City Commission

Back to Agenda OTTAWA CITY COMMISSION REGULAR MEETING AGENDA Wednesday, January 8, 2025 - 4:00 pm Ottawa City Hall - 101 S. Hickory In accordance with Kansas Open Meetings Act (KOMA), the Citizens may in person, via Zoom or submit comments (300 meeting can be viewed live on Channel 23 and via Facebook Live words or less) for the City Commission to be read during public or listened to by dialing: 1-312-626-6799 and entering meeting comment or during discussion on an agenda item. ID 860 5916 7188#. To view on YouTube: https:// To submit your comment or request the meeting Zoom link to www.youtube.com/@ottawaksgov give a public comment, email publiccomments@ottawaks.gov If you need this information in another format or require a no later than 2:00 pm on January 8, 2025; all emails must reasonable accommodation to attend this meeting, contact the include your name and address. Participants who generate City’s ADA Coordinator at 785-229-3621. Please provide advance unwanted or distracting noises may be muted by the meeting notice of at least two (2) working days. TTY users please call 711. host. If this happens, unmute yourself when you wish to speak. I. CALL TO ORDER II. ROLL CALL ____ Allen ____ Clayton ____ Caylor ____ Crowley ____ Skidmore III. WELCOME IV. PLEDGE OF ALLEGIANCE V. INVOCATION - Pastor Dakota Smith, Ottawa Bible Church VI. PUBLIC COMMENTS Subject to the above restrictions, persons who wish to address the City Commission regarding items on the agenda may do so as that agenda item is called. Persons who wish to address the City Commission regarding items not on the agenda and that are under the jurisdiction of the City Commission may do so at this time when called upon by the Mayor. Comments on personnel matters and matters pending in court or with other outside tribunals are not permitted. Speakers are limited to three minutes. Any presentation is for information purposes only. The Governing Body will take comments under advisement. VII. APPOINTMENTS, PROCLAMATIONS, RECOGNITIONS, NOMINATIONS, AND PUBLIC HEARINGS VIII. CONSENT AGENDA A. Minutes from the December 18, 2024 Regular Meeting (Pp. 3 - 7) B. Agenda Approval Motion: __________ Second: __________ Vote: __________ IX. DECLARATION At this time, I’d like to give the Commissioners a chance to declare any conflict or communication they’ve had that might influence their ability to consider today’s issues impartially. X. UNFINISHED BUSINESS XI. NEW BUSINESS A. Report on Vacant Residential Land in the City of Ottawa - Director Neece (Pp. 8 - 13) (receive and file) Comments: Director Neece will provide an overview of vacant residential parcels and benefits of infill development for the community. 01.08.25 Agenda Pkt. Page #1  Back to Agenda B. Request to Authorize the Purchase of an Altec DH-50 Digger Derrick Pole Setting Truck for the Electric Utility’s Electric Distribution Division - Utilities Assistant Director Oleson (Pp. 14 - 15) Comments: Request for approval to purchase one Altec DH-50 Digger Derrick truck at approximate cost of $359,098. Motion: __________ Second: __________ Vote: __________ C. 2025 Cereal Malt Beverage Application for the Ottawa Golf Course- City Clerk Reed (P. 16) Comments: Review of an application for a 2025 Cereal Malt Beverage License for the Ottawa Golf Course. Motion: __________ Second: __________ Vote: __________ XII. COMMENTS BY CITY MANAGER XIII. COMMENTS BY GOVERNING BODY XIV. ANNOUNCEMENTS A. January 15, 2025 City Commission Meeting - 10:00 am, City Hall B. January 16, 2025 Chamber Annual Awards and Banquet - 5:15 pm, Ottawa University Schendel Conference Center C. January 22, 2025 City Commission Meeting - 4:00 pm, City Hall D. January 29, 2025 City Commission Meeting - 4:00 pm, City Hall XV. ADJOURN 01.08.25 Agenda Pkt. Page #2  Back to Agenda Regular Meeting Minutes City Hall Minutes of December 18, 2024 The Governing Body met at 10:00 am on this date for the Regular City Commission Meeting with the following members present and participating to wit: Mayor Allen, Mayor Pro Tem Clayton, Commissioner Caylor, Commissioner Crowley and Commissioner Skidmore. Mayor Allen called the meeting to order. Mayor Allen welcomed the audience and led the Pledge of Allegiance to the American flag. Sam Renfro from His Way Ministries gave the invocation. Consent Agenda Commissioner Crowley moved to approve the consent agenda, seconded by Mayor Pro Tem Clayton. The agenda