Board of Aldermen

Public Notice posted in accordance Date/Time Posted: Wednesday, March 13, 2024 RSMO. 610 as amended 5:00 PM By: Kimberly Barfield City Clerk CITY OF PACIFIC 300 HOVEN BOARD OF ALDERMEN AGENDA REGULAR MEETING Tuesday, March 19, 2024 7:00 P.M. This meeting is open to the public. The meeting will be streamed live on the City of Pacific YouTube channel: https://www.youtube.com/@cityofpacific768 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Approve Agenda 5. Prayer 6. Approve the Minutes from the Regular Meeting on March 5, 2024 7. Public Participation 8. New Bills a. Bill No. 5235 An Ordinance amending the Fiscal year 2023-2024 Budget and Wage and Salary Schedule for appointed officials and employees of the City of Pacific. (1st reading) 9. Consideration of Bills Previously Introduced a. Bill No. 5234 An Ordinance authorizing the City Administrator or his designee to waive some or all pending utility charges for good cause shown. (2nd reading) 10. Old Business 11. Mayor’s Report a. Appointment of Mike Gallagher to the Meramec Valley Museum & Genealogy Society. 12. New Business a. Resolution No. 2024-03 A Resolution adopting a Credit Card Policy for the City of Pacific, Missouri. b. Resolution No. 2024-04 A Resolution adopting a Fuel Management Policy for the City of Pacific, Missouri. c. Resolution No. 2024-05 A Resolution creating an Anti-Fraud and Corruption Policy for the City of Pacific, Missouri.  d. Resolution No. 2024-06 A Resolution authorizing and directing the Mayor to execute an Agreement for professional services with Midwest Pool Management of America, LTD, for Management and operation of the city of Pacific Municipal Pool. e. Resolution No. 2024-07 A Resolution to authorize a contract award for construction and improving of Highway N Phase 4 Improvements Project in the City of Pacific. STP 5419-613 13. City Administrator Report 13. Chief of Police Report 14. Public Works Commissioner a. Approve wastewater collection service for TriStar Properties with Brush Creek Sewer District. Tabled 3/5/24 b. Approve wastewater collection service for Circle C Mobile Home Park with Brush Creek Sewer District. Tabled 3/5/24 15. City Attorney Report 16. Operations Committee report 17. Administrative Committee report 18. Planning and Zoning Commission report 19. Park Board report 20. Tourism Commission report 21. Meramec Valley Historical Society report 22. Miscellaneous a. Approve list of bills. 23. Reports of City officials Alderman Lesh Alderman Kelley Alderman Cleeve Alderman Madrigal Alderman Presley Alderman Meadows The Board of Aldermen will consider and act upon the matters listed above and such others as may be presented at the Meeting and determined to be appropriate for discussion at that time. The City of Pacific is working to comply with the Americans with Disabilities Act mandates. Individuals who require an accommodation to attend a meeting should contact City Hall (271-0500) at least twenty-four hours in advance. BILL NO. 5235 ORDINANCE NO AN ORDINANCE AMENDING THE FISCAL YEAR 2023-2024 BUDGET AND WAGE AND SALARY SCHEDULE FOR APPOINTED OFFICIALS AND EMPLOYEES OF THE CITY OF PACIFIC. WHEREAS, the Board of Aldermen has determined that it is appropriate to amend the Wage and Salary Schedule in the Fiscal Year 2023-2024 budget, to reflect increases for Longevity as referenced in the Personnel Manual sec�on 5.06. NOW THEREFORE, BE IT ORDAINTED BY THE BOARD OF ALDERMEN OF THE CITY OF PACIFIC, MISSOURI AS FOLLOWS: Sec�on 1. That the Board of Aldermen hereby amends the Wage and Salary schedule in the Fiscal Year 2023-2024 budget beginning July 1, 2023 thru June 30, 2024 marked “Exhibit A”, atached hereto and made a part hereof by reference. Increases will not take effect un�l the pay period following the employee’s anniversary date, unless the anniversary date has passed whereupon the increase shall take effect upon the effec�ve date of this ordinance. Sec�on 2. This ordinance shall take full force and effect with the pay period beginning April 7, 2024 Passed this _____ day of ________________, 2024. ______________________________. Heather Filley, Mayor Approved this ____ day of ______________, 2024 _______________________________. Heather Filley, Mayor ATTEST: ____________________________ City Clerk Exhibit A Wage & Salary Schedule Amended to reflect Longevity Increases $ 500 Street Department Employee Current Rate Increase to Salary Proposed Annual Darrell Boyer 30.39 $ 500.00 $30.63 $63,712 Police Department Employee Current Rate Increase to Salary Proposed Annual Scot Perkins 34.75 $500 $34.99 $ 72,780 Jacob Rice 31.75 $500 $ 31.99 $ 66,540 BILL NO. 5234 ORDINANCE NO. _____________ SPONSOR: Presley AN ORDINANCE AUTHORIZING THE CITY ADMINISTRATOR OR HIS DESIGNEE TO WAIVE SOME OR ALL PENDING UTILITY CHARGES FOR GOOD CAUSE SHOWN WHEREAS, the Board of Aldermen has determined that the City Administrator or his designee should have the latitude to waive some or all of pending utility service charges for good cause shown. