Owasso Joint Meeting (Owasso City Council, OPWA, and OPGA)

This meeting is a work session for Council/ Trustee discussion only. There is no opportunity for public comments at work session. PUBLIC NOTICE OF THE JOINT MEETING OF THE OWASSO CITY COUNCIL OWASSO PUBLIC WORKS AUTHORITY ( OPWA) OWASSO PUBLIC GOLF AUTHORITY ( OPGA) Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, January 10, 2023 - 6: 00 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, RECEIVED AGENDA S JAN 0 6 2023 1. Call to Order - Mayor /Chair Kelly Lewis City Clerk' s Office 2. Presentation and discussion relating to the Fiscal Year 2021 - 2022 Audit and Annual Comprehensive Financial Report Stacy Hammond, C. P. A. and Emily Sheldon, C. P. A. of BT & Co., P. A. Robert Curfman, Audit Committee Chair Carly Novozinsky 3. Discussion relating to Community Development Items A. Request for rezoning - approximately 63. 677 acres located south of East 1 16th Street North and east of North 971h East Avenue from Residential Single -Family ( RS - 3) to Public Facilities ( PF), as referenced in application OZ 22 -10 B. Request for a Specific Use Permit ( SUP) - approximately 0.8136 acres located south of East 96th Street North and east of North 1291h East Avenue for an automotive repair and maintenance facility in a Commercial Shopping ( CS) district, as referenced in application SUP 22 -03 4. Discussion relating to City /Authority Manager items Warren Lehr A. Citizen appointment to the Owasso Planning Commission B. Monthly sales tax report and revenue outlook C. City Manager report 5. City Councilor/ Trustee comments and inquiries 6. Consideration and appropriate action relating to an executive session for the purpose of discussing personnel matters of the City Manager, as provided for in Title 25, O. S. § 307( B)( 1) Julie Lombardi 7. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 9, 2022, and the Agenda posted at City Hall, 200 South Main Street, at 1: 00 PM on Friday, January 6, 2023. M. Stevens, The City of Owasso encourages citizen participation. To requeAlon accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 916- 376 -1502 or by email to istevens@cifvofowasso. com TO: The Honorable Mayor and City Council FROM: Carly Novozinsky, Finance Director SUBJECT: Fiscal Year 2021-2022 Audit Report DATE: January 6, 2023 ______________________________________________________________________________________________________________________________________________________________________________________________________ BACKGROUND: The City of Owasso’s Audit Committee and select members of City staff are scheduled to meet with Stacy Hammond, C.P.A. and Emily Sheldon, C.P.A. from BT&Co., P.A. on January 10, 2023, to review the results of the annual audit. Members of the Audit Committee are Robert Curfman, Chair; Jack Murray, Vice Chair; Andrea O’Dell, Secretary; Kelly Lewis, City Council representative; and Nick Sokolosky, member. Copies of the Annual Comprehensive Financial Report will be provided at the January 10, 2023, Worksession, and Stacy Hammond, C.P.A. and Emily Sheldon, C.P.A. along with representatives of the Audit Committee will be in attendance to answer questions regarding the results of the Fiscal Year 2021-2022 audit. The Annual Financial Statement is prepared in accordance with generally accepted accounting principles as part of the state-required audit by an independent, certified and municipally licensed auditor. The Annual Financial Statement includes financial reports for the City, as well as, the Owasso Public Works, Owasso Public Golf, and