City Commission

Back to Agenda OTTAWA CITY COMMISSION REGULAR MEETING AGENDA Wednesday, May 28, 2025 - 4:00 pm Ottawa City Hall - 101 S. Hickory In accordance with Kansas Open Meetings Act (KOMA), the Citizens may in person, via Zoom or submit comments (300 meeting can be viewed live on Channel 23 and via Facebook Live words or less) for the City Commission to be read during public or listened to by dialing: 1-312-626-6799 and entering meeting comment or during discussion on an agenda item. ID 860 5916 7188#. To view on YouTube: https:// To submit your comment or request the meeting Zoom link to www.youtube.com/@ottawaksgov give a public comment, email publiccomments@ottawaks.gov If you need this information in another format or require a no later than 2:00 pm on May 28, 2025; all emails must reasonable accommodation to attend this meeting, contact the include your name and address. Participants who generate City’s ADA Coordinator at 785-229-3621. Please provide advance unwanted or distracting noises may be muted by the meeting notice of at least two (2) working days. TTY users please call 711. host. If this happens, unmute yourself when you wish to speak. I. CALL TO ORDER II. ROLL CALL ____ Allen ____ Clayton ____ Caylor ____ Crowley ____ Skidmore III. WELCOME IV. PLEDGE OF ALLEGIANCE V. INVOCATION - Pastor Gregg Hall, LifeMission Church VI. PUBLIC COMMENTS Subject to the above restrictions, persons who wish to address the City Commission regarding items on the agenda may do so as that agenda item is called. Persons who wish to address the City Commission regarding items not on the agenda and that are under the jurisdiction of the City Commission may do so at this time when called upon by the Mayor. Comments on personnel matters and matters pending in court or with other outside tribunals are not permitted. Speakers are limited to three minutes. Any presentation is for information purposes only. The Governing Body will take comments under advisement. VII. APPOINTMENTS, PROCLAMATIONS, RECOGNITIONS, NOMINATIONS, AND PUBLIC HEARINGS VIII. CONSENT AGENDA A. Minutes from March 18, 2025 Ottawa Memorial Auditorium Advisory Board Meeting (Pp. 3-4) B. Minutes from April 24, 2025 Planning Commission Meeting (Pp. 5-7) C. Agenda Approval Motion: __________ Second: __________ Vote: __________ IX. DECLARATION At this time, I’d like to give the Commissioners a chance to declare any conflict or communication they’ve had that might influence their ability to consider today’s issues impartially. X. UNFINISHED BUSINESS XI. NEW BUSINESS A. Consider the 2025 Second Quarter NRP Rebate Applications for Eleven Properties —Planning Assistant Hird (Pp. 8-46) Comments: Consider approval of the 2025 Second Quarter NRP Rebate Applications for eleven proper- ties as recommended by the Neighborhood Revitalization Program Review Committee. Motion: __________ Second: __________ Vote: __________ 05.28.25 Regular Meeting Pkt Page #1  Back to Agenda B. Street Light Boring 13th—15th Main Street — Director Snethen (Pp. 47-48) Comments: Approval of conduit boring and pull box installation to support future streetlight upgrades on Main Street. Motion: __________ Second: __________ Vote: __________ C. 15th to 17th Street Water Line Project Approval—Director Snethen (Pp. 49-50) Comments: Approval to replace deteriorated water main ahead of 15th Street traffic signal project which improves fire protection and service reliability Motion: __________ Second: __________ Vote: __________ XII. COMMENTS BY CITY MANAGER XIII. COMMENTS BY GOVERNING BODY XIV. ANNOUNCEMENTS A. June 2, 2025 Special Call Meeting - 4:00 pm, City Hall B. June 4, 2025 City Commission Meeting - 7:00 pm, City Hall C. June 9, 2025 Special Call Meeting - 4:00 pm, City Hall D. June 11, 2025 City Commission Meeting - 4:00 pm, City Hall E. June 18, 2025 City Commission Meeting - 10:00 am, City Hall XV. EXECUTIVE SESSION Motion: I move that the Commission recess into executive session at ______for a period of ____ minutes with the City Attorney present for the purpose of non-elected personnel. The justification for the closed session is to engage in confidential and privileged communication with the board’s attorneys by K.S.A. 75- 4319(b)(1). The open meeting is to resume in this room at _______. XVI. ADJOURN 05.28.25 Regular Meeting Pkt Page #2  Back to Agenda Ottawa Memorial Auditorium (OMA) Advisory Board Meeting Tuesday, March 18, 2025 12:00 pm – OMA Mezzanine Call to Order: Matt Parenti called the meeting to order. Attendance: • Board members present: Keith Shrimpton, Mark Mitchell, Jessica Christopher, Nicole Smith, and Matt Parenti • Staff/Guests present: Tiffany Evans, Michelle Stegman, and Stacy Hamilton Public Comments: No public comments. Declaration: No declarations from the Board. Agenda Approval: A motion was made by Nicole Smith to approve the meeting agenda as presented. Second by Matt Parenti. Motion carried. Approval of Meeting Minutes: A motion was made by Nicole Smith to approve February 18, 2025, meeting minutes as presented. Second by Matt Parenti. Motion carried. Director Report – Tiffany Evans: • Revenue & Expense Report • Event Report o The Instamatics o Thunder Road: A Tribute to Bruce Springsteen • Task List/Projects o Electrical Panel o Grant Opportunities for 2025 from Kansas Arts Commission o Grant opportunity for possible commercial kitchen. o Winter Storm Damage o Volunteer Survey/Training • Strategic Plan- Next Steps • Upcoming events o Elton Dan and the Rocket Band- Elton John Birthday Bash o 2025 Cultural Breakfast: Exploring Serbia with Marko De Sa Faria o Jeremy McComb’s Honky-Tonk Circus o A Taste of Ireland-The Irish Music & Dance Sensation o Walker Montgomery o Red Hot Chili Pipers o Murder Mystery Diner Report by the Friends of OMA – Donna Ferguson: Tiffany reported Taps & Tunes-October 18th Board Reports: None 05.28.25 Regular Meeting Pkt Page #3  Back to Agenda Next Regular Meeting: The next regular meeting will be March 18th, 12:00 pm at the auditorium. Matt Parenti made a motion to adjourn the meeting at 12:33 pm. Nicole Smith seconded. Motion carried Stacy Hamilton, Recorder Approved by the board on May 20, 2025 05.28.25 Regular Meeting Pkt Page #4  Back to Agenda City Planning Commission Meeting Minutes Ottawa, Kansas Minutes of April 24, 2025 12:02 pm C-Lantis called the meeting to order. The City Planning Commission met at 12:02 p.m. on this date, with the following members present and participating, Chair Lantis, Member Maxwell, Member Staresinic-Deane, and Vice Chair Crowley. Member Kane participated via Zoom. Member Harris was absent. Neighborhood Services staff Director Lucas Neece, Zack Martin, and Ashley Hird were