City Council

1.0 Please Note: Council will meet in a Budget Work Session beginning at 5:30 p.m. in Council Chambers, City Administration Building, 540 West Hills Circle to review the Preliminary 2019 Budgets of the Library Department and the Fire Department. OWATONNA CITY COUNCIL MEETING AGENDA TUESDAY, October 2, 2018 7:00 p.m. COUNCIL CHAMBERS – CITY ADMINISTRATION BUILDING ROLL CALL ORDER – Council Members Okerberg Dotson, Burbank, Raney, Svenby, Voss and Schultz 1. INTRODUCTORY ACTIONS: 1.1 Call to Order – Roll Call and Pledge of Allegiance. 1.2 Approval of Agenda. 1.3 Public Hearing. 1.4 Mayor. 1.4.1 Proclamation – Pregnancy and Infant Loss Awareness Day – October 15, 2018. 1.4.2 Proclamation – Korey Kamholz – 2018 Firefighter of the Year. 1.5 Mike Johnson, Steele County Emergency Manager. 2. CONSENT AGENDA: 2.1 Council Minutes: Council Meeting – September 18, 2018. 2.2 Licenses and Permits: 2.2.1 Event Permit – Chili/Wild Rice Soup Feed at Fire Hall – October 7, 2018. 2.2.2 Exempt Permit – Steele County Clothesline – Raffle - January 26, 2019. 2.2.3 Temporary Liquor License – Owatonna Arts Center – November 8, 2018. 2.2.4 Event Permit – Trick or Treat Trail – October 27, 2018. 2.3 Board & Commission Minutes/Reports: 2.3.1 Minutes – Park & Rec Board – September 10, 2018. 2.3.2 Minutes – Library Board – August 21, 2018. 2.3.3 Minutes- Library Board – September 18, 2018. 2.3.4 Minutes – EDA – August 22, 2018. 2.3.5 Minutes – OPU – August 28, 2018. 2.4 Department Reports: 2.4.1 Weed/Nuisance Complaint Inspection Report – September 27, 2018. 2.5 Miscellaneous. 3. ACTION ITEMS: 3.1 Finance Report. 3.2 Ordinances: 3.2.1 First Reading Proposed Ordinance 6-18: Vacate Easement – 810 18th Street SE. 3.3 Resolutions: 3.3.1 Resolution 84-18: Declare Costs to be Assessed - Lemond Road Improvement Project. 3.3.2 Resolution 85-18: Set Date for Public Hearing to Consider Proposed Assessments – Lemond Road Project. 3.3.3 Resolution 86-18: Declare Costs to be Assessed – Hemlock Avenue Improvement Project. 3.3.4 Resolution 87-18: Set Date for Public Hearing to Consider Proposed Assessments – Hemlock Avenue Improvement Project. 3.3.5 Resolution 88-18: Preliminary Plat – Park Place Addition. 3.3.6 Resolution 89-18: Final Plat – Owatonna Motor Company Addition. 3.3.7 Resolution 90-18: Support of the Small Town and Regional Vitality Investment Act of 2018. Continuation - City Council Agenda October 2, 2018 Page 2 of 2 3.4 Department Recommendations: 3.4.1 C-1411 – Relocation of James Bros. Construction. 3.4.2 C-1409 – Self-storage Facility at 1010 Hoffman Drive – AMERCO Real Estate Company. 3.4.3 V-1410 – Ronald Steinberg Garage at 1009 S Grove Avenue. 3.4.4 V-1412 - Side Setback at 1409 Cedar Ave South – Steele County. 3.5 Miscellaneous. 3.5.1 Amendment to Order of Repair – 113 N Cedar Avenue. 4. STAFF UPDATES 5. PUBLIC COMMENTS. [Please limit comments - 2 minutes and items not on the agenda.] 6. COMMITTEE REPORTS, COUNCIL COMMENT AND GENERAL INFORMATION. 7. ADJOURN  1.4.1 Proclamation City of Owatonna Whereas Infants Rem em ber ed In Silence, Inc. (IRIS) and m any other nonprofit organizations work with thousands of parents all over Minnesota and across the United States who have experienced the death of a child during pregnancy through early childhood; and Whereas Many of these par ents live in, deliver in, have a child die in, or have buried a child in our community; and Whereas Infants Rem em ber ed In Silence, Inc. a 501 c(3) non- profit organization was founded in 1987, 31 years ago to support parents whose child/children died from miscarriage, ectopic pregnancy, molar pregnancy, stillbirth, neo-natal death, sudden unexplained death of a child (SUDC), sudden infant death syndrome (SIDS), birth defects, illness, accidents, and all other types of early childhood death; and Whereas, B er eaved par ents ar ou nd the w or ld r em em ber their children annually on October 15th with a candle lighting at 7 p.m. Some will remember their child/children in their homes while others will remember them in small gatherings around the state, across the nation and around the world; and would unify these parents in tribute to their children; and Whereas In 1988, Pr esident Ronald Reagan pr oclaim ed October as National Pregnancy and Infant Loss Awareness month; and Whereas In honor of the thou sands of childr en that die each year in Minnesota, Infants Remembered in Silence, Inc. (IRIS) respectfully request that October 15th, 2018 be recognized. NOW THEREFORE I, Thom as A K u ntz, Mayor of the Gr eat City of Owatonna, do hereby proclaim the 15th Day of October, 2018 to be: Pregnancy and Infant Loss Awareness Day Declared this 2nd day of October, 2018 By:___________________________________ Thomas A. Kuntz, Mayor  1.4.2 Proclamation City of Owatonna WHEREAS K or ey K am holz has been selected by his peer s as the 2018 Firefighter of the Year; and WHEREAS K or ey h as ser ved on th e Ow atonna Fir e Department for the last 38 years, 18 in a full–time position. His fire career began at the age of 19 when he moved into the fire station as a Resident Firefighter; and WHEREAS K or ey h as r eceived pr om otion s to Lieu tenan t, Captain, Fire Equipment Operator and currently serves as an Out of Rank Commander and has been trained and approved by Fire Chief Johnson to fill in for a Fire Commander as needed; and WHEREAS Korey’s work includes the Youth Firesetter Intervention Program and maintenance of fire trucks, equipment, Self- Contained Breathing Apparatuses and air compressors. This year he lead the purchase of turnout gear for the entire fire department; and WHEREAS K or ey has w or ked har d to r eceive num er ous certifications including Fire Fighter I, Fire Fighter II, Hazardous Materials Operator, Juvenile Firesetter Intervention Specialist, Emergency Medical Responder, Minnesota Licensed Firefighter and a Trench Technician for high performance technical rescues. NOW THEREFORE I, Thom a s A K un tz, Ma yor of the Gr eat City of Owatonna, hereby proclaim Monday, October 15, 2018 as: KOREY KAMHOLZ DAY And I call upon all Owatonna citizens to help us celebrate with Korey when he will be recognized as the 2018 Fire Fighter of the Year at the Fire Fighter of the Year Banquet hosted by the Exchange Club of Owatonna at the VFW. Dated: October 2nd, 2018 By:___________________ Thomas A. Kuntz, Mayor  2.0 BEGIN CONSENT AGENDA ITEMS  Owatonna City Council Minutes - Draft Copy 2.1 The Owatonna City Council met in regular session on Tuesday, September 18, 2018 at 7:00 p.m. in Council Chambers. Council President Schultz called the meeting to order and welcomed everyone in attendance. Attending were Council Members Dotson, Schultz, Burbank, Okerberg, Raney, Svenby and Voss; Mayor Kuntz; Community Development Director Klecker; Finance Director Moen; City Attorney Walbran; City Administrator Busse and Administrative Specialist Clawson. Following the Pledge of Allegiance, Council Member Svenby made a motion to approve the agenda as presented, Council Member Okerberg seconded the motion; all members voted aye for approval. Jenny Wade, Senior VP Public Finance at Piper Jaffray in Minneapolis MN presented a request for the City to grant “host approval” for Capital Trust Agency to issue bonds to American Eagle Delaware Holding Company, LLC. This company has proposed to finance or refinance, including through reimbursement, the acquisition, construction, renovation, installation and equipping of various senior living facilities to provide independent living, assisted living and memory care facilities for the elderly. The Senior Living Facilities include B r o o k d a l e O w a t o n n a , a senior living community located at 334 and 364 Cedardale Drive SE, this includes land, buildings and equipment, consisting of approximately 43 assisted living or memory care units. The approximate aggregate principal amount the loan proceeds will be $275,000,000 to finance, among other things, the Owatonna Project. These Bonds will be issued as conduit revenue bonds of the Issuer secured solely by the revenues derived from the loan or other revenue agreements executed by the Borrower and from other security provided by the Borrower. The Bonds will not constitute a general or moral obligation of the City, will not be secured by or payable from any property or assets of the City, and