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF ALDERMEN OF THE CITY OF PACIFIC, MISSOURI, AS FOLLOWS: Section 1: Section 700.300 shall be amended as follows: Section 700.300 Disconnection for Non-Payment. In the event bills for utility services, except separately stated trash bills, shall not be paid when the same become due, the City shall have the right to disconnect and discontinue all utility services furnished by the City to the consumer so in arrears. However, the City Administrator or his designee may waive some or all of the pending charges for good cause shown. Section 2: This ordinance shall take effect and be in full force from and after its passage and approval. PASSED this ________ day of ________________, 2024.________________________________ Heather Filley, MAYOR APPROVED this ________ day of _________________, 2024. __________________________ Heather Filley, MAYOR ATTEST: City Clerk RESOLUTION NO. 2024- 03 A RESOLUTION ADOPTING A CREDIT CARD POLICY FOR THE CITY OF PACIFIC, MISSOURI WHEREAS, the Board of Aldermen has determined that a credit card policy is necessary to assure compliance with the City’s purchasing regulations and responsible use of municipal credit cards. THEREFORE, BE IT RESOLVED by the Board of Aldermen for the City of Pacific, Missouri, as follows: Section 1. Overview Issuance of City credit cards shall be limited to the City Administrator, Building Department Supervisor, Police Chief, Police Department General Purpose, Tourism Director, Accounts Payable Purchasing, City Clerk, Public Works Superintendent, Director of Parks and Recreation, Parks General Purpose Card and Mayor. Additional credit cards may be issued to those individuals identified by department managers as having purchasing responsibilities, as approved by the City Administrator. Section 2. Cardholder Responsibilities a. Ensure that the credit card is used in compliance with the City’s purchasing regulations. b. Only authorized employees of the City of Pacific may use the municipal credit card(s). c. A municipal credit card may be used for the purchase of goods or services for official business of the City of Pacific. The card may not be used to purchase personal items even if the intent is to reimburse the City. When using the credit card to purchase a meal while official City business, no alcohol is to be purchased. d. The employee using the credit card must submit receipt documentation which includes a detail of the goods and/or services purchased, cost, date of the purchase and the official business explanation thereof. When submitting a receipt for meals, the detail receipt must be accompanied with the summary receipt of the transaction. e. Receipts and documentation must be submitted to the accounts payable clerk within three (3) days following the purchase or within three (3) days of returning from out-of-town travel to allow timeliness of payment and statement reconciliation. f. The employee who issued the credit card is responsible for its protection and custody and shall immediately notify the City Administrator if the card is lost or stolen. The Cardholder is accountable for all of the activity on the card. g. Municipal credit card users must notify vendors or merchants that the credit card transaction should be exempt from Missouri Sales and Use Taxes if used for the purchase of goods or services in the State of Missouri. In cases where sales tax is charged, a sales tax adjustment should be obtained when possible. A State of Missouri exemption certificate will be provided to each card holder and only used on City of Pacific purchases. h. The credit card may not be used for cash advances, personal use or any type of purchase not  permitted under the City’s purchasing regulations. Each credit card has a preset credit limit (including shipping, handling and associated charges). Employees may not exceed the preset credit limit under any circumstance. i. Employees must immediately surrender any City card(s) upon termination of employment, or when the purpose for which they were issued is no longer required. The City reserves the right to withhold final payroll checks and/or payout of accrued leave until the card is surrendered and outstanding purchases made on the card are validated. Section 3. Internal Control Procedures The City Administrator or his designee responsible for the issuance and retrieval of assigned municipal credit cards to authorized personnel and generally for overseeing compliance with this policy to include the following: j. Maintaining record of issuance and retrieval of municipal credit cards and overseeing compliance with the policy. k. Accounting and payment of expenses. All documentation must accompany invoices before payment is made. l. Ensuring accuracy of the statement and that activity and account information is noted on the credit card statement for each line of entry. m. Compliance with State of Missouri records retention requirements for safekeeping of statements and receipts. Section 4. Policy Violations Any employee of the City of Pacific who violates the provisions of this policy shall be subject to disciplinary action up to, and including, termination and may be subject to civil or criminal action. Adopted by the Board of Aldermen and approved by the Mayor on this ____ day of ____________, 2024. Heather