Owasso Joint Meeting (Owasso City Council, OPWA, and OPGA)

This meeting is a worksession for Council/ Trustee discussion only. There is no opportunity for public comments at worksession. PUBLIC NOTICE OF THE JOINT MEETING OF THE RECEIVED OWASSO CITY COUNCIL OWASSO PUBLIC WORKS AUTHORITY ( OPWA) FEB 0 7 2025 OWASSO PUBLIC GOLF AUTHORITY ( OPGA) City Clerk' s Office Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, February 11, 2025 - 6: 00 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or tabling. AGENDA 1. Call to Order - Mayor/ Chair Alvin Fruga 2. Roll Call 3. Discussion relating to an application to vacate the Cornerstone Hardware Final Plat located at 11550 North 129th East Avenue and to replat said property as Cornerstone Hardware Amended allowing for revised lot boundaries and easement locations Alexa Beemer 4. Discussion relating to a proposed Resolution authorizing the submittal of an application for Surface Transportation Block Grant Funds for the East 86th Street North Lane Widening from North Garnettto North 119th East Avenue Project Dwayne Henderson 5. Discus ion relating to the acquisition of ap roximately 0. 32 acres located at 113 West Ist Street in the Owasso Redbud District for use as public parking (OPWA) JJ Dosset 6. Discus ion relating to the monthly Sales and Use Tax Report and Revenue Outlook Carly Novozinsky 7. City/ Authority Manager report 8. City Councilor/ Trustee comments and inquiries 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 13, 2024, and the Agenda posted at City Hall, 200 South Main Street, at 9:30 am on Friday, February 7, 2025. M. Stevens, City Clerk The City of Owasso encourages citizen participation. To request an ac ommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918-376- 1502 or by email to istevens@citvofowas o. com TO: The Honorable Mayor and City Council FROM: Alexa Beemer, AICP, Planning Manager SUBJECT: Plat Vacation & Replat- Cornerstone Hardware Amended DATE: February 6, 2025 BACKGROUND The Community Development Department received an application for review and approval of a final plat vacation for Cornerstone Hardware. Additionally, Staff received a concurrent application for review and approval of a replat via the proposed Cornerstone Hardware Amended final plat. The subject property is located at 11550 North 1291h East Avenue, is approximately 6. 55 +/- acres in size, and is zoned Commercial Shopping ( CS). SUBJECT PROPERTY/ PROJECT DATA: Property Size 6. 55 acres +/- Land Use Master Plan Commercial Current Zoning CS Proposed Use Commercial Proposed Lots/ Blocks 1 Lot, 1 Block Within a PUD No Within an Overlay District? No Water Provider Washington County Rural Water District # 3 Applicable Paybacks/ Fees N/ A ( previously platted) ANALYSIS: The subject property was annexed into Owasso City Limits in August of 2013 ( Ord. 1026). The original final plat for Cornerstone Hardware was approved by the Tulsa Metropolitan Area Planning Commission in March of 2013 ( Plat # 6468), prior to annexation into Owasso City Limits. o The original plat consisted of two ( 2) Lots on one ( 1) Block. The existing Cornerstone Ace Hardware store was developed on Lot 1, while Lot 2 has remained vacant for future development. o The applicant is the current owner of both lots. The applicant intends to expand the existing hardware store, but the proposed expansion would cross a platted lot line and encroach upon a platted mutual access easement. o To address this, the applicant is requesting both a plat vacation and a replat via the proposed Cornerstone Hardware Amended final plat. Approval of the plat vacation request would effectively void the original final plat, eliminating all associated easements, dedications, access limits, and lot lines. This vacation, if approved, would clear the way for the new final plat, allowing for revised lot boundaries and easement locations that better accommodate the proposed expansion.  Page 2 Plat Vacation & Replat- Cornerstone Hardware Amended The Cornerstone Hardware Amended final plat constitutes a replat; pending approval of the companion plat vacation request, approval of the final plat for Cornerstone Hardware Amended would result in its replacement of the original approved plat for this subject property. o The replat consolidates the two ( 2) existing lots into a single lot within one ( 1) block. The proposed lot meets the bulk and area requirements for CS -zoned properties as outline in the Owasso Zoning Code. o Two ( 2) existing access points into the development will remain unchanged. o The replat includes all required perimeter utility easements to ensure continued utility service to the development. o A detention easement, slightly larger than what was depicted on the original final