included the minutes from December 4, 2024 Regular Meeting, December 9, 2024 Special Call Meeting, December 11, 2024 Regular Meeting, the November 2024 Financial Report, Project Updates and the revised Regular Meeting agenda. The motion was put to a vote, and all present voted in favor. The Mayor declared the consent agenda duly approved. Public Comments Public comments were received during the items below. Executive Session Recess Commissioner Caylor made a motion, seconded by Commissioner Crowley, to recess into executive session for a period of 10 minutes, resuming at 10:18 am with City Attorney Blaine Finch, City Manager, Finance Director and Bond Counsel present for the purpose of attorney/client consultation. The justification for the closed session is to engage in confidential and privileged communication with the board’s attorney by K.S.A. 75-4319(b)(12). The motion was considered and upon being put, all present voted aye. The Mayor declared the meeting duly recessed. Reconvene Commissioner Caylor made a motion, seconded by Mayor Pro Tem Clayton, to reconvene into open session. The motion was considered and upon being put, all present voted aye. The Mayor declared the meeting duly reconvened at 10:18 a.m. Consider a Purchase and Sale Contract for 300+ Acres Commonly Known as Proximity Park with Lightfield Energy, LLC. The Governing Body heard from City Attorney Finch who reviewed a purchase and sale contract for 300+ acres commonly known as Proximity Park between the City of Ottawa and Lightfield Energy, LLC. The following items were discussed: • The Purchase and Sale Contract between the City of Ottawa and Lightfield Energy LLC outlines the terms for the sale of approximately 300 acres in Proximity Park for $5.3 million. • The agreement includes a $50,000 earnest money deposit, a 180-day due diligence period, and a 270-day entitlement period for securing approvals such as zoning, permits, and a 10-year tax abatement, which shall not exceed 75%. It is understood that while the agreement permits the purchaser to seek up to a 75% abatement, the City is not obligated to provide or approve the maximum abatement requested. 01.08.25 Agenda Pkt. Page #3  Back to Agenda • The City commits to providing clear title, environmental compliance, and necessary cooperation. • Lightfield Energy agrees to pursue a Development Agreement and comply with all performance obligations. • Closing will occur within 90 days after the entitlement period, contingent on meeting all conditions. • The agreement includes protections for the City, such as remedies for default, environmental indemnities, and restrictions on assignment to ensure the development aligns with the City’s strategic goals. The Governing Body heard from Billy Sorensen and Andy Talbert representing LightField Energy, LLC who described the project and answered questions from the Governing Body. Commissioner Skidmore made a motion, seconded by Commissioner Caylor, to authorize the Mayor, City Manager, and City Attorney to finalize and execute the purchase and sale contract with Lightfield Energy, LLC. The motion was considered and upon being put, all present voted aye. The Mayor declared this agreement duly approved. Appointments, Proclamations, Recognitions, Nominations and Public Hearings Presentation of Checks from the Mayor’s Christmas Tree Fund to ECKAN and Hope House The Governing Body received a generous donation of $2,000.00 from the Cosentino family as a passthrough donation to assist those in need in Ottawa. The Commission selected two agencies to receive funds from the donation. Crystal Anderson from East Central Kansas Economic Opportunity Corporation (ECKAN) and Michelle Graf from Hope House accepted the donation and thanked the Governing Body for their support. Public Hearing on RHID Development Plan and RHID District for Fairway Vista This public hearing has been called to consider the adoption of an RHID Development Plan and the establishment of an RHID District for the Fairway Vista project. Mayor Allen opened the public hearing at 10:46 am. Tyler Ellsworth, Kutak Rock, provided an update on the development project. The request includes adopting the Reinvestment Housing Incentive District (RHID) Development Plan, establishing the RHID district, and approving the development agreement for Fairway Vista. Mr. Ellsworth discussed the following: • The RHID project is for seven vacant lots to be developed into 14 