Filley, Mayor ATTEST: City Clerk  CITY OF PACIFIC CREDIT CARD POLICY I. Overview Issuance of City credit cards shall be limited to the City Administrator, Building Department Supervisor, Police Chief, Police Department General Purpose, Tourism Director, Accounts Payable Purchasing, City Clerk, Public Works Superintendent, Director of Parks and Recreation, Parks General Purpose Card and Mayor. Additional credit cards may be issued to those individuals identified by department managers as having purchasing responsibilities, as approved by the City Administrator. II. Cardholder Responsibilities a. Ensure that the credit card is used in compliance with the City’s purchasing regulations. b. Only authorized employees of the City of Pacific may use the municipal credit card(s). c. A municipal credit card may be used for the purchase of goods or services for official business of the City of Pacific. The card may not be used to purchase personal items even if the intent is to reimburse the City. When using the credit card to purchase a meal while official City business, no alcohol is to be purchased. d. The employee using the credit card must submit receipt documentation which includes a detail of the goods and/or services purchased, cost, date of the purchase and the official business explanation thereof. When submitting a receipt for meals, the detail receipt must be accompanied with the summary receipt of the transaction. e. Receipts and documentation must be submitted to the accounts payable clerk within three (3) days following the purchase or within three (3) days of returning from out-of-town travel to allow timeliness of payment and statement reconciliation. f. The employee who issued the credit card is responsible for its protection and custody and shall immediately notify the City Administrator if the card is lost or stolen. The Cardholder is accountable for all of the activity on the card. g. Municipal credit card users must notify vendors or merchants that the credit card transaction should be exempt from Missouri Sales and Use Taxes if used for the purchase of goods or services in the State of Missouri. In cases where sales tax is charged, a sales tax adjustment should be obtained when possible. A State of Missouri exemption certificate will be provided to each card holder and only used on City of Pacific purchases. 2/27/24  h. The credit card may not be used for cash advances, personal use or any type of purchase not permitted under the City’s purchasing regulations. Each credit card has a preset credit limit (including shipping, handling and associated charges). Employees may not exceed the preset credit limit under any circumstance. i. Employees must immediately surrender any City card(s) upon termination of employment, or when the purpose for which they were issued is no longer required. The City reserves the right to withhold final payroll checks and/or payout of accrued leave until the card is surrendered and outstanding purchases made on the card are validated. III. Internal Control Procedures The City Administrator or his designee responsible for the issuance and retrieval of assigned municipal credit cards to authorized personnel and generally for overseeing compliance with this policy to include the following: a. Maintaining record of issuance and retrieval of municipal credit cards and overseeing compliance with the policy. b. Accounting and payment of expenses. All documentation must accompany invoices before payment is made. c. Ensuring accuracy of the statement and that activity and account information is noted on the credit card statement for each line of entry. d. Compliance with State of Missouri records retention requirements for safekeeping of statements and receipts. IV. Policy Violations Any employee of the City of Pacific who violates the provisions of this policy shall be subject to disciplinary action up to, and including, termination and may be subject to civil or criminal action. 2/27/24 RESOLUTION NO. 2024- 04 A RESOLUTION ADOPTING A FUEL MANAGEMENT POLICY FOR THE CITY OF PACIFIC, MISSOURI WHEREAS, the Board of Aldermen has determined that a fuel management policy is necessary to direct City employees with regard to the allowed and environmentally responsible use of fuel in City- owned vehicles. THEREFORE, BE IT RESOLVED by the Board of Aldermen for the City of Pacific, Missouri, as follows: Section 1. The City of Pacific recognizes that environmental factors are increasingly important in fleet activities, and wishes to encourage best practice at all levels, including the following: a. Vehicle selection — fuel costs, economy and emission levels form a material part of the whole- life cost calculations for all vehicles brought into the fleet. Any ideas to meet proposed new targets may be considered. b. Fuel economy — the fuel costs of individual models will be used as an important element in the selection process. c. Driving styles — employees exercise the maximum influence on any vehicle in service. Individual fuel economy performance may be monitored. Persistent poor performance will be questioned. d. Planning — the needs of the City must be given priority, and all employees