the Owasso Economic Development Authorities. In Owasso, the auditor reports to the Audit Committee established by the City Council. The Audit Committee is responsible for overseeing the selection of the auditing firm and for ensuring the conduction of an annual audit in compliance with Oklahoma State Law and federal reporting requirements. Additionally, the Audit Committee meets with a representative of the auditing firm, independent of staff, to discuss any further questions or concerns regarding any audit findings. BT&Co., P.A. provided an unmodified opinion and found no deficiencies in internal control that were considered to be material weaknesses related to the audit for Fiscal Year 2021-2022. Since City Council action is not required for the acceptance or rejection of the financial statement audit, notice that the Fiscal Year 2021-2022 audit has been completed and the Fiscal Year 2021-2022 Annual Comprehensive Financial Report received will be placed on the January 17, 2023, City Council agenda. TO: The Honorable Mayor and City Council FROM: Alexa Beemer Planning Manager SUBJECT: Rezoning OZ 22-10, New Public Works Facility DATE: January 6, 2023 BACKGROUND: The Community Development Department is submitting a rezoning request for City Council consideration for property located near the southeastern corner of North 97th East Avenue and East 116th Street North. The subject property is approximately 63.677 acres in size, and is zoned Residential Single-Family (RS-3). The property is currently unplatted. The City is requesting a rezoning to Public Facilities (PF) for the entirety of the property. SUBJECT PROPERTY/PROJECT DATA: Property Size 63.677 acres +/- Current Zoning Residential Single-Family (RS-3) Proposed Zoning Public Facility (PF) Present Use Vacant Land Use Master Plan Public/Institutional Within PUD? No Within Overlay District? No Water Provider City of Owasso Sewer Provider City of Owasso ANALYSIS: • The City desires to rezone the subject property to PF, in order to accommodate the construction of a new Public Works and Maintenance facility. • The GrOwasso 2035 Land Use Master Plan identifies the subject property for future Public/Institutional uses. • Per the Owasso Zoning Code, there are no lot width or lot area minimum requirements for property zoned PF. • The City of Owasso will provide police, fire, ambulance, water and sanitary sewer services to the subject property. • Any development that occurs on the subject property must adhere to all subdivision, zoning, and engineering requirements of the City of Owasso.  OZ 22-10 Page 2 SURROUNDING LAND USE: Direction Zoning Use Land Use Plan Jurisdiction Residential Duplex Vacant / City of Owasso / North (RD) / Agricultural Commercial Residential Tulsa County Residential (AG-R) Residential Single- South Residential Residential City of Owasso Family (RS-3) East Public Facilities (PF) Sports Park Parks & Recreation City of Owasso Residential Single- City of Owasso / West Family (RS-3) / Residential Residential Tulsa County Agriculture (AG) PLANNING COMMISSION: The Owasso Planning Commission will review this item at their regular meeting on January 9, 2023. ATTACHMENTS: Aerial Map Zoning Map GrOwasso 2035 Land Use Master Plan Map Rezoning Exhibit  E E AV N MINGO RD 3 RD T E AVE N 10 SUBJECT TRACT E 116TH PL N N 101S E 116TH ST N N 97TH EAST AVE HEA VE N 96T E 11 4 TH ST N N 96TH E A VE E 113TH ST N E 111TH ST N E 110TH PL N S 99TH E AVE AVE E 110TH PL N N 10 0TH E o Note: Graphic overlays may Subject OZ 22-10 not precisely align with physical 0 100 200 400 07 21-14 features