Owasso Joint Meeting (Owasso City Council, OPWA, and OPGA)

This meeting is a worksession for Council/ Trustee discussion only. There Is no opportunity for public comments at worksession. PUBLIC NOTICE OF THE JOINT MEETING OF THE RECEIVED OWASSO CITY COUNCIL OWASSO PUBLIC WORKS AUTHORITY ( OPWA) MAR 06 2025, OWASSO PUBLIC GOLF AUTHORITY ( OPGA) City Clerk' s Office Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, March 11, 2025 - 6: 00 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or tabling. 1. Call to Order - Mayor/ Chair Alvin Fruga 2. Roll Call 3. Discussion relating to an application for a specific use permit to allow for an automotive repair and maintenance use in a Commercial Shopping ( CS) zoning district located at 10596 North Owasso Expressway, as referenced in application SUP 25- 01 Alexa Beemer 4. Discussion relating to an application for 2025 Community Development Block Grant ( CDBG) funding and the proposed use of such funds to continue waterline improvements in the Hale Acres subdivision Alexa Beemer 5. Discussion relating to the monthly Sales and Use Tax Report and Revenue Outlook Carly Novozinsky 6. Discussion relating to the annual elections of Mayor and Vice Mayor / Chair and Vice Chair Chris Garrett 7. City/ Authority Manager report 8. City Councilor/ Trustee comments and inquiries 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 13, 2024, and the Agenda posted at City Hall, 200 South Main Street, at 12: 00 pm on Thursday, March 6,, 2025. M. Stevens, City Clerk The City of Owasso encourages citizen participation. To requesron accommodation due to a disability, contact the least 48 hours prior to the scheduled meeting by phone 918- 376- 1502 or by email to istevens@citvofowesso, com TO: The Honorable Mayor and City Council FROM: Alexa Beemer, AICP, Planning Manager SUBJECT: Specific Use Permit ( SUP 25- 01) — AAMCO DATE: March 6, 2025 BACKGROUND: The Community Development Department received an application for review and approval of a Specific Use Permit ( SUP) to allow for an automotive repair and maintenance use in a Commercial Shopping ( CS) zoning district and within the US- 169 Overlay District. The subject property is located at 10596 North Owasso Expressway, near the southwestern corner of the intersection of East 106th Street North and North Owasso Expressway. SUBJECT PROPERTY/ PROJECT DATA: Property Size 0. 60 acres +/- Current Zoning Commercial Shopping ( CS) Present Use Vacant Proposed Use Automotive Repair & Maintenance Land Use Master Plan Commercial Within a Planned Unit Yes; PUD 18 Develo menfi PUD ? Within Overlay District?? Yes; US- 169 Overlay District Water Provider Washington County Rural Water District # 3 Applicable Paybacks Assessed at Plattin N/ A ( already platted) ANALYSIS: The subject property was annexed into Owasso City Limits with Ordinance 633 in 2000 and is platted as Lot 1, Block 1 Caffeine Corner Addition. An SUP is required in certain zoning districts for uses or structures that may be considered more intense than what is allowed by right, through the City of Owasso' s Zoning Code. Per the Owasso Zoning Code an automotive repair and maintenance facility is allowed, with an SUP, in the CS zoning district and within the US- 169 Overlay District. o Thus, an SUP is needed for the proposed use on this property, as it is zoned CS and is within the US- 169 Overlay District. The GrOwasso 2035 Land Use Master Plan identifies the subject property for future commercial uses. o All surrounding parcels immediately adjacent to the subject property are also identified for future commercial uses on the Plan, and have been zoned commercially. The applicant has worked with staff to design the site and new structure in an appropriate manner that conforms to the design requirements of the Zoning Code and minimizes the impacts on adjacent properties.  SUP 25- 01 Page 2 o The proposed automotive repair shop will be a six ( 6) bay structure, composed of brick veneer and EFIS, thus meeting the fagade requirements for commercial structures seen within Chapter 1 1 of the Owasso Zoning Code. o The applicant has indicated there will be no outdoor storage of cars and/ or merchandise of any kind on the site; therefore, there are no additional screening fencing required per Chapter 19 of the Owasso Zoning Code. o The conceptual site plan shows a dense landscaping bed along the western property line, with three ( 3) additional large trees than what is required by Code. All landscaping requirements outlined in Chapter 19 of the Owasso Zoning Code will have to be met. o As indicated on the conceptual site plan, the applicant intends to install only wall -pack lighting fixtures on the building only. All lighting will have to comply with Chapter 20 of the Owasso Zoning Code. o The applicant has indicated that they are aware of the Owasso Noise Ordinance, and will comply with such, per a note on the conceptual site plan. o The dumpsters for the site will be located on the far southwestern corner of the property and will be fully screened, per Chapter 19 of the Owasso Zoning Code. The main purpose of the SUP requirement is to ensure the development does not impose any negative direct impacts to adjoining properties and that the proposed use works in harmony within the context of the area. o The subject property is situated along an emerging commercial corridor, with two similar auto -related uses already in existence in the area. As such, staff has determined that a land use such as an auto repair facility may be appropriate within this emerging commercial corridor, if the correct controls are utilized with an SUP. Any further development that occurs on the subject property shall adhere to all development, zoning, and engineering requirements of the City of Owasso. SURROUNDING ZONING AND LAND USE: Direction Zoning Use Land Use Plan Jurisdiction Commercial North Commercial Commercial City of Owasso CS South Commercial Shopping Vacant Commercial City of Owasso East Commercial Shopping Commercial Commercial City of Owasso West Agriculture ( AG) Highway ROW N/ A ODOT OWASSO PLANNING COMMISSION: The Owasso Planning Commission will review this item at their regular meeting on March 10, 2025. ATTACHMENTS: Aerial Map Zoning Map GrOwasso 2035 Land Use Master Plan Map SUP Site Plan Package  Y r i, tpllp is r l e 4 C x1 4/ Y, y; SUBJECT TRACT " t 169 . ' A E a r, - I t Z2 _. p ITl bl.l. d ANIt oa .: 1 ', a% \ •^' i `rS"+' Af S C Y J , ?' r `a , M/%- I¢/ U' Lc? tr 111 - f \, VAa ( tip Vf• e ' v v N Note: Graphic overlays may \\ Subject 0 100 200 400 not precisely align with physical ® features on the ground. Tract SUP 25- 01 I I I I I 16 21- 14 Aerial Photo Date: 2023 Feet  zQ imir, is G II :• P3' kFli F[ 4' V  4- 4 K." 5021 ta" W4& 1 ftl lw dx 1T91 m= a 3 T.