will not be secured by any taxing power of the City. The Bonds will not be subject to any debt limitation imposed on the City and the issuance of the Bonds will not have any adverse impact on the credit rating of the City, even in the event that the Borrower encounters financial difficulties with respect to the Owatonna Project and the other Senior Living Facilities to be financed and refinanced. At 7:05 p.m., a public hearing was opened for comments regarding the issuance of the bonds by the Capital Trust Agency. With no comments heard, at 7:06 p.m., Council Member Burbank made a motion to close the public hearing, Council Member Voss seconded the motion, all members voted aye for approval. City Administrator Busse presented Resolution 79-18 approving the issuance of Senior Living Revenue Bonds to Capital Trust Agency. Council Member Raney made a motion to approve Resolution 79-18, Council Member Dotson seconded the motion; all members voted aye for approval. Council President Schultz explained council members review Consent Agenda Items prior to the meeting for approval in one motion. Current Consent Agenda Items for approval include: Council Minutes: Council Meeting – September 4, 2018. Event Permit – CulturFest Parade - September 22, 2018. Event Permit – CulturFest Amazing Race - September 22, 2018. Event Permit – For a Day 5k – October 6, 2018. Event Permit – Brand Bash – Big Brothers Big Sisters – October 1, 2018. Minutes – Human Rights Commission Meeting – August 14, 2018. Weed/Nuisance Complaint Inspection Report – September 13, 2018. Crime Date Report – August 2018. Building & Inspection Monthly Report – August 2018. Lease Renewal – Little Theater of Owatonna. Council Minutes September 18, 2018 Page 2 of 4 Council Member Svenby made a motion to approve these Consent Agenda Items and Council Member Voss seconded the motion. All members voted aye for approval of these items. Vice-President Raney recapped the expenses for the period. Bills presented for payment totaled $908,410.72. Council Member Dotson made a motion to approve these payments; Council Member Okerberg seconded the motion; all members voted aye for approval. Finance Director Moen requested Council set the proposed 2019 Levies and adopt the Proposed 2019 Budget as required to certify to the county auditor on or before September 30th. The proposed budget is consistent with the City’s strategic plan and the proposed 2019 levy includes an increase of 6.5% which is the same as the increase in growth of the City’s tax base. The total proposed levy for 2019 for the City would be $13,189,533, this includes a City levy of $12,839,533 and $175,000 each for the EDA and HRA levies. Council receives detailed presentations from Department Heads during Study Sessions in September and October and during the September 4th Meeting with Police Chief Hiller and Community Development Director Klecker, there was discussion around some items that were excluded from the 2019 proposed budget such as body cameras and additional improvement at Lake Kohlmier. Council indicated they might want to increase this proposed levy to allow room to make adjustments as they evaluate the proposed budget. The final levy amount and budget will be presented on December 4th at 6:00 p.m. Council can approve a final levy amount that is lower but not greater than the proposed levy amount. Council Member Raney made a motion to approve a proposed levy with a 7% increase to allow additional consideration of these items; Council Member Okerberg seconded the motion. Council President Schultz requested verification the proposed levy could be decreased prior to approval. Council Member Voss stated he preferred the increase of 6.5%, which offers some improvements. Council Members Dotson and Svenby each commented they would support the proposed 7% knowing they will have opportunity to discuss and lower prior to final approval. Council Member Burbank added he too was in favor of a proposed 7% increase provided this would allow addition of body cameras for our police officers. With a vote taken at six to one, Council Member Voss voting nay; the motion passed approving Resolution 76-18 setting the Proposed 2019 levy at 7%. Council Member Raney made a motion to approve Resolution 77-18, setting the 2019 HRA Levy at $175,000. Council Member Burbank seconded the motion, all members voted aye in approval. Finance Director Moen stated she would plan to proceed with the 2019 Budget Preparation as directed tonight. Council Member Raney made a motion to approve Resolution 78-18 approving the Proposed Budget for 2019. Council Member Burbank seconded the motion; all members voted aye in approval. Community Development Director Klecker presented Resolution 80-18 approving the Preliminary Plat of the Owatonna Motor Company Addition. The Planning Commission held a public hearing for this and recommend approval with the following conditions: 1) The final plat shall be approved within one year of the date of approval of the preliminary plat. 2) The title opinion shall be approved by the City Attorney prior to recording of the final plat. 3) A joint access, parking, and maintenance easement agreement regarding all parking and access on the properties shall be recorded with the final plat. 4) The applicant shall cease encroachment into CSAH 45 Right of Way. Council Member Svenby requested the fourth condition be removed, saying this is county right-of-way and not the City’s responsibility. Council Member Svenby made a motion to approve Resolution 80-18 with the first three conditions recommended by the Planning Commission, Council Member Voss Council Minutes September 18, 2018 Page 3 of 4 seconded the motion, and all members voted aye in approval. City Administrator Busse presented Resolution 81-18 declaring the costs to be assessed for unpaid weed and nuisance expenditures incurred by the City during 2018 to be $3,740.68. Council Member Raney made a motion to approve resolution 81-18, Council Member Burbank seconded the motion, and all members voted aye in approval. City Administrator Busse presented Resolution 82-18 setting a public hearing on Tuesday, October 16th to hear comments on the proposed assessments for unpaid costs of mowing weed and nuisance expenditures. Council Member Okerberg made a motion to approve Resolution 82-18, Council member Svenby seconded the motion, and all members voted aye in approval. City Administrator Busse presented Resolution 83-18 approving application from Owatonna Wrestling Association (OWA) for a Premises Permit to conduct lawful gambling under a lease agreement with Lava Burger at 369 18th Street SE. This will be OWA’s third location for pull-tabs as allowed by City Code Section 120.07. Council Member Voss made a motion to approve Resolution 83-18, Council Member Dotson seconded the motion; all members voted aye in approval. Community Development Director requested council authorization to purchase property at 131 Lincoln Avenue. The property is located at the intersection of East Main Street and Lincoln Avenue. This is a four-way intersection but the north and south legs do not align. As staff looks at future street projects, there may be a possibility to construct a roundabout at this intersection and this property would be needed. The property is currently for sale and the City has a purchase agreement on the property contingent upon Council approval. The purchase price is $135,000, which would be paid for by some funds set aside for future projects. Council Member Okerberg made a motion approving purchase of the property at 131 Lincoln Avenue, Council Member Dotson seconded the motion; all members voted aye in approval. During Staff Reports, Finance Moen advised interviews are in process to fill the Accounting Technician position due to Diane Guse’s retirement. Community Development Director Klecker stated as the end of the construction season nears, most of the projects are moving along well: Torey's plans to open in November; the apartment building on Vine Street has the first floor down and construction continuing on additional floors, this project should be completed next June; the second building for apartments on Allen Avenue is under construction as is the office building for TraLo; still waiting for plans for construction of the apartments on Pearl Street. During Public