverages by the State of Kansas. What are the boundaries of the Common Consumption Area? The Downtown Ottawa Common Consumption Area map. How are the boundaries of the Common Consumption Area Marked? The boundaries of the CCA are marked with decals on sidewalks. What hours is the Common Consumption Area operational? The Downtown Ottawa Common Consumption Area is open during city-approved events. Can I bring in my own alcoholic beverages into the Common Consumption Area? No. Only alcoholic beverages purchased in a licensed establishment are allowed in the Common Consumption Area. How do I participate in the Common Consumption Area? First and foremost, the business or entity wishing to participate must be located within or adjacent to the Ottawa Downtown Common Consumption Area. For those that are within or adjacent to the district, businesses or entities must be licensed or authorized to sell alcohol with the State of Kansas. Following that provision, the entities or organizations must apply to the Kansas Alcoholic Beverage Control (ABC) for a permit to participate in the Common Consumption Area. ABC form 838 is the appropriate application form. If my business or entity chooses to participate in the Common Consumption Area, is there anything special I must adhere to? Businesses or entities that participate in the Downtown Ottawa Common Consumption Area must serve alcoholic drinks in a non-glass container if participating in the Common Consumption Area, with the business or entities' trademark, logo, or some other identifying mark visible. If my business or entity chooses to participate in the Common Consumption Area, am I liable for violations that occur in the Common Consumption Area? No, businesses and entities are only responsible for liquor violations that occur on their property. Any violation that occurs within the Common Consumption is the responsibility of the City of Ottawa. Can a patron leave the Common Consumption Area with their alcoholic drink? Participants may not leave the Common Consumption Area with an alcoholic beverage unless it is properly sealed according to State law. The district's boundaries are marked with lines that indicate where the boundaries begin and end. Can a patron bring alcoholic beverages sold at one establishment into another business? In that instance, each business owner retains discretion on whether to allow patrons into their establishments with alcoholic beverages purchased at another location. I’m a nonprofit organization that would like to participate in the Common Consumption Area, what do I need to do? A nonprofit cannot participate in a Common Consumption Area unless they are located in or adjacent to the area, have a temporary permit issued by the state, ABC Form 892, and have an approved application to participate in the Common Consumption Area, ABC Form 838. Where can I learn more about Common Consumption Areas? The Kansas © 2024 Department CITY OF OTTAWAof Revenue, Alcoholic Beverage Control, has a Handbook for Common Consumption Area Permits. That information can be found online at https://www.ksrevenue.gov/abchbcomconsumption.html Who can I contact to learn more? For additional information or questions about common consumption areas and state liquor laws, contact ABC at 785-296-7015 or kdor_abc.licensing@ks.gov. 08.07.24 Agenda Pkt Page #71  CITY OF OTTAWA, KANSAS Back to Agenda Special Event Checklist Please submit for approval as soon as possible and at least 60 days prior to event Approved confirmations will be addressed to the person listed on this form Event/Organization Name: Expected Attendance: DATE(S) AND LOCATION OF EVENT BELOW Date(s) of event: Time of event: Start am/pm End am/pm Location or Park Name: APPLICANT INFORMATION Contact Person: Email Address: Contact Phone #: EVENT TYPE Attach map showing routes, setup, barricades, street closures, etc. _____ Parade (Note: parade start time ___________) _____ 5K Walk/Run _____ Company Picnic _____ Charity Event _____ Large Gathering-over 200 people _____ Block Party _____ Street Closure(s) _____ Fundraising Event (Commission approval and license application must be completed by City Clerk) _____ Common Consumption Area Event (CCA Application must accompany this checklist) City may require event insurance and name the City as insured on any special event ADDITIONAL AMENITIES: Yes No Barricades How many? _____ (Must be manned during the event) Orange cones How many? _____ Picnic tables How many? _____ Additional trash cans How many? _____ Dumpster to be provided by