present. III. Consent Agenda: Member Maxwell advised staff that he was present at the April 09, 2025 meeting but was inadvertently left off of the draft minutes. Vice Chair Crowley moved to approve the meeting minutes from April 09, 2025, with the addition to Member Maxwell being noted as present. Member Maxwell seconded the motion. All present voted aye. IV. Declaration: C-Lantis asked the Planning Commission members to declare any conflict of interest or of any Ex parte or outside communication that might influence their ability to hear all sides on any item on the agenda, so that they might come to a fair decision. Vice Chair Crowley recused himself from items VI. A. South Haven Estates Preliminary Plat and VII. A South Haven Estates Final Plat due to his involvement with the project. V. Public Comments There were two (2) registered public comments VI. Public Hearings Chair Lantis opened the public hearing at 12:06 pm. A. Preliminary Plat of South Haven Estates PLAT-2025-0001 Vice Chair Crowley recused himself at 12:08 pm. Mr. Martin presented his staff report. Chair Lantis closed the public hearing at 12:11 pm. Peggy Watts, 1701 S. Osage Drive, Ottawa, Kansas, made a public comment. She expressed concerns about possible overcrowding and wondered if fences would be built to block the new development. George Ogle, 1301 S. Elm St, Ottawa, Kansas, made a public comment. He wanted to know if the proposed homes would be homes on a slab foundation or if they would be provided with a 05.28.25 Regular Meeting Pkt Page #5  Back to Agenda basement. Member Maxwell moved to accept the staff findings presented, which member Kane seconded. All present voted aye. Member Kane moved to approve the preliminary plat of South Haven Estates, which member Maxwell seconded. All present voted aye. VII. New Business A. Final Plat of South Haven Estates PLAT-2025-0003 Mr. Martin presented his staff report. Member Kane moved to accept the staff findings presented, which member Maxwell seconded. All present voted aye. Member Maxwell moved to recommend approval of the final plat of South Haven Estates to the City Commission, which member Kane seconded. All present voted aye. Vice Chair Crowley returned at 12:18 p.m. VIII. Unfinished Business A. Vanknight Addition Final Plat PLAT-2025-0002 Mr. Martin presented his staff report. Vice Chair Crowley moved to accept the staff findings as presented, which member Staresinic- Deane seconded. All present voted aye. Vice Chair Crowley moved to recommend approval of the final plat of Vanknight Addition to the City Commission, which member Maxwell seconded. All present voted aye. IX. Staff Comments Director Neece thanked the developers for their investment in the community and thanked the Commission for making a quorum. IX. Commissioner Comments Vice Chair Crowley thanked the City for the work to get the South Haven project through the commission in a timely manner. Member Kane echoed the appreciation to the contractors for investing in the community. XI. Announcements 05.28.25 Regular Meeting Pkt Page #6  Back to Agenda Chair Lantis announced that the next Planning Commission meetings will be held on May 14, 2025, at 7 pm, and May 29, 2025, at noon. XI. Adjournment: Chair Lantis adjourned the meeting without a motion from the commission. Respectfully submitted, Ashley Hird Planning Assistant 05.28.25 Regular Meeting Pkt Page #7  Back to Agenda Agenda Agenda Item: XI.A City of Ottawa City Commission Meeting May 28, 2025 TO: Mayor and City Commission SUBJECT: Consider the 2025 Second Quarter NRP Rebate Applications for Eleven Properties INITIATED BY: City Manager AGENDA: New Business Recommendation: Consider the NRP Committee's recommended approval of eleven (11) residential property rebate applications for the Neighborhood Revitalization Program. Background: The purpose of the NRP is to promote community improvement, development, and rehabilitation to enhance the safety, public health, and welfare of Ottawa’s residents. The program may be utilized to make improvements to the exterior or interior of structures. A map (XI.A.1) of the city’s NRP territory reflects the extent and breadth of the qualifying properties for this program. Information and application procedures for program qualifications are located on the city’s website: https://www.ottawaks.gov/homeowners The NRP was created in 1997 with agreements between the City of Ottawa, Franklin County, and USD 290 when a review board was created, with each entity appointing a member of the review committee. Current committee members from the elective bodies include City Commissioner Sara Caylor, USD 290 Board Member Harold Wingert, and Franklin County Commissioner Rod Harris. On April 16, 2025, the Neighborhood Revitalization Program Committee approved the eleven (11) residential applications and recommended them to the City Commission for approval. (XI.A.3) Analysis: The Neighborhood Revitalization Program Review Committee has recommended eleven (11) residential structures (XI.A.2) to be included in the Neighborhood Revitalization Program. The properties are within the established Neighborhood Revitalization District (XI.A.1) and meet the criteria to be eligible for the full rebate (XI.A.2). The properties are listed below under the proposed rebate. The following properties are eligible to receive tax rebates from the City, County, and USD 290. Below is the City of Ottawa portion of the rebates. Residential New Address Maximum Rebate Available 95% for 10 years 830 W. 5th St. (For Sale) $12,566.75 133 S. Cedar St. (For Sale) $5,529.37 710 S. Pecan St. (For Sale) $7,540.05 714 S. Pecan St. (For Sale ) $7,540.05 112 S. Elm St. (Either for sale or for rent) $7,238.45 05.28.25 Regular Meeting Pkt Page #8  Back to Agenda Agenda Residential Remodel Addresses Maximum Rebate Available 95% for 5 years 810 S. Poplar St. (For Sale) $1,005.34 534 S. Elm St. (Homeowner Occupied) $502.67 1132 S. Willow St. (For Sale) $1,382.34 316 S. Oak St. (Either for sale or for rent) $2,513.35 527 N. Hickory St. (For Sale) $1,256.68 524 N. Cherry St (Homeowner Occupied) $754.01 Financial Considerations: The City of Ottawa’s portion on the residential projects of the tax rebate amount per year for years one through five is $5,524.35 and $4,041.47 a year for years six through ten. This difference is because the rehabilitation projects only benefit from a five-year rebate, while new residential benefit from a ten-year rebate. The residential rebate for this group of projects is expected to total $47,829.10 over 10 years. Legal Considerations: Approve as to Form Recommendation/Actions: Consider the NRP Committee's recommended approval of eleven (11) residential property rebate applications for the Neighborhood Revitalization Program. 