Owasso Joint Meeting (Owasso City Council, OPWA, and OPGA)

TO: The Honorable Mayor and City Council City of Owasso FROM: Bronce L. Stephenson Director of Community Development SUBJECT: Final Plat—Coffee Creek Play Park DATE: July 10, 2015 BACKGROUND: The City of Owasso received an application for review and approval of a final plat for Coffee Creek Play Park. The subject property is located on the east side of the US-169 frontage road just north of the Lanes at Coffee Creek Bowling Alley. SURROUNDING ZONING AND LAND USE: Direction Zoning Use Land Use Plan Jurisdiction CS City of North (Commercial Undeveloped Commercial Owasso Shopping) CS City of South (Commercial Bowling Alley Commercial Owasso Shopping) OM (Office Professional City of East Commercial Medium) Offices Owasso City of West N/A Highway N/A Owasso SUBJECT PROPERTY/PROJECT DATA: Property Size 1.97 acres Current Zoning CS – Commercial Shopping Proposed Use Commercial Lots/Blocks 1 lot in 1 block Number of Reserve Areas N/A Within PUD? PUD 18 Within Overlay District? Yes, US-169 Water Provider Washington RWD #3 Storm siren fee of $35/acre; Applicable Paybacks Elm Creek Sanitary Sewer Payback $1580.00/acre Streets (public or private) N/A ANALYSIS: The final plat for Coffee Creek Play Park proposes one (1) lot on one (1) block. The property is situated just north of the Lanes at Coffee Creek Bowling Alley on the east side of the US-169 Service Road. The property is part of the Coffee Creek PUD (PUD 18) and this site was identified for commercial type uses. The final plat proposes one 24-foot wide off site mutual access easement (MAE) to the south connecting the bowling alley parking lot and another internal MAE that will also have a stub connection to the north lot. This will not only provide good internal connectivity, but reduce the need for another curb cut. Additionally, fire access will be enhanced when the subject property develops as well as benefiting the properties to the south and north. A 17 ½ foot perimeter utility easement has been provided and there is an existing recoded 20-foot utility easement along the front of the property. These will allow utility companies adequate access to provide service and maintain service to the proposed development. The City of Owasso will provide sanitary sewer and water service will be provided by Washington County Rural #3. Any development that occurs on the subject property must adhere to all subdivision, zoning, and engineering requirements including but not limited to paved streets, landscaping, and sidewalks. The property also lies within the US-169 overlay district and any site plan submitted on the subject parcel shall adhere to the requirements of this overlay district as well as those outlined in PUD 18. The proposed commercial use for the property conforms to the land use prescribed under the 2030 Owasso Land Use Master Plan and with the existing zoning on the property. The property is subject to all applicable paybacks as described in the above table. PLANNING COMMISSION: The Owasso Planning Commission will review this item at their regular meeting on July 13, 2015. ATTACHMENTS: Final Plat, Coffee Creek Play Park Area Map Aerial Map  R 14 E EAST 106TH STREET NORTH NORTH 129TH EAST AVENUE NORTH 145TH EAST AVENUE T 21 16 N 11.26' 4.24' .00 ' 55 .82 EAST 96TH STREET NORTH ' 24 N Location Map SCALE: 1"=2000' ' .50 24 15 .00 ' . 50 ' 39 TO: The Honorable Mayor and City Council City of Owasso FROM: Bronce L. Stephenson Director of Community Development SUBJECT: Final Plat—Cottages at Tallgrass Point DATE: July 10, 2015 BACKGROUND: The Community Development Department received an application for review and approval of a final plat for the Cottages at Tallgrass Point, which is located near the northwest corner of E. 86th St. N. and N. Mingo Rd. The property is 13.37 acres in size and the proposed use is for apartment homes. The property is bounded to the west by the railroad and to the east by Mingo Road. There has been right-of-way dedicated along the southern portion of the property along Mingo Road as part of the Mingo and 86th St. N. intersection improvements that occurred several years ago. The final plat will dedicate right-of-way along the remaining portion of Mingo Road. Ordinance1050 annexed the property into the City Limits of Owasso and Ordinance 1052 rezoned the property to RM with a PUD overlay (OPUD 15-01). SUMMARY TABLE: Direction Zoning Use Land Use Plan Jurisdiction AG North Residential Transitional Tulsa County (Agriculture) AG City of South Undeveloped Commercial (Agriculture) Owasso RM (Residential City of East Apartments Transitional Multi-Family) Owasso AG West Railroad Residential Tulsa County (Agriculture) SUBJECT PROPERTY/PROJECT DATA: Property Size 13.37 acres Current Zoning RM (OPUD 15-01) Proposed Use None specified Lots/Blocks N/A Land Use Plan Transitional and Commercial Number of Reserve Areas N/A Within PUD? N/A Within Overlay District? N/A Water Provider City of Owasso Storm siren fee of $35/acre; Applicable Paybacks Ranch Creek Sewer Payback of $610.33/Acre Streets (public or private) N/A ANALYSIS: The final plat for Cottages at Tallgrass Point provides one lot for the development of a 266-unit apartment home complex in 18 buildings on 13.37 acres. An offsite sanitary sewer easement is necessary on the property to service the development and the developer is in the process of securing the required documents for recording this easement. The plat has established limits of access and no access along Mingo Road, with the southern access point aligning with the driveway across the street that serves the Villas at Coffee Creek Apartment. A northern access point has been shown which will be for emergency use only. Along the northern portions of the property is a large 100-foot PSO Utility easement, which will restrict vertical construction of housing units. Perimeter and interior utility easements have been provided allowing utility companies adequate access to provide service and maintain service to the proposed development. The City of Owasso will provide sanitary sewer and water service. Any development that occurs on the subject property must adhere to all subdivision, zoning, and engineering requirements including but not limited to paved streets, landscaping, and sidewalks. Any site plan submitted on the subject parcel shall adhere to the requirements outlined in OPUD 15-01. The proposed commercial use for the property conforms to the land use prescribed under the 2030 Owasso Land Use Master Plan. The property is subject to all applicable paybacks as defined in the above table. PLANNING COMMISSION: The Owasso Planning Commission will review this item at their regular meeting on July 13, 2015. ATTACHMENTS: Final Plat, Cottages at Tallgrass Point Area Map Aerial Map  N Mingo Rd E 86th St N TO: The Honorable Mayor and City Council City of Owasso FROM: Bronce L. Stephenson Director of Community Development SUBJECT: PUD Amendment (PUD-05-02A) Morrow Place DATE: July 10, 2015 BACKGROUND: The City of Owasso received a Planned Unit Development (PUD) application for review and approval of an amendment to a development called Morrow Place. The subject property is located between E 116th St N and E 126th St N, and between N 129th E Ave and US-169. The original PUD called for a mixture of uses: single-family residential, commercial, school and multi- family. Originally, this PUD was approved as PUD-05-02 in 2005. Portions of the development have begun with commercial properties along E 116th St N (McDonalds, Discount Tire, Walgreen’s and Taco Bell), but the larger part of the development has remained untouched. A large reason for the delay in developing the majority of the Morrow Place was the economic slowdown that caused a lull in development for many years. After 10 years, the applicant has requested to amend the PUD in order to keep up with market demands and to be as attractive as possible for investors and new commercial ventures. A lot has changed in Owasso over the past 10 years, so the PUD is being amended in order to respond to this change. SURROUNDING ZONING: Direction Zoning Use Land Use Plan Jurisdiction Tulsa North N/A - Collinsville Residential N/A County/Collinsville CS (Commercial Commercial, Shopping) & RS-3 Residential & South Residential & City of Owasso (Single-Family Commercial Transitional Residential) US-169 & East AG (Agriculture) Residential City of Owasso Residential Residential, Residential & City of Owasso & West AG (Agriculture) Transitional & Commercial Tulsa County Commercial SUBJECT PROPERTY/PROJECT DATA: Property Size 237.73 Current Zoning AG, CS, RS-3 Commercial, Residential, Multi- Proposed Use Family, School Lots/Blocks N/A Transitional, Residential, Public and Land Use Plan Commercial Number of