Comments. Roger Wacek, 646 E Vine Street asked the City develop a Chemical Use Policy that not include use of herbicides. Nationally, there are instances of related health issues caused by use of herbicides and he believes the City’s health insurance premiums are already high. During Council Comments, Council Member Okerberg requested a controlled burn be held at the Leo Rudolph Nature Reserve, as temperatures are cooling and it is wet out so these are good conditions to hold a controlled burn. He also congratulated the OHS Football Team on their two wins this season and hopes for the win this week during the Homecoming Game. Council Member Raney congratulated Molly Hawkins, this year's OHS Homecoming Queen and then expressed frustration with two of the current improvement projects: the Downtown Alley & Parking Lot Project needs to be done as the alley has been torn up a long time and businesses are getting water in their basements. He is also upset with progression of the Mosher Project, the contractor has been spinning their excavator into the street with little concern Council Minutes September 18, 2018 Page 4 of 4 for traffic which is dangerous and disappointed with their pace to get this project completed. Mayor Kuntz hopes everyone will get out and enjoy the Homecoming parade and game later this week. At 7:35 p.m., Council Member Raney made a motion to adjourn, Council Member Voss seconded the motion and the meeting adjourned. Dated: September 28, 2018 Respectfully submitted, Jeanette Clawson, Administrative Specialist  2.2.1 Approved: _ _ Denied: _______ SUMMARY EVENTS PERMIT APPLICATION Date of Application: _9/10/18___ Date to Council: __October 2, 2018__ EVENT INFORMATION: Owatonna Fire Department Open House FEE Amount: $0 – Chili & Wild Rice Soup Feed Event Dates/Times: Date _Sunday, October 7, 2018_ Time: _4:00 – 7:00 p.m.__ Location (Address) of Event: Fire Hall at 107 W Main Street Estimated Attendance (Participants and spectators): 1,000 APPLICATION INFORMATION (Person/Group Responsible): Owatonna Fire Department & Owatonna Fireman’s Relief Association Primary Contact /Applicant Name: Bonnie Hermel 507-444-2454 Items needed: Use of Public Streets & Right-of-Way– block off Cedar Ave S on the east side of Fire Hall and block off the alley along the south side of Fire Hall; Cones to block off street and alley. Department Notes : Park & Rec: Approved, “No comment, no costs incurred.” Police: Approved Public Works: Approved Fire: Applicant Approved, internal event Council Notes: City Council Approval: ____________________________________ Date: _____________________ Kris M. Busse, City Administrator/City Clerk Page 1 of 1 2.2.2 Oct 2, 2018 to Council 2.2.3  2.2.4 Approved: _____ _ Denied: ________ SUMMARY EVENTS PERMIT APPLICATION Date of Application: September 26, 2018 Date to Council: October 2, 2018 EVENT INFORMATION: 5th Annual Trick or Treat Trail FEE Amount: $0 Event Dates/Times: Saturday, October 27, 2018 Event: 2:00 p.m. – 4:00 p.m. Set up beginning at 8:00 a.m. and clean up after event should within 2-3 hours Location (Address) of Event: Manthey Park – 225 NE 24th Street Estimated Attendance (Participants and spectators): 2,000 to 3,000 Description of Event: Local business set up along the trail providing treats, games and crafts. There will also be bounce houses, petting zoo and a food truck. APPLICATION INFORMATION: Owatonna Park & Rec Primary Contact /Applicant Name: Jessica Abrahams, Admin Assistant Park & Rec Phone: 507-774-7365 Items needed: Use of City’s sidewalks, trails, Manthey Park, parking lot and additional trash receptacles. Will notify City staff if additional power source needed. Traffic Control. Department Notes : Park & Rec: Approved - internal event. Police: Approved Public Works: Approved Fire: Approved Council Notes: City Council Approval: ____________________________________ Date: _____________________ Kris M. Busse, City Administrator/City Clerk Page 1 of 1  Meeting Minutes: Owatonna Park Board 2.3.1 Date: September 10, 2018 Location: Kaplan’s Woods Board Members Present Absent Others Present, Staff Others Present, Guests Judd Dingmann X Nikki Callahan, Administrative Technician Kevin Raney, Councilperson Lee Kostelecky, Secretary X Tim Truelson, Recreation Manager Doug Voss, Councilperson Nicholas Elsner X Troy Klecker, Community Development Mayor Tom Kuntz Director (Parks and Recreation Interim Director) Angie Malo, Chair X Jesse Wilker, Maintenance Manager Kris Busse, City Administrator Karina Garcia. Co-chair X Mary Jo Knutson, Recreation Supervisor Greg Louis X Eric Anderson, Recreation Manager Topic/Item Summary of Discussion Action Items previously Correspondence (incoming): disseminated Minutes (unapproved): Park Permits: Event Permit: BBBS Brand Bash, OFD Chili Feed Call to Order Meeting called to order at 4:35 p.m. Approval of Agenda Motion: Karina Second: Nicholas Approved Approval of Minutes August 13, 2018 Motion: Lee Second: Judd Approved Persons wishing to appear None Park Permits a. September 27 and 28 – Youth First Fundraiser Motion: Judd b. October 1- Big Brothers Big Sisters Event at Central Park Second: Karina c. October 1- Pizza Party in Central Park – Federated Approved d. October 13- Rosary Ralley for World Peace 2.3.1 Staff Reports a. 2017-2018 YTD Budget through September 10, 2018 Troy reviewed b. Adult Recreation Report- Numbers look like they are down but we are still taking in registrations Tim reported and fees for fall softball, fall kickball, and adult volleyball. Our goal is to break even with adult programs. Tim said we always hope to gain more teams and cut expenses to gain a surplus but the goal is to at least break even. Troy reported c. Troy Klecker- update on projects 3 proposals have come in for the Master Plan. If anyone wants to be involved in reviewing the proposals, let Troy know. Mayor Tom asked what we asked for in the Master Plan. Troy said we needed a Master Plan to begin with and we are looking to gain grant money, review facility needs, and park needs. Mary Jo clarified that the facility needs are referring to trail facilities – not building facilities such as Senior Place and Tennis and Fitness Center. Angie asked about the deadline. The deadline was August 31. Mary Jo said it is normal to hear back from only 3. Lee asked who we sent the proposals too. There are consulting firms who specifically work in this area. Mary Jo added that most firms will qualify the requests based on need, availability and profitability. New golf carts have been here for 2 weeks. They are selling the old ones on MinBid and Owatonna Auction. We have sold 4 electric ones already and are currently selling 5 regular ones. Mary Jo sent flyers to area campgrounds to gain some interest. Jesse said they hope to get $2500 per cart. Lee asked where the revenue was going from the sales. Troy stated some of the golf carts were purchased with imprelis money so some of the money should go back to the imprelis fund. The rest will go into the VRF (Vehicle Replacement Fund). We are in the process of approving a preliminary budget. The projects we included in the Parks and Recreation budget are: Kitchen remodel at Senior Place, Senior Place Roof, Brooktree irrigation, Re surface the in-line rink at Morehouse, River Springs Water Park slide repair, Morehouse bridge, Lake Kohlmier beach house, and Tennis and Fitness Center court resurfacing. Judd wanted the balance of the imprelis fund. Jesse said $250,000. d. Jesse’s report Jesse reported They plan to start the Lake Kohlmier project on September 17. The will be replacing the whole drive from the railroad tracks to the parking lot. There will also be work done on the retaining wall. They have started construction on the Lincoln tennis courts. They will be ready for use this fall.  