1. Take action at the May 28, 2025 Regular Meeting to consider the NRP Committee's recommended approval of eleven (11) residential property rebate applications for the Neighborhood Revitalization Program. ; or 2. Refer the item to a future meeting for continued deliberations. Attachments: XI.A.1 Map (1 pg); XI.A.2 Application Summary (11 pp); XI.A.3 Application Approvals Form (3 pp); XI.A.4 Applications (22 pp) 05.28.25 Regular Meeting Pkt Page #9  Back to Agenda Agenda Neighborhood Revitalization Tax Rebate Program Ask to see if your project is eligible 05.28.25 Regular Meeting Pkt Page #10  Agenda Back to Agenda NRP Summary Sheet Property Address: 830 W. 5th St Owner Name: Jenny Markel Legal Description: Baldwin & Taylor, W100 E160.5 N/2 LT5 EXC W12 Section 35 township 16 Range 19E Parcel number: 030-087-35-0-30-06-010.00-0 Description of improvements: New single-family Project Start Date: May 2025 Appraisal: Land 57,010 Appraised Date: January 1, 2025 Improvements 0 Total 57,010 Estimated Date Completed: October 2025 Completion Appraised Date: Appraisal: Land Improvement Total Type of Structure: Single-family Taxes Current: Yes Property meets value improvement requirement: Yes Date property was approved by Review Committee: April 16, 2025 Rebate: 95% for 10 years 05.28.25 Regular Meeting Pkt Page #11  Agenda Back to Agenda NRP Summary Sheet Property Address: 133 S. Cedar St Owner Name: Legacy Homes of Ottawa, LLC Legal Description: Ottawa Original Town Parcel number: 030-087-36-0-20-22-009.00-0 Description of improvements: New single-family Project Start Date: December 2024 Appraisal: Land 21,020 Appraised Date: January 1, 2025 Improvements 0 Total 21,020 Estimated Date Completed: June 2025 Completion Appraised Date: Appraisal: Land Improvement Total Type of Structure: Single-family Taxes Current: Yes Property meets value improvement requirement: Yes Date property was approved by Review Committee: April 16, 2025 Rebate: 95% for 10 years 05.28.25 Regular Meeting Pkt Page #12  Agenda Back to Agenda NRP Summary Sheet Property Address: 710 S. Pecan St Owner Name: Vanknight Homes LLC Legal Description: A tract in Block 2 of Maxson's Addition Parcel number: 030-131-02-0-10-04-040.0-0 Description of improvements: New single-family Project Start Date: March 2025 Appraisal: Land 28,015 Appraised Date: January 1, 2025 Improvements 7,985 Total 36,000 Estimated Date Completed: August 2025 Completion Appraised Date: Appraisal: Land Improvement Total Type of Structure: Single-family Taxes Current: Yes Property meets value improvement requirement: Yes Date property was approved by Review Committee: Rebate: 95% for 10 years 05.28.25 Regular Meeting Pkt Page #13  Agenda Back to Agenda NRP Summary Sheet Property Address: 714 S. Pecan St Owner Name: Vanknight Homes Legal Description: A tract in Block 2 of Maxon's Addition Parcel number: 030-131-02-0-10-04-040.00-0 Description of improvements: New single-family Project Start Date: March 2025 Appraisal: Land 28,015 Appraised Date: January 1, 2025 Improvements 7,985 Total 36,000 Estimated Date Completed: August 2025 Completion Appraised Date: Appraisal: Land Improvement Total Type of Structure: Single-family Taxes Current: Yes Property meets value improvement requirement: Yes Date property was approved by Review Committee: April 16, 2025 Rebate: 95% for 10 years 05.28.25 Regular Meeting Pkt Page #14  Agenda Back to Agenda NRP Summary Sheet Property Address: 112 S. Elm St Owner Name: Legacy Homes of Ottawa LLC Legal Description: Ottawa Original Town, s/2 Lt 10 & LT 12 & N/2 Lt 14 Block 55 Section 35 Township 16 Range 19E Parcel number: 030-087-35-0-10-16-017.00-0 Description of improvements: New single-family Project Start Date: April 2025 Appraisal: Land 38,030 Appraised Date: January 1, 2025 Improvements 0 Total 38,030 Estimated Date Completed: August 2025 Completion Appraised Date: Appraisal: Land Improvement Total Type of Structure: Single-family Taxes Current: Yes Property meets value improvement requirement: Date property was approved by Review Committee: Rebate: 95% for 10 years 05.28.25 Regular Meeting Pkt Page #15  Agenda Back to Agenda NRP Summary Sheet Property Address: 810 S. Poplar St Owner Name: Inspired Renovatons LLC Legal Description: Lots 10 and 12 in Block 4 in Hamblins College Addition Parcel number: 030-131-01-0-20-11-018.00-0 Description of improvements: Remodel Project Start Date: April 2025 Appraisal: Land 34,580 Appraised Date: January 1, 2025 Improvements 43,400 Total 77,980 Estimated Date Completed: July 2025 Completion Appraised Date: Appraisal: Land Improvement Total Type of Structure: Single-family Taxes Current: Yes Property meets value improvement requirement: Yes Date property was approved by Review Committee: April 16, 2025 Rebate: 95% for 5 years 05.28.25 Regular Meeting Pkt Page #16  Agenda Back to Agenda NRP Summary Sheet Property Address: 534 S. Elm St Owner Name: Wendy Southard Legal Description: Ottawa Original Town, Block 107, Lot 32 34 36, Section 35 Township 16 Range 19E Parcel number: 030-087-35-0-40-24-009.00-0 Description of improvements: Remodel Project Start Date: April 2025 Appraisal: Land 41,940 Appraised Date: January 1, 2025 Improvements 34,870 Total 76,810 Estimated Date Completed: May 2025 Completion Appraised Date: Appraisal: Land Improvement Total Type of Structure: Single-family Taxes Current: Yes Property meets value improvement requirement: Date property was approved by Review Committee: Rebate: 95% for 5 years 05.28.25 Regular Meeting Pkt Page #17  Agenda Back to Agenda NRP Summary Sheet Property Address: 1132 S. Willow St Owner Name: Justin Mietchen Legal Description: Kinsley, Lot 7 Section 02 Township 17 Range 19E Parcel number: 030-131-02-0-40-06-030.00-0 Description of improvements: Remodel Project Start Date: March 2025 Appraisal: Land 57,340 Appraised Date: January 1, 2025 Improvements 87,260 Total 144,600 Estimated Date Completed: June 2025 Completion Appraised Date: Appraisal: Land Improvement Total Type of Structure: Single-family Taxes Current: Yes Property meets value improvement requirement: Yes Date property was approved by Review Committee: April 16, 2025 Rebate: 95% for 5 years 05.28.25 Regular Meeting Pkt Page #18  Agenda Back to Agenda NRP Summary Sheet Property Address: 316 S. Oak St Owner Name: Neal Velasquez Legal Description: Ottawa Original Town, Block 87, Lot Block Info 14 16 18 20 Section 36 Township 16 Range 19E Parcel number: 030-087-36-08-015.00-0 Description of improvements: Remodel Project Start Date: November 2024 Appraisal: Land 19,300 Appraised Date: January 1, 2025 Improvements 36,410 Total 