townhomes with 3 bedrooms and 2 bathrooms each, addressing rental housing needs identified in the 2023 Residential Demand Analysis. • The Secretary of Commerce has approved the establishment of the RHID for this area, where infrastructure has existed for more than 10 years. • The agreement outlines eligible expenses and reimbursement terms, with a cap of $425,000 in ad valorem increment reimbursements or reimburse to end by December 31, 2036, whichever occurs first. • The development agreement stipulates that only eligible project expenses will be reimbursed, 01.08.25 Agenda Pkt. Page #4  Back to Agenda and tax payments must remain current. The Mayor closed the public hearing at 10:50 am. Ordinance adopting RHID Development Plan and establishing RHID District for Fairway Vista The Governing Body heard from Tyler Ellsworth, Kutak Rock, who reviewed an ordinance seeking approval of the Reinvestment Housing Incentive District (RHID) Development Plan, the establishment of the RHID District, and the Development Agreement for Fairway Vista. Mayor Pro Tem Clayton made a motion, seconded by Commissioner Crowley, to approve this ordinance. The motion was considered, and upon being put, all present voted aye. The Mayor declared this ordinance duly approved, and the ordinance was duly numbered Ordinance No. 4154-24. Declaration No declarations were made. Unfinished Business Ordinance ratifying Ordinance 4145-24 (Premier Auto TIF) The Governing Body heard from Tyler Ellsworth, Kutak Rock, who reviewed an ordinance seeking approval of the amended TIF Project Plan and the Second Amended Restated Development Agreement for the Premier Auto Project Plan in the South Hwy 59 TIF District. Mr. Ellsworth explained that the amendments were necessary to address unforeseen cost overages incurred during Phase I of the project, requiring an increase in the TIF cap by $573,000. He highlighted that the original TIF cap of $2.2 million, set over 15 years through 2037, had been updated based on an amended feasibility study prepared by Ehlers Financial Advisors. This study verified the increase in eligible costs and demonstrated that the revised TIF cap remains feasible within the existing 15-year timeframe. The ordinance also ratified prior approvals made under Ordinance No. 4145-24, ensuring compliance with statutory requirements. Commissioner Caylor made a motion, seconded by Mayor Pro Tem Clayton, to approve this ordinance. The motion was considered, and upon being put, all present voted aye. The Mayor declared this ordinance duly approved, and the ordinance was duly numbered Ordinance No. 4155-24. Ordinance Regulating Camping and Storage of Personal Property in Public Space and Right of Way City Manager Silcott presented an ordinance aimed at regulating camping and the storage of personal property in public spaces and rights-of-way within the City of Ottawa. This ordinance is designed to protect public infrastructure, maintain community aesthetics, and support economic development by ensuring public spaces remain accessible and safe for all residents and visitors. The ordinance prohibits camping in designated public areas such as parks, public infrastructure, and within commercial and industrial zones. Additionally, it restricts the storage of personal property in these areas, allowing city officials to issue 24-hour pre-removal notices. Public comment was received by Albert Harris, 232 S. Main and Brett Stanselow, 218 S. Maple, in opposition to the proposed ordinance and recommended collaborating to work on improvements. 01.08.25 Agenda Pkt. Page #5  Back to Agenda Commissioner Crowley made a motion, seconded by Commissioner Caylor, to approve this ordinance. The motion was considered, and upon being put, all present voted aye. The Mayor declared this ordinance duly approved, and the ordinance was duly numbered Ordinance No. 4146-24. New Business Review of Monthly Reports for November 2024: The Governing Body reviewed the November 2024 Monthly Reports with community support organizations. Request for Approval of 2025 Funding Agreements The Governing Body reviewed the 2025 funding agreements with Prairie Paws Animal Shelter, Ottawa Main Street Association, Franklin County Development Council, and Elizabeth Layton Center and discussed the following: • Prairie Paws Animal Shelter funding for 2025 is $62,400 • Ottawa Main Street Association funding for 2025 is $42,000 • Elizabeth Layton Center funding