travelling on business, and their managers, should question whether the journey is really necessary and making trips count. Section 2. Fuel costs for business mileage will be paid by the City. Planning optimal routes helps maximize vehicle efficiently by reducing miles driven, stops at signals, time spent in traffic and the number of vehicles needed for routes. Section 3. Fuel cards are provided for fleet vehicles and various equipment. These fuel cards are provided only for fuel in a City-owned piece of equipment including vehicles, tractors, fuel tanks and any other means to store fuel for these types of machinery. No fuel is to be purchased for personal vehicles or non-business purposes. Using the City’s fuel card for any purpose other than official business use will be considered theft of City property. Section 4. Each vehicle has a fuel card in it. A Master List of Pin numbers is held with Accounts Payable. Each employee is issued a pin number. When obtaining fuel, the pin number must be entered at the pump, along with the mileage of the vehicle. Employees are responsible for entering an accurate odometer reading. This will allow the City to monitor fuel usage and track maintenance intervals. Invoices for fuel are processed through Accounts Payable. Copies of these invoices will be distributed to each department head for analysis.  Adopted by the Board of Aldermen and approved by the Mayor on this ____ day of ____________, 2024. Heather Filley, Mayor ATTEST: City Clerk  FUEL MANAGEMENT POLICY The City of Pacific recognizes that environmental factors are increasingly important in fleet ac�vi�es, and wishes to encourage best prac�ce at all levels, including the following: • Vehicle selection — fuel costs, economy and emission levels form a material part of the whole-life cost calculations for all vehicles brought into the fleet. Any ideas to meet proposed new targets may be considered. • Fuel economy — the fuel costs of individual models will be used as an important element in the selection process. • Driving styles — employees exercise the maximum influence on any vehicle in service. Individual fuel economy performance may be monitored. Persistent poor performance will be questioned. • Think before you reach for the keys — the company needs of the business must be given priority, and ell employees travelling on business, and their managers, should question whether the journey is really necessary and making trips count. Fuel costs for business mileage will be paid by the organiza�on. Planning op�mal routes helps maximize vehicle efficiently by reducing miles driven, stops at signals, �me spent in traffic and the number of vehicles needed for routes. Fuel cards are provided for fleet vehicles and various equipment. These fuel cards are provided only for fuel in a company owned piece of equipment including vehicles, tractors, fuel tanks and any other means to store fuel for these types of machinery. No fuel is to be purchased for personal vehicles or non- business purposes. Using the Company’s fuel card for any purpose other than official business use will be considered the� of company property. Each vehicle has a fuel card in it. A Master List of Pin numbers is held with Accounts Payable. Each employee is issued a pin number. When obtaining fuel, the pin number must be entered at the pump, along with the mileage of the vehicle. Employees are responsible for entering an accurate odometer reading. This will allow the company to monitor fuel usage and track maintenance intervals. Invoices for fuel are processed through Accounts Payable. Copies of these invoices will be distributed to each department head for analysis. RESOLUTION NO. 2024- 05 A RESOLUTION CREATING AN ANTI-FRAUD AND CORRUPTION POLICY FOR THE CITY OF PACIFIC, MISSOURI WHEREAS, the Board of Aldermen has determined that a clear Anti-Fraud and Corruption Policy benefits both the City and its employees, because clear direction is provided in the Policy. THEREFORE, BE IT RESOLVED by the Board of Aldermen for the City of Pacific, Missouri, as follows: Section 1. Purpose: The purpose of this policy is to establish expectations, standards and procedures within the City of Pacific to minimize the risk of internal and external fraud as well as theft of City assets or fraudulent financial reporting. This policy addresses the responsibility of City employees for detecting and reporting fraud or suspected fraud, corruption, or dishonest activities, and provides a means for individuals outside of the City governmental organization to report improprieties to the City. The City of Pacific is committed to protecting itself and the public from fraud, corruption, and dishonest activities through development and adherence to policies and procedures for the prevention, detection, investigation, remediation and prosecution of fraud and corruption. Section 2. Policy: The City of Pacific officials, both elected and appointed, are responsible for the prevention and detection of fraud, misappropriations and other inappropriate conduct. City officials also recognize that a key preventative measure in the fight against fraud and corruption is to employ individuals