There has been some bank erosion at Dartt’s Park. They are waiting on the DNR for answer. This is not a big expense. Kaplan’s was recognized as a top 10 hiking spot in Minnesota. Karina asked about the signage in Kaplan’s Woods, as it is confusing. It would be great to have North, South, East and West on the maps inside the park. Eric reported e. Eric’s report River Springs Water Park play feature installation began today. It will be done by the end of the week. They have 2 bids for the tennis center lobby remodel We had 5 parks that have added a take a book/leave a book box. Karina asked about the numbers for the water park. Eric reported numbers were good this year. They were about average compared with other years. They will be doing a contest for the naming of the Senior Place building. This will begin October 15. MJ reported f. MJ’s report Brooktree update – they will be replacing the tee boxes and selling advertising. They are going to the BGA for approval tonight. Unfinished Business a. Inclusive playground, Miracle Field – They had some recruitment meetings in August, adding Tim reported 12-15 new people. The marketing video is done. Having an event at Manthey Park in September to gain more awareness. There is also an event in October benefitting the project. Angie wants to know when they plan to break ground. Tim is hoping next fall with most of the work being contracted. b. National Park Service Grant – see above notes Troy reported c. Archery Hunt – The deadline is Friday, September 14. They will draw 50 for the proficiency MJ reported test. As of last Friday we had 12 applicants. Mary Jo will send an update after the deadline. The mayor said we do such a great job with our hunt that other cities have asked to model ours. Angie confirmed that we made a recommendation to not do the hunt but council approved to go ahead with it. New Business a. None Board Judd— Woofstock is Friday night at Lake Chase. Archery open house on Saturday from 10 am-noon. Questions/Comments Nicholas- none Lee- with Master’s not coming back Lee hopes we have a plan in place for next year Angie-none  Karina-none Mayor Tom: He hears many comments about our great parks and trails in Owatonna. The Park Board and staff are doing a great job. Adjournment Adjourned at 5:25 pm. Motion Judd Second Nicholas Next Meeting October 8- 4:30 PM – Water Park  2.3.2 1 Approved Minutes of Owatonna Public Library Board of Trustees Owatonna Public Library, Gainey Room 105 North Elm Ave. Tuesday, August 21st, 2018 4:30pm The Owatonna Public Library Board of Trustees held their monthly meeting on Tuesday, August 21st, 2018. In attendance were President Meredith Erickson, Vice President John Pfeifer, Trustee Christy Tryhus, Library Director Mark Blando and Administrative Assistant Robin Spande. Absent was Secretary Trudy Severson. 1. Call to Order President Erickson called the meeting to order at 4:30pm. 2. Reminder of Open Meeting Law The open meeting law applies to the board meetings 3. Public Comments No visitors attended and no comments were presented. 4. Approve Minutes The June minutes were reviewed, as there was not a meeting in July. Pfeifer moved and Tryhus seconded to approve the minutes of the June meeting. 5. Financial Report At this point in the fiscal year, the library is right on track with the budget. There were no unexpected expenses that have come up recently. We are approximately half way through the fiscal year and on target. 6. Children’s Services Report for July 2018 See attached document. Darla Lager mentioned that the Summer program started with a bang with the presentation of “Big and Tall.”  2 7. Library Use Report 426 OPL patrons checked out 1,164 e-books and 579 e-Audio items in July 2018 through the Overdrive database. Using Freegal, 44 patrons downloaded 465 songs and 34 patrons streamed 893 songs. 62 Hoopla users checked out 147 items. Since Zinio went away, Hoopla has received a very positive response from our patrons. July 2018 set a new record high for most patrons using, and most total checkouts, of eBooks and eAudio! CKI & CKO - physical items July, 2018 CKI & CKO - physical items July, 2017 bp Checkin Normal CKI 2,039 bp Checkin Normal CKI 1,847 bp Checkin Late Checkin 354 bp Checkin Late Checkin 337 BP TOTAL CKI 2,393 BP TOTAL CKI 2,184 bp Checkout First Time CKO 2,028 bp Checkout First Time CKO 1,858 bp Checkout Phone Renewal 146 bp Checkout Phone Renewal 97 bp Checkout Other Renewal 48 bp Checkout Other Renewal 73 bp Checkout Opac Renewal 82 bp Checkout Opac Renewal 73 bp BP TOTAL CKO 2,304 bp BP TOTAL CKO 2,101 ---------- ---------- ---------- ---------- ---------- ---------- ---------- ---------- ---------- ---------- CKI & CKO - physical items July, 2018 CKI & CKO - physical items July, 2017 owat Checkin Normal CKI 17,812 owat Checkin Normal CKI 17,224 owat Checkin Late Checkin 2,965 owat Checkin Late Checkin 3,064 OPL TOTAL CKI 20,777 OPL TOTAL CKI 20,288 owat Checkout First Time CKO 17,382 owat Checkout First Time CKO 17,656 owat Checkout Phone Renewal 475 owat Checkout Phone Renewal 683 owat Checkout Other Renewal 882 owat Checkout Other Renewal 736 owat Checkout Opac Renewal 1,155 owat Checkout Opac Renewal 922 owat OPL TOTAL CKO 19,894 owat OPL TOTAL CKO 19,997 July 2018 New Borrowers July 2017 New Borrowers bp 3 bp 10 owat 118 owat 139 ILL/Loaned July 2018 ILL/Borrowed July 2018 bp 470 bp 387 owat 1,495 owat 1,485 Visits July 2018 bp 1,756 owat 15,092 Spande reported on the movie that will be presented in the Gainey Room on Thursday July 23rd at 2:00 and 7:00 pm. The movie being shown is called “The Rider.”  3 Blando stated the recent Book Bundle program was very well received by our Patrons. Blando distributed the flyers that advertise our upcoming events. Chad Lewis will be on hand September 11th to kick off the fall series with a program called “Bizarre History of Minnesota.” Michael Perry will present Population 485 for the Owatonna Reads Fall 2018 Book Selection. On October 2nd, Barry Adams, local Historian will be on hand to present a program about how the Civil War affected Steele County. Curt Brown will be on hand October 9th to give a presentation featuring the book he wrote called “Minnesota 1918: When Flu, Fire and War Ravaged the State.” Blando will be attending the Senior Expo and hosting a booth at the Michaelson Funeral Home on September 29 from 10:00 to 3:00 pm. He will be demonstrating Ebooks as well as promoting library cards. 8. SELCO Updates Pfeifer reported SELCO is trying to set up training with databases called V- Staff. SELCO is looking at updating automation training using a program called Reboot. SELCO is encouraging the sharing of information between libraries. 9. Old Business a. Strategic Planning Blando stated Break Out boxes will be available in the near future. They will be used by Patrons of all ages, but specifically teens. A study session will be set up in the near future to discuss the space needs for OPL. b. Library Updates Blando reported that September 4th will be the date that we implement the new hours for OPL. Monday – Thursday from 9:00 am to 8:00 pm. Friday and Saturday hours will be 9:00 am to 5:00 pm and open Sunday from 1:00 pm to 5:00 pm from October to April. Blando reported that the parking lot and retention pond has held up to torrential rains this past month, and has handled the water very effectively. Starting September 1st the north parking lot will become a 20 hour city owned lot. Blando has request four extra employee spots that will be indicated as OPL Employee parking, for a total of 14 parking spots for employees. Blando stated that he is looking for a new OPL Board member, and will be advertising on Facebook and the City Website to find a replacement.  4 c. Budget and Capital Improvement Plan Blando stated that he doesn’t see a significant change in the budget going forward. 10. New Business a. A draft Code of Conduct policy was distributed to all of the members for review. The finalized document will be available for the public at a future date. b. Space Allocation Study A proposed timeline for the project will be completed for the September meeting. Adjourn A motion was made to adjourn by Tryhus and seconded by Pfeifer. The meeting was adjourned at 5:35 pm. Respectfully submitted by Robin Spande  2.3.3 1 Unapproved Minutes of Owatonna Public Library Board of Trustees Owatonna Public Library, Gainey Room 105 North Elm Ave. Tuesday, September 18th, 2018 4:30pm The Owatonna Public Library Board of Trustees held their monthly meeting on Tuesday, August 21st, 2018. In attendance were President Meredith Erickson, Vice President John Pfeifer, Trustee Christy Tryhus, Secretary Trudy Severson, Trustee Karen Malin, Library Director Mark Blando and Administrative Assistant Robin Spande. Prior to today’s meeting, Karen Malin was sworn in as a new Trustee for the OPL Board of Trustees. We whole heartedly welcome Karen and look forward to her contributions to the Board. 