for 2025 is $7,097 • Franklin County Development Council funding for 2025 is $67,593 Commissioner Skidmore made a motion, seconded by Commissioner Caylor, to approve the 2025 funding agreements. The motion was considered and upon being put, all present voted aye. The Mayor declared this agreement duly approved. Ordinance Levying a Transient Guest Tax City Manager Brian Silcott presented an ordinance authorizing the levy of a 6% Transient Guest Tax (TGT) in the City of Ottawa. The ordinance is the final step in a process initiated by the City Commission in September 2024, beginning with the adoption of a charter ordinance enabling the City to levy a TGT of up to 9%, as allowed under Kansas Constitution’s Home Rule provisions. Following publication and a 61-day protest period ending December 9, 2024, with no valid petitions submitted, the ordinance was prepared to establish the tax rate at 6%. Mr. Silcott explained that the 6% rate aligns with Franklin County's existing TGT rate, ensuring Ottawa remains competitive within the regional tourism market. The tax will provide a dedicated revenue stream for projects enhancing Ottawa’s appeal to visitors. These include tourism infrastructure, cultural programs, and event hosting capabilities. By adopting this tax, the City will support tourism growth and economic development while adhering to fiscal responsibility principles, ensuring the financial burden falls on those directly benefiting from Ottawa's hospitality services. Mayor Pro Tem Clayton made a motion, seconded by Commissioner Caylor, to approve this ordinance. The motion was considered and upon being put, passed with the following vote: Commissioner Crowley aye, Mayor Pro Tem Clayton aye, Commissioner Skidmore nay, Commission Caylor aye, and Mayor Allen aye. The Mayor declared this item duly approved and the ordinance was duly numbered Ordinance No. 4157-24. City Manager Comments City Manager Silcott provided an overview of the tentative agenda items for the upcoming City Commission meeting and events happening in the community. 01.08.25 Agenda Pkt. Page #6  Back to Agenda Governing Body Comments Commissioner Caylor highlighted the significance of today's celebration, recalling the groundbreaking in 2017 and the vision exercise that shaped Proximity Park. She noted the park's fulfillment within its first decade and thanked voters who passed the 2015 sales tax to support its build-out, emphasizing that it couldn’t have been achieved without their support or the partnership with the County. Commissioner Crowley expressed pride in the progress made, calling it a great day for the City of Ottawa and a pivotal moment that future generations will see as integral to the community. He acknowledged the contributions of Roc Em LLC and Victory Dodge, whose financial commitments have elevated the community, setting the stage for a bright future. Commissioner Skidmore praised the Proximity Park project for creating regular-paying jobs and gradually building up employment numbers. He also thanked the City Manager, staff, City Attorney, and Derrick Brown for their hard work. Mayor Pro Tem Clayton reflected on the park’s journey, having been involved from the beginning during his time in IT at the County. He appreciated the uniqueness of Ottawa's full-spectrum development and recognized the potential for data centers to benefit surrounding businesses. Mayor Allen concluded by celebrating the exciting progress in Ottawa, noting that the year ended with a bang and looking forward to the future. Announcements A. December 25, 2024 City Commission Meeting – 4:00 pm, Cancelled (City Hall Closed) B. January 1, 2025 City Commission Meeting – 7:00 pm, Cancelled (City Hall Closed) C. January 8, 2025 City Commission Meeting – 4:00 pm, City Hall Adjournment There was no further business before the Governing Body, the Mayor declared the meeting duly adjourned at 12:13 pm. Melissa Reed, City Clerk 01.08.25 Agenda Pkt. Page #7  Back to Agenda Agenda Item: XI.A City of Ottawa City Commission Meeting January 8, 2025 TO: Mayor and City Commission SUBJECT: Vacant Residential Land in the City of Ottawa INITIATED BY: Neighborhood and Community Services AGENDA: New Business Recommendation: It is recommended the City Commission receive and file the information on vacant residential land in the City of Ottawa. Background: It is essential that every community identify opportunities for new residential