who have the highest standards in terms of propriety, honesty and integrity. Further, all employees of the City government have a duty to the residents of the City of Pacific to that the City resources are prudently used in accordance with the law and City policies. The City is committed to implementing sounds financial management systems and procedures designed to safe-guard the financial resources for the City through its own initiatives and by positive and prompt response to independent audit recommendations. The Board of Aldermen of the City of Pacific is committed to ensuring the highest standards of integrity and ethical organizational behavior on the part of its officials and employees, establishing effective financial management controls, and engaging in such actions as necessary to prevent, detect, investigate and remedy instance of fraud and corruption against the City of Pacific. Section 3. Fraud & Corruption: For purposes of this policy, fraud is defined as an intentional, false representation or concealment of a material fact that leads to a finance advantage to the perpetrator or another upon whose behalf he or she acts. Fraud shall include acts of theft, larceny, embezzlement, and fraudulent conversion, false pretenses, forgery, corrupt practices and falsification of accounts. For purposes of this policy, corruption shall include the offering, giving soliciting, or acceptance of any inducement or reward that may influence the actions taken by an employee, and shall include other acts as described herein. Fraud and /or corruption shall also include: a. Forgery or alternation of a check, bank draft or other financial document or account belonging to the City of Pacific b. Falsifying time sheets, expense reports, or the report documents c. Misappropriation of funds, securities, supplies or other assets d. Impropriety in handling or reporting of money or financial transactions e. Unauthorized disclosure of confidential, personal or proprietary information to others f. Destruction, removal or inappropriate use of records, furniture, fixtures, equipment and/or similar or related irregularity. Section 4. Preventive Measures - City officials of the City of Pacific recognize that the implementation of preventive and deterrent measures guard against corruption and fraudulent activities occurring within the City government. In an effort to eliminate opportunities that serve as a catalyst for dishonest activities, management will continuously evaluate the effectiveness of internal control practices and procedures. Section 5. Reporting Suspicious Activities- City employees and individuals other than city employees have an obligation to report criminal conduct and/or suspicious activity with no expectation of retaliation or reprisal. When suspected fraud, corruption or dishonest incidents or practices are observed by or made known to any employee, the incident or practice is to be reporting in writing promptly to the City Administrator, or to the Mayor if the activity involves the City Administrator. Section 6. No Reprisals for Reporting Suspicious Activities: It is the policy of the City of Pacific that no employee shall be subject to recrimination or any other form of punishment on the basis that they reported what was reasonably believed to be an act of wrongdoing, violation of policies, or violation of the City's Code of Ethics. However, an employee will be subject to disciplinary action if the city reasonably concludes that the report of wrongdoing was knowingly fabricated by the employee or was knowingly distorted, exaggerated or minimized to either injure someone else or to protect the reporting party or others. Any employee whose report of misconduct contains admissions of personal wrongdoing will not, however; be guaranteed protection from the disciplinary action. The weight to be given to the confession will depend on all the facts known to the City at the time it makes its disciplinary decision. In determining what, if any, disciplinary action may be taken against an employee, the City will take into account an employee's own admission of wrongdoing; provided, however, that the reporting employee's conduct was not previously known to the City or its discovery was not imminent and that the admission was complete and truthful. Section 7. Investigation: The City of Pacific will promptly and thoroughly investigate situations involving possible fraud, corruption, or related dishonest activity utilizing such internal and external resources, including law enforcement officials and agencies, as may be indicated by the nature of the reported suspicious activity. The investigation requires the full cooperation of all City personnel. If this investigation uncovers evidence showing fraud, corruption or dishonest activities, the City Administrator (if not directly involved in the allegations) will determining what disciplinary or legal actions should be taken and report same to the Board of Aldermen. Section 8. Conclusion: The City of Pacific shall constantly seek to improve its financial management, internal controls and monitoring systems in order to deter, detect, investigate and remedy fraud