Reserve Areas N/A Area A – 3.16 Units/Acre Area B – 4.09 Units/Acre Residential Dwelling Units per Acre Areas C,D,G – Max 25 Units/Acre Multi-Family Within PUD? PUD-05-02 Within Overlay District? US-169 Washington County Rural Water Water Provider District #3 Storm siren fee of $35/acre; Ranch Applicable Paybacks Creek Sewer Payback of $610.33/acre Streets (public or private) N/A CONCEPT OF A PUD: The concept of a Planned Unit Development is to provide a creative alternative to conventional development where a particular tract is under common ownership or control and where a detailed development plan, outlining the development of the tract as a unit is proposed and submitted for public review. The use of a PUD technique is a way to amend a zoning ordinance in accordance with a complete and coordinated plan of development for a larger parcel, rather than piecemeal individual changes using the variance process. Additionally, a PUD typically produces a higher quality product with better amenities, architecture, landscaping and buffering. ANALYSIS: The original PUD-05-02 called for a mixture of single-family home densities, commercial areas, recreation areas and new elementary school. The amended PUD calls for the same uses, but has moved some densities to other areas and has amended the commercial spaces to allow for multi-family development as well. The attached exhibits show the major changes to the overall PUD. Regarding the single-family areas, the densities were simply moved around, resulting in an area with 52-foot wide minimum lots (similar to Lake Valley) and larger lots that are a minimum of 60 feet in width. An area of high-density residential development is now removed from the original plan and spread into the single-family areas, resulting in more smaller lots than were originally proposed. The neighborhoods are designed with amenities, will have trails and paths to access the commercial areas, the park areas and the elementary school, creating a truly walkable neighborhood. The development proposes a park and recreation area for the use of the residents in the area. Pools are also planned for the neighborhood areas which should provide the homeowners with ample recreational opportunities. City of Owasso recommendations for the PUD: On lots smaller than 75 feet in width, no A/C condensers shall be allowed to be built into the required 5 foot sideyard setback. Additionally, front yard setbacks shall be at least 25 feet. If the PUD is approved, the applicant will provide final development plans for administrative review and approval by City staff. PUD applications presented to the Planning Commission and City Council are for approval of the uses, the overall plan as it relates to the immediate area, and the concept for the development. Legal notices of the PUD request were published in the Owasso Reporter and notices were mailed to property owners within a 300’ radius of the subject property. COMPREHENSIVE PLAN CONSISTENCY: The subject property where the PUD is proposed is denoted with transitional, residential, public and commercial in the GrOwasso 2030 Land Use Master Plan. Given this, staff believes that the proposed project is in conformance with 2030 GrOwasso Land Use Master Plan. HARMONY WITH THE EXISTING AND EXPECTED DEVELOPMENT: This proposal appears to be consistent with the current and expected development of the area. This PUD proposes uses that will be compatible and will create a needed mixed-use development. Great care was given to the layout of the different land uses, providing buffers between the uses and also providing adequate multi-modal access. The uses of the PUD will fit in with the surrounding uses, though the majority of the development is separated from surrounding uses by arterial roadways. PLANNING ISSUES: Future planning issues must still be considered if the PUD is approved. If approved, the applicant will be required to adhere to all City of Owasso subdivision regulations and engineering requirements. According to the Owasso Zoning Code, the Planning Commission and City Council shall hold a public hearing on any PUD application and determine the following: 1. Whether the PUD is consistent with the Comprehensive Plan. 2. Whether the PUD is in harmony with the existing and expected development of surrounding areas. 3. Whether the PUD is a unified treatment of the development possibilities of the project site. 4. Whether the PUD is consistent with the stated purpose and standards of the PUD ordinance. a. To permit innovative land development while maintaining appropriate limitation on the character and intensity of use assuring compatibility with adjoining and proximate properties; b. To permit flexibility within the development to best utilize the unique physical features of the particular site; c. To provide and preserve meaningful open space; and d. To achieve a continuity of function and design within the development. PLANNING COMMISSION: This item is being taken to the regular meeting of the Planning Commission on July 13, 2015. ATTACHMENTS: Area Map Aerial Map Zoning Map PUD-05-02A Site Plan Development Plan Original PUD-05-02 Plan  E 128 ST N N 124 E PL N 135 E AVE N 129th E AVE N 139 E AVE N 132 E AVE E 127 PL N N 131 E AVE N 130 E AVE N 7 ST Subject Tract E 12 N 6 PL E 126 PL N E 12 E 126th ST N 169 E 122 ST N E 122 ST N £ ¤ E 122 ST N 169 £ ¤ N 125 E AVE E 120 ST N N 126 E AVE N 135 E AV E E 116th ST N N 135 E EA N 131 E AVE N 132 E AVE VE 40 N1 AVE E 114 ST N Note: Graphic overlays may Subject OPUD 05-02-A ­ not precisely align with physical 0 200 400 800 Tract features on the ground. 04 21-14 Aerial Photo Date: March 2014 Feet TO: The Honorable Mayor and City Council City of Owasso FROM: Bronce L. Stephenson Director of Community Development SUBJECT: Tax-Credit Senior Housing DATE: July 10, 2015 BACKGROUND: With a goal of improving the housing stock in Oklahoma, The Oklahoma Housing Finance Agency (OHFA) was created by Executive Order by Governor David Boren in 1975. The Agency is a non-profit, tax exempt entity, with the State of Oklahoma as the beneficiary of the Trust. In 1976, OHFA opened its doors with 12 district field agents hired to implement a rental assistance program. The Affordable Housing Tax Credits (AHTC) Program offsets the high cost of rental housing construction and rehabilitation and provides affordable rent rates for low-income families. Tax Credits provide a 10-year reduction in tax liability for developers who construct or rehabilitate affordable rental housing. Developers sell Tax Credits to Fortune 500 companies and other investors. The money obtained from the sale is used to lower financing costs. The end result is lower rent for families. The AHTC Program can be used for new construction and rehabilitation of rental housing for those with limited incomes. Tax credits create partnerships between OHFA and developers who build or rehabilitate affordable apartments or homes. The purpose of the Oklahoma Affordable Housing Tax Credit (AHTC), also known as Low Income Housing Tax Credit (LIHTC) Program is to expand the supply of new affordable rental units and rehabilitate existing rental housing for Qualifying Households by stimulating private investment. AHTC applications are made through the Oklahoma Housing Finance Authority (OHFA), with applications being considered in January and July of each year. The money given out to developers and to those qualifying for assistance is provided federally by the Department of Housing and Urban Development (HUD). Shown here are the income limitations on eligibility for Low-Income Housing: ANALYSIS: An application has been submitted to the City of Owasso asking for a resolution of support for Tax-Credit Senior Housing Project. The subject property is located along N 145th E Ave, just east of Friendship Baptist and across the street from Hodson Elementary. A request for a resolution of support was received from Cornerstone Associates, LLC for the subject property. They are requesting the resolution of support in advance of the January 2016 deadline. The Tax-Credit Housing application process would be as follows: • Resolution of support requested from the local jurisdiction. • Other documentation and data is collected by the applicant. • The application and supporting materials are submitted to OHFA and the Authority makes a decision on each application. • If the application is successful, the applicant will notify us and start preparing development documents (site plans, civil engineering plans, etc.). • Because this project involves multifamily development, the applicant would have to prepare a PUD document and take the project though the PUD process. • If the PUD is approved, the applicant would prepare construction documents to be submitted to the City for