Owasso Joint Meeting (Owasso City Council, OPWA, and OPGA)

TO: The Honorable Mayor and City Council FROM: Linda Jones Finance Director SUBJECT: FY 2021-2022 Annual Operating Budget DATE: May 7, 2021 BACKGROUND: Pursuant to statutory and Charter provisions, recommended annual operating budgets for the City of Owasso, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) have been developed. The budget proposals will be presented to City Council on May 11, 2021, and printed copies will be made available for public viewing at City Hall and on the City’s website by May 14, 2021. The City Council is required to hold a public hearing on the proposed budget. The proposed Budget Summary must be published in the newspaper with a notice of public hearing which gives taxpayers an opportunity to give input on the budget prior to its adoption. The Public Hearing has been scheduled for June 1, 2021, with the legal notice to be published by May 19, 2021. Once the City’s budget is adopted, it can only be amended by vote of the City Council. While Trustees for the OPWA and OPGA also adopt a budget, due to fluctuations in revenues state law does not restrict Trusts to the amount adopted as the budget. Adoption of the Budget has been scheduled for June 15, 2021. ATTACHMENT: FY 2021-2022 Budget Presentation TO: The Honorable Mayor and City Council FROM: Nathan Singleterry Desktop Support Technician SUBJECT: Surplus Vehicles and Authorize Auction DATE: May 7, 2021 BACKGROUND: The City of Owasso declares items surplus that have reached their end of life or are no longer useful. An estimated value of $500.00 or more for an individual item requires City Council approval for disposal. For several years, the City has utilized auction sites to auction surplus vehicles and equipment. These sites act as an “auction broker.” Both private individuals and public entities utilize these online auctions as a tool to obtain the highest resale or salvageable price for items they can no longer utilize. Prior to utilizing online auctions, City staff collected and processed surplus items, then conducted an onsite auction. This process took significant time and required many staff resources with very little return. The onsite auctions were typically not well attended and items were sold for far less than the City has received via online auction sites. HOW IT WORKS: The following is the step-by-step process for online auctions followed by the City of Owasso:  City Council declares vehicles or other items, valued over $500.00, as surplus;  Digital pictures are taken and descriptions written for each item to be auctioned;  Staff determines the length of auction;  Staff includes acceptable methods of payment;  Staff determines whether items can be shipped or would need to be picked up by the purchaser/buyer. Most often, items are picked up at City locations;  The auction is promoted through social media and the City’s website;  At the end of the auction the highest bidder is notified and arrangements are made for shipping or pick-up of item once payment is received. FEES: There are fees to sell on most, though not all, auction sites. For some sites, there may be a set fee, and for others there may be a percentage of the total sale price. Staff evaluates the items to be sold to determine the best online option for auctioning. ITEMS RECOMMENDED TO BE DECLARED SURPLUS: The following vehicles and equipment have been deemed as no longer needed to remain in service due to age and/or condition or have been replaced. These items will be recommended to be declared surplus by the City Council.  Surplus vehicles and equipment Page 2 Equipment: Notes: Identification: Book Value: John Deere Backhoe Bad Hydraulics T0310SE892599 $2,500.00 New Holland 451 Damaged/Not Serviceable SN: 233162 $500.00 Sickle Mower Sewer Equipment of Damaged/Not Serviceable SN: 2153 (Tag $1,000.00 America 747-FR2000 damaged) Jetter Trailer KM International KM- Damaged/Not Serviceable SN: 0305100T $500.00 8000T Asphalt Hot Box Trailer Flatbed Trailer Damaged/Not Serviceable N/A $500.00 Vehicles: Notes: Identification: Book Value: 2001 Freightliner FL60 Frame Rust/Not Operable 1FV3GLCC41HA65833 $1,500.00 Flatbed 1998 Chevrolet C/K Rusting/Severe 1GCGC24R9WE2123673 $500.00 2500 Deterioration 2000 Jeep Cherokee Bad Head Gasket 1J4FT48S8YL208663 $500.00 2002 Mercury Grand Not Operable 2MEFM74W32X667301 $1,000.00 Marquis 2006 Ford E-250 Seizure/Not Operable 1FTNE24W66HB25659 $500.00 2015 Ford F-250 Engine Fire/Stripped of parts 1FT7W2B68FEC03840 $500.00 2009 Toyota Camry Tort Claim/Wrecked 