Owasso Public Golf Authority

RECEIVED PUBLIC NOTICE OF THE MEETING OF THE MAR 01 2019 ' OWASSO PUBLIC GOLF AUTHORITY ( OPGA) City Clerk's Office Council Chambers, Old Central Building 109 North Birch, Owasso, OK 74055 Regular Meeting Tuesday, March 5, 2019 - 6: 30 pm 1. Call to Order Chair Chris Kelley 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. ( All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes February 19, 2019, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. Official Notices to Authority ( documents for acknowledgment or information only, no discussion or action will be taken) Payroll Payment Reports - Pay Period Ending Date 02/ 16/ 19 8. New Business ( New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk on December 14, 2018, and the Agenda posted at City Hall, 200 South Main Street, at 6: 00 pm on Friday, March 1, 2019. J i UUsIann M. Stevens, City derk The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens@cityofowasso. com  OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, February 19, 2019 The Owasso Public Golf Authority ( OPGA) met in regular session on Tuesday, February 19, 2019, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed December 14, 2018, and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6: 00 pm on Friday, February 15, 2019. 1. Call to Order Chair Chris Kelley called the meeting to order at 7: 28 pm Present Absent Chair - Chris Kelley Vice Chair - Bill Bush Trustee - Doug Bonebrake Trustee - Lyndell Dunn Trustee - Kelly Lewis A quorum was declared present. Staff: Assistant Authority Manager- Chris Garrett Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. ( All matters listed under " Consent" are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes February 5, 2019, Regular Meeting February 12, 2019, Regular Meeting B. Approve claims Mr. Dunn moved, seconded by Ms. Lewis to approve the Consent Agenda with claims totaling $20,470.87. YEA: Bonebrake, Dunn, Lewis, Kelley NAY: None Motion carried: 4 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Consideration and appropriate action relating to a bid award for a new golf course irrigation pump control panel Chris Cook presented the item, recommending awarding the bid to MCI Flowtronex, of Dallas, Texas, in the amount of $ 39, 720 and authorization for the Chair to execute all necessary documents. There were no comments from the audience. After discussion, Ms. Lewis moved, seconded by Mr. Bonebrake to award the bid and authorize the Chair to execute the documents, as recommended. YEA: Bonebrake, Dunn, Lewis, Kelley NAY: None Motion carried: 4 -0 Owasso Public Golf Authority February 19, 2019 Page 2 b. Report from OPGA Manager None 7. Report from OPGA Attorney None 8. Official Notices to Council ( documents for acknowledgment or information only, no discussion or action will be taken) The Chair acknowledged receipt of the following: Payroll Payment Reports - Pay Period Ending Date 2/ 2/ 2019 Monthly Budget Report - January 2019 9. New Business ( New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 10. Adjournment Mr. Dunn moved, seconded by Ms. Lewis to adjourn the meeting. YEA: Bonebrake, Dunn, Lewis, Kelley NAY: None Motion carried: 4 -0 and the meeting adjourned at 7: 35 pm. Chris Kelley, Chair Juliann M. Stevens, Authority Clerk  Claims List - 3/ 5/ 2019 Fund Vendor Name Payable Description Payment Amount 55 OPGA AEP /PSO ELECTRIC USE 617. 29 JPMORGAN CHASE BANK NEW HOLLAND -SEALS 79. 36 JPMORGAN CHASE BANK OREILLY- ANTIFREEZE 89. 94 JPMORGAN CHASE BANK OREILLY- BATTERIES 280. 90 JPMORGAN CHASE BANK OREILLY- FILTERS 53. 26 JPMORGAN CHASE BANK OREILLY -LIGHT KIT 24. 99 JPMORGAN CHASE BANK OREILLY -LIGHT KITS 34. 99 JPMORGAN CHASE BANK OREILLY- LIGHTS 23. 98 JPMORGAN CHASE BANK OREILLY- SUPPLIES 20. 90 JPMORGAN CHASE BANK P &K- SPROCKETS 73. 69 JPMORGAN CHASE BANK ROBERTSON -REPAIR 58. 99 COURSE MAINT - Total 1, 358. 29 AEP IPSO ELECTRIC USE 622.06 GOLF ADMIN - Total 622. 06 JPMORGAN CHASE BANK SAMS -FOOD 151. 23 OPGA - Total 151. 23 OPGA - Total 2, 131. 58 OPGA Grand Total 2, 131. 58 1  OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 02/ 16/ 19 Department Payroll Expenses Total Expenses 600 Golf Shop Operations 2, 589. 88 4, 144. 72 605 Cart Operations 1, 901. 76 2, 137. 59 610 Golf Course Operations 6, 684. 78 10, 884. 99 670 Food & Beverage 1, 880. 94 3, 285.46 690 General & Administration 3, 405. 75 5, 200. 06 FUND TOTAL 16, 463. 11 25, 652. 82