on the ground. Aerial Photo Date: 2020/2021 Tract Feet  Surrounding Zoning OZ 22-10 RS-3 AG-R (Tulsa Subject County) Property AG CG E 116th St N CS CS IL RD PF RS-3 RMH RS-3 RS-1 AG AG-R (Tulsa RS-3 County) N 97th E Ave RE N  Land Use Master Plan OZ 22-10 E 116th St N Subject Property N 97th E Ave N P. O. BOX 1078 PHONE: (918) 274-9081 OWASSO, OKLAHOMA 74055 FAX: (918) 274-0807 C.A. NO. 2235 EXP. DATE 6/30/20 TO: The Honorable Mayor and City Council FROM: Alexa Beemer Planning Manager SUBJECT: Specific Use Permit (SUP 22-03) – Take 5 Oil Change DATE: January 6, 2023 BACKGROUND: The Community Development Department received an application for review and approval of a Specific Use Permit (SUP) for an automotive repair and maintenance facility located near the southeastern corner of East 96th Street North and North 129th East Avenue intersection. The property is approximately 0.8136 acres in size and zoned Commercial Shopping (CS). The property is platted as a portion of Lot 3, Block 1, 13000 Center. SUBJECT PROPERTY/PROJECT DATA: Property Size 0.8136 acres +/- Current Zoning Commercial Shopping (CS) Proposed Use Automotive repair & maintenance facility Land Use Master Plan Commercial Within PUD? No Within Overlay No District? Water Provider City of Owasso Sanitary Sewer City of Owasso Provider Applicable Paybacks n/a (assessed at Platting) ANALYSIS: • An SUP is required in certain zoning districts for uses or structures that may be considered more intense than what is allowed by right, through the City of Owasso’s Zoning Code. • An oil change facility falls under the “automotive repair and maintenance” use outlined in Table 6.1 of the Owasso Zoning Code. In the CS zoning district, any “automotive repair and maintenance” facility is allowed with an SUP. o Thus, an SUP is needed for an oil change facility on this property, as it is zoned CS. • The subject property is identified for future commercial land uses on the GrOwasso 2035 Land Use Master Plan. • The applicant has worked with staff to design the site and new structure in an appropriate manner that conforms to the design requirements of the Zoning Code and minimizes the impacts on the neighborhood to the east of the site. o According to the conceptual site plan, the applicant is requesting to construct a drive-thru oil change facility that will be approximately one thousand four hundred and twenty-one (1,421) square feet in size. The façade will be constructed mainly of EFIS material, thus meeting the design standards outlined in Chapter 11 of the Zoning Code.  SUP 22-03 Page 2 o The subject property is buffered from the single-family neighborhood to the east by an additional vacant commercial lot, approximately 0.80 acres in size. There are existing privacy fences along the western property lines of the adjacent single-family homes in this neighborhood, as well. o Further, the proposed structure is to be set back approximately one hundred and seventy (170) feet from the eastern property line. This means that the structure will be approximately three hundred and fifty (350) feet from the back fenceline of the adjacent single-family neighborhood. This separation offers a generous boundary between the proposed maintenance facility and existing homes to the east. o The applicant proposes a dense landscaped edge, which includes a number of screening bushes and trees, along the eastern edge of the property. This landscaping will further buffer the residential neighborhood to the east. o The applicant is also proposing additional plantings along 129th East Avenue, to shield the