55,710 Estimated Date Completed: February 2025 Completion Appraised Date: Appraisal: Land Improvement Total Type of Structure: Single-family Taxes Current: Yes Property meets value improvement requirement: Date property was approved by Review Committee: Rebate: 95% for 5 years 05.28.25 Regular Meeting Pkt Page #19  Agenda Back to Agenda NRP Summary Sheet Property Address: 527 N. Hickory St Owner Name: Matthew Chrisman Legal Description: Bowles Sheldon & Toppings, Block 25, Lot 7 9, Section 25 Township 16 Range 19E Parcel number: 030-087-25-30-34-004.00-0 Description of improvements: Remodel Project Start Date: February 2025 Appraisal: Land 25,190 Appraised Date: January 1, 2025 Improvements 19,810 Total 45,000 Estimated Date Completed: July 2025 Completion Appraised Date: Appraisal: Land Improvement Total Type of Structure: Single-family Taxes Current: Yes Property meets value improvement requirement: Date property was approved by Review Committee: Rebate: 95% for 5 years 05.28.25 Regular Meeting Pkt Page #20  Back to AgendaAgenda NRP Summary Sheet Property Address: 524 N. Cherry St Owner Name: Ann Lutz Legal Description: Bowles Sheldon & Toppings, Block 30, Lot 12 14, Section 25 Township 16 Range 19E Parcel number: 030-087-25-0-30-29-011.00-0 Description of improvements: Remodel and add a garage Project Start Date: March 2025 Appraisal: Land 35,330 Appraised Date: January 1, 2025 Improvements 69,610 Total 104,940 Estimated Date Completed: June 2025 Completion Appraised Date: Appraisal: Land Improvement Total Type of Structure: Single-family Taxes Current: Yes Property meets value improvement requirement: Date property was approved by Review Committee: Rebate: 95% for 5 years 05.28.25 Regular Meeting Pkt Page #21  Back to Agenda Agenda 05.28.25 Regular Meeting Pkt Page #22  Back to AgendaAgenda 05.28.25 Regular Meeting Pkt Page #23  Back to AgendaAgenda 05.28.25 Regular Meeting Pkt Page #24  Agenda Back to Agenda 05.28.25 Regular Meeting Pkt Page #25  Agenda Back to Agenda Part 3 – City Use Only Franklin County Appraisal: As of January 1, 2025 the certified appraised valuation is: Land: $ 57,010 Improvements: $ 0 Total: 57,010 Percent (%) to be met: 25 Dollar amount that must be met: 14,252.50 By: Franklin County Date: 04.07.2025 Franklin County Web Page --------------------------------------------------------------------------------------------------------------------------------------- Franklin County Treasurer’s Information: As of 01.01.2025 taxes on this parcel ARE [ ✔ ] or ARE NOT [ ] current. By: Franklin County Date: 04.13.2025 Franklin County Web Page/Verified by Franklin County Treasurer’s Office --------------------------------------------------------------------------------------------------------------------------------------- Review Committee Approval: Date: 04.16.2025 City of Ottawa: 04.16.2025 Franklin County: 04.16.2025 U.S.D. 290: 04.16.2025 --------------------------------------------------------------------------------------------------------------------------------------- Governing Body Approval: City Commission approval date: . Franklin County Commission approval date: . U.S.D. 290 School Board approval date: . --------------------------------------------------------------------------------------------------------------------------------------- Franklin County Appraisal: As of January 1, the certified appraised valuation is: Land: $ Improvements: $ Total: Improvements: [ ] Meets the 25% increase in assessed valuation for residential property. [ ] Meets the 20% increase in assessed valuation for commercial or industrial property. [ ] Meets the 10% to 19% increase in assessed valuation for commercial or industrial property. [ ] DOES not meet the percentage increase needed. By: Date: Franklin County Web Page --------------------------------------------------------------------------------------------------------------------------------------- Franklin County Treasurer’s Information: As of taxes on this parcel ARE [ ] or ARE NOT [ ] current. By: Date: Franklin County Web Page Forms & Pamphlets Revised 08-17-18 NRP Application 05.28.25 Regular Meeting Pkt Page #26  Agenda Back to Agenda 05.28.25 Regular Meeting Pkt Page #27  Agenda Back to Agenda Part 3 – City Use Only Franklin County Appraisal: As of January 1, 2025 the certified appraised valuation is: Land: $ 21,020 Improvements: $ 0 Total: 21,020 Percent (%) to be met: 25 Dollar amount that must be met: 5,255 By: Franklin County Date: 04.07.2025 Franklin County Web Page --------------------------------------------------------------------------------------------------------------------------------------- Franklin County Treasurer’s Information: As of 01.01.2025 taxes on this parcel ARE [ ✔ ] or ARE NOT [ ] current. By: Franklin County Date: 04.13.2025 Franklin County Web Page/Verified by Franklin County Treasurer’s Office --------------------------------------------------------------------------------------------------------------------------------------- Review Committee Approval: Date: 04.16.2025 City of Ottawa: 04.16.2025 Franklin County: 04.16.2025 U.S.D. 290: 04.16.2025 --------------------------------------------------------------------------------------------------------------------------------------- Governing Body Approval: City Commission approval date: . Franklin County Commission approval date: . U.S.D. 290 School Board approval date: . --------------------------------------------------------------------------------------------------------------------------------------- Franklin County Appraisal: As of January 1, the certified appraised valuation is: Land: $ Improvements: $ Total: Improvements: [ ] Meets the 25% increase in assessed valuation for residential property. [ ] Meets the 20% increase in assessed valuation for commercial or industrial property. [ ] Meets the 10% to 19% increase in assessed valuation for commercial or industrial property. [ ] DOES not meet the percentage increase needed. By: Date: Franklin County Web Page --------------------------------------------------------------------------------------------------------------------------------------- Franklin County Treasurer’s Information: As of taxes on this parcel ARE [ ] or ARE NOT [ ] current. By: Date: Franklin County Web Page Forms & Pamphlets Revised 08-17-18 NRP Application 05.28.25 Regular Meeting Pkt Page #28  Back to Agenda Agenda 05.28.25 Regular Meeting Pkt Page #29  Back to AgendaAgenda Part 3 – City Use Only Franklin County Appraisal: As of January 1, 2025 the certified appraised valuation is: Land: $ 28,015 Improvements: $ 7,985 Total: 36,000 Percent (%) to be met: 25 Dollar amount that must be met: 9,000 By: Franklin County