applicant Overnight Security To be provided by applicant with approval Volunteers In Police Service Street closure(s) Provide map or drawing with locations to be barricaded Shelter house(s) List park and shelter house to be reserved Additional Resource Link: Guide to Accessible Event visit www.ottawaks.gov/city-ada-information Will any type of transportation be provided? If so, please describe:______________________________ Will there be vendors at your event? ____ Yes ____ No Will alcoholic beverages be served at your event? _____ Yes _____ No If yes, contact the Kansas Department of Alcoholic Beverage Control at (785) 368-7051. ************************************************************* OFFICE USE ONLY Approval needed: ____Police Department ____Fire Department ____Human Resources ____Public Works (Streets) ____Public Works (Parks) ____Utilities ____City Clerk ____City Attorney ____Fr Co EMS (notified) Comments/Remarks: 08.07.24 Agenda Pkt Page #72  Back to Agenda Common Consumption Area Application Please ensure that this application is submitted a minimum of 14 days prior to the event date to activate the common consumption area. This form is designed to help your event meet all City regulations. Event Information: Event Name: __________________________________________________________ Event Address: ________________________________________________________ City:______________________ State:___________________ Zip Code: ________________ Property Owner:______________________________________ Proposed Date From: _________________________________ Proposed Date To:____________________________________ Proposed time From: _________________________________ Proposed time To:____________________________________ Event type: ☐ Fundraising or non-commercial events for nonprofit, religious, educational, or community service organizations ☐ Promotional activities, block parties, or devices intended to attract attention to a specific place, business, organization, event, or district ☐ Public events intended primarily for entertainment or amusement, such as concerts, festivals, parades Do you intend to utilize the common consumption area? ☐ Yes ☐ No What drinking establishments will be participating? _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ Define the geographic boundaries of the consumption area? _________________________________________________________________________________ 08.07.24 Agenda Pkt Page #73  Back to Agenda Map of the geographic boundary. (Attach a map highlighting the common consumption area to be utilized) Common Consumption Guidelines: • All drinking establishments that wish to participate in common consumption area must apply with the Kansas Department of Revenue on an annual basis. • Downtown Ottawa Common Consumption Area is open once an application has been approved for an event. • Only alcoholic beverages purchased in a licensed establishment are allowed in the Common Consumption Area. • Businesses or entities wishing to participate must be located within or adjacent to the Downtown Ottawa Common Consumption Area. For those that are within or adjacent to the district, businesses or entities must be licensed or authorized to sell alcohol with the State of Kansas. Following that provision, the entities or organizations must apply to the Kansas Alcoholic Beverage Control (ABC) for a permit to participate in the Common Consumption Area. ABC form 838 is the appropriate application form. • Businesses or entities participating in the Downtown Ottawa Common Consumption Area must serve drinks in non-glass containers bearing their trademark, logo, or other identifying mark clearly visible, to be carried into the area. • Businesses and entities are only responsible for liquor violations that occur on their property. • Participants may not leave the Common Consumption Area with an alcoholic beverage unless it is properly sealed according to State law. The district's boundaries are marked with signage and lines that indicate where the boundaries begin and end. • Business owners retain discretion on whether to allow patrons into their establishments with alcoholic beverages purchased at another location. • A non-profit cannot participate in a Common Consumption Area unless they are located in or adjacent to the area, have a temporary permit issued by the state, ABC Form 892, and have an approved application to participate in the Common Consumption Area, ABC Form 838 • The Department of Revenue, Alcoholic Beverage Control, has a Handbook for Common Consumption Area Permits. That information can be found online at https://www.ksrevenue.gov/abchbcomconsumption.html For additional information or questions please contact the City Clerk at cityclerk@ottawaks.gov or 785-229-3617. 