review and approval. • Once all approvals are given, the work on the property would commence. Owasso has a real need for affordable senior housing in the same way that we need any type of senior housing and general affordable housing. Having a mixture of housing types and having a City that has housing options for varying socioeconomic backgrounds makes for a complete community. The City receives calls quite often from seniors and their families looking for housing opportunities in Owasso and have to be turned away to other communities. Owasso currently has only two properties that have connections to OHFA or allow OHFA vouchers, Wildwood Apartments at 11611 E 80th St N and Prairie Village at 12877 E 116th St N. This item will be brought back to the August 10, 2015 Council Worksession for further discussion of the project specifics, with a vote at the August 17, 2015 meeting on a Resolution of Support. ATTACHMENTS: Area Map Aerial Map TO: The Honorable Mayor and City Council FROM: H. Dwayne Henderson, P.E. City Engineer SUBJECT: South Sports Park Regional Detention Pond Engineering Service Agreement DATE: July 10, 2015 BACKGROUND: The South Sports Park is an area that has developed as the North Sports Park has reached playing capacity. It currently houses a few baseball fields, unimproved parking areas and a restroom facility. In addition, the park has a master plan that calls for additional lighted ball fields, paved parking, a splash pad, walking trail and additional soccer fields. Lastly, the park property is also the location for a planned regional detention pond. Two (2) creeks used to converge on the property near E 106th St N and cause flooding during heavy rain. Both streams are shown to be “blue-lines” on a U.S.G.S. Topography map for the area, which indicates a United States Army Corps of Engineers (USACE) regulated streams. The northern stream drainage comes from Hale Acres Subdivision and the southern stream from Meadowcrest Subdivision. (See exhibit A) However, in the last few years, staff realigned the northern stream, with USACE permission, to flow along the eastern edge of the park and converge with the southern stream on the eastern boundary. As a result, this modification opened up a large area for future growth within the southern section of the sports park. In 2014, with the Vision 2025 funds becoming available to provide additional amenities to the southern section of the Sports Park and concurrent development of Abbott Farms Subdivision immediately west of the South Sports Park, staff felt a public/private partnership should be attempted to help fund the regional detention pond. With Abbott Farms directly adjacent to the proposed regional detention pond, the developer would have the opportunity to use the regional detention pond. Therefore on-site detention would not be necessary. In return, the developer would provide the cost savings to the City for the engineering and construction of the on-site detention. With this proposal in mind, staff approached the developer of Abbott Farms and has made a tentative agreement to the terms mentioned above. ENGINEERING SERVICES AGREEMENT: In May 2015, staff requested a proposal from Meshek and Associates, PLC, Tulsa, Oklahoma. Based upon past knowledge of the Owasso Master Drainage Plan and fee negotiations, Meshek and Associates is being recommended as the design engineer for the project. The proposed work includes the following: 1) Update Hydraulics and Hydrology (H&H) Data in Model 2) Preliminary/Final H&H Design/Alternatives 3) Conceptual/Preliminary/Final Plan Development 4) R/W Plan Preparation 5) QA/QC 6) Project Meetings 7) Prepare Bid documents in accordance with Owasso standards. 8) Attend Project Bid Meetings 9) Attend Construction Meetings 10) Material specifications review. 11) Provide Construction Assistance and As-built Drawings Preparation of the 404 application for a USACE Nation Wide Permit and the topographic survey of existing storm drains, detention ponds and utilities will be provided by the City. FUNDING: Funding was included in the FY 2014-2015 Stormwater Fund Budget for the engineering services for the South Sports Park Regional Detention Pond. As a result, a budget amendment will be recommended for approval to allow a carryover over funds. PROPOSED ACTION: An item has been included on the July 14th Council Work Session in order to discuss this project. Unless Councilors express concern, staff will be proposing an engineering services agreement with Meshek and Associates, PLC, in the amount of $57,330 for the South Sports Park Regional Detention Project. ATTACHMENTS: Location Map Agreement for Engineering Services MINGO RD E 106TH ST N N CITY OF OWASSO P.O. 180 SPORTS PARK SOUTH Owasso, OK 74055 918.272.4959 DETENTION POND W E www.cityofowasso.com PROJECT S LOCATION MAP  AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK OWASSO SPORTS PARK DETENTION POND THIS AGREEMENT, made and entered into this ______ day of _____________, 2015 between the City of Owasso, Oklahoma, a Municipal Corporation, of Oklahoma, hereinafter referred to as CITY, and Meshek & Associates, PLC, hereinafter referred to as ENGINEER; WITNESSETH: WHEREAS, CITY intends to construct a detention facility at the Owasso Sports Park hereinafter referred to as the PROJECT; and, WHEREAS, CITY requires certain professional services in connection with the PROJECT, hereinafter referred to as the SERVICES; and, WHEREAS, ENGINEER, is prepared to provide such SERVICES; WHEREAS, funding is available for the PROJECT; NOW THEREFORE, in consideration of the promises contained herein, the parties hereto agree as follows: 1. SCOPE OF PROJECT. The scope of the PROJECT is described in Attachment A, SCOPE OF PROJECT, which is attached hereto and incorporated by reference as part of this AGREEMENT. 2. SERVICES TO BE PERFORMED BY ENGINEER. ENGINEER shall perform the SERVICES described in Attachment B, SCOPE OF SERVICES, which is attached hereto and incorporated by reference as part of this AGREEMENT. 3. CITY'S RESPONSIBILITIES. CITY shall be responsible for all matters described in Attachment C, RESPONSIBILITIES OF THE CITY, which is attached hereto and incorporated by reference as part of this AGREEMENT. 4. COMPENSATION. CITY shall pay ENGINEER in accordance with Attachment D, which are attached hereto and incorporated by reference as part of this AGREEMENT. 5. STANDARD OF PERFORMANCE. ENGINEER shall perform the SERVICES undertaken in a manner consistent with the prevailing accepted standard for similar services with respect to projects of comparable function and complexity and with the applicable laws and regulations published and in effect at the time of performance of the SERVICES. The PROJECT shall be designed and engineered in a good and workmanlike manner and in strict accordance with this AGREEMENT. All engineering work shall be performed by or under the supervision of Professional Engineers licensed in the State of Oklahoma, and properly qualified to perform such engineering services, which qualification shall be subject to review by CITY. Other than the obligation of the ENGINEER to perform in accordance with the foregoing standards, no warranty, either express or implied, shall apply to the SERVICES to be performed by the ENGINEER pursuant to this AGREEMENT or the suitability of ENGINEER'S work product. 6. LIMITATION OF RESPONSIBILITY. PAGE 1 OF 9  6.1. ENGINEER shall not be responsible for construction means, methods, techniques, sequences, procedures, or safety precautions and programs in connection with the PROJECT. 6.2. ENGINEER’s deliverables, shall include plans for construction signed by a registered engineer. 7. LIABILITY AND INDEMNIFICATION. 7.1. ENGINEER shall defend and indemnify CITY from and against legal liability for damages arising out of the performance of the SERVICES for CITY, including but not limited to any claims, costs, attorney fees, or other expenses of whatever nature where such liability is caused by the negligent act, error, or omission of ENGINEER, or any employee for whom ENGINEER is legally liable. Nothing in this paragraph shall make the ENGINEER liable for any damages caused by the CITY or any other contractor or consultant of the CITY. 7.2. ENGINEER shall not be liable to CITY for any special, indirect or consequential damages, such as, but not limited to, loss of revenue, or loss of anticipated profits. 8. COMPLIANCE WITH LAWS. In performance of the SERVICES, ENGINEER shall comply with applicable regulatory requirements including federal, state, and local laws, rules, regulations, orders, codes, criteria and standards. ENGINEER shall procure the permits, certificates, and licenses necessary to allow ENGINEER to perform the SERVICES. ENGINEER shall not be responsible for procuring permits, certificates, and licenses required for any activities unless such responsibilities are specifically assigned to ENGINEER in Attachment B, SCOPE OF SERVICES. 