4T1BE46K29U823671 $750.00 2002 Chevrolet 1500 Surplus – No longer needed 1GCE14W32Z201181 $2000.00 Truck 2009 Ford Econoline Surplus – No longer needed 1FBSS31L89DA85676 $1000.00 Van – CNG Dedicated TO: The Honorable Mayor and City Council FROM: Karl A. Fritschen Planning Manager SUBJECT: De-annexation (OA 21-02) North 177th East Avenue and North Patriot Drive (The Wharf at Stone Canyon) DATE: May 7, 2021 BACKGROUND: The Community Development Department received a request for the de-annexation of approximately 10.81 acres of property near North 177th East Avenue and North Patriot Drive, (The Wharf at Stone Canyon). The property was annexed into Owasso City Limits with Ordinance 934 in 2008, which included a portion of the Stone Canyon Planned Unit Development (PUD). SURROUNDING LAND USE: Land Use Direction Current Zoning Current Use Jurisdiction Master Plan North RS 20, RS-3(Residential Single-Family) Undeveloped Residential Owasso Rogers South Stone Canyon PUD Residential N/A County Rogers East RS 20, RS-3(Residential Single-Family) Residential Residential County West RS 20, RS-3(Residential Single-Family) Undeveloped Residential Owasso SUBJECT PROPERTY DATA: Property Size Total – 10.81 acres +/- Stone Canyon PUD Current Zoning Residential Single-Family High Density (RS-3) Land Use Master Plan Neighborhood Mixed Use Within Overlay District? No Water Provider Rogers County Rural Water District #3 ANALYSIS: The subject property, which falls within the Stone Canyon PUD approved in Rogers County, was annexed into the Owasso City limits in 2008 with Ordinance 934. The PUD identified this area for single family homes on a minimum ½ acre lots. With the exception of Stone Canyon Elementary and the new Hawthorn at Stone Canyon subdivision, most of the development within the PUD has occurred in Rogers County and outside of the City limits. Such is the case with the subject property (The Wharf at Stone Canyon subdivision), in which the plat is being approved in Rogers County.  OA 21-02 Page 2 of 2 Upon preparing the plat for this subdivision, the applicant noticed that 10.81 acres of the 59.35 acre subdivision was within the Owasso City limit boundary and that the Owasso fenceline bisects the subdivision. Having a subdivision where only a few of the lots are inside the City limits, while others are within Rogers County, does not follow sound planning principals and can make for logistical issues for Police, Fire and ambulance response. Additionally, the lots within this subdivision are proposed to be on aerobic sewer systems, as opposed to a municipal collection system. The City does not permit aerobic systems inside the City limits. In summary, staff believes there is no substantial benefit to having only a portion of this subdivision inside the City limits, with the remaining portion in the County, and does not foresee detaching this small portion of a larger subdivision as creating a negative impact. PLANNING COMMISSION: The Owasso Planning Commission will consider this item at their regular meeting on May 10, 2021. ATTACHMENTS: Aerial Map Zoning Map GrOwasso 2030 Land Use Master Plan Map Legal Exhibits  VE EA Subject Tract 7t h 17 N IO ATR NP NE TD R N WILDW OOD LA E SUNSET RIDGE N INDIGO TRL N ER EM SO N O LO P OA 21-02 o Note: Graphic overlays may not precisely align with physical Subject 0 125 250 500 35 21-14 & features on the ground. Aerial Photo Date: February 2018 Tract DE-ANNEXATION Feet 36 21-14  Surrounding Zoning OA 21-02- Deannexation E 76th St N CS CS RS-3 PF PUD (Rogers Subject County) Property N 193rd E Ave RM- 2.5 (Rogers County) RM- 2.5 (Rogers County) N  Surrounding Land Use OA 21-02- Deannexation E 76th St N N 193rd E Ave Subject Property N  I jt7 NM Vwpi. - P LCNM' -RM CammunM TO: The Honorable Mayor and City Council From: H. Dwayne Henderson, P. E. City Engineer Subject: Application for Coronavirus Response and Relief Supplemental Appropriations Act Funding Main Street from Broadway to East 11 fh Street Rehabilitation Project Date: May 7, 2021 BACKGROUND: On December 27, 2020, the Coronavirus Response and Relief Supplemental Appropriations Act of 2021 ( CRRSAA) was signed into law and included $ 900 billion in supplemental appropriations for COVID -19 relief, of which $ 14 billion is allocated to support the transit industry during the COVID -19 public health emergency. In April 2021, Indian Nations Council of Governments INCOG) opened applications for the CRRSAA for the INCOG Urbanized Area, which is limited to 6. 