City Commission

Regular Meeting Minutes City Hall Minutes of October 23, 2024 The Governing Body met at 4:00 pm on this date for the Regular City Commission Meeting with the following members present and participating to wit: Mayor Skidmore, Mayor Pro Tem Allen, Commissioner Caylor, and Commissioner Clayton. Commissioner Crowley arrived at 4:10 pm. Mayor Skidmore called the meeting to order. Mayor Skidmore welcomed the audience and led the Pledge of Allegiance to the American flag. Pastor Gregg Hall from Life Mission Church gave the invocation. Public Comments None were received. Appointments, Proclamations, Recognitions, Nominations and Public Hearings Consent Agenda Mayor Pro Tem Allen made a motion, seconded by Commissioner Clayton, to approve the consent agenda, including minutes from the October 9, 2024 Regular Meeting, the October 16, 2024 Regular Meeting, the July 16, 2024 OMA Advisory Board Meeting and the Regular Meeting agenda. The motion was considered, and upon being put, all present voted aye. The Mayor declared the consent agenda duly approved. Declaration No declarations were made. Unfinished Business New Business Review of Monthly Reports Submitted by Partner Agencies The Governing Body engaged in a comprehensive review of the September 2024 monthly financial and activity reports submitted by community partner agencies. Third Quarter Report Review The Governing Body reviewed the Third Quarter 2024 Activity reports with City Staff. Golf Carts Request for Proposals The Governing Body heard from Director Landis regarding the recommendation to authorize City staff to enter into agreements for the leasing of golf carts. The City issued a Request for Proposal (RFP) on October 4, 2024, for the lease of 20 gas-powered golf carts for Ottawa Municipal Golf Course. The submission deadline was October 21, 2024. The scope of the project includes the lease of the carts with an option for additional units, along with a maintenance agreement and optional utility carts. October 23, 2024 1 City of Ottawa Regular Meeting Minutes October 23, 2024 Page 2 M&M Golf Cars LLC was selected as the recommended vendor after an evaluation of cost, delivery date, lease terms, references, and maintenance proposals. M&M’s proposal provides the best value and meets operational needs. Their proposal includes an annual lease cost of $16,005.60 for 20 carts, with the option for a maintenance agreement ranging from $1,200 to $2,000 annually. The Golf Course Operations Fund (027) has budgeted $24,000 for the annual lease cost in 2025. Commissioner Crowley made a motion, seconded by Commissioner Clayton, to authorize City staff to complete negotiations and execute agreements related to the proposal from M&M Golf Cars LLC for the golf cart lease package. Upon being put, all present voted aye. The Mayor declared this item duly approved. Project Updates The Governing Body heard from City Manager Brian Silcott, who provided an update on current capital projects and answered questions from the Commission regarding the projects. City Manager’s Comments City Manager Silcott provided an overview of the tentative agenda items for the upcoming City Commission meeting and events happening in the community. Governing Body Comments Commissioner Crowley extended congratulations to Commissioner Clayton on his recent marriage. Commissioner Clayton announced there would be no meeting next week and wished the community a safe Halloween, urging drivers to be cautious and watch for children crossing the streets. He also expressed his appreciation to community partners and City staff for their informative reports. Mayor Skidmore commended the high school football team for their outstanding performance this season, celebrating their continued success. Announcements A. November 6, 2024 City Commission Meeting – 7:00 pm, City Hall B. November 13, 2024 City Commission Meeting – 4:00 pm, City Hall C. November 20, 2024 City Commission Meeting – 10:00 am, City Hall Recess Commissioner Clayton made a motion, seconded by Commissioner Caylor, to recess into executive session for a period of 10 minutes, resuming at 4:55 pm with City Attorney Blaine Finch, City Manager Silcott and Finance Director Landis present for the purpose of attorney/client consultation. The justification for the closed session is to engage in confidential and privileged communication with the board’s attorney by K.S.A. 75-4319(b)(12). The motion was considered and upon being put, all present voted aye. The Mayor declared the meeting duly recessed. Reconvene Commissioner Clayton made a motion, seconded by Commissioner Crowley, to reconvene into open session. The motion was considered and upon being put, all present voted aye. The Mayor declared the meeting duly reconvened at 4:55 pm. October 23, 2024 2 City of Ottawa Regular Meeting Minutes October 23, 2024 Page 3 Adjournment There was no further business before the Governing Body, the Mayor declared the meeting duly adjourned at 4:55 pm. /s/ Melissa Reed Melissa Reed, City Clerk October 23, 2024 3