9. INSURANCE. 9.1. During the performance of the SERVICES under this AGREEMENT, ENGINEER shall maintain the following insurance: 9.1.1. General Liability Insurance with bodily injury limits of not less than $1,000,000 for each occurrence and not less than $1,000,000 in the aggregate, and with property damage limits of not less than $100,000 for each occurrence and not less than $100,000 in the aggregate. 9.1.2. Automobile Liability Insurance with bodily injury limits of not less than $1,000,000 for each person and not less than $1,000,000 for each accident and with property damage limits of not less than $100,000 for each accident. 9.1.3. Worker's Compensation Insurance in accordance with statutory requirements and Employers' Liability Insurance with limits of not less than $100,000 for each occurrence. 9.1.4. Errors and Omissions Insurance to remain in effect during the PROJECT and the term of any legal liability. Errors and Omissions coverage to be for a minimum of $1,000,000. 9.2. ENGINEER shall furnish CITY certificates of insurance which shall include a provision that such insurance shall not be canceled without at least 30 days written notice to the CITY. PAGE 2 OF 9 10. OWNERSHIP AND REUSE OF DOCUMENTS. 10.1. All documents, including reports, field notes and data shall become and remain the property of the CITY. 10.2. CITY'S reuse of such documents without written verification or adaptation by ENGINEER for the specific purpose intended shall be at CITY'S risk. 11. TERMINATION OF AGREEMENT. 11.1. The obligation to continue SERVICES under this AGREEMENT may be terminated by either party upon fifteen days written notice in the event of substantial failure by the other party to perform in accordance with the terms hereof through no fault of the terminating party. 11.2. CITY shall have the right to terminate this AGREEMENT, or suspend performance thereof, for CITY'S convenience upon written notice to ENGINEER; and ENGINEER shall terminate or suspend performance of SERVICES on a schedule acceptable to CITY. In the event of termination or suspension for CITY'S convenience, CITY shall pay ENGINEER for all SERVICES performed to the date of termination in accordance with provisions of Attachment D, COMPENSATION. Upon restart of a suspended project, ENGINEER’s contract price and schedule shall be equitably adjusted. 12. NOTICE. Any notice, demand, or request required by or made pursuant to this AGREEMENT shall be deemed properly made if personally delivered in writing or deposited in the United States mail, postage prepaid, to the address specified below. To ENGINEER: Meshek & Associates, PLC 1437 S. Boulder Ave. Suite 1550 Tulsa, OK 74119 Attention: Benjamin W. Fletcher, PE, LSI To CITY: CITY OF OWASSO 301 W 2nd Avenue Owasso, Oklahoma 74055 Attention: Roger Stevens, Public Works Director 12.1. Nothing contained in this Article shall be construed to restrict the transmission of routine communications between representatives of ENGINEER and CITY. 13. UNCONTROLLABLE FORCES. Neither CITY nor ENGINEER shall be considered to be in default of this AGREEMENT if delays in or failure of performance shall be due to forces which are beyond the control of the parties; including, but not limited to: fire, flood, earthquakes, storms, lightning, epidemic, war, riot, civil disturbance, sabotage; inability to procure permits, licenses, or authorizations from any state, local, or federal agency or person for any of the supplies, materials, accesses, or services required to be provided by either CITY or ENGINEER under this PAGE 3 OF 9  AGREEMENT; strikes, work slowdowns or other labor disturbances, and judicial restraint. 14. SEVERABILITY. If any portion of this AGREEMENT shall be construed by a court of competent jurisdiction as unenforceable, such portion shall be severed herefrom, and the balance of this AGREEMENT shall remain in full force and effect. 15. INTEGRATION AND MODIFICATION. This AGREEMENT includes ATTACHMENTS A, B, C, and D and represents the entire and integrated AGREEMENT between the parties; and supersedes all prior negotiations, representations, or agreements pertaining to the SCOPE OF SERVICES herein, either written or oral. CITY may make or approve changes within the general Scope of Services in this AGREEMENT. If such changes affect ENGINEER’s cost of or time required for performance of the services, an equitable adjustment will be made through an amendment to this AGREEMENT. This AGREEMENT may be amended only by written instrument signed by each of the Parties. 16. DISPUTE RESOLUTION PROCEDURE. In the event of a dispute between the ENGINEER and the CITY over the interpretation or application of the terms of this AGREEMENT, the matter shall be referred to the City's Director of Public Works for resolution. If the Director of Public Works is unable to resolve the dispute, the matter may, in the Director's discretion, be referred to the City Manager for resolution. Regardless of these procedures, neither party shall be precluded from exercising any rights, privileges or opportunities permitted by law to resolve any dispute. 17. ASSIGNMENT. ENGINEER shall not assign its obligations undertaken pursuant to this AGREEMENT, provided that nothing contained in this paragraph shall prevent ENGINEER from employing such independent consultants, associates, and subcontractors as ENGINEER may deem appropriate to assist ENGINEER in the performance of the SERVICES hereunder. 18. APPROVAL. It is understood and agreed that all work performed under this AGREEMENT shall be subject to inspection and approval by the Public Works Department of the City of Owasso. PAGE 4 OF 9 IN WITNESS WHEREOF, the parties have executed this AGREEMENT in multiple copies on the respective dates herein below reflected to be effective on the date executed by the Mayor of the City of Owasso. Meshek & Associates, PLC _______________________________________ Benjamin W. Fletcher, PE, LSI Date ____/____/2015 APPROVED: CITY OF OWASSO, OKLAHOMA City Clerk Mayor Date ____/____/2015 APPROVED AS TO FORM: City Attorney PAGE 5 OF 9  AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK OWASSO SPORTS PARK DETENTION POND Scope of Project Attachment A SCOPE OF PROJECT. The PROJECT shall consist of civil engineering services for the following categories of assignments: 1. Prepare construction plans for the Owasso Sports Park Detention Pond. 2. Services not included in this contract: Topography, platting, preparation of legal descriptions, public utility installations or relocations, coordination with franchise utilities, paving design, or construction inspections. PAGE 6 OF 9  AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK OWASSO SPORTS PARK DETENTION POND Scope of Services Attachment B The services to be performed by the ENGINEER, Meshek & Associates, PLC, under this AGREEMENT will consist of providing civil engineering services for the categories of assignments presented in Attachment A, as directed individually by the City by a work order. Further, it is understood and agreed that the date of beginning, rate of progress, and the time of completion of the work to be done hereunder for each assignment are essential provisions of this AGREEMENT; and it is further understood and agreed that the work embraced in this AGREEMENT shall commence upon execution of this AGREEMENT and receipt of Notice to Proceed for each assignment. It is further understood that all reviews and conceptual designs will be prepared in accordance with the OWRB and City of Owasso guidelines. A.1. Basic Services of ENGINEER. The basic services of the ENGINEER shall include, but are not limited to the following tasks: A.1.a Provide a Preliminary Design A.1.a) 1. Provide preliminary hydrologic and hydraulic design for the PROJECT A.1.a) 2. Prepare preliminary construction plans for the PROJECT A.1.a) 3. Prepare a preliminary construction estimate A.1.b Provide a Final Design A.1.b) 1. Provide final hydrologic and hydraulic design for the PROJECT A.1.b) 2. Prepare final construction plans for the PROJECT A.1.b) 3. Prepare a final construction estimate A.1.c Provide Contruction Services A.1.c) 1. Assist in the preparation of bidding documents A.1.c) 2. Provide responses to all Requests for Information A.1.c) 3. Review all submittals A.1.c) 4. Provide assistance during construction as needed PAGE 7 OF 9  AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK OWASSO SPORTS PARK DETENTION POND Responsibilities of the City Attachment C RESPONSIBILITIES OF THE CITY. The CITY agrees: C.1 Reports, Records, etc. To furnish, as required by the work, at no expense to the ENGINEER: C.1.1 