plat, is proposed in the southwestern corner of the property to accommodate drainage needs. o As the replat is proposing a single lot on a single block, this proposed final plat does not depict any mutual access easements. The City of Owasso will provide police, fire, ambulance, and sanitary sewer services to the property. Washington County Rural Water District # 3 will provide water services. Any development that occurs on the subject property shall adhere to all development, zoning, and engineering requirements of the City of Owasso. SURROUNDING ZONING AND. LAND USE: Direction Zoning Use Land Use Plan Jurisdiction North Agriculture ( AG) Residential Transitional City of Owasso Commercial Shopping ( CS) / City of Owasso South Vacant Commercial Agriculture Residential ( AG- R) Tulsa County Commercial Shopping ( CS) / Commercial Commercial / City of Owasso East Agriculture ( AG) Residential Transitional Tulsa County Commercial Shopping ( CS) / City of Owasso West Vacant Commercial Agriculture Residential ( AG- R) Tulsa County PLANNING COMMISSION: The Owasso Planning Commission will review both of these items at their regular meeting on February 10, 2025. ATTACHMENTS: Aerial Map Original Filed Final Plat- Cornerstone Hardware Final Plat ( Replat) - Cornerstone Hardware Amended TO: The Honorable Mayor and Council FROM: H. Dwayne Henderson, P. E., City Engineer SUBJECT: Application for Surface Transportation Block Grant Funds - East 86th Street North Lane Widening, North Garnett to North 119th East Avenue Project DATE: February 6, 2025 BACKGROUND: In January 2025, Indian Nations Council of Governments ( INCOG) opened applications for the FY 2027 Surface Transportation Block Grant ( STBG) funds. Funds are made available on an annual basis by the Federal Highway Administration FHWA), through the Oklahoma Department of Transportation ( ODOT), for the implementation of eligible transportation improvements in the Tulsa Urbanized Area. Projects qualifying for funding provide system preservation ( maintenance), management and integration ( traffic management systems), arterial intersections ( safety and capacity enhancements), transportation alternatives ( sidewalks, trails, carpooling) and capacity expansion ( arterials and interchanges that are listed on the major street and highway plan). East 86rh Street North improvements have successfully been funded for both vJidening and maintenance projects, including the milling and overlaying of pavement from North 117th East Avenue to North 128th East Avenue and the most recently funded project to widen East 861h Street North from North Main Street to North Garnett Road. PROPOSED PROJECT: East 861h Street North Lane Widening, North Garnett to North 119}h East Avenue Project has increased traffic counts to 20,000 to 25,000 vehicles per day (VPD). Staff has had to have the roadway signals coordinated several times to adjust to the increased traffic and turning movement. The roadway section is programmed to be studied in detail concurrently with an updated Transportation Master Plan. However, the STBG funding opportunity was released prior to the study being funded and performed. Construction funds for this grant will not be available for several years but submitting projects for future funding is crucial. Staff will work with ODOT while they study improvements to the interchange. STBG FUNDS: INCOG will administer the grant funds and has established a selection process for the distribution of STBG funds. Priority funding is given to projects that meet federal regulations, help advance the Regional Transportation Plan through safety improvements, and reduce traffic congestion. Proposed projects are evaluated for eligibility and prioritized based on a 200-point rating system. The total funding available through this two-year funding cycle application for FY 2026 and FY 2027 combined is $ 44, 000.000, Funding of $ 6, 000, 000 is designated to the Gilcrease Expressway  Page 2 STBG Funding for 2-years of debt service, which leaves $ 32, 000, 000 for remaining projects. The maximum amount of funds for any single project is $ 4, 000, 000. On January 15, 2025, INCOG opened the application cycle for STBG funding applications with submittal deadline of March 14, 2025. PROPOSED RESOLUTION FOR CONSTRUCTION PHASE: Similar to previous STBG projects, a resolution is necessary to complete the application process. The application will request federal funding assistance for the construction of the roadway improvements. If this project is selected in summer 2025, the funding for construction will be targeted in FY 2027 or sooner, depending on funding availability. CONCEPTUAL COST SUMMARY: East 86th Street North is considered a primary arterial in Owasso. The roadway is heavily