08.07.24 Agenda Pkt Page #74  Back to Agenda The applicant named above hereby applies to activate the Common Consumption Area on the specified date(s) and location(s). By submitting this application, the applicant agrees to comply with all local and state requirements. Date of Application: _________________ Permit Holder (Print Name): ___________________________ Permit Holder (Signature):____________________________ 08.07.24 Agenda Pkt Page #75  Back to Agenda Agenda Item: XI.E City of Ottawa City Commission Meeting August 14, 2024 TO: Honorable City Commission SUBJECT: 2025 Budget Discussion: Community Partner allocations INITIATED BY: City Manager and Finance Director AGENDA: New Business The City Commission has been presented with details of the proposed 2025 Operating Budget with a level mill rate of 44.844 which included level funding for the Community Partner requests for appropriations in 2025. At the July 17, 2024 meeting, the Commission determined that the mill rate should be published at a mill rate of 45.000 to allow further discussion on the Community Partner requests. The public hearing date has been set for September 4, 2024, at 7:00 p.m. BUDGET PROCESS COMMUNITY PARTNER DISCUSSION The proposed 2025 Operating Budget supports continued support for Community Partners at the levels they are currently receiving in 2024. The two new requests were not included in the proposed budget. Below is a table reflecting the prepared proposal made on July 17th and an updated column to reflect increases to three Community Partner allocations. 2025 2025 2025 Proposed 2020 2021 2022 2023 2024 2025 Proposed Proposed Diff over Awarded Awarded Awarded Awarded Awarded Requested July 17th August 14 2024 Award Prairie Paws $ 52,026 $ 57,500 $ 60,000 $ 62,400 $ 62,400 $ 117,600 $ 62,400 $ 62,400 $ - Veteran's Day Support $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ - City Band Support $ 4,110 $ 4,110 $ 4,520 $ 4,865 $ 4,865 $ 5,215 $ 4,865 $ 5,215 $ 350 Franklin County Development Council $ 64,375 $ 64,375 $ 64,375 $ 64,375 $ 67,593 $ 67,594 $ 67,593 $ 67,593 $ - Ottawa Main Street Association $ 30,000 $ 30,000 $ 32,000 $ 32,000 $ 32,000 $ 53,260 $ 32,000 $ 53,260 $ 21,260 Ottawa Fireworks $ 3,000 $ 3,000 $ 3,000 $ 3,500 $ 3,500 $ 4,000 $ 3,500 $ 4,000 $ 500 ELC $ 4,000 $ 4,000 $ 5,200 $ 6,890 $ 7,097 $ 22,798 $ 7,097 $ 7,097 $ - Total Requested $ 158,511 $ 163,985 $ 170,095 $ 175,030 $ 178,455 $ 271,467 $ 178,455 $ 200,565 $ 22,110 2025 2025 2020 2021 2022 2023 2024 2025 Proposed Proposed New Requests Awarded Awarded Awarded Awarded Awarded Requested July 17th August 14 LifeCare Center $ 10,000 $ - $ - $ - Ottawa Chamber of Commerce $ 15,000 $ - $ - $ - Total New Requests $ - $ - $ - $ - $ - $ 25,000 $ - $ - $ - Total Funding Requests $ 158,511 $ 163,985 $ 170,095 $ 175,030 $ 178,455 $ 296,467 $ 178,455 $ 200,565 $ 22,110 General fund revenue estimates in investment income for 2024 have been adjusted to accommodate the additional expenditure. The 2024 ending fund balance will be higher than originally presented and provide the needed revenue in 2025 to allocate the additional funds to the Partners as proposed. 08.07.24 Agenda Pkt Page #76  Back to Agenda MILL RATE The 2025 mill rate was presented as a level mill rate of 44.844. Across all mill levy funds, it provides additional ad valorem taxes of $528,381 over the 2024 budget. City controlled ad valorem supported funds are supported by a mill rate of 36.255 proposed for 2025. While the 2025 mill rate has been published at 45.000, the recommended estimated mill rate continues to be 44.844 in the proposed allocation. RECOMMENDATION It is the recommendation of staff that the Commission direct inclusion of the additional funding requests for the Ottawa Main Street Association, Ottawa Fireworks, and the City Band. The offsetting revenue increase will be reflected in the investment income revenue line and the mill rate will be presented at the public hearing at 44.844 mills which is a level mill rate with 2024. BUDGET CALENDAR August 14 Continued Review of Community Partner allocations for 2025 Budget September 4 Public Hearing: Revenue Neutral Rate Public Hearing: 2025 Operating Budget Consider Adoption of 2025 Budget Consider Adoption of the 2025-2029 Capital Improvement Plan (CIP) 08.07.24 Agenda Pkt Page #77