Records, reports, studies, plans, drawings, and other data available in the files of the CITY that may be useful in the work involved under this AGREEMENT. C.1.2 Property ownership and documentation shall be provided. C.1.3 ENGINEER will reasonably rely upon the accuracy, timeliness, and completeness of the information provided by CITY. C.2 Access. To assist in providing access to public and private property when required in performance of ENGINEER's services. C.3 Staff Assistance. Designate the individual to act as its representative in respect to the work to be performed under this AGREEMENT, and such person shall have complete authority to transmit instructions, receive information, interpret and define CITY'S policies and decisions with respect to materials, equipment, elements and systems pertinent to the services covered by this AGREEMENT. C.3.1 Furnish staff assistance in locating, and operating any structures pertinent to said PROJECT. C.4 Review. Examine all studies, reports, sketches, estimates, specifications, drawings, proposals and other documents presented by ENGINEER and render in writing decisions pertaining thereto within a reasonable time so as not to delay the services of ENGINEER. PAGE 8 OF 9  AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK OWASSO SPORTS PARK DETENTION POND Compensation Attachment D COMPENSATION. The CITY agrees to pay, as compensation for services set forth in Attachment B, the following fees, payable monthly as each Phase of the work progresses; and within 30 calendar days of receipt of invoice. ENGINEER shall submit monthly invoices based upon percent of work completed. Invoices shall be accompanied by such documentation as the CITY may require in substantiation of the amount billed. D.1 Total Compensation. D.1.1 For the work under this project the total maximum billing including direct costs and subconsultant services shall be Fifty-Seven Thousand Three- Hundred Thirty and no cents ($57,330.00) which amount shall not be exceeded without further written authorization by CITY. D.2 Conditions of Payment. D.2.1 Payment shall be made based on a lump sum basis. PAGE 9 OF 9 TO: The Honorable Mayor and City Council FROM: H. Dwayne Henderson, P.E. City Engineer SUBJECT: Central Park Drainage Improvements Engineering Service Agreement DATE: July 10, 2015 BACKGROUND: The Central Park drainage channel is located between East 86th Street North and Owasso Mid- High School. The channel commences northwest of the East 86th Street North/North 123rd East Ave Intersection at the bridge and traverses northwesterly between the commercial property housing State Farm Insurance and the Lake Ridge Subdivision. The channel continues toward the new SAHO building and enters the property owned by residents in Central Park II. Lastly, the channel turns into the Owasso Public School property and connects with the Central Park detention pond outlet. This project was listed as a priority project in the 2005 Master Drainage Plan (MDP). Funds from the stormwater fund have been budgeted to provide the initial survey and engineering design for the project. The purpose of this project is to realign the channel into the existing drainage easement with the use of an articulated concrete bottom and Recon block wall, similar to what was used at the Three Lakes Channel Project in 2013, (See appendix for pictures of that project. Public Works is proposing to proceed with project design this fiscal year with construction in FY 2016-2017, if funding is available. ENGINEERING SERVICES AGREEMENT: In June 2015, staff requested a proposal from Meshek and Associates, PLC, Tulsa, Oklahoma. Based upon past knowledge of the Owasso Master Drainage Plan and fee negotiations, Meshek and Associates is being recommended as the design engineer for the project. The proposed work includes the following: 1) Update Hydraulics and Hydrology (H&H) Data in Model 2) Preliminary/Final H&H Design/Alternatives 3) Conceptual/Preliminary/Final Plan Development 4) R/W Plan Preparation 5) QA/QC 6) Project Meetings 7) Prepare Bid documents in accordance with Owasso standards. 8) Attend Project Bid Meetings 9) Attend Construction Meetings 10) Material specifications review. 11) Provide Construction Assistance and As-built Drawings PROPOSED WORK BY CITY OF OWASSSO ENGINEERING STAFF: 12) - Prepare 404 application to USACE for a Nation Wide Permit 13) - Provide topographic survey of existing storm drains, detention ponds and utilities FUNDING: Funding was included in the FY 2014-2015 Stormwater Fund Budget for the engineering services for the Central Park Drainage Project. As a result, a budget amendment will be recommended for approval to allow a carryover over funds. PROPOSED ACTION: An item has been included on the July 14th Council Work Session in order to discuss this project. Unless Councilors express concern, staff will be proposing an engineering services agreement with Meshek and Associates, PLC, in the amount of $66,760.00 for the Central Park Drainage Project. ATTACHMENTS: A. Location Map B. Agreement for Engineering Services  N 129TH E AVE L A R T K N R D E A N C P O P PROJECT LOCATION M I S D- C H H IG O H O L E 86TH ST N N CITY OF OWASSO P.O. 180 CENTRAL PARK Owasso, OK 74055 918.272.4959 DRAINAGE CHANNEL W E www.cityofowasso.com PROJECT S LOCATION MAP  AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK CENTRAL PARK CHANNEL IMPROVEMENTS THIS AGREEMENT, made and entered into this ______ day of _____________, 2015 between the City of Owasso, Oklahoma, a Municipal Corporation, of Oklahoma, hereinafter referred to as CITY, and Meshek & Associates, PLC, hereinafter referred to as ENGINEER; WITNESSETH: WHEREAS, CITY intends to construct improvements to the Central Park Channel hereinafter referred to as the PROJECT; and, WHEREAS, CITY requires certain professional services in connection with the PROJECT, hereinafter referred to as the SERVICES; and, WHEREAS, ENGINEER, is prepared to provide such SERVICES; WHEREAS, funding is available for the PROJECT; NOW THEREFORE, in consideration of the promises contained herein, the parties hereto agree as follows: 1. SCOPE OF PROJECT. The scope of the PROJECT is described in Attachment A, SCOPE OF PROJECT, which is attached hereto and incorporated by reference as part of this AGREEMENT. 2. SERVICES TO BE PERFORMED BY ENGINEER. ENGINEER shall perform the SERVICES described in Attachment B, SCOPE OF SERVICES, which is attached hereto and incorporated by reference as part of this AGREEMENT. 3. CITY'S RESPONSIBILITIES. CITY shall be responsible for all matters described in Attachment C, RESPONSIBILITIES OF THE CITY, which is attached hereto and incorporated by reference as part of this AGREEMENT. 4. COMPENSATION. CITY shall pay ENGINEER in accordance with Attachment D, which are attached hereto and incorporated by reference as part of this AGREEMENT. 5. STANDARD OF PERFORMANCE. ENGINEER shall perform the SERVICES undertaken in a manner consistent with the prevailing accepted standard for similar services with respect to projects of comparable function and complexity and with the applicable laws and regulations published and in effect at the time of performance of the SERVICES. The PROJECT shall be designed and engineered in a good and workmanlike manner and in strict accordance with this AGREEMENT. All engineering work shall be performed by or under the supervision of Professional Engineers licensed in the State of Oklahoma, and properly qualified to perform such engineering services, which qualification shall be subject to review by CITY. Other than the obligation of the ENGINEER to perform in accordance with the foregoing standards, no warranty, either express or implied, shall apply to the SERVICES to be performed by the ENGINEER pursuant to this AGREEMENT or the suitability of ENGINEER'S work product. 6. LIMITATION OF RESPONSIBILITY. PAGE 1 OF 10  6.1. ENGINEER shall not be responsible for construction means, methods, techniques, sequences, procedures, or safety precautions and programs in connection with the PROJECT. 6.2. ENGINEER’s deliverables, shall include plans for construction signed by a registered engineer. 7. LIABILITY AND INDEMNIFICATION. 7.1. ENGINEER shall defend and indemnify CITY from and against legal liability for damages arising out of the performance of the SERVICES for CITY, including but not limited to any claims, costs, attorney fees, or other expenses of whatever nature where such liability is caused by the negligent act, error, or omission of ENGINEER, or any employee for whom ENGINEER is legally liable. Nothing in this paragraph shall make the ENGINEER liable for any damages caused by the CITY or any other contractor or consultant of the CITY. 7.2. ENGINEER shall not be liable to CITY for any special, indirect or consequential damages, such as, but not limited to, loss of revenue, or loss of anticipated profits. 