Date: 04.07.2025 Franklin County Web Page --------------------------------------------------------------------------------------------------------------------------------------- Franklin County Treasurer’s Information: As of 04.13.2025 taxes on this parcel ARE [ ✔ ] or ARE NOT [ ] current. By: Franklin County Date: 04.13.2025 Franklin County Web Page/Verified by Franklin County Treasurer’s Office --------------------------------------------------------------------------------------------------------------------------------------- Review Committee Approval: Date: 04.16.2025 City of Ottawa: 04.16.2025 Franklin County: 04.16.2025 U.S.D. 290: 04.16.2025 --------------------------------------------------------------------------------------------------------------------------------------- Governing Body Approval: City Commission approval date: . Franklin County Commission approval date: . U.S.D. 290 School Board approval date: . --------------------------------------------------------------------------------------------------------------------------------------- Franklin County Appraisal: As of January 1, the certified appraised valuation is: Land: $ Improvements: $ Total: Improvements: [ ] Meets the 25% increase in assessed valuation for residential property. [ ] Meets the 20% increase in assessed valuation for commercial or industrial property. [ ] Meets the 10% to 19% increase in assessed valuation for commercial or industrial property. [ ] DOES not meet the percentage increase needed. By: Date: Franklin County Web Page --------------------------------------------------------------------------------------------------------------------------------------- Franklin County Treasurer’s Information: As of taxes on this parcel ARE [ ] or ARE NOT [ ] current. By: Date: Franklin County Web Page Forms & Pamphlets Revised 08-17-18 NRP Application 05.28.25 Regular Meeting Pkt Page #30  Agenda Back to Agenda 05.28.25 Regular Meeting Pkt Page #31  Back to Agenda Agenda Part 3 – City Use Only Franklin County Appraisal: As of January 1, 2025 the certified appraised valuation is: Land: $ 28,015 Improvements: $ 7,985 Total: 36,000 Percent (%) to be met: 25 Dollar amount that must be met: 9,000 By: Franklin County Date: 04.07.2025 Franklin County Web Page --------------------------------------------------------------------------------------------------------------------------------------- Franklin County Treasurer’s Information: As of 04.13.2025 taxes on this parcel ARE [ ✔ ] or ARE NOT [ ] current. By: Franklin County Date: 04.13.2025 Franklin County Web Page/Verified by Franklin County Treasurer’s Office --------------------------------------------------------------------------------------------------------------------------------------- Review Committee Approval: Date: 04.16.2025 City of Ottawa: 04.16.2025 Franklin County: 04.16.2025 U.S.D. 290: 04.16.2025 --------------------------------------------------------------------------------------------------------------------------------------- Governing Body Approval: City Commission approval date: . Franklin County Commission approval date: . U.S.D. 290 School Board approval date: . --------------------------------------------------------------------------------------------------------------------------------------- Franklin County Appraisal: As of January 1, the certified appraised valuation is: Land: $ Improvements: $ Total: Improvements: [ ] Meets the 25% increase in assessed valuation for residential property. [ ] Meets the 20% increase in assessed valuation for commercial or industrial property. [ ] Meets the 10% to 19% increase in assessed valuation for commercial or industrial property. [ ] DOES not meet the percentage increase needed. By: Date: Franklin County Web Page --------------------------------------------------------------------------------------------------------------------------------------- Franklin County Treasurer’s Information: As of taxes on this parcel ARE [ ] or ARE NOT [ ] current. By: Date: Franklin County Web Page Forms & Pamphlets Revised 08-17-18 NRP Application 05.28.25 Regular Meeting Pkt Page #32  Back to AgendaAgenda 05.28.25 Regular Meeting Pkt Page #33  Agenda Back to Agenda Part 3 – City Use Only Franklin County Appraisal: As of January 1, 2025 the certified appraised valuation is: Land: $ 38,030 Improvements: $ 0 Total: 38,030 Percent (%) to be met: 25 Dollar amount that must be met: 9,507.50 By: Franklin County Date: 04.07.2025 Franklin County Web Page --------------------------------------------------------------------------------------------------------------------------------------- Franklin County Treasurer’s Information: As of 04.13.2025 taxes on this parcel ARE [ ✔ ] or ARE NOT [ ] current. By: Franklin County Date: 04.13.2025 Franklin County Web Page/Verified by Franklin County Treasurer’s Office --------------------------------------------------------------------------------------------------------------------------------------- Review Committee Approval: Date: 4.16.2025 City of Ottawa: 04.16.2025 Franklin County: 04.16.2025 U.S.D. 290: 04.16.2025 --------------------------------------------------------------------------------------------------------------------------------------- Governing Body Approval: City Commission approval date: . Franklin County Commission approval date: . U.S.D. 290 School Board approval date: . --------------------------------------------------------------------------------------------------------------------------------------- Franklin County Appraisal: As of January 1, the certified appraised valuation is: Land: $ Improvements: $ Total: Improvements: [ ] Meets the 25% increase in assessed valuation for residential property. [ ] Meets the 20% increase in assessed valuation for commercial or industrial property. [ ] Meets the 10% to 19% increase in assessed valuation for commercial or industrial property. [ ] DOES not meet the percentage increase needed. By: Date: Franklin County Web Page --------------------------------------------------------------------------------------------------------------------------------------- Franklin County Treasurer’s Information: As of taxes on this parcel ARE [ ] or ARE NOT [ ] current. By: Date: Franklin County Web Page Forms & Pamphlets Revised 08-17-18 NRP Application 05.28.25 Regular Meeting Pkt Page #34  Agenda Back to Agenda 05.28.25 Regular Meeting Pkt Page #35  Agenda Back to Agenda Part 3 – City Use Only Franklin County Appraisal: As of January 1, 2025 the certified appraised valuation is: Land: $ 34,580 Improvements: $ 43,400 Total: 77,980 Percent (%) to be met: 25 Dollar amount that must be met: 19,495 By: Franklin County Date: 04.07.2025 