1. Call to Order President Erickson called the meeting to order at 4:30pm. 2. Reminder of Open Meeting Law The open meeting law applies to the board meetings 3. Public Comments No visitors attended and no comments were presented. 4. Approve Minutes The August minutes were reviewed. Pfeifer requested a one word amendment to the minutes on page three that was noted by Spande. Tryhus moved and Pfeifer seconded to approve the minutes of the August meeting. All aye. 5. Financial Report At this point in the fiscal year, the library is right on track with the budget. There were no unexpected expenses that have come up recently. We have approximately 30% of the budget left in the fiscal year. October 2nd Blando will present the budget to the City Council. 6. Children’s Services Report for August 2018 See attached document.  2 7. Library Use Report 435 OPL patrons checked out 1,275 e-books and 557 e-Audio items in August 2018 through the Overdrive database. This is a new record high! Using Freegal, 44 patrons downloaded 440 songs and 42 patrons streamed 1,112 songs. 63 Hoopla users checked out 165 items. CKI & CKO - physical items August, 2018 CKI & CKO - physical items August, 2017 bp Checkin Normal CKI 2,024 bp Checkin Normal CKI 2,056 bp Checkin Late Checkin 285 bp Checkin Late Checkin 284 BP TOTAL CKI 2,309 BP TOTAL CKI 2,340 bp Checkout First Time CKO 1,887 bp Checkout First Time CKO 1,739 bp Checkout Phone Renewal 128 bp Checkout Phone Renewal 120 bp Checkout Other Renewal 69 bp Checkout Other Renewal 48 bp Checkout Opac Renewal 58 bp Checkout Opac Renewal 75 bp BP TOTAL CKO 2,142 bp BP TOTAL CKO 1,982 ---------- ---------- ---------- ---------- ---------- ---------- ---------- ---------- ---------- ---------- CKI & CKO - physical items August, 2018 CKI & CKO - physical items August, 2017 owat Checkin Normal CKI 16,035 owat Checkin Normal CKI 16,796 owat Checkin Late Checkin 2,969 owat Checkin Late Checkin 3,361 OPL TOTAL CKI 19,004 OPL TOTAL CKI 20,157 owat Checkout First Time CKO 15,300 owat Checkout First Time CKO 17,062 owat Checkout Phone Renewal 434 owat Checkout Phone Renewal 699 owat Checkout Other Renewal 880 owat Checkout Other Renewal 708 owat Checkout Opac Renewal 1,032 owat Checkout Opac Renewal 1,011 owat OPL TOTAL CKO 17,646 owat OPL TOTAL CKO 19,480 August 2018 New Borrowers August 2017 New Borrowers bp 16 bp 3 owat 98 owat 118 ILL/Loaned August 2018 ILL/Borrowed August 2018 bp 512 bp 350 owat 1,553 owat 1,257 Visits August 2018 bp 1,665 owat 15,536 Spande reported on the movie that will be presented in the Gainey Room on Thursday September 27th at 2:00 pm. The movie being shown is called “Won’t You Be My Neighbor” featuring Fred Rogers. This film is highly recommended. Blando stated the recent Book Bundle program was very well received by our Patrons. Blando distributed the flyers that advertise our upcoming events.  3 8. SELCO Updates Pfeifer reported that there are currently no additional updates for SELCO. 9. Old Business a. Strategic Planning Blando stated discussion has taken place regarding a possible video game night at OPL exclusively for teens. More to follow on this initiative. b. Library Updates Blando reported that the new hours have officially changed. We have received positive feedback and understanding from our Patrons. September 1st the north parking lot became a 20 hour city owned lot. The fourteen parking spots for employees have been established and signage has been installed to reflect this. Chad Lewis will be on hand September 11th to kick off the fall series with a program called “Bizarre History of Minnesota.” Michael Perry will present Population 485 for the Owatonna Reads Fall 2018 Book Selection. On October 2nd, Barry Adams, local Historian will be on hand to present a program about how the Civil War affected Steele County. Curt Brown will be on hand October 9th to give a presentation featuring the book he wrote called “Minnesota 1918: When Flu, Fire and War Ravaged the State.” Blando will be attending the Senior Expo and hosting a booth at the Michaelson Funeral Home on September 29 from 10:00 to 3:00 pm. He will be demonstrating Ebooks as well as promoting library cards. Blando reported that he will be attending a MLA Conference October 11th and 12th in St. Cloud. There has been a change in the staff at the Library. Recently Sandy Hardy Hagen left her position at the library. Her position will be now be split into two ten hour page positions that will be filled in the near future. c. Budget and Capital Improvement Plan Blando stated that the Library is slated to be painted in the near future.  4 10. New Business a. A draft Code of Conduct policy was distributed to all of the members for review. Suggestions were made for changes and additions to the document. The finalized document will be available for the public at a future date. A motion to table this topic to the next meeting was made by Tryhus and seconded by Severson. All aye. b. Space Allocation Study Discussion took place regarding the progress and funding of the Space Allocation Study. Adjourn A motion was made to adjourn by Pfeifer and seconded by Severson. All aye. The meeting was adjourned at 6:00 pm. Respectfully submitted by Robin Spande  2.3.4 EDA Minutes August 22, 2018 The Owatonna Economic Development Authority met in regular session at 4:00 PM at the Council Chambers with President Kevin Raney presiding. Commissioners Present: Jerry Carstensen, Kevin Raney, Jeff Okerberg, Doug Voss, and Kate Harthan. Also present were Troy Klecker, Brad Meier, Bill Owens, Shirley Schultz, and Kristen Kopp. Approval of Minutes. Commissioner Boutelle moved approval of the minutes of the May 24, 2018 meeting with second by Commissioner Carstensen. All Commissioners voting Aye, the motion passed. Treasurer’s Report. Troy Klecker presented the revenue and expense reports for July. He said that the report can be run in a different format and showed the Commissioners one option. He said that it can be customized in any way they want. Carstensen said that he liked the new format. Harthan said that it can be challenging to tell if the monthly expenses are normal or not. Klecker said that some expenses are monthly, but more are not. Voss said they’d take a look at this possible new format and let Klecker know. Carstensen said that he likes the direction it’s going. OACCT Report. Chamber Director Brad Meier presented the OACCT Report for June. He highlighted workforce and retention efforts. Harthan asked where the Workforce Coordinator was in the budget. Meier said that it is a partnership with United Way and Workforce Development. He said that they could have Anisha come in to report to the EDA if they are interested. MainStreet Director Shirley Schultz gave a report on the Downtown Thursday event. She said that there were fourteen vendors selling goods and seven vendors serving goods, including three Owatonna businesses such as Torey’s. Eighteen downtown businesses stayed open later. Downtown businesses were surveyed and 100% of the vendors considered the event a success and would recommend involvement. The number one comment was, “Are you doing this next week?” Harthan asked if they were planning dates for next year. Schultz said that they have been in discussion and are looking to do it on the first Thursdays of the month, with the exception of July. She said that it takes a lot of manpower to pull it off, so it’s not something that can be done on a weekly basis. Loan Report. Bill Owens presented the Loan Report for July. He said that Wagner’s would like to restructure their three loans so that they are easier to keep current on. Their loans total $41,900. The new note would start on October 1, 2018. It would be 84 months. Restructuring will save them $254 / month. Klecker said that he’s been in discussions with Owens and Finance Director Rhonda Moen, and combining their loans solves a number of issues. A motion was made by Commissioner Voss and seconded by Commissioner Okerberg to restructure the loans for Wagner’s as proposed. All Commissioners voting Aye, the motion passed. EDA Projects. Troy Klecker presented the EDA Projects report for July. He highlighted Pro-Pet, Bubba’s, and Pearl Street projects. He said developers of the Pearl Street project are proceeding