development, in order to be prepared to welcome new neighbors and to allow existing residents to move to homes better suited to their current needs-- whether a larger home for a growing family or a barrier free home for the twilight years, among other scenarios. This is a significant quality of life, economic development, and shared prosperity issue. In Ottawa, at the time of this report, there are: • 51 acres across 67 parcels within the City that are identified by the County as vacant, zoned R1 and that appear to be developable. • 9.6 acres across 43 parcels within the City that are identified by the County as vacant, zoned R2 and that appear to be developable. • 10.38 acres across 3 parcels within the City that are identified by the County as vacant, zoned R3 and that appear to be developable. Additionally, there are several large parcels (4 acres) that are not identified by the County as vacant but which developers have discussed with City staff as potential sites for residential development. This information is the result of a search of the Franklin County GIS. No representations are being made about the availability of individual lots for redevelopment or sale. If a parcel has been misclassified by Franklin County, please contact the appraiser. Analysis: Infill development has several advantages specific to a community with a rich history like Ottawa. Infrastructure Costs The very considerable cost of infrastructure for a residential housing development: each linear foot of water pipe, sewer pipe, street, and electrical wire costs money. In the case of infill development, that is a sunk cost—already paid. The community is already paying the high cost 01.08.25 Agenda Pkt. Page #8  Back to Agenda of maintaining that infrastructure. Dividing the cost of maintaining and improving our current infrastructure between more households helps to reduce that cost for each household. On the other hand, adding a new subdivision in our current economic climate should be expected to be costly. Developers typically expect the City to participate in the cost of new infrastructure. Walkability Building on parcels that are already within the footprint of our community means those households have good access to our community’s services and amenities. Chief among these is the ability to walk to a neighborhood school and to walk to bars, restaurants, and shops downtown. Particularly in the case of downtown, having more households walkable to Main Street can be expected to result in increased economic activity and increased vitality. Quality Neighborhoods Building on parcels in existing neighborhoods also has the potential to add to the quality of housing stock across the community. We know that new homes in existing neighborhoods is often a matter of concern for existing neighbors. At the same time, many of our neighborhoods badly need investment. In order for our community to continue to put our best foot forward, it is important for visitors and potential residents to be able to imagine themselves living in any neighborhood in our community, even if they would ultimately choose to build on a greenfield site. Currently, there are still neighborhoods that are experiencing disinvestment. It is doubtless true that some number of the 110 parcels zoned R1 and R2 are being used as sideyards and are not actually available for development. However, it seems unlikely that more than half are not available. The department is encouraged by the work being done by local builders to acquire these lots and build new homes on them, and would like to continue to focus our residential development strategy on this infill activity until there are fewer buildable lots. Staff also expects to continue to see dilapidated homes torn down and replaced, and to see large lots of 3-5 acres currently occupied by a barn or an older farmhouse, adjacent to existing neighborhoods, be redeveloped into R1 and R2 neighborhoods. The purpose of this short report is not to highlight the availability of available land on existing infrastructure. Financial Considerations: No direct costs at this time. Legal Considerations: Approve as to form. Recommendation/Actions: It is recommended the City Commission receive and file the information on vacant residential land in the City of Ottawa. Attachments: XI.A.1 Vacant Parcel Maps (4 pp) 01.08.25 Agenda Pkt. Page #9  Back to Agenda Ottawa Residentially Zoned Vacant Property Map ° E WILSON ST