8. COMPLIANCE WITH LAWS. In performance of the SERVICES, ENGINEER shall comply with applicable regulatory requirements including federal, state, and local laws, rules, regulations, orders, codes, criteria and standards. ENGINEER shall procure the permits, certificates, and licenses necessary to allow ENGINEER to perform the SERVICES. ENGINEER shall not be responsible for procuring permits, certificates, and licenses required for any activities unless such responsibilities are specifically assigned to ENGINEER in Attachment B, SCOPE OF SERVICES. 9. INSURANCE. 9.1. During the performance of the SERVICES under this AGREEMENT, ENGINEER shall maintain the following insurance: 9.1.1. General Liability Insurance with bodily injury limits of not less than $1,000,000 for each occurrence and not less than $1,000,000 in the aggregate, and with property damage limits of not less than $100,000 for each occurrence and not less than $100,000 in the aggregate. 9.1.2. Automobile Liability Insurance with bodily injury limits of not less than $1,000,000 for each person and not less than $1,000,000 for each accident and with property damage limits of not less than $100,000 for each accident. 9.1.3. Worker's Compensation Insurance in accordance with statutory requirements and Employers' Liability Insurance with limits of not less than $100,000 for each occurrence. 9.1.4. Errors and Omissions Insurance to remain in effect during the PROJECT and the term of any legal liability. Errors and Omissions coverage to be for a minimum of $1,000,000. 9.2. ENGINEER shall furnish CITY certificates of insurance which shall include a provision that such insurance shall not be canceled without at least 30 days written notice to the CITY. PAGE 2 OF 10 10. OWNERSHIP AND REUSE OF DOCUMENTS. 10.1. All documents, including reports, field notes and data shall become and remain the property of the CITY. 10.2. CITY'S reuse of such documents without written verification or adaptation by ENGINEER for the specific purpose intended shall be at CITY'S risk. 11. TERMINATION OF AGREEMENT. 11.1. The obligation to continue SERVICES under this AGREEMENT may be terminated by either party upon fifteen days written notice in the event of substantial failure by the other party to perform in accordance with the terms hereof through no fault of the terminating party. 11.2. CITY shall have the right to terminate this AGREEMENT, or suspend performance thereof, for CITY'S convenience upon written notice to ENGINEER; and ENGINEER shall terminate or suspend performance of SERVICES on a schedule acceptable to CITY. In the event of termination or suspension for CITY'S convenience, CITY shall pay ENGINEER for all SERVICES performed to the date of termination in accordance with provisions of Attachment D, COMPENSATION. Upon restart of a suspended project, ENGINEER’s contract price and schedule shall be equitably adjusted. 12. NOTICE. Any notice, demand, or request required by or made pursuant to this AGREEMENT shall be deemed properly made if personally delivered in writing or deposited in the United States mail, postage prepaid, to the address specified below. To ENGINEER: Meshek & Associates, PLC 1437 S. Boulder Ave. Suite 1550 Tulsa, OK 74119 Attention: Benjamin W. Fletcher, PE, LSI To CITY: CITY OF OWASSO 301 W 2nd Avenue Owasso, Oklahoma 74055 Attention: Roger Stevens, Public Works Director 12.1. Nothing contained in this Article shall be construed to restrict the transmission of routine communications between representatives of ENGINEER and CITY. 13. UNCONTROLLABLE FORCES. Neither CITY nor ENGINEER shall be considered to be in default of this AGREEMENT if delays in or failure of performance shall be due to forces which are beyond the control of the parties; including, but not limited to: fire, flood, earthquakes, storms, lightning, epidemic, war, riot, civil disturbance, sabotage; inability to procure permits, licenses, or authorizations from any state, local, or federal agency or person for any of the supplies, materials, accesses, or services required to be provided by either CITY or ENGINEER under this PAGE 3 OF 10  AGREEMENT; strikes, work slowdowns or other labor disturbances, and judicial restraint. 14. SEVERABILITY. If any portion of this AGREEMENT shall be construed by a court of competent jurisdiction as unenforceable, such portion shall be severed herefrom, and the balance of this AGREEMENT shall remain in full force and effect. 15. INTEGRATION AND MODIFICATION. This AGREEMENT includes ATTACHMENTS A, B, C, and D and represents the entire and integrated AGREEMENT between the parties; and supersedes all prior negotiations, representations, or agreements pertaining to the SCOPE OF SERVICES herein, either written or oral. CITY may make or approve changes within the general Scope of Services in this AGREEMENT. If such changes affect ENGINEER’s cost of or time required for performance of the services, an equitable adjustment will be made through an amendment to this AGREEMENT. This AGREEMENT may be amended only by written instrument signed by each of the Parties. 16. DISPUTE RESOLUTION PROCEDURE. In the event of a dispute between the ENGINEER and the CITY over the interpretation or application of the terms of this AGREEMENT, the matter shall be referred to the City's Director of Public Works for resolution. If the Director of Public Works is unable to resolve the dispute, the matter may, in the Director's discretion, be referred to the City Manager for resolution. Regardless of these procedures, neither party shall be precluded from exercising any rights, privileges or opportunities permitted by law to resolve any dispute. 17. ASSIGNMENT. ENGINEER shall not assign its obligations undertaken pursuant to this AGREEMENT, provided that nothing contained in this paragraph shall prevent ENGINEER from employing such independent consultants, associates, and subcontractors as ENGINEER may deem appropriate to assist ENGINEER in the performance of the SERVICES hereunder. 18. APPROVAL. It is understood and agreed that all work performed under this AGREEMENT shall be subject to inspection and approval by the Public Works Department of the City of Owasso. PAGE 4 OF 10 IN WITNESS WHEREOF, the parties have executed this AGREEMENT in multiple copies on the respective dates herein below reflected to be effective on the date executed by the Mayor of the City of Owasso. Meshek & Associates, PLC _______________________________________ Benjamin W. Fletcher, PE, LSI Date ____/____/2015 APPROVED: CITY OF OWASSO, OKLAHOMA City Clerk Mayor Date ____/____/2015 APPROVED AS TO FORM: City Attorney PAGE 5 OF 10  AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK CENTRAL PARK CHANNEL IMPROVEMENTS Scope of Project Attachment A SCOPE OF PROJECT. The PROJECT shall consist of civil engineering services for the following categories of assignments: 1. Prepare construction plans for the Central Park Channel Improvements. PAGE 6 OF 10  AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK CENTRAL PARK CHANNEL IMPROVEMENTS Scope of Services Attachment B The services to be performed by the ENGINEER, Meshek & Associates, PLC, under this AGREEMENT will consist of providing civil engineering services for the categories of assignments presented in Attachment A, as directed individually by the City by a work order. Further, it is understood and agreed that the date of beginning, rate of progress, and the time of completion of the work to be done hereunder for each assignment are essential provisions of this AGREEMENT; and it is further understood and agreed that the work embraced in this AGREEMENT shall commence upon execution of this AGREEMENT and receipt of Notice to Proceed for each assignment. It is further understood that all reviews and conceptual designs will be prepared in accordance with the OWRB and City of Owasso guidelines. A.1. Basic Services of ENGINEER. The basic services of the ENGINEER shall include, but are not limited to the following tasks: A.1.a Provide a Conceptual Design Report A.1.a) 1. Provide topographic survey for the PROJECT area A.1.a) 2. Update existing hydrologic and hydraulic model for the PROJECT A.1.a) 3. Prepare conceptual report for the PROJECT detailing alternative analysis A.1.a) 4. Prepare a conceptual construction estimates A.1.b Provide a Preliminary Design A.1.a) 2. Provide preliminary hydrologic and hydraulic design for the PROJECT A.1.a) 3. Prepare preliminary construction plans for the PROJECT A.1.a) 4. Prepare a preliminary construction estimate A.1.c Provide a Final Design A.1.b) 1. Provide final hydrologic and hydraulic design for the PROJECT A.1.b) 2. Prepare final construction plans for the PROJECT A.1.b) 3. Prepare a final