82 million. The funding is subject to eligibility criteria and entities may choose to seek 100% in federal funds, as allowed by the Act, with a limit of $ 750, 000 per project. Entities may also choose to provide local funds to complete a larger project that may not be possible with the awarded federal funds. No single entity may receive a combined sum of more than $2.25 million for CRRSAA Surface Transportation Program ( STP), which limits the funding to three projects per entity. INCOG requests that project sponsors ( City of Owasso) prioritize applications if multiple projects are submitted, .by indicating a ranking for the submitted projects. INCOG staff recommendations will be forwarded to the Transportation Technical Committee, Transportation Policy Committee and the INCOG Board of Directors for approvals and endorsement later this year. Once allocated, funds will not be allowed for substitution of projects after approval. Projects will be subject to federal rules and regulations once selected, which includes National Environmental Policy Act ( environmental clearances) and federal right -of -way procedures, if necessary. The Oklahoma Department of Transportation ( ODOT) will enter into agreements and award projects for construction in consultation with the City of Owasso for the project. INCOG may recommend a partial award for any project based on relative scoring of all projects that are submitted. These funds are made available and managed by the Federal Highway Administration ( FHWA), through ODOT, for the implementation of eligible transportation improvements in the Tulsa Urbanized Area. The INCOG application process is similar to the annual STP process. The applications are due May 14, 2021, but because resolutions require City Council review and approval, a June 16, 2021, deadline for the resolution is allowed. MAIN STREET PROJECT: Main Street Surface Rehabilitation, Broadway to East Ilth Street, is a project that staff is recommending as the best candidate for these funds. The original project was constructed in the 1920' s as a state highway. In the 1930' s the road section was designated as US Highway 75 /US Highway 169. A project widened the lanes to four (4) -10' wide lanes in the 1950 -60' s as the  STP funding for Main Street Page 2 subdivisions along Main Street began construction. The south end of Main Street was widened from Broadway to East 76th Street North in the mid- 2000' s. The north end of Main Street has been widened from East 11 th Street to 86th Street North as part of the East 86th Street North and Main Street Intersection project in the same time frame. Many turning movements on the narrow roadway cause delays during peak hours. Staff considered this section of roadway for a resurfacing project as part of the annual street rehabilitation program, but the cost estimate exceeded a whole year of program funding. Staff prepared a conceptual cost estimate to remove the surface course on this section of roadway, repave the street after new curb and gutter and sidewalk is completed. The road would be restriped as a road -dieted street with a single, widened lane in each direction and a center turn lane to relieve the turning- movements CONCEPTUAL COST SUMMARY: Main Street is considered a collector street in Owasso, and therefore qualifies for these funds. The roadway is heavily used and conveys residential, commercial, school and commuter traffic from East 861h Street North to East 76th Street North and vice versa. The proposed work for this section of roadway is to remove the surface course of pavement and replace it with a new surface course, remove and replace the deteriorated curb and gutter, sidewalk and drainage structures. The pavement will be restriped as a three ( 3) lane roadway with one wide lane in each direction with a center turn lane for all of the turning movements in downtown Owasso. The improvements will start at Broadway since Main Street from Broadway to East 76th Street North has been widened and is a fairly new roadway section. The proposed project would end at East 11t Street to keep out of the signalized intersection and the loops that control signal operation. Construction administration ( testing, inspection and administration of pay applications) is equal to 10% of the construction fee. Budgeting another 8% for engineering, surveying and geotechnical exploration, the total project cost is estimated at $2,567, 080. The City of Owasso would pay for engineering design, construction management, and a portion of construction with local funds and request ODOT funding to contribute $ 750,000 toward construction. Staff