and corruption. The City will ensure that these policies and procedures are fairly administered, widely publicized and provided to all City employees. The policies and procedures will be monitored and updated to keep paced with future developments in prevention, deterrence and detection of fraud and corruption. Adopted by the Board of Aldermen and approved by the Mayor on this ____ day of ____________, 2024. Heather Filley, Mayor ATTEST: City Clerk  Anti-Fraud & Corruption Policy Purpose: The purpose of this policy is to establish expectations, standards and procedures within the City of Pacific to minimize the risk of internal and external fraud as well as theft of City assets or fraudulent financial reporting. This policy addresses the responsibility of City employees for detecting and reporting fraud or suspected fraud, corruption, or dishonest activities, and provides a means for individuals outside of the City governmental organization to report improprieties to the City. The City of Pacific is committed to protecting itself and the public from fraud, corruption, and dishonest activities through development and adherence to policies and procedures for the prevention, detection, investigation, remediation and prosecution of fraud and corruption. Policy: The City of Pacific officials, both elected and appointed, are responsible for the prevention and detection of fraud, misappropriations and other inappropriate conduct. City officials also recognize that a key preventative measure in the fight against fraud and corruption is to employ individuals who have the highest standards in terms of propriety, honesty and integrity. Further, all employees of the City government have a duty to the residents of the City of Pacific to that the City resources are prudently used in accordance with the law and City policies. The City is committed to implementing sounds financial management systems and procedures designed to safe-guard the financial resources for the City through its own initiatives and by positive and prompt response to independent audit recommendations. The Board of Aldermen of the City of Pacific is committed to ensuring the highest standards of integrity and ethical organizational behavior on the part of its officials and employees, establishing effective financial management controls, and engaging in such actions as necessary to prevent, detect, investigate and remedy instance of fraud and corruption against the City of Pacific. Fraud & Corruption: For purposes of this policy, fraud is defined as an intentional, false representation or concealment of a material fact that leads to a finance advantage to the perpetrator or another upon whose behalf he or she acts. Fraud shall include acts of theft, larceny, embezzlement, and fraudulent conversion, false pretenses, forgery, corrupt practices and falsification of accounts. For purposes of this policy, corruption shall include the offering, giving soliciting, or acceptance of any inducement or reward that may influence the actions taken by an employee, and shall include other acts as described herein. Fraud and /or corruption shall also include: • Forgery or alternation of a check, bank draft or other financial document or account belonging to the City of Pacific • Falsifying time sheets, expense reports, or the report documents • Misappropriation of funds, securities, supplies or other assets • Impropriety in handling or reporting of money or financial transactions • Unauthorized disclosure of confidential, personal or proprietary information to others • Destruction, removal or inappropriate use of records, furniture, fixtures, equipment and/or similar or related irregularity. Preventive Measures - City officials of the City of Pacific recognize that the implementation of preventive and deterrent measures guard against corruption and fraudulent activities occurring within the City government. In an effort to eliminate opportunities that serve as a catalyst for dishonest activities, management will continuously evaluate the effectiveness of internal control practices and procedures. Reporting Suspicious Activities- City employees and individuals other than city employees have an obligation to report criminal conduct and/or suspicious activity with no expectation of retaliation or reprisal. When suspected fraud, corruption or dishonest incidents or practices are observed by or made known to any employee, the incident or practice is to be reporting in writing promptly to the City Administrator, or to the Mayor if the activity involves the City Administrator. No Reprisals for Reporting Suspicious Activities: It is the policy of the City of Pacific that no employee shall be subject to recrimination or any other form of punishment on the basis that they reported what was reasonably believed to be an act of wrongdoing, violation of policies, or violation of the City's Code of Ethics. However, an employee will be subject to disciplinary action if the city reasonably concludes that the report of wrongdoing was knowingly fabricated by the employee or was knowingly distorted, exaggerated or minimized to either injure someone else or to protect the reporting