N MAIN ST N DAVIS ST E LOGAN ST ¬68 FOREST PARK « E 1ST ST W 3RD ST CH CITY PARK W 7TH ST 68 ¬ « E 7TH ST S MAIN ST S EISENHOWER AVE OTTAWA UNIVERSITY W 11TH ST E 11TH ST OHS OMS W 15TH ST E 15TH ST W 19TH ST MONTANA RD S EISENHOWER AVE S PRINCETON ST § ¦ ¨35 W 23RD ST 0 0.175 0.35 0.7 1.05 1.4 Miles Source: Esri, Maxar, Earthstar Geographics, and the GIS User Community Legend THIS MAP IS BASED ON PUBLIC DATA AVAILABLE Ottawa City Limits MHS THROUGH FRANKLIN COUNTY GIS. INFORMATION Zoned Parcels City/County R3 SHOWN IS INTENDED AS A GENERAL GUIDE, AND MAY NOT REFLECT REPLATS, LOT SPLITS, LOT COMBINATIONS, BOUNDARY LINE ADJUSTMENTS, All Parcels R2 Vacant OR OTHER CHANGES SINCE THE BASE DATA WAS R1 MUCR Other 01.08.25 Agenda Pkt. Page #10 LAST UPDATED.  Back to Agenda Ottawa Residentially Zoned Vacant Property Map (North) ° ENT ERP R IS E ST E DUNDEE ST LINCOLN ELEMENTARY E GRANT ST E WILSON ST BLACKHAWK ST N SYCAMORE ST N KING ST ST ST N LOCU MASSASOIT ST HERITAGE N DAVIS AVE PARK GOLF COURSE N MAIN ST E LOGAN ST FOREST PARK NCCC 0 0.125 0.25 0.5 0.75 1 Miles Source: Esri, Maxar, Earthstar Geographics, and the GIS User Community Legend THIS MAP IS BASED ON PUBLIC DATA AVAILABLE Ottawa City Limits MHS THROUGH FRANKLIN COUNTY GIS. INFORMATION Zoned Parcels City/County R3 SHOWN IS INTENDED AS A GENERAL GUIDE, AND MAY NOT REFLECT REPLATS, LOT SPLITS, LOT COMBINATIONS, BOUNDARY LINE ADJUSTMENTS, All Parcels R2 Vacant OR OTHER CHANGES SINCE THE BASE DATA WAS R1 MUCR Other LAST Pkt. 01.08.25 Agenda UPDATED. Page #11  Back to Agenda Ottawa Residentially Zoned Vacant Property Map (Central) ° 68 ¬ « CITY E 1ST ST HALL S MAIN ST FREEDOM PARK COURT HOUSE W 5TH ST E 5TH ST CITY PARK N ASH ST S BEECH ST S CEDAR ST S CHERRY ST 68 ¬ « W 9TH ST E 9TH ST S MAIN ST OTTAWA UNIVERSITY 0 0.125 0.25 0.5 0.75 1 Miles Source: Esri, Maxar, Earthstar Geographics, and the GIS User Community Legend THIS MAP IS BASED ON PUBLIC DATA AVAILABLE Ottawa City Limits MHS THROUGH FRANKLIN COUNTY GIS. INFORMATION Zoned Parcels City/County R3 SHOWN IS INTENDED AS A GENERAL GUIDE, AND MAY NOT REFLECT REPLATS, LOT SPLITS, LOT COMBINATIONS, BOUNDARY LINE ADJUSTMENTS, All Parcels R2 Vacant OR OTHER CHANGES SINCE THE BASE DATA WAS R1 MUCR Other LAST Pkt. 01.08.25 Agenda UPDATED. Page #12  Back to Agenda Ottawa Residentially Zoned Vacant Property Map (South) ° OHS OMS GARFIELD ELEMENTARY KANZA PARK W 15TH ST E 15TH ST S MAIN ST MONTANA RD W 19TH ST SUNFLOWER ELEMENTARY § ¦ ¨35 S PRINCETON ST S EISENHOWER AVE W 23RD ST 0 0.2 0.4 0.8 1.2 1.6 Miles Source: Esri, Maxar, Earthstar Geographics, and the GIS User Community Legend THIS MAP IS BASED ON PUBLIC DATA AVAILABLE Ottawa City Limits MHS THROUGH FRANKLIN COUNTY GIS. INFORMATION Zoned Parcels City/County R3 SHOWN IS INTENDED AS A GENERAL GUIDE, AND MAY NOT REFLECT REPLATS, LOT SPLITS, LOT COMBINATIONS, BOUNDARY LINE ADJUSTMENTS, All Parcels R2 Vacant OR OTHER CHANGES SINCE THE BASE DATA WAS R1 MUCR Other LAST Pkt. 01.08.25 Agenda UPDATED. Page #13  Back to Agenda Agenda Item: XI.B City of Ottawa City Commission Meeting January 8, 2025 TO: City Commission SUBJECT: Authorize the purchase of an Altec DH-50 Digger Derrick Pole Setting Truck for the Electric Utility’s Electric Distribution Division INITIATED BY: Director of Utilities AGENDA: New Business Recommendation: Staff recommends authorizing the purchase of one Altec DH-50 Digger Derrick truck at an approximate cost of $359,098. Background: The City’s Utility Department relies on specialized vehicles such as digger derrick trucks to perform critical infrastructure maintenance and improvements. These vehicles are essential for setting poles, installing transformers, and performing other tasks required for maintaining the electrical grid. Current market conditions have led to significant lead times for procuring these vehicles, often extending to 40-45 months. This delay results from ongoing supply chain challenges, increased demand, and manufacturing constraints. The Altec DH-50 has been identified as the most suitable option to replace the current digger derrick truck as part of the City’s long-term fleet management and replacement plan. By securing this vehicle now, the City will ensure a timely replacement of the existing truck, mitigating risks of service interruptions and maintaining operational readiness. Analysis: The acquisition of a second digger derrick pole-setting truck is essential to ensure the utility's