construction estimate PAGE 7 OF 10 A.1.d Provide Contruction Services A.1.c) 1. Assist in the preparation of bidding documents A.1.c) 2. Provide responses to all Requests for Information A.1.c) 3. Review all submittals A.1.c) 4. Provide assistance during construction as needed PAGE 8 OF 10  AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK CENTRAL PARK CHANNEL IMPROVEMENTS Responsibilities of the City Attachment C RESPONSIBILITIES OF THE CITY. The CITY agrees: C.1 Reports, Records, etc. To furnish, as required by the work, at no expense to the ENGINEER: C.1.1 Records, reports, studies, plans, drawings, and other data available in the files of the CITY that may be useful in the work involved under this AGREEMENT. C.1.2 Property ownership and documentation shall be provided. C.1.3 ENGINEER will reasonably rely upon the accuracy, timeliness, and completeness of the information provided by CITY. C.2 Access. To assist in providing access to public and private property when required in performance of ENGINEER's services. C.3 Staff Assistance. Designate the individual to act as its representative in respect to the work to be performed under this AGREEMENT, and such person shall have complete authority to transmit instructions, receive information, interpret and define CITY'S policies and decisions with respect to materials, equipment, elements and systems pertinent to the services covered by this AGREEMENT. C.3.1 Furnish staff assistance in locating, and operating any structures pertinent to said PROJECT. C.4 Review. Examine all studies, reports, sketches, estimates, specifications, drawings, proposals and other documents presented by ENGINEER and render in writing decisions pertaining thereto within a reasonable time so as not to delay the services of ENGINEER. PAGE 9 OF 10  AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK CENTRAL PARK CHANNEL IMPROVEMENTS Compensation Attachment D COMPENSATION. The CITY agrees to pay, as compensation for services set forth in Attachment B, the following fees, payable monthly as each Phase of the work progresses; and within 30 calendar days of receipt of invoice. ENGINEER shall submit monthly invoices based upon percent of work completed. Invoices shall be accompanied by such documentation as the CITY may require in substantiation of the amount billed. D.1 Total Compensation. D.1.1 For the work under this project the total maximum billing including direct costs and subconsultant services shall be Sixty Six Thousand Seven Hundred Sixty Dollars and no cents ($66,760.00) which amount shall not be exceeded without further written authorization by CITY. D.2 Conditions of Payment. D.2.1 Payment shall be made based on a lump sum basis. PAGE 10 OF 10 TO: The Honorable Mayor and City Council City of Owasso FROM: Roger Stevens Public Works Director SUBJECT: FY 2015-2016 Street Rehabilitation Program Proposed Project Listing DATE: July 10, 2015 BACKGROUND: Annually, street rehabilitation sites are evaluated and selected based on a comprehensive assessment of roadway conditions. The selection process is aimed at maximizing the taxpayer’s return on investment by increasing roadway lifecycle and minimizing future maintenance costs while enhancing overall roadway driving conditions and public safety. PRIORITY STREET REPAIRS/MAINTENANCE IDENTIFIED: In June 2015, the Public Works staff completed an update to the city’s street inventory. The data collected for the model was adjusted to reflect changes in segment conditions and a new priority listing was generated. A map depicting the location of the proposed priority sites is attached for review. The estimated cost for the base project $1,762,699. In the event the bid comes in considerably less than the engineering estimate, staff has included four alternate sites as part of the proposed priority sites. PROJECT FUNDING: Funding for this project in the amount of $1,000,000 is included in the FY 2015-2016 Capital Improvements Fund budget. In addition, fund 39 (1/2 penny sales tax initiative) has $765,975 allocated for this fiscal year’s street repair program. As a result, total funding available for FY 2015-2016 Street Rehabilitation Program is $1,765,975. PROPOSED ACTION: This item will be placed on the July 14, 2015, City Council worksession agenda for discussion. Upon City Council approval of the FY 2015-2016 Street Rehabilitation Priority Projects, the Public Work’s Engineering Division will proceed to complete the design and bid documents for the Street Repair project. Staff anticipates this project could be advertised in January, awarded in February, and completed by September 2016. ATTACHMENTS: A. Recommended FY 2015-2016 Street Repair Location Map B. Priority Site List  106th ST N 96th ST N 86th ST N 145th E AVENUE MINGO ROAD US HWY 169 129th E AVE 76th ST N FY 2015-16 STREET REHABILITATION PROGRAM CITY OF OWASSO PROJECT LOCATION MAP BASE BID PROJECTS 111 N. Main Street P.O. Box 180 ALTERNATE BID PROJECTS Owasso, OK 74055 7/2/15 North 918.376.1500 FY 2015-2016 Street Rehabilitation Project List (Base Bid) STREET FROM TO SUBDIVISION REPAIR TYPE OCI 1 N 126TH E AVE E 76th ST N E 76th PL N ELM CREEK EST. BASE REPAIR, OVERLAY 52.96 2 N 126TH E AVE E 76th PL N E 77th ST N ELM CREEK EST. BASE REPAIR, OVERLAY 51.84 3 N 126TH E AVE E 77th ST N E 77th PL N ELM CREEK EST. BASE REPAIR, OVERLAY 61.22 4 E 77TH PL N N 123rd E AVE N 126TH E AVE ELM CREEK EST. BASE REPAIR, OVERLAY 58.83 5 E 81ST ST N N 118TH E AVE N 119TH E AVE ELM CREEK I BASE REPAIR, OVERLAY 67.22 6 N 129TH E AVE E 80TH CT N E 81ST ST N ELM CREEK I BASE REPAIR, OVERLAY 67.58 7 E 80TH CT N N 118TH E AVE N 119TH E AVE ELM CREEK I BASE REPAIR, OVERLAY 70.81 8 N 124TH E AVE E 81ST ST N E 81ST PL N ELM CREEK EST. BASE REPAIR, OVERLAY 51.69 9 N 124TH E AVE E 81ST PL N E 82ND ST N ELM CREEK EST. BASE REPAIR, OVERLAY 57.56 10 N 124TH E AVE E 82ND ST N E 83RD ST N ELM CREEK EST. BASE REPAIR, OVERLAY 57.83 11 N 124TH E AVE E 83RD ST N N 124TH E AVE ELM CREEK EST. BASE REPAIR, OVERLAY 58.08 12 E 83RD ST N N 122ND E AVE N 124TH E AVE ELM CREEK EST. BASE REPAIR, OVERLAY 56.01 13 ALLEY #1 E 76TH ST N E 1ST AVE ORIGINAL TOWN RECONSTRUCT 40.01 14 ALLEY #2 ATLANTA MAIN ST ORIGINAL TOWN RECONSTRUCT 39.78 15 ATLANTA E 76TH ST N W 1ST AVE ORIGINAL TOWN BASE REPAIR, OVERLAY 57.97 16 ATLANTA W 1ST AVE BROADWAY ORIGINAL TOWN BASE REPAIR, OVERLAY 63.42 17 ATLANTA BROADWAY W 1ST ST ORIGINAL TOWN BASE REPAIR, OVERLAY 61.72 18 ATLANTA W 1ST ST W 2ND ST ORIGINAL TOWN BASE REPAIR, OVERLAY 59.06 19 ATLANTA W 2ND ST W 3RD ST ORIGINAL TOWN BASE REPAIR, OVERLAY 61.86 20 W 1ST ST ATLANTA DEAD END ORIGINAL TOWN RECONSTRUCT 40.08 21 BROADWAY ATLANTA DEAD END ORIGINAL TOWN RECONSTRUCT 46.39 22 CARLSBAD W 5TH ST DEAD END HALE ADDITION RECONSTRUCT 40.00 23 E 99TH ST N N 116TH E AVE N 117TH E AVE BAILEY RANCH EST II CRACK SEAL, FOG SEAL 84.23 24 E 99TH ST N N 117TH E AVE N 117TH E AVE BAILEY RANCH EST II CRACK SEAL, FOG SEAL 82.36 25 E 99TH ST N N 117TH E AVE N 118TH E AVE BAILEY RANCH EST II CRACK SEAL, FOG SEAL 83.15 26 E 99TH ST N N 118TH E AVE N 119TH E AVE BAILEY RANCH EST II CRACK SEAL, FOG SEAL 84.22 FY 2015-2016 Street Rehabilitation Project List (Base Bid) STREET FROM TO SUBDIVISION REPAIR TYPE OCI 27 E 99TH ST N N 119TH E AVE N 120TH E AVE BAILEY RANCH EST II CRACK SEAL, FOG SEAL 80.67 28 N 117TH E AVE E 99TH ST N E 100TH ST N BAILEY RANCH EST II CRACK SEAL, FOG SEAL 83.28 29 N 118TH E AVE E 99TH ST N E 100TH ST N BAILEY RANCH EST II CRACK SEAL, FOG SEAL 80.18 30 N 119TH E AVE E 99TH ST N E 100TH ST N BAILEY RANCH EST II CRACK SEAL, FOG SEAL 83.39 31 N 120TH E AVE E 99TH ST N E 100TH ST N BAILEY RANCH EST II CRACK SEAL, FOG SEAL 82.89 32 E 100TH ST N N 116TH E AVE N 117TH E AVE BAILEY RANCH EST II CRACK SEAL, FOG SEAL 81.22 33 E 100TH ST N N 117TH E AVE N 117TH E AVE BAILEY RANCH EST II CRACK SEAL, FOG SEAL 80.78 34 E 100TH ST N N 117TH E AVE N 118TH E AVE BAILEY RANCH EST II CRACK SEAL, FOG SEAL 78.53 35 E 100TH ST N N 118TH E AVE N 118TH E AVE BAILEY RANCH EST II CRACK SEAL, FOG SEAL 77.69 36 E 100TH ST N N 118TH E AVE N 119TH E AVE BAILEY RANCH EST II CRACK SEAL, FOG SEAL 80.67 37 E 100TH ST N N 119TH E AVE N 120TH E AVE BAILEY RANCH EST II CRACK SEAL, FOG SEAL 80.64 38 E 100TH ST N N 120TH E AVE DEAD END BAILEY RANCH EST II CRACK SEAL, FOG SEAL 81.42 39 N 117TH E AVE E 100TH ST N E 101ST ST N BAILEY RANCH EST II CRACK SEAL, FOG SEAL 82.72 40 N 114TH E AVE E 101ST ST N E 102ND ST N BAILEY RANCH EST II CRACK SEAL, FOG SEAL 83.19 41 E 101ST ST N N 114TH E AVE N 117TH E AVE BAILEY RANCH EST II CRACK SEAL, FOG SEAL 82.36 42 N 114TH E AVE E 101ST ST N E 102ND ST N BAILEY RANCH EST II CRACK SEAL, FOG SEAL 80.72 43 E 102ND ST N GARNETT RD N 114TH E AVE SAWGRASS PARK I CRACK SEAL, FOG SEAL 86.86 44 E 102ND ST N N 114TH E AVE N 115TH E AVE SAWGRASS PARK I CRACK SEAL, FOG