§ IitE %W,E sk A  sswcxo vanays • aaswsxrou' ss z° a xvmssaxaxs assaxo Nsssal eaI c 6u! OSStlM000WYH v d iaaa°no 99 a— NVTd 3llSlVflld3JNDO ICI w ED w s— O al Cw7, 0= erg u i ' apaa O npH B$ Q, G 5 m an cL) 2 sn o X z 11 w n 6€ gg 8 g an I> > e °^ m 9•y 5= Ry ' I I I I I tl I Ali I b3: I I^ I I C I I gx7g p9 ul I I I I I i I I I it ¢ I II: f wa * •\ e/ Teel eaeea .... °'° . l m' y \\ , .. ec \  z ssjdx ewsselO' N9 e0 emssaidz3 ossem0 N 96sot G f OSSIRMO OOWtld Jeumo 3 0 z 0 a JW 0 W4 WE XHX= co I LD m# m• 27l. h/ I CD oon k m o r(7 lm m;  sd PFN. PeWPPLLOn, kur nultwnmuniry TO: The Honorable Mayor and City Council FROM: Alexa Beemer, AICP, Planning Manager SUBJECT: Project Application- Community Development Block Grant ( CDBG 2025) DATE: March 6, 2025 BACKGROUND: The primary objective of the national Community Development Block Grant (CDBG) Program, is the development of viable urban communities by providing decent housing and a suitable living environment, particularly for persons of low and moderate incomes." All project proposals submitted for funding through the CDBG Program must document the achievement of at least one ( 1) of the following national objectives: Provide benefit to low- and moderate -income persons; Aid in the prevention or elimination of slums or blight; and Meet other community development needs having particular urgency or posing a serious or immediate threat to the health or welfare of a community. ANTICIPATED FUNDING: On January 30, 2025, the Indian Nation Council of Governments ( INCOG) provided information regarding the 2025 CDBG application. The completed application is due no later than April 11, 2025, Owasso is a part of an Urban County and as such does not compete for the funding through the State Department of Commerce, According to INCOG, Owasso will receive an estimated allocation of $159,894.62 for the 2025 CDBG funding cycle (pending Congressional approval and funding). The grant does not require a local match. HISTORY: In the past, the Owasso has utilized CDBG monies for sidewalk, sanitary sewer, street, and park improvements. In 2014, Housing of Urban Development ( HUD) changed the income limits that determined if individuals and families qualified as " low to moderate income" households. HUD' s formula used Census Tracts as the geography to determine if an area qualifies or does not. As a result, Owasso lost most of its qualifying Census Tracts, with the exception of the Baptist Village area. Due to the income limit change, communities were left to conduct door- to- door surveys to qualify smaller geographic areas within the larger Census Tracts. In 2016, staff conducted a door-to-door survey in the Hale Acres neighborhood near North Garnett Road and East 116th Street North. The data collected from this survey met the income requirement thresholds and allowed the neighborhood to qualify for CDBG funds. The surveys are only good for 5- year periods, and therefore in the late winter of 2021, staff performed a second door- to- door survey in the Hale Acres neighborhood. The survey results again met the income limit thresholds allowing the area to be re -qualified for another 5-year period, meaning the Fiscal Year (FY) 2025 grant cycle Will be the last year of qualification off of this survey for the Hale Acres neighborhood. Since 2017, the City has used its CDBG allocation to replace and/ or upgrade sanitary sewer and water lines in this neighborhood.  FY 2025 CDBG Application and Grant Page 2 of 2 PUBLIC MEETING: Per INCOG, a public meeting is required in order to receive feedback concerning the proposed use of these CDBG funds. As such, said public meeting is scheduled to occur at 3pm, in the Owasso City Hall Community Room, on March 13, 2025. PROPOSED 2025 PROJECT: Last year, staff received permission from INCOG to do a phased approach to the next portion of infrastructure upgrades that are proposed to occur in the Hale Acres neighborhood. As such, staff has " banked" the funds awarded to the City from the FY 2024 grant cycle, and intends to combine said funds with the anticipated funding from the FY 2025 grant cycle, if awarded. Staff determined that by accumulating two years' worth of funding and waiting to do one larger project as opposed to two separate, smaller projects, the City will ultimately be able to reduce costs associated with bidding and mobilization. In the second half of 2025, the City plans to begin work on replacing three water lines within the Hales Acres neighborhood, along East 114th Street North, North 109th East Avenue, and North I I2th East Avenue. With both the 2024 and 2025 allocation of funds, staff proposes to install approximately four thousand ( 4, 000) linear feet of new 6" PVC water line along the aforementioned streets. This project will be a continuation of the ongoing infrastructure work that has previously been completed in this neighborhood. ATTACHMENT: Map - Owasso 2025 CDBG Hale Acres Water Line Replacement Location  1 soap _ jlyitAVL PPEl o v o iuoAe a• o. f Rl i.