ability to maintain and enhance system reliability for its 7,000 electric meters. With approximately 60 miles of distribution lines and frequent pole replacement needs due to aging infrastructure, weather events, and system upgrades, a single pole-setting truck creates a bottleneck and delays response times during emergencies and planned projects. A second truck will provide operational redundancy, reduce downtime during equipment maintenance or failure, and allow simultaneous deployment of crews for faster service restoration and project completion. This investment aligns with the utility's commitment to reliability, safety, and preparedness for future growth. Vehicle Specifications: • Model: Altec DH-50 Digger Derrick • Functionality: Industry-standard equipment for pole setting and material handling. 01.08.25 Agenda Pkt. Page #14  Back to Agenda Additional Features: • Built for heavy-duty utility operations. • Engineered to comply with relevant safety and operational standards. • Compatible with the City’s current fleet for seamless integration. Purchase Price: $359,098 Lead Time: Estimated 40-45 months from the order date. Financial Considerations: This purchase is included in the 2025 Adopted Equipment Reserve budget (line item 5-5300-712.00 Capital Expenses Trucks purchase). The purchase is part of the Utility Department’s multi-year asset management plan for vehicle replacements. Funding for this purchase was included in the approved interfund transfer schedule with a $150,000 transfer in the 2024 Revised Budget and the 2025 Adopted Budget. The purchase and the flow of funds is also included in the 2026 Projected Budget and transfer schedule. In all years (2024, 2025, and 2026) the source fund is Fund 037 Electric Fund and Fund 053 Equipment Reserve Fund as the recipient. Legal Considerations: Approve as to form. The transfer and purchase is authorized under K.S.A. 12-1,117 and 12-825d. Recommendation/Action: It is recommended that the City Commission take one of the following actions: 1. Take final action at the January 8, 2025, Regular Meeting with a recommended motion of: “Authorize City Staff to proceed with the purchase of one Altec DH-50 Digger Derrick truck at an approximate cost of $359,098." 2. Continue discussion and deliberation to an upcoming meeting. Attachments: None 01.08.25 Agenda Pkt. Page #15  Back to Agenda Agenda Item: XI.C City of Ottawa City Commission Meeting January 8, 2025 TO: Mayor and City Commission SUBJECT: 2025 Cereal Malt Beverage Application for Ottawa Golf Course INITIATED BY: City Clerk AGENDA: New Business Recommendation: It is recommended the City Commission review and consider approval of the new 2025 Cereal Malt Beverage (CMB) License application for the Ottawa Golf Course, located at 1001 E. Logan Street, Ottawa, KS. Background: Under K.S.A. 41-2701 and amendments thereto, Cereal Malt Beverages (CMB) are defined as beer containing not more than 6% alcohol by volume when sold by a retailer licensed under the Kansas Cereal Malt Beverage Act. There are two catergories of CMB licenses: • An Enhanced Cereal Malt Beverage license permits the sale of enhanced cereal malt beverages in original and unopened containers, not for consumption on the licensed premises. • An Enhanced Cereal Malt Beverage license for the sale of any CMB for use or consumption on the licensed premises and not for resale in any form. The Ottawa Golf Course has applied for an on-premises license. Analysis: The application has been thoroughly reviewed and approved by the Police Department and the City Attorney, with no grounds for denial. Upon City Commission approval, the required fees and supporting documentation will be submitted to the Kansas Department of Revenue. A state CMB stamp will also be affixed to validate the license. Financial Considerations: In accordance with Municipal Code Section 4-310 and Ordinance 4016-19, the total license fee is $225 per calendar year, which includes a $25 state stamp fee. Legal Considerations: Compliance with K.S.A. 41-2701 et seq. Recommendation/Action: It is recommended the City Commission take one of the following actions: • Approve the 2025 Cereal Malt Beverage License Application for the Ottawa Golf Course o Suggested motion: “Approve the 2025 Cereal Malt Beverage License for the Ottawa Golf Course” • Refer Item XI.C to a future Regular Meeting for further deliberation. Attachments: None 01.08.25 Agenda Pkt. Page #16