recommends the City fund the local portion through the Capital Improvement Fund and % Penny Sales Tax Fund. Project Segment Estimate ODOT Portion* City of Owasso* Construction 2, 175, 492 750,000 1, 425, 492 Administration 217, 549 0 217, 549 Utility Relocation N/ A N/ A N/ A Right -of -way N/ A N/ A N/ A Engineering 174, 039 N/ A 174,039 Total Project Cost 2,567,080 750, 000 1, 817,080 PROPOSED RESOLUTION FOR CONSTRUCTION PHASE: Similar to the process utilized in obtaining federal funding assistance for previous STP projects, such as East 76th Street North Widening, Garnett Road Widening, East 116th Street North and North 129th East Avenue Intersection Widening and the East 1061h Street North and North 129th  STP funding for Main Street Page 3 East Avenue Intersection Improvements, a resolution is necessary in order to complete the application process. The application will request federal funding assistance for the construction of the roadway improvements. If this project is selected in summer 2021, the funding for construction will be targeted in FY 2022 -2023 or sooner, depending on funding availability. Staff will present this item for discussion at the May 11, 2021, Worksession with intent to have an item on the May 18, 2021, City Council agenda approving a resolution requesting ODOT to consider the construction phase of the Main Street Rehabilitation Project as a candidate for federal funding assistance through the CRRSA STPGP Surface Transportation Program. ATTACHMENTS: Resolution - Draft Location Map  CITY OF OWASSO, OKLAHOMA RESOLUTION NO. 2021 - xx A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, AUTHORIZING AN APPLICATION FOR FUNDING BETWEEN THE CITY OF OWASSO AND THE OKLAHOMA DEPARTMENT OF TRANSPORTATION FOR THE MAIN STREET, BROADWAY TO East 11TH STREET, RESURFACING PROJECT WHEREAS, Surface Transportation Program Urbanized Area funds have been made available for transportation improvements within the Tulsa Transportation Management Area; and WHEREAS, The City of Owasso has selected a proiect described as follows: The rehabilitation of Main Street, Broadway to East 1 1 1h Street, Resurfacing Project, Owasso Oklahoma; and WHEREAS, the selected project is consistent with the local comprehensive plan, including applicable Major Street and Highway Plan Element, and the Regional Transportation Plan; and WHEREAS, the engineers preliminary estimate of cost is $ 2,567,080, and Federal participation under the terms of the Coronavirus Response and Relief Supplemental Appropriations Act ( CRRSAA) relating to Surface Transportation Program Urbanized Area funds are hereby requested for funding of 29 percent of the project cost ($750,000); and WHEREAS, the City of Owasso proposes to utilize the 1/ 2 Penny Sales Tax and Capital Improvements Fund for the $ 1, 817,080 balance of the project costs; and WHEREAS, the City of Owasso will arrange a qualified ENGINEER licensed in the State of Oklahoma to furnish professional services in the preparation of detailed plans, specifications and estimates; and WHEREAS, the City of Owasso agrees to provide for satisfactory maintenance after completion, and to furnish the necessary right -of -way clear and unobstructed; and WHEREAS, the City of Owasso has required matching funds available and further agrees to deposit with the Oklahoma Department of Transportation said matching funds within thirty (30) days after approval by the Federal Highway Administration. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, that, to- wit: That the Indian Nations Council of Governments is hereby requested to program this project into the Transportation Improvement Program for the Tulsa Transportation Management Area; and That upon inclusion in the Transportation Improvement Program, the Oklahoma Transportation Commission is hereby requested to concur in the programming and selection of this project and to submit the some to the Federal Highway Administration for its approval.  NOW, THEREFORE, it is hereby resolved that the Mayor is authorized and directed to execute the above described agreement on behalf of the City of OWASSO. PASSED AND APPROVED this _ day of May, 2021. Mayor ATTEST: City Clerk APPROVED AS TO FORM: City Attorney  Main Street, Broadway to 11th Street 1^ = 1000 ft Location Map lJ 05/ 04/ 2021 RFIL Rn, b. R64. C. This map may reipresents a visual display of related geographic information. Data provided here on is not complete the please guarantee of acutual field conditions. To be sure of accuracy, contact responsible staf. for most up -to - date information_