roadway from any potential light pollution from headlights. • The main purpose of the SUP requirement is to ensure the development does not impose any negative direct impacts to the neighboring residential area and works in harmony within the context of the area. o Considering this, the applicant has indicated via their conceptual site plan that they intend to install adequate buffering between their site and the neighboring single- family homes. The design of the site will serve to reduce and minimize any negative impacts on the single-family neighborhood to the east. o The subject property is located within one of the busier commercial corridors in the City. Therefore, a use such as an oil change facility would be in harmony with the existing commercial uses surrounding the property. • Any future development that occurs on the subject property must adhere to all Owasso subdivision, zoning, and engineering requirements. SURROUNDING ZONING AND LAND USE: Direction Zoning Use Land Use Master Plan Jurisdiction Commercial Shopping North Commercial Commercial City of Owasso (CS) Religious South Office (O) Transitional City of Owasso Institution Commercial Shopping East Vacant Commercial City of Owasso (CS) Commercial Shopping West Commercial Commercial City of Owasso (CS) PLANNING COMMISSION: The Owasso Planning Commission will review this item at their regular meeting on January 9, 2023. ATTACHMENTS: Aerial Map Zoning Map GrOwasso 2035 Land Use Master Plan Map SUP Site Plan Package  PY EX SO E 99TH ST N WAS O N £169 E 98TH ST N ¤ 169 £ ¤ SUBJECT TRACT E 96TH ST N N N 134TH ST 5 TH E9 E AVE E PY E N 132ND E AV SSO EX N OWA E 94TH PL N E 94TH PL N E 94 N T H ST N 129TH EAST AVE N 133RD E AVE E 93RD ST N N 134TH E AVE E 93RD CT N E 92ND PL N N 13 2ND E AVE E 92ND ST N E 91ST ST N E 91ST PL N o Note: Graphic overlays may Subject SUP 22-03 not precisely align with physical 0 100 200 400 21 21-14 features on the ground. Aerial Photo Date: 2020/2021 Tract Feet  Surrounding Zoning SUP 22-03 CS RS-2 O E 96th St N Subject Property RS-2 AG CS N 129th E Ave O N Land Use Master Plan SUP 22-03 E 96th St N Subject Property N 129th E Ave N  LEGEND: KEY SCHEDULE: GENERAL INFO: PLANTING SCHEDULE - PARKING LOT PLANTING SCHEDULE - STREET YARD NUMBER OF SPACES 5 FRONTAGE 157.90 LF RATIO OF TREES 1 / 15 SPACES RATIO OF SHADE TREES 1 / 50 LF FRONTAGE RATIO OF SMALL SHRUBS 6 / 15 SPACES NUMBER OF SHADE TREES REQUIRED 4 NUMBER OF TREES REQUIRED 1 NUMBER OF SHADE TREES PROVIDED 4 NUMBER OF SMALL SHRUBS REQUIRED 6 3 NUMBER OF TREES PROVIDED 1 DATE NUMBER OF SMALL SHRUBS PROVIDED 6 4 PLANTING SCHEDULE - SITE BUFFERING DESCRIPTION NUMBER OF SCREENING TREES 4 5 NUMBER OF SCREENING SHRUBS 36 NOTES: DELTA TAKE 5 OIL CHANGE NORTH OF 9349 N. 129 E. AVE OWASSO, OK 74055 54.9' 18.0' 13 R45.0' (TYP.) 10 2 11 (TYP.) 20 24.0' 4 3 (TYP.) 21 2 19 11 11 1 3 6 R25.0' 3 11 4 (TYP.) 7 19 21 (TYP.) 14 15 22 24.0' 4 2 9 24.0' 15 14 14 12 14 5 16 11 20.0' 18 18 R25.0' 15 2 VAN 17 (TYP.) 7 8 15 FIRM # 1781 24.0' 24.0' 14139 HUFFMEISTER ROAD 22 CYPRESS, TX. 77429 (832) 334-5000 R49.0' 19 21 (TYP.) © 2022 Morris & Associates, Engineers, Inc. 11 All rights reserved. 