used and conveys residential, commercial, school and commuter traffic to and from Owasso. The proposed work for this section of roadway is to extend the roadway lanes to the north and south as needed, update signals with our newest design and technology standard, install new signals where warranted, move utilities, extend drainage structures and replace sidewalks. Pavement replacement will be needed to raise the crown of the road to accommodate the widened roadway. Based on the conceptual cost estimate, the anticipated cost for construction of the proposed roadway improvements is listed below. Construction administration ( testing, inspection, and administration of pay applications) is equal to 10% of the construction fee. Budgeting 8% for engineering, surveying, and geotechnical exploration, the estimated total project cost is 12, 525, 798. If authorized by the City Council, the City will pay for engineering design, utility relocation, and right- of-way costs locally and request FHWA funding to contribute toward construction and administration. FHWA funding for this project would be through the Surface Transportation Program, which would fund 80% of eligible construction costs ( for a maximum of $ 4, 000,000) while the local government funds 20%. Based upon this information, the following is a project estimate ( projected out 5% inflation annually for 5 years, as per the application requirements): Project Segment Estimate ODOT Portion City of Owasso Construction 9, 725, 253 3, 207, 475 6, 697, 778 Administration 972, 525 972, 525 0 Utility Relocation 750, 000 N/ A 750, 000 Right- of-way 300, 000 N/ A 300, 000 Engineering 778, 020 N/ A 778, 020 Total Project Cost 12, 525, 798 4, 000, 000 8, 525, 798 On this project, the City of Owasso would be obligated to 68% of the project costs. FHWA would contribute 32% of the project costs due to the $4, 000, 000 maximum funding per project. ATTACHMENT: Resolution ( draft) with Map  DraftAttachment A —Resolution Resolution to Request Programming of Tulsa Urban Area Surface Transportation Block Grant ( STBG) Funds WHEREAS, Surface Transportation Block Grant ( STBG) funds have been made available for transportation improvements within the Tulsa Transportation Management Area; and WHEREAS, the City of Owasso has selected a project described as follows: Widen East 86th Street North Lane between North Garnett Road to North. 119th East Ave Project; and WHEREAS, the selected project is consistent with the local comprehensive plan, including applicable Major Street and Highway Plan Element or the Regio%' GO` Plap„ as applicable, and the Regional Transportation Plan; and WHEREAS, the engineer' s preliminary estimate of cost isi$ 12i525, 798 and` Federal participation under the terms of the federal law, IIJA Act ' relating to STBG funds' are hereby requested for funding of 32% percent of the project cost' and WHEREAS, the City of Owasso proposes to use Capital Improvement Funds for the of the project costs; and WHEREAS, the City of Owasso agrees to: prdvid,e for satisfactoNry maintenance after completion, and to furnish the necessary right- of-way clear' and' unobstructed arid. WHEREAS, the City of Owasso has requiredmatching funds, availaile and further agrees to deposit with the Oklahoma:, Depdrtment of Transportation' ( ODOT):said matching funds within thirty ( 30) days after authorization by the Federal Highway Admmistration, prior to project letting by ODOT. NOW, THEREFORE; BE IT RESOLVED: That the''I; ndian Nations Council of Governments is hereby requested to program this projsct' into the Transportation Improvement Program for the Tulsa Transportation Management Amalf this project. is" selected for funding; and BE IT FURTHER RESOLVED: That upon inclusion in the Transportation Improvement Program, the Oklahoma Transportation Commission is hereby requested to concur in the programming and selection of this prolect; and to submit the same to the Federal Highway Administration for its approval. ATTEST: CI e rk/ Secretary/ Attorney) TO: The Honorable Mayor and City Council FROM: JJ Dossett, Assistant to the City Manager SUBJECT: Owasso Redbud District Parking Property Purchase DATE: February 6, 2025 BACKGROUND: City staff is currently involved in negotiating the price for a 0.32- acre lot in the Redbud District to alleviate parking concerns for local businesses and citizens. The property is located northeast of the intersection of South Atlanta and West I si Avenue at 113 West I st Street. Staff has conducted negotiations to purchase the land from Owasso 1st Ave Holdings LLC, in the amount of $13. 50 per square foot or $188, 985. 69 total. FUNDING: Funding is available through the Tax Increment District No. 1, Owasso Redbud District. ATTACHMENT: Location Map