with another architect. There is currently a lot of interest in the downtown area. He said that final details are being worked out for Cemstone. City Council approved the purchase of the property for Family Video’s development. Raney asked whether the owners of the former Hardee’s / Budget Mart site are actively pursuing the development of the second building. Klecker said it’s owned by Tailwind, and to his knowledge, they are not actively pursuing a second building. There is a local developer interested in the site. He said that they are collecting enough TIF money to pay for the realigning of the street, although it would be nice to see it develop. He said that Mineral Springs Brewery’s CUP has been approved. They are still working with Foremost Brewing. New Business. Klecker said that James Brothers, located behind the old Walmart, is operating crushing on their site. This doesn’t meet the Zoning as part of the property is in a B-2 Community Business District. The City has been working with them on moving their operation to the Industrial Park. The City owns a 12-acre parcel off Park Drive NW and 39th Avenue NW. There have been no improvements to this property. It has a gravel road with sewer and water. They have offered to swap three of James Brothers’ lots for this property, which is a much better location for their operation. The property behind the old Walmart is a commercial area. With the swap, the City would pay for the sewer and water access fees for James Brothers. They would enter into an agreement with the City to construct a building within two years and obtain a Conditional Use Permit to do crushing. They would be allowed to use the City’s stockpile of clay and would retain two lots behind the old Walmart. He said that he would like the Commissioners’ approval before proceeding. Okerberg asked if the City would get lots on State Avenue. Klecker said that only one of the lots fronts State Avenue, and this is one James Brothers would be retaining for commercial development. Raney asked if it would be feasible to put in a spurline for the three lots. Klecker said possibly, if neighboring properties are interested. He said that James Brothers’ sewer access fees would be around $2,000 and the water access fees around $800. Raney said that, from a Council standpoint, he and Council President Greg Schultz met with Kris Busse about a potential business going in near here. This should make the area more interesting. He supports staff moving ahead with this. Okerberg said that he agrees that the swap is a great idea and Voss said that he’s in favor of it. A motion was made by Commissioner Carstensen and seconded by Commissioner Harthan to proceed with the transfer of land between the City of Owatonna and James Brothers. All Commissioners voting Aye, the motion passed. Klecker said that the Commissioners previously talked about the one-time MIF exception, but need a motion for the record. The One-time exception allows the EDA to use 80% of the revolving MIF loans without restrictions if 20% is given back the State. The EDA would transfer approximately $240,000 from the loan account to the land account and forfeit approximately $60,000 to the State. Klecker said these funs were unusable because of the restrictions and that this would allow the EDA to do more with it’s money. A motion was made by Commissioner Carstensen and seconded by Commissioner Voss to approve the one-time exception. All Commissioners voting Aye, the motion passed. OABDC Report. Bill Owens presented the monthly OABDC Report. He said that the Center is at 74% occupancy. He said things will pick up with the Retail Challenge. Schedule Next Meeting. The next EDA meeting is scheduled for September 19, 2018 at 4:00 PM at the City Council Chambers. Adjournment. There being no further business, a motion was made by Commissioner Okerberg and seconded by Commissioner Voss to adjourn the meeting. All Commissioners voting Aye, the motion passed. The Meeting adjourned at 4:53 pm. Dated: September 19 , 2018 Respectfully Submitted, Secretary  2.3.5 Owatonna Public Utilities Commission August 28, 2018 4:00 p.m. The Owatonna Public Utilities Commission met in regular session in the Morehouse Conference Room at the Owatonna Public Utilities. Present were Commissioners Rossi, Kottke, Cosens and Doyal. Absent was Commissioner Simon. Also present were General Manager Fritsch; City Administrator Busse; Chief Financial Officer Fondell; Director, Engineering Johnson; Director, Field Operations Warehime; Manager, Human Resources Madson; and Executive, Communications & Administration Coordinator Schmoll. Commissioner Kottke led the Pledge of Allegiance. Minutes The Minutes from the July 27, 2018 Commission meeting were presented to the Commission. Commissioner Doyal moved to approve the Minutes as presented. Commissioner Kottke seconded the motion. All Commissioners voting Aye, the motion passed. Committee Reports Finance Committee: Commissioner Doyal reported the Finance Committee met, reviewed and approved Vouchers totaling $4,871,676.78. Commissioner Doyal further reported the Committee received a status update on work orders. Personnel Committee: Commissioner Kottke reported the Personnel Committee met and received a staffing update and discussed timetables for the process of hiring the general manager. City Administrator’s Report City Administrator Busse gave an update on street projects, filings for City Council offices, and the preliminary levy and upcoming budget review processes. Policy Cancelation Director, Engineering Johnson presented the Cable TV Pole Attachment Fee policy and the Cable TV Interfacing Costs policy for cancellation. He noted these policies are obsolete and were replaced with the Pole Attachment policy approved at last month’s Commission meeting. Commissioner Kottke moved approval of the cancelation of the two policies. Commissioner Doyal seconded the motion. All Commissioners voting Aye, the motion passed. Contributed Services The Contributed Services report as of July 31, 2018 was presented to the Commission. The Commission signed the report. Operations/Scorecard The OPU Scorecard as of July 31, 2018 was presented to the Commission. General Manager Fritsch noted another $10,000 was added to the cost avoidance/cost savings section due to the release of excess natural gas capacity. Commissioner Cosens inquired about excess natural gas capacity. General Manager Fritsch replied, if we do not need the natural gas capacity we have purchased, we can sell it back for savings. If we needed to purchase more capacity, we would pay a higher price than the hedged gas we have already purchased. Page 2 Owatonna Public Utilities Commission August 28, 2018 4:00 p.m. General Manager/Staff Report General Manager Fritsch distributed and discussed a document with SMMPA Key Metrics on it. He noted overall things look very good for SMMPA. They are financially strong. Commissioner Rossi asked for clarification on the Solar Working Group noted in the SMMPA minutes. General Manager Fritsch explained there is a group of SMMPA members who are working on instituting a community solar in each of their cities. Owatonna was not able to do it right away due to not being able to bill it. However, this is something Owatonna will be working to implement once our new billing system is up and running. The proposal will be brought to the Commission before it is implemented. General Manager Fritsch gave an update on service territory and the MMUA Summer Conference. Human Resources Manager Madson reported a journeyman lineworker, Matt Clements, resigned to pursue an education in electrical engineering. Chief Financial Officer Fondell presented and updated the Commission on the next steps in the decommissioning of the propane plant. She noted a new rate will need to be developed that will be revenue neutral for OPU and its customers. After discussion, Mrs. Fondell asked for support in moving forward with the development of new rate structure for interruptible natural gas customers. The Commission gave their support. Chief Financial Officer Fondell updated the Commission on the NiSC go live date. She noted the date has been pushed back one month to October 1st due to issues with data conversion from our current system. Chief Financial Officer Fondell gave a preview of items that