11 2 11 (TYP.) 21 3 14 R25.0' 22 THIS DRAWING FOR PERMITTING AND BID PURPOSES ONLY. NOT FOR (TYP.) 20 CONSTRUCTION 19 22 THESE PLANS A RE INSTRUMENTSOF PROFESSIONAL SERVICE ANDREA 24.0' PROTECTED BY COMMONLAW, STATUTORY AND O THER RESERVED RIGHTS INCLUDING COPYRIGHT. THEY MAY NOT BE REPRODUCED OR USED FOR ANY PURPOSE WITHOUT THE WRITTEN CONSENT OF THEENGINEER SHEET TITLE SITE PLAN PRO ECT NUMBER 4664 DATE 11.30.2022 SCALE AS NOTED SITE PLAN DRAWN CHECKED G GTT SCALE : 1" = 20' SHEET NO 20' 0' 20' 40' 80' C2.0  6 A B 53' - 1 3/4" C ELEVATION LEGEND JAMES R. BASINGER, PE B201 16' - 0" 37' - 1 3/4" 545 PLEASANT VILLAGE LN. KEYED NOTES J G C 03 CHINA GROVE, N.C. 28023 6" METAL COPING A HIGH PARAPET FINISH - MATCH SW COLOR #6871, POSITIVE RED 704.796.1445 (mobile) 19' - 10" DRYVIT EIFS SYSTEM MAIN BODY 704.973.9413 (fax) C 03 G A D 02 B MATCH SW COLOR #7693, STONEBRIAR T.O. PARAPET DRYVIT EIFS SYSTEM BAND AND FACE engineering | design | consulting 16' - 3" C MATCH SW COLOR #7678, COTTAGE CREAM 02 D A J G C 03 Basinger ROOF TOS DRYVIT EIFS SYSTEM SECONDARY COLOR AND CORNICE 14' - 0" D C o. MATCH SW COLOR #6871, POSITIVE RED C 03 10' - 1" HIGH PARAPET E 6"x12" SCUPPER, COLLECTION BOX AND DOWNSPOUTS 19' - 10" STORAGE Design EXTERIOR LIGHTING SCONCE F PLATFORM F SEE MEP PLANS FOR DETAILS 8' - 8 1/4" EXTERIOR SIGNAGE - BY OTHERS UNLESS NOTED 01 B B 01 G F F F T.O. PARAPET OTHERWISE IN CONTRACT. BOXMAN TO PROVIDE BLOCKING. 16' - 3" HOLLOW METAL DOOR AND FRAME TO BE PAINTED H 6' - 10" FLOOR BOS 02 D SEE B101 FOR DETAILS 4' - 0" ROOF TOS 14' - 0" I OVERHEAD GARAGE DOOR - SEE B101 FOR DETAILS ROOF BOS SEAL GRADE 13' - 6" EIFS CORNICE J FINISH - MATCH SW COLOR #7678, COTTAGE CREAM 0' - 0" I I I K (TOP PORTION OF CORNICE TO MATCH SW COLOR #6871 1 South POSITIVE RED) 1/4" = 1'-0" F K STOREFRONT WINDOW - SEE B101 FOR DETAILS F 6" DIAMETER BOLLARDS C B A L SITE INSTALLED BY OTHERS UNLESS NOTED OTHERWISE 53' - 1 3/4" 01 B MINI-SPLIT AIR CONDITIONING SYSTEM M 37' - 1 3/4" 16' - 0" SEE MECHANICAL DRAWINGS TAKE 5 OIL CHANGE J J FLOOR BOS 4' - 0" HIGH PARAPET COLOR SCHEDULE 19' - 10" 1525 S. Yale Ave 02 D A 6"x12" OVERFLOW 6"x12" OVERFLOW T.O. PARAPET TULSA, OK. GRADE 03 C 16' - 3" 0' - 0" 01 ROOF TOS I SW COLOR #7693, STONEBRIAR 14' - 0" NEW TOWER DESIGN 6 1 : 35 E E PROJECT INFO: STORAGE PLATFORM 8' - 8 1/4" 01 B B 01 02 12140 VANCE DAVIS DRIVE | CHARLOTTE, NC 28269 | 704.333.3733 SW COLOR #6871, POSITIVE RED FLOOR BOS 4' - 0" GRADE 0' - 0" 03 L I L L I L L I L SW COLOR #7678, COTTAGE CREAM North 4 1/4" = 1'-0" 3 2 1 1 2 3 CONTRACTOR INFO: 26' - 0" 26' - 0" J J 13' - 0" 13' - 0" 13' - 0" 13' - 0" HIGH PARAPET HIGH PARAPET 19' - 10" 19' - 10" 02 D A A D 02 DATE T.O. PARAPET T.O. PARAPET 16' - 3" G C 03 03 C G 16' - 3" ROOF TOS ROOF TOS DESCRIPTION 14' - 0" 14' - 0" E E 08 12 2022 STORAGE F REV PLATFORM F BOXMAN SERIAL NO. PLAN NORTH 8' - 8 1/4" 01 B BXS-1965ABCD B 01 SCALE: As indicated DATE: 05/06/22 DRAWN BY: CHECKED BY: FLOOR BOS FLOOR BOS BXS JRB 4' - 0" 4' - 0" SHEET TITLE: ELEVATIONS L L GRADE GRADE SHEET NO.: 0' - 0" 0' - 0" M H B201 East West 2 3 1/4" = 1'-0" 1/4" = 1'-0" DIMENSIONS OF REVEALS ARE TO CENTERLINE VERIFY GRADE PRIOR TO CONSTRUCTION  11.30.2022 DATE DESCRIPTION PERMIT ISSUE DELTA OIL CHANGE 1 N 12 E AVE DUMPSTER ENCLOSURE PLAN 01 OWASSO, O 0 SCALE: 1/4" = 1'-0" TA E FIRM #1781 14139 HUFFMEISTER ROAD DUMPSTER ENCLOSURE ELEVATION DUMPSTER ENCLOSURE ELEVATION CYPRESS, TX. 77429 2B SCALE: 1/4" = 1'-0" 2A SCALE: 1/4" = 1'-0" (832) 334-5000 © 2022 Morris & Associates, Engineers, Inc. All rights reserved. THIS DRAWING IS FOR PERMITTING AND BID PURPOSES ONLY. NOT FOR CONSTRUCTION. THESE PLANS ARE INSTRUMENTS OFF PROFESSIONAL SERVICE AND ARE PROTECTED BY COMMON LAW, STATUTORY AND OTHER RESERVED RIGHTS INCLUDING COPYRIGHT. THEY MAY NOT BE REPRODUCED OR USED FOR ANY PURPOSE WITHOUT THE WRITTEN CONSENT OF THE ENGINEER. 11.30.2022 SHEET TITLE PRO ECT NUMBER DATE 11.30.2022 SCALE AS NOTED DRAWN TMN CHEC ED TMN . SHEET NO GATE JAMB DETAIL 03 SCALE: 1-1/2" = 1'-0"