Franklin County Web Page --------------------------------------------------------------------------------------------------------------------------------------- Franklin County Treasurer’s Information: As of 01.01.2025 taxes on this parcel ARE [ ✔ ] or ARE NOT [ ] current. By: Franklin County Date: 04.13.2025 Franklin County Web Page/Verified by Franklin County Treasurer’s Office --------------------------------------------------------------------------------------------------------------------------------------- Review Committee Approval: Date: 04.16.2025 City of Ottawa: 04.16.2025 Franklin County: 04.16.2025 U.S.D. 290: 04.16.2025 --------------------------------------------------------------------------------------------------------------------------------------- Governing Body Approval: City Commission approval date: . Franklin County Commission approval date: . U.S.D. 290 School Board approval date: . --------------------------------------------------------------------------------------------------------------------------------------- Franklin County Appraisal: As of January 1, the certified appraised valuation is: Land: $ Improvements: $ Total: Improvements: [ ] Meets the 25% increase in assessed valuation for residential property. [ ] Meets the 20% increase in assessed valuation for commercial or industrial property. [ ] Meets the 10% to 19% increase in assessed valuation for commercial or industrial property. [ ] DOES not meet the percentage increase needed. By: Date: Franklin County Web Page --------------------------------------------------------------------------------------------------------------------------------------- Franklin County Treasurer’s Information: As of taxes on this parcel ARE [ ] or ARE NOT [ ] current. By: Date: Franklin County Web Page Forms & Pamphlets Revised 08-17-18 NRP Application 05.28.25 Regular Meeting Pkt Page #36  Agenda Back to Agenda 05.28.25 Regular Meeting Pkt Page #37  Back to AgendaAgenda Part 3 – City Use Only Franklin County Appraisal: As of January 1, 2025 the certified appraised valuation is: Land: $ 41,940 Improvements: $ 34,870 Total: 76,810 Percent (%) to be met: 25 Dollar amount that must be met: 19,202 By: Franklin County Date: 04.07.2025 Franklin County Web Page --------------------------------------------------------------------------------------------------------------------------------------- Franklin County Treasurer’s Information: As of 01.01.2025 taxes on this parcel ARE [ ✔ ] or ARE NOT [ ] current. By: Franklin County Date: 04.13.2025 Franklin County Web Page/Verified by Franklin County Treasurer’s Office --------------------------------------------------------------------------------------------------------------------------------------- Review Committee Approval: Date: 04.16.2025 City of Ottawa: 04.16.2025 Franklin County: 04.16.2025 U.S.D. 290: 04.16.2025 --------------------------------------------------------------------------------------------------------------------------------------- Governing Body Approval: City Commission approval date: . Franklin County Commission approval date: . U.S.D. 290 School Board approval date: . --------------------------------------------------------------------------------------------------------------------------------------- Franklin County Appraisal: As of January 1, the certified appraised valuation is: Land: $ Improvements: $ Total: Improvements: [ ] Meets the 25% increase in assessed valuation for residential property. [ ] Meets the 20% increase in assessed valuation for commercial or industrial property. [ ] Meets the 10% to 19% increase in assessed valuation for commercial or industrial property. [ ] DOES not meet the percentage increase needed. By: Date: Franklin County Web Page --------------------------------------------------------------------------------------------------------------------------------------- Franklin County Treasurer’s Information: As of taxes on this parcel ARE [ ] or ARE NOT [ ] current. By: Date: Franklin County Web Page Forms & Pamphlets Revised 08-17-18 NRP Application 05.28.25 Regular Meeting Pkt Page #38  Agenda Back to Agenda 05.28.25 Regular Meeting Pkt Page #39  Agenda Back to Agenda Part 3 – City Use Only Franklin County Appraisal: As of January 1, 2025 the certified appraised valuation is: Land: $ 57,340 Improvements: $ 87,260 Total: 144,600 Percent (%) to be met: 25 Dollar amount that must be met: 36,150 By: Franklin County Date: 04.07.2025 Franklin County Web Page --------------------------------------------------------------------------------------------------------------------------------------- Franklin County Treasurer’s Information: As of 01.01.2025 taxes on this parcel ARE [ ✔ ] or ARE NOT [ ] current. By: Franklin County Date: 04.13.2025 Franklin County Web Page/Verified by Franklin County Treasurer’s Office --------------------------------------------------------------------------------------------------------------------------------------- Review Committee Approval: Date: 04.16.2025 City of Ottawa: 04.16.2025 Franklin County: 04.16.2025 U.S.D. 290: 04.16.2025 --------------------------------------------------------------------------------------------------------------------------------------- Governing Body Approval: City Commission approval date: . Franklin County Commission approval date: . U.S.D. 290 School Board approval date: . --------------------------------------------------------------------------------------------------------------------------------------- Franklin County Appraisal: As of January 1, the certified appraised valuation is: Land: $ Improvements: $ Total: Improvements: [ ] Meets the 25% increase in assessed valuation for residential property. [ ] Meets the 20% increase in assessed valuation for commercial or industrial property. [ ] Meets the 10% to 19% increase in assessed valuation for commercial or industrial property. [ ] DOES not meet the percentage increase needed. By: Date: Franklin County Web Page --------------------------------------------------------------------------------------------------------------------------------------- Franklin County Treasurer’s Information: As of taxes on this parcel ARE [ ] or ARE NOT [ ] current. By: Date: Franklin County Web Page Forms & Pamphlets Revised 08-17-18 NRP Application 05.28.25 Regular Meeting Pkt Page #40  Agenda Back to Agenda 05.28.25 Regular Meeting Pkt Page #41  Agenda Back to Agenda Part 3 – City Use Only Franklin County Appraisal: As of January 1, 2025 the certified appraised valuation is: Land: $ 19,300 Improvements: $ 36,410 Total: 55,710 Percent (%) to be met: 25 Dollar amount that must be met: 13,927.50 By: Franklin County Date: 04.07.2025 Franklin County