will be presented at the September Commission meeting. These items include a preview of rate changes, a recommendation on the water cost of service study, and recommendations for our current load management program. Director, Field Operations Warehime noted at the MMUA Summer Conference General Manager Fritsch was awarded the Honorary Membership Award for his work with MMUA on leadership and service territory. This is a big deal due to the award is usually given to someone who has had over 35 years working with MMUA. Commission Roundtable Commissioner Doyal thanked Roger Warehime for taking the time to tour the Al-Corn facility, as well as show Mr. Doyal OPU facilities and noted how impressed he was with housekeeping, professionalism and detail. He further thanked Mr. Fritsch for handling a disgruntled customer’s call. Mr. Doyal further thanked Beth Fondell and Roger Warehime on their work with the natural gas hedging program. Commissioner Cosens noted the OES Open House was enjoyable and it was great to see so many people from the community in attendance. Page 3 Owatonna Public Utilities Commission August 28, 2018 4:00 p.m. Commissioner Rossi reminded Commissioners the last day for receipt for general manager applications is September 14th and urged all Commissioners to be in attendance at the Personnel Committee meeting on September 19th to review the applications. Adjournment There being no further business to come before the Commission. Commissioner Kottke moved to adjourn the meeting. Commissioner Rossi seconded the motion. All Commissioners voting Aye, the meeting adjourned at 5:35 p.m. Respectfully submitted, Tammy Schmoll Executive, Communications & Administration Coordinator  2.4.1 Weed/Nuisance Complaint Inspections OWATONNA FIRE DEPARTMENT September 14, 2018 - September 27, 2018 Address Complaint Description Inspection Date Violation Notice Correction Due Violation Comments Staff Hours Sent Date Corrected Date 4 AVE SE The vacant lot has been mowed. RJS 9/14/2018 9/22/2018 9/14/2018 0.5 Brady BLVD closing inspection due to construction in vacant lot area. 9/24/2018 9/28/2018 9/28/2018 0.5 Construction stakes in vacant lot. RJS 1040 Cedar AVE N The lot behind 126 North St East has not been mowed. Need 9/24/2018 9/22/2018 Need to contact mowers. 0.5 to call lawn service. See attached pictures (4166, 4167) of the complaint location on 104 Cedar Ave N. RJS 1236 Bellflower The nuisance items have been removed. The recycle 9/14/2018 8/27/2018 9/14/2018 0.5 LN NE container remains in front of the garage. RJS 1370 Cherry ST Reinspect - check if the tall weeds, thistles and grass have 9/14/2018 Need to send violation notice. 0.5 been cut. The complaint location did not cut the tall weeds and thistles. Did cut some of the grass areas. See attached pictures (4128, 4129, 4130, 4131, 4132, 4133) of the complaint location. RJS 140 Pearl ST E The five vacant lots have been mowed. RJS 9/17/2018 9/17/2018 Has been mowed. 0.5 1420 Cedar AVE N The nuisance items have been removed from the driveway 9/24/2018 9/23/2018 9/24/2018 Items have been removed. 0.5 and front yard areas. RJS 148 Hobart ST See attached picture (4139) as to the location of the garbage 9/14/2018 9/14/2018 9/14/2018 Violations have been corrected. 0.5 and recycling cans on the east side of the house. RJS 1510 Country The vacant lot 17-578-0401 has been cut. RJS 9/24/2018 10/4/2018 9/24/2018 Has been mowed. 0.5 Creek LN NE 1515 Creekside LN The complaint vacant lot has been cut. RJS 9/24/2018 10/4/2018 9/24/2018 Has been mowed. 0.5 NE 1585 Wood Duck The complaint vacant lot 17-578-0213 has been cut. RJS 9/24/2018 10/4/2018 9/24/2018 Has been mowed. 0.5 LN NE 1715 Wood Duck The complaint vacant lot 17-578-0218 has been cut. RJS 9/24/2018 10/4/2018 9/24/2018 Has been mowed. 0.5 LN NE 1802 Cedar AVE N The complaint location has been mowed. RJS 9/14/2018 9/14/2018 Has been mowed. 0.5 2008 Greenwood Complaint: Garbage containers full, accumulating on driveway. 9/27/2018 Need to send violation notice. 0.5 DR See attached pictures (4181, 4182) of the nuisance location. RJS 214 Fremont ST E Complaint: Grass is 3' tall. See attached pictures (4149, 4150, 9/18/2018 9/27/2018 10/6/2018 0.5 4151) of the complaint location. RJS 229 Fremont ST E Per Dick, this has been cut. Closed inspection. 9609 9/18/2018 9/9/2018 9/18/2018 Has been mowed. 0.5 Reinspect - check if this has been cut. 247 Fremont ST E The dumpster remain in place and no change in status of 9/14/2018 9/14/2018 9/20/2018 The large dumpster in the alleyway has been 0.5 dumpster being used for garbage and does not have a lid. See removed. RJS 2.4.1 attached picture (4127) of the complaint item. Need to send another nuisance letter to complaint location. RJS Prepared on 9/28/2018 Page 1 of 2 Weed/Nuisance Complaint Inspections OWATONNA FIRE DEPARTMENT September 14, 2018 - September 27, 2018 Address Complaint Description Inspection Date Violation Notice Correction Due Violation Comments Staff Hours Sent Date Corrected Date 315 Academy ST Garbage bags and other items in front of house. See attached 9/26/2018 9/28/2018 10/7/2018 0.5 picture (4176) of the nuisance items. RJS 315 Academy ST Long grass and weeds in all yards and around house. 9/26/2018 9/28/2018 10/7/2018 0.5 315 Academy ST Garbage bags and other items in front of house. See attached 9/26/2018 9/28/2018 10/7/2018 Garbage bags have to be stored inside a covered 0.5 picture (4176) of the nuisance items. RJS container designed for such use and cannot be stored for more than 7 days. 443 Fairview AVE The backyard still has nuisance items remaining. See attached 9/14/2018 9/14/2018 Need to reinspect and send notice, if necessary. 0.5 picture (4137) of the complaint location. RJS 503 Academy ST Complaint: long grass. See attached pictures (4145, 4146) of 9/14/2018 9/19/2018 9/29/2018 9/24/2018 The complaint location has been somewhat mowed. 0.5 the complaint location. RJS RJS 506 12 ST SE Complaint: Long grass. Grass at this point time is not long. 9/21/2018 9/24/2018 9/24/18: Closed complaint - wrong address. 9609 0.5 See attached picture (4160) of the complaint location. RJS 687 Glendale ST The complaint location has mowed the blvd area. RJS 9/17/2018 9/17/2018 Has been mowed. 0.5 706 & 708 15 ST The complaint location has been mowed. RJS 9/25/2018 9/29/2018 9/25/2018 Has been mowed. 0.5 SE 715 13 ST NE The complaint location has cut the long weeds on both sides 9/17/2018 9/19/2018 Need to send violation notice. 0.5 of the driveway. RJS 808 University ST 9/17-Original violation notice was returned with a forwarding 9/17/2018 9/18/2018 9/23/2018 9/24/2018 The complaint location has been mowed. RJS 0.5 SE address. Resent notice to owner at new address. The complaint location has not been mowed. Need to call lawn service. See attached pictures (4141, 4142) of the complaint location. RJS 837 Minnesota Yard and weeds on dirt pile have been cut. 9/18/2018 9/5/2018 9/18/2018 0.5 AVE Prepared on 9/28/2018 Page 2 of 2  3.0 BEGIN ACTION AGENDA ITEMS 3.1 3.2.1 3.3.1 & 3.3.2 3.3.1 3.3.2 3.3.3 & 3.3.4 3.3.4 3.3.5 3.3.6  3.3.7 THE CITY OF OWATONNA Office of City Administrator 540 West Hills Circle Kris M. Busse Owatonna, MN 55060-4794 Ph. (507) 774-7340 FAX: (507) 444-4394 Email: Kris.Busse@ci.owatonna.mn.us TO: Honorable Mayor and City Council FROM: Kris M. Busse, City Administrator DATE: September 27, 2018 RE: Small Town and Regional Vitality Investment Act of 2018 Purpose: Approval of Resolution 90-18 supporting the Small Town and Regional Vitality Investment Act of 2018. Background: During the last 18 months, Congressman Walz and his staff have toured all 21 counties of the First Congressional District to meet with constituents in a variety of forums. He held town hall meetings, hosted small town round table discussions, held three Regional Vitality Summits and has engaged in countless one-on-one conversations. From this extensive input, Congressman Walz authored the “Small Town and Regional Vitality Investment Act”. This legislation is designed to help address the critical challenges facing small towns and rural areas and provides for federal investment to help meet those needs. Local units of government with populations of 30,000 or less are eligible to apply to their County Boards for a grant. Counties are required to submit a Needs Assessment, Public Engagement