SEAL 83.58 45 N 114TH E AVE E 101ST ST N E 102ND ST N SAWGRASS PARK I CRACK SEAL, FOG SEAL 84.36 46 E 102ND ST N N 115TH E AVE E 102TH ST N SAWGRASS PARK I CRACK SEAL, FOG SEAL 84.11 47 E 102ND ST N E 102TH ST N E 103RD ST N SAWGRASS PARK I CRACK SEAL, FOG SEAL 84.28 48 N 115TH E AVE E 102ND ST N E 103RD ST N SAWGRASS PARK I CRACK SEAL, FOG SEAL 83.19 49 E 103RD ST N N 115TH E AVE N 116TH CT E SAWGRASS PARK I CRACK SEAL, FOG SEAL 82.19 50 E 103RD ST N N 116TH CT E E 102ND ST N SAWGRASS PARK I CRACK SEAL, FOG SEAL 82.67 51 N 116TH CT E E 103RD ST N CUL-DE-SAC SAWGRASS PARK I CRACK SEAL, FOG SEAL 82.03 52 E 102ND ST N E 103RD ST N N 117TH E AVE SAWGRASS PARK I CRACK SEAL, FOG SEAL 83.81 FY 2015-2016 Street Rehabilitation Project List (Base Bid) STREET FROM TO SUBDIVISION REPAIR TYPE OCI 53 N 117TH E AVE E 101ST ST N N 102ND ST N SAWGRASS PARK I CRACK SEAL, FOG SEAL 82.06 54 E 102ND ST N N 117TH E AVE N 118TH E AVE SAWGRASS PARK I CRACK SEAL, FOG SEAL 84.42 55 N 118TH E AVE E 100TH ST N E 102ND ST N SAWGRASS PARK I CRACK SEAL, FOG SEAL 81.11 56 N 118TH E AVE E 102ND ST N E 104TH ST N SAWGRASS PARK I CRACK SEAL, FOG SEAL 83.11 57 E 104TH ST N N 118TH E AVE N 117TH E AVE SAWGRASS PARK I CRACK SEAL, FOG SEAL 82.64 58 E 104TH ST N N 117TH E AVE N 116TH E AVE SAWGRASS PARK I CRACK SEAL, FOG SEAL 81.58 59 N 116TH E AVE E 104TH ST N E 105TH ST N SAWGRASS PARK I CRACK SEAL, FOG SEAL 83.22 60 N 117TH E AVE E 104TH ST N E 105TH ST N SAWGRASS PARK I CRACK SEAL, FOG SEAL 83.56 61 N 114TH E AVE E 102ND ST N E 105TH ST N SAWGRASS PARK I CRACK SEAL, FOG SEAL 84.78 62 E 105TH ST N N 114TH E AVE N 115TH E AVE SAWGRASS PARK I CRACK SEAL, FOG SEAL 82.22 63 N 115TH E AVE E 103RD ST N E 104TH ST N SAWGRASS PARK I CRACK SEAL, FOG SEAL 84.33 64 E 104TH ST N N 115TH E AVE N 115TH PL E SAWGRASS PARK I CRACK SEAL, FOG SEAL 84.51 65 N 115TH PL E E 104TH ST N E 105TH ST N SAWGRASS PARK I CRACK SEAL, FOG SEAL 84.42 66 E 105TH ST N N 115TH PL E N 116TH E AVE SAWGRASS PARK I CRACK SEAL, FOG SEAL 84.92 67 E 105TH ST N N 116TH E AVE N 117TH E AVE SAWGRASS PARK I CRACK SEAL, FOG SEAL 84.86 68 E 105TH ST N N 117TH E AVE N 118TH E AVE SAWGRASS PARK I CRACK SEAL, FOG SEAL 85.01 69 N 115TH E AVE E 104TH ST N E 105TH ST N SAWGRASS PARK I CRACK SEAL, FOG SEAL 84.61 FY 2015-2016 Street Rehabilitation Project List (Alternate Bid) STREET FROM TO SUBDIVISION REPAIR TYPE OCI 70 E 91st ST N N 138TH E AVE N 139TH E AVE NOTTINGHAM V CRACK SEAL, FOG SEAL 81.89 71 N 139TH E AVE E 91ST ST N E 92ND CIR N NOTTINGHAM V CRACK SEAL, FOG SEAL 83.47 72 E 92ND CIR N N 139TH E AVE CUL-DE-SAC NOTTINGHAM V CRACK SEAL, FOG SEAL 82.89 73 N 139TH E AVE E 92ND CIR N E 93RD CIR N NOTTINGHAM V CRACK SEAL, FOG SEAL 81.69 74 E 93RD CIR N N 139TH E AVE CUL-DE-SAC NOTTINGHAM V CRACK SEAL, FOG SEAL 81.97 75 N 139TH E AVE E 93RD CIR N E 94TH ST N NOTTINGHAM V CRACK SEAL, FOG SEAL 78.42 76 E 94TH ST N N 139TH E AVE N 138TH E AVE NOTTINGHAM V CRACK SEAL, FOG SEAL 83.03 77 N 138TH E AVE E 94TH ST N N 137TH CT E NOTTINGHAM IV CRACK SEAL, FOG SEAL 80.47 78 N 138TH E AVE N 137TH CT E E 96TH ST N NOTTINGHAM IV CRACK SEAL, FOG SEAL 80.22 79 N 137TH CT E N 138TH E AVE CUL-DE-SAC NOTTINGHAM IV CRACK SEAL, FOG SEAL 83.06 80 N 139TH CT E N 138TH E AVE CUL-DE-SAC NOTTINGHAM IV CRACK SEAL, FOG SEAL 83.03 81 E 102TH ST N N 118TH E AVE N 119TH E AVE SAWGRASS PARK II CRACK SEAL, FOG SEAL 86.02 82 E 102TH ST N N 119TH E AVE N 120TH E AVE SAWGRASS PARK II CRACK SEAL, FOG SEAL 86.56 83 N 118TH E AVE E 104TH ST N E 105TH ST N SAWGRASS PARK II CRACK SEAL, FOG SEAL 85.69 84 E 105TH ST N N 118TH E AVE N 119TH E AVE SAWGRASS PARK II CRACK SEAL, FOG SEAL 84.28 85 E 105TH ST N N 119TH E AVE N 120TH E AVE SAWGRASS PARK II CRACK SEAL, FOG SEAL 85.22 86 N 119TH E AVE E 102ND ST N E 105TH ST N SAWGRASS PARK II CRACK SEAL, FOG SEAL 84.53 87 N 120TH E AVE E 102ND ST N E 105TH ST N SAWGRASS PARK II CRACK SEAL, FOG SEAL 86.16 88 E 105TH ST N N 118TH E AVE N 118TH E AVE SAWGRASS PARK II CRACK SEAL, FOG SEAL 85.39 89 E 101ST ST N N 100TH E AVE N 102ND E AVE HONEY CREEK II CRACK SEAL, FOG SEAL 89.56 90 N 102ND E AVE E 101ST ST N DEAD END HONEY CREEK II CRACK SEAL, FOG SEAL 88.86 91 E 101ST ST N N 102ND E AVE N 103RD E AVE HONEY CREEK II CRACK SEAL, FOG SEAL 87.08 92 N 100TH E AVE E 100TH PL N E 101TH ST N HONEY CREEK II CRACK SEAL, FOG SEAL 88.72 93 N 101ST E AVE E 100TH ST N CUL-DE-SAC HONEY CREEK II CRACK SEAL, FOG SEAL 87.69 94 E 100TH ST N N 101ST E AVE N 102ND E AVE HONEY CREEK II CRACK SEAL, FOG SEAL 86.03 95 N 102ND E AVE E 99TH ST N E 100TH PL HONEY CREEK II CRACK SEAL, FOG SEAL 86.97 FY 2015-2016 Street Rehabilitation Project List (Alternate Bid) STREET FROM TO SUBDIVISION REPAIR TYPE OCI 96 E 100TH PL N N 102ND E AVE CUL-DE-SAC HONEY CREEK II CRACK SEAL, FOG SEAL 85.25 97 E 99TH ST N N 102ND E AVE N 103RD E AVE HONEY CREEK II CRACK SEAL, FOG SEAL 88.64 98 N 102ND E AVE E 100TH PL N E 100TH ST N HONEY CREEK II CRACK SEAL, FOG SEAL 87.89 99 N 103RD E AVE E 99TH ST N E 100TH ST N HONEY CREEK II CRACK SEAL, FOG SEAL 89.36 100 N 103RD E AVE E 100TH ST N E 101ST ST N HONEY CREEK II CRACK SEAL, FOG SEAL 88.03 101 E 101ST CT N N 102ND E AVE CUL-DE-SAC HONEY CREEK II CRACK SEAL, FOG SEAL 89.75 102 N 102ND E AVE E 101ST CT N E 101ST ST N HONEY CREEK II CRACK SEAL, FOG SEAL 89.44 103 N 102ND E AVE E 100TH ST N E 101TH CT N HONEY CREEK II CRACK SEAL, FOG SEAL 87.85 104 E 100TH ST N N 103RD E AVE N 107TH E AVE HONEY CREEK II CRACK SEAL, FOG SEAL 82.22 TO: The Honorable Mayor and City Council City of Owasso FROM: Linda Jones, Finance Director SUBJECT: Proposed OPWA Rate Increases DATE: July 10, 2015 BACKGROUND: The Owasso Public Works Authority provides water, sewer, and refuse for the City of Owasso. While the cost of providing service has increased annually, the sewer rates charged to customers have not increased since 2012. Increased costs such as labor and capital have not been recovered by the City. As a result, on an accrual basis, the City of Owasso averaged a $338,000 (10%) net operating loss in sewer operations over the past three years. In order for the City to begin the process of recovering increased costs, staff proposes effective October 1, 2015, a fifty-cent monthly sewer base increase plus an additional thirty cents per thousand gallons. The proposed average increase to residential sewer customers would be $2 per month or $24 per year. The rate increase is estimated to generate an additional $250,000 annually. Additionally, the Owasso Public Works Authority purchases treated water from the City of Tulsa. On March 31, 2015, the City of Tulsa notified Owasso of a water rate increase effective October 1, 2015. Rates for water purchased by the OPWA from the City of Tulsa will increase by 7% again this year. This is the sixth consecutive annual 7% rate increase by the City of Tulsa. While the past five years, the City of Owasso has only passed on the increased cost of water to customers, other increased costs of labor, supplies, and capital have been absorbed by the OPWA. As a result, the OPWA fund balance is being depleted. In order for the OPWA to recover increased costs, staff proposes a rate increase of forty-four cents per thousand gallons of water usage to customers inside the city limits plus the respective monthly increase based on the size of meter effective October 1, 2015. Staff further proposes that rates for customers outside the city limits continue to be 20% more than rates for customers within the city limits in accordance with the previous OPWA resolution establishing the different rate structures for customers outside the city limits. Staff further recommends doing a more comprehensive rate study prior to adoption of next year’s budget to enable preparation of a recommendation to bring all utility services into a net positive cash flow position over the next three years. ATTACHMENTS: Utility Bill Comparison  OPWA Total Utility Bills Single Family Residential Customers 2,000 gals. sewer 5,000 gals. sewer 8,000 gals. sewer 3,000 gals. water 7,000 gals. water 12,000 gals. water Low Usage: Avg Usage: High Usage: Usage: Water gallons 3,000 7,000 12,000 Sewer gallons 2,000 5,000 8,000 Current Rate Billing: Water $ 21.54 $ 41.97 $ 67.77 Sewer 12.87 21.72 30.57 Refuse 13.95 13.95 13.95 Ambulance 4.00 4.00 4.00 Total $ 52.36 $ 81.64 $ 116.29 Proposed Rate Billing: Water $ 22.86 $ 45.05 $ 73.05 Sewer 13.97 23.72 33.47 Refuse 13.95 13.95 13.95 Ambulance 4.00 4.00 4.00 Total $ 54.78 $ 86.72 $ 124.47 Percentage increase 4.62% 6.22% 7.03% Utility Bill Comparison $140 $120 $124.47 $116.29 $100 $80 $86.72 $81.64 $60 $52.36 $54.78 $40 $20 $0 Low Usage: Avg Usage: High Usage: 3,000 gals. water 7,000 gals. water 12,000 gals. water 2,000 gals. sewer 5,000 gals. sewer 8,000 gals. sewer Total monthly bill for city single-family residential customers Current Rate Proposed Rate