Web Page --------------------------------------------------------------------------------------------------------------------------------------- Franklin County Treasurer’s Information: As of 01.01.2025 taxes on this parcel ARE [ ✔ ] or ARE NOT [ ] current. By: Franklin County Date: 04.13.2025 Franklin County Web Page/Verified by Franklin County Treasurer’s Office --------------------------------------------------------------------------------------------------------------------------------------- Review Committee Approval: Date: 04.16.2025 City of Ottawa: 04.16.2025 Franklin County: 04.16.2025 U.S.D. 290: 04.16.2025 --------------------------------------------------------------------------------------------------------------------------------------- Governing Body Approval: City Commission approval date: . Franklin County Commission approval date: . U.S.D. 290 School Board approval date: . --------------------------------------------------------------------------------------------------------------------------------------- Franklin County Appraisal: As of January 1, the certified appraised valuation is: Land: $ Improvements: $ Total: Improvements: [ ] Meets the 25% increase in assessed valuation for residential property. [ ] Meets the 20% increase in assessed valuation for commercial or industrial property. [ ] Meets the 10% to 19% increase in assessed valuation for commercial or industrial property. [ ] DOES not meet the percentage increase needed. By: Date: Franklin County Web Page --------------------------------------------------------------------------------------------------------------------------------------- Franklin County Treasurer’s Information: As of taxes on this parcel ARE [ ] or ARE NOT [ ] current. By: Date: Franklin County Web Page Forms & Pamphlets Revised 08-17-18 NRP Application 05.28.25 Regular Meeting Pkt Page #42  Agenda Back to Agenda 05.28.25 Regular Meeting Pkt Page #43  Agenda Back to Agenda Part 3 – City Use Only Franklin County Appraisal: As of January 1, 2025 the certified appraised valuation is: Land: $ 25,190 Improvements: $ 19,810 Total: 45,000 Percent (%) to be met: 25 Dollar amount that must be met: 11,250 By: Franklin County Date: 04.07.2025 Franklin County Web Page --------------------------------------------------------------------------------------------------------------------------------------- Franklin County Treasurer’s Information: As of 01.01.2025 taxes on this parcel ARE [ ✔ ] or ARE NOT [ ] current. By: Franklin County Date: 04.13.2025 Franklin County Web Page/Verified by Franklin County Treasurer’s Office --------------------------------------------------------------------------------------------------------------------------------------- Review Committee Approval: Date: 04.16.2025 City of Ottawa: 04.16.2025 Franklin County: 04.16.2025 U.S.D. 290: 04.16.2025 --------------------------------------------------------------------------------------------------------------------------------------- Governing Body Approval: City Commission approval date: . Franklin County Commission approval date: . U.S.D. 290 School Board approval date: . --------------------------------------------------------------------------------------------------------------------------------------- Franklin County Appraisal: As of January 1, the certified appraised valuation is: Land: $ Improvements: $ Total: Improvements: [ ] Meets the 25% increase in assessed valuation for residential property. [ ] Meets the 20% increase in assessed valuation for commercial or industrial property. [ ] Meets the 10% to 19% increase in assessed valuation for commercial or industrial property. [ ] DOES not meet the percentage increase needed. By: Date: Franklin County Web Page --------------------------------------------------------------------------------------------------------------------------------------- Franklin County Treasurer’s Information: As of taxes on this parcel ARE [ ] or ARE NOT [ ] current. By: Date: Franklin County Web Page Forms & Pamphlets Revised 08-17-18 NRP Application 05.28.25 Regular Meeting Pkt Page #44  Back to AgendaAgenda 05.28.25 Regular Meeting Pkt Page #45  Back to AgendaAgenda Part 3 – City Use Only Franklin County Appraisal: As of January 1, 2025 the certified appraised valuation is: Land: $ 35,330 Improvements: $ 69,610 Total: 104,940 Percent (%) to be met: 25 Dollar amount that must be met: 26,235 By: Franklin County Date: 04.07.2025 Franklin County Web Page --------------------------------------------------------------------------------------------------------------------------------------- Franklin County Treasurer’s Information: As of 01.01.2025 taxes on this parcel ARE [ ✔ ] or ARE NOT [ ] current. By: Franklin County Date: 04.13.2025 Franklin County Web Page/Verified by Franklin County Treasurer’s Office --------------------------------------------------------------------------------------------------------------------------------------- Review Committee Approval: Date: 04.16.2025 City of Ottawa: 04.16.2025 Franklin County: 04.16.2025 U.S.D. 290: 04.16.2025 --------------------------------------------------------------------------------------------------------------------------------------- Governing Body Approval: City Commission approval date: . Franklin County Commission approval date: . U.S.D. 290 School Board approval date: . --------------------------------------------------------------------------------------------------------------------------------------- Franklin County Appraisal: As of January 1, the certified appraised valuation is: Land: $ Improvements: $ Total: Improvements: [ ] Meets the 25% increase in assessed valuation for residential property. [ ] Meets the 20% increase in assessed valuation for commercial or industrial property. [ ] Meets the 10% to 19% increase in assessed valuation for commercial or industrial property. [ ] DOES not meet the percentage increase needed. By: Date: Franklin County Web Page --------------------------------------------------------------------------------------------------------------------------------------- Franklin County Treasurer’s Information: As of taxes on this parcel ARE [ ] or ARE NOT [ ] current. By: Date: Franklin County Web Page Forms & Pamphlets Revised 08-17-18 NRP Application 05.28.25 Regular Meeting Pkt Page #46  Back to Agenda Agenda Item: XI.B City of Ottawa City Commission Meeting May 28, 2025 – Regular Meeting TO: City Commission SUBJECT: Approval of Streetlight Conduit Boring and Pull Box Installation INITIATED BY: Utilities Department AGENDA: New Business Recommendation: Approve the contract and associated expenditures for the Main Street Streetlight Conduit Boring and Pull