Plan, and a Strategic Regional Plan. The funds can be used for a variety of regional needs such as wastewater facilities, high-speed internet, housing opportunities, and health care services to name a few. Budget impact: None Staff recommendation: Staff recommends approval of resolution 90-18. We are an Equal Opportunity Employer The City of Friendliness and Beautiful Parks  RESOLUTION NO. 90-18 . A RESOLUTION IN SUPPORT OF THE SMALL TOWN AND REGIONAL VITALITY INVESTMENT ACT OF 2018 WHEREAS, leaders in small towns and rural areas are facing critical challenges in meeting the current and projected needs of their local residents and business communities; and WHEREAS, as America’s population and tax base shifts to urban areas, there is a real and increasing need to meet these challenges which recognize rural communities’ economic hardships to meet regulatory, economic development, and quality of life demands, and WHEREAS, the needs of rural communities include but are not limited to affordable, quality child care; waste water treatment facility operation and maintenance; sufficient housing opportunities for local workforce; an increase in health care services and affordable health insurance options; reliable high-speed internet; an increase in skilled experienced workers; and an increase in amenities like art and music, sports, bike trails, and other outdoor recreational opportunities, and WHEREAS, if rural communities’ needs are met, then young families and skilled workers can be enticed to move to, move back to or stay in these communities, and WHEREAS, no current federal initiative is designed to help rural communities to overcome specific, unique barriers to their own growth. NOW, THEREFORE, BE IT RESOLVED that the City of Owatonna supports an initiative for the federal government to properly invest in small communities via the “Small Town and Regional Vitality Investment Act of 2018” in which the USDA Rural Development shall administer revenue sharing grants to local and regional governments representing small towns and rural areas. Passed and adopted this day of , 2018, with the following vote: Aye ; No ; Absent . Approved and signed this day of , 2018. ____________________________________ Thomas A. Kuntz, Mayor ATTEST: ____________________________________ Kris M. Busse, City Administrator/City Clerk 3.4.1 3.4.2 3.4.3 3.4.4  3.5.1 THE CITY OF OWATONNA Mark Walbran 140 East Main Street City Attorney PO Box 273 Phone: (507) 451-1173 Owatonna, MN 55060-4794 Fax: 507-451-8916 Email: mwalbran@walbranlaw.com TO: Mayor, City Council, City Administrator FROM: Mark M. Walbran DATE: October 2, 2018 RE: 113 Cedar Avenue North Purpose: The purpose of the proposed Resolution No.91-18 is to amend Resolution No. 63-18 dated July 3, 2018 which ordered repairs to the building located at 113 Cedar Avenue North to be made within 45 days of its adoption. The owner has requested an extension of time as follows: (1) The owner agrees to complete the Interim Repairs as recommended by the City and by the owner’s Consulting Engineer by November 1, 2018. The purpose of the Interim Repairs is to prevent further deterioration of the building and to shore up the south wall of the building. (2) The owner has agreed that the remaining repairs to the building will be made next spring. The proposed Resolution (1) provides that if the owner fails to complete the repairs by November 1, 2018 that the City would have the right, but not the obligation, to make the Interim Repairs and assess the costs against the property; and (2) requires that the owner provide City with a certificate of liability insurance. Background: The report of Larson Engineering dated 8/31/18 and Ken Beck’s e-mail to the owner dated Friday, September 28, 2018 specifying the Interim Repairs is attached. The owner’s reply on October 1, 2018 confirming that he will complete the Interim Repairs is also attached. Budget Impact: There may be a budget impact if the City elects to make the repairs upon default of the owner. Recommendation: The Consulting Engineering and the City Building Official have recommended the Interim Repairs provided for in the Resolution. We are an Equal Opportunity Employer The City of Friendliness and Beautiful Parks  RESOLUTION NO. 91-18 A RESOLUTION AMENDING RESOLUTION NO. 63-18 ORDERING REPAIRS TO BE MADE TO THE HAZARDOUS BUILDING LOCATED AT 113 CEDAR AVENUE NORTH, OWATONNA, MINNESOTA. WHEREAS, by Resolution No. 63-18 duly adopted by the City Council on July 3, 2018 the Council declared that the building located at 113 Cedar Avenue North, Owatonna, Minnesota, is a hazardous building and specified remedial measures to be made to the building within 45 days. WHEREAS, an evaluation report of repairs needed to the building was made by Larson Engineering, Inc. on August 15, 2018 and recommendations to remediate the hazardous conditions were set forth therein. WHEREAS, the owner requested an extension of time within which to complete the building repairs and was advised by the City Building Official to submit a letter from the structural engineer detailing that those conditions required to be in place before winter. WHEREAS, on September 28, 2018 the City Building Official and Thomas J. Renick, P.E. of Larson Engineering, Inc. said that if the repairs to the building were not able to be made this year, then the following Interim Repairs should be made: (1) That the outer wythe of brick above the collapsed area on the back corner be temporarily shored up with wood studs or similar construction; (2) That a downspout be installed; and (3) That the wall be covered with waterproof material to prevent moisture from get- ting into the damaged area to prevent more freeze-thaw damage. The City Building Official added the requirement that in addition to installing the down- spout that waterproof-weather resistant material be installed over the corner of the building from the ground to the roof no later than November 1, 2018. WHEREAS, the property owner advised the City Building Official that these remedial measures would be completed by November 1, 2018. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWATONNA, MINNESOTA, AS FOLLOWS: 1. That the request for an extension of time to complete the Interim Repairs set forth above is granted until November 1, 2018. 2. That the remaining repairs as recommended by Larson Engineering, Inc. and the City Building Official be started at the beginning of the construction season 2019 and completed no later than ________________, 2019. 3. All work should be completed in compliance with all applicable codes and regu- lations of the City.  4. If the Interim Repairs specified herein are not completed on November 1, 2018, in addition to all other legal remedies available to the City, the owner shall con- sent to the City’s Right of Entry to go on the property and make the Interim Re- pairs pursuant to Minn. Stat. § 463.151 and assess the cost thereof pursuant to Minn. Stat. § 429.101. This provision confers the right of entry upon the City but not the obligation to do so. 5. That all enforcement costs incurred by the City will be specially assessed against the property and collected in accordance with Minn. Stat. §§ 463.22, 463.15 to 463.261. 6. That the City Attorney is authorized to proceed with the enforcement of this order as provided in Minn. Stat. §§463.15 to 463.261. 7. That in connection with the work to be undertaken owner shall provide City with a certificate of insurance naming the City has an additional insured with the following coverages and the following limits: a. Commercial General Liability (CGL) $1 Million per occurrence with a $1 Mil- lion umbrella coverage. b. Automobile liability coverage with $1 Million per occurrence and $1 Million umbrella coverage. Passed and adopted this _______ day of _______________, 2018, with the following vote: Aye _______; No _______; Absent _______. Approved and signed this _______ day of _______________, 2018. _______________________________________ Thomas A. Kuntz, Mayor ATTEST: _______________________________________________ Kris M. Busse, City Administrator/City Clerk CONSENT The undersigned consents to and agrees with the provisions of the foregoing Resolution. Dated: October ________, 2018 By:____________________________________ Subland Investments, LLC Peter J. Haukoos, its Manager 2