Box Installation Project in the amount of $31,200.00. Background: The existing underground wiring that powers streetlights between 13th and 15th on both sides of Main Street is failing, leading to ongoing reliability issues. The aging infrastructure cannot support planned lighting improvements and presents a risk of service disruption. The proposed project will replace these failing segments with a new conduit system and dedicated pull boxes at each light location to support current and future lighting needs. Analysis: The project includes horizontal directional boring for approximately 3,000 feet of conduit and the installation of 12 new pull boxes. This upgrade will increase system reliability, reduce the risk of outages, and prepare the area for the installation of new streetlight poles and fixtures. The work will be completed by Wright Tree Service, which has extensive experience with similar municipal utility boring operations. Financial Considerations: The total project cost is $31,200.00 and includes: • Wright Tree Service: $30,000.00 (boring services) • Wright Tree Service: $1,200.00 (pull boxes) Funds are available in the Electric Distribution Fund (3704-634), with a current fund balance of $142,708.00. This is a budgeted expense. This project directly supports the City of Ottawa’s Strategic Plan by enhancing public infrastructure reliability, increasing traffic and pedestrian safety, and improving the aesthetics of one of the City’s busiest corridors. Replacing failing underground electrical infrastructure at and near a critical intersection prepares the area for future streetlight improvements and supports broader corridor enhancements such as the upcoming traffic signal modernization project. This effort aligns with key strategic pillars, including Infrastructure & Stewardship of Resources, Quality of Life & Community Engagement, and Housing & Neighborhoods, It also advances the City’s goals to implement a strategically aligned infrastructure master plan, invest in public 05.28.25 Regular Meeting Pkt Page #47  Back to Agenda space beautification, and support placemaking along high-visibility corridors such as Main Street. Legal Considerations: This project follows the City’s procurement policy. Wright Tree Service is being used as a sole source provider for boring due to their local availability, equipment readiness, and proven track record on previous boring projects for the City. Recommendation: Authorize the City Manager to execute the contract and any necessary documents for the Main Street Streetlight Conduit Boring and Pull Box Installation Project in an amount not to exceed $31,200.00. Action: "Move to approve the Streetlight Conduit Boring and Pull Box Installation Project for Main Street (13th to 15th) in the amount of $31,200.00 and authorize the City Manager to execute the agreement and any necessary documents." Or "Move to defer consideration of the Streetlight Conduit Boring and Pull Box Installation Project to a future City Commission meeting." 05.28.25 Regular Meeting Pkt Page #48  Back to Agenda Agenda Item: XI.C City of Ottawa City Commission Meeting May 28, 2025 – Regular Meeting TO: City Commission SUBJECT: Approval of 15th to 17th Street Main Street Water Line Replacement INITIATED BY: Utilities Department AGENDA: New Business Recommendation: Approve the contract and associated expenditures for the 15th to 17th Street Main Street Water Line Replacement Project in the amount of $104,483.06. Background: The water main between 15th and 17th Street along Main Street is a 30-year-old cast iron line with severe internal tuberculation. The buildup has restricted flow to the point where the effective diameter is approximately 2 inches, creating a significant hazard for fire suppression and inadequate water service to adjacent businesses. Analysis: This project, scheduled in the City’s 2025–2029 Capital Improvement Program (CIP), will replace approximately two blocks of undersized and deteriorated water line along the east side of Main Street from 15th to 17th Street. Horizontal directional drilling will be used to minimize surface disruption. The scope of work includes boring services, pipe and fittings, asphalt restoration, and flo-fill installation. While construction will require some single-lane closures, the City will take all necessary steps to notify the public in advance and coordinate traffic control to minimize disruption. The upgrade will improve fire protection, restore system pressure, and enhance service reliability along this high-priority corridor. Financial Considerations: The total project cost is $104,483.06, which includes: • Wright Tree Service: $54,000.00 (boring services) • Core and Main: $47,983.06 (pipe and fittings) • City labor and materials: $2,500.00 Funding is available in the Water Fund (3002-744), which currently has a balance sufficient to cover the cost. This is a budgeted expense. This project directly supports the City of Ottawa’s Strategic Plan by strengthening core utility infrastructure, improving public safety, and reducing service disruption along a heavily traveled corridor. Replacing the severely tuberculated and undersized cast iron water main enhances fire protection capacity and restores reliable service delivery to nearby commercial properties. 05.28.25 Regular Meeting Pkt Page #49  Back to Agenda Located on the east side of Main Street from 15th to 17th Street, this segment lies just south of one of Ottawa’s busiest intersections. The investment supports a broader strategy to modernize infrastructure in high-priority areas. The project will also complete necessary underground utility work ahead of the planned 15th Street Traffic Signal Project, minimizing future construction impacts and preserving newly improved infrastructure. This effort aligns with strategic pillars including Infrastructure & Stewardship of Resources, Public Safety & Education, and Economic Development & Job Creation, and it contributes to the City's long-term goal of implementing a strategically aligned infrastructure master plan that anticipates both current needs and future growth. Recommendation: Authorize the City Manager to approve the contract and related expenditures for the 15th to 17th Street Main Street Water Line Replacement Project, not to exceed $104,483.06. Action: "Move to approve the 15th to 17th Street Main Street Water Line Replacement Project in the amount of $104,483.06 and authorize the City Manager to execute the agreement and any necessary documents." Or "Move to defer consideration of the 15th to 17th Street Main Street Water Line Replacement Project to a future City Commission meeting." 05.28.25 Regular Meeting Pkt Page #50