party or others. Any employee whose report of misconduct contains admissions of personal wrongdoing will not, however; be guaranteed protection from the disciplinary action. The weight to be given to the confession will depend on all the facts known to the City at the time it makes its disciplinary decision. In determining what, if any, disciplinary action may be taken against an employee, the City will take into account an employee's own admission of wrongdoing; provided, however, that the reporting employee's conduct was not previously known to the City or its discovery was not imminent and that the admission was complete and truthful. Investigation: The City of Pacific will promptly and thoroughly investigate situations involving possible fraud, corruption, or related dishonest activity utilizing such internal and external resources, including law enforcement officials and agencies, as may be indicated by the nature of the reported suspicious activity. The investigation requir3es the full cooperation of all City personnel. lfthis investigation uncovers evidence showing fraud, corruption or dishonest activities, the City Administrator (if not directly involved in the allegations) will determining what disciplinary or legal actions should be taken and report same to the Board of Aldermen. Conclusion: The City o Pacific shall constantly seek to improve its financial management, internal controls and monitoring systems in order to deter, detect, investigate and remedy fraud and corruption. The City will ensure that these policies and procedures are fairly administered, widely publicized and provided to all City employees. The policies and procedures will be monitored and updated to keep paced with future developments in prevention, deterrence and detection of fraud and corruption. RESOLUTION NO. 2024-06 A RESOLUTION AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTTE AN AGREEMENT FOR PROFESSIONAL SERVICES WITH MIDWEST POOL MANANGEMENT OF AMERICA, LTD, FOR MANAGEMENT AND OPERATION OF THE CITY OF PACIFIC MUNICIPAL POOL WHEREAS, Midwest Pool Management of America, LTD, has proposed an agreement for opera�on and management of the City of Pacific Municipal Pool; and WHEREAS, the par�es desire to enter into an agreement for said services. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN FOR THE CITY OF PACIFIC, MISSOURI, AS FOLLOWS: SECTION 1. The Mayor is hereby authorized and directed, on behalf of the City of Pacific, to execute an Agreement for Professional services with Midwest Pool Management of America, LTD. A copy of the Agreement is atached hereto as Exhibit A and made fully a part hereof. Adopted by the Board of Aldermen and approved by the Mayor this ____ day of March 2024. _______________________ Heather Filley, Mayor ATTEST: _______________________________  The City of Pacific Aquatic Center Management Agreement THIS CONTRACT is made as of the ___ day of _______________, by and between City of Pacific, located in Missouri, hereinafter called City and MIDWEST POOL MANAGEMENT OF AMERICA, LTD, a for-profit company, hereinafter called “Midwest Pool Management.” WHEREAS, City of Pacific owns Pacific City Pool located at 690 West Congress; and WHEREAS, City desires to retain the Midwest Pool Management to manage the operations of their aquatic facility; and WHEREAS, the Midwest Pool Management possesses the expertise and experience necessary to provide pool management services to Pacific City Pool. NOW, THEREFORE, for and in consideration of mutual covenants herein contained, it is agreed as follows: Section 1. Representations and Warranties of Midwest Pool Management. Midwest Pool Management hereby represents and warrants as follows: a) Under this agreement, the Midwest Pool Management will manage the operations of Pacific City Pool as per the scope of duties outlined in Section 2. b) The Midwest Pool Management will coordinate its activities with Pacific City Pool designated representative in an effort to reduce duplication of services. c) The Midwest Pool Management is a for-profit company, the principal purpose of which is the operations and management of aquatic facilities in the Midwest. d) Midwest Pool Management warrants and represents that its services provided under this Contract will at all times be performed and delivered in a competent, skillful and workmanlike manner and will in all respects be fit for their intended purposes. e) Midwest Pool Management warrants and represents that it is duly qualified to do business in Missouri and that it possesses all necessary statutory authority to transact business in the state. Section 2. Services to be provided by Midwest Pool Management. The Midwest Pool Management shall provide the following managerial and operational services: 1 2.1. Operations and Maintenance of Pools. A. Midwest Pool Management shall provide for the operation of Pacific City Pool from May 25 – September 2, 2024: May 25 – August 4, 2024 1:00 p.m. – 8:00 p.m. daily August 5 – September 2, 2024 Closed Monday - Friday August 5 – September 2, 2024 Weekends and Labor Day: 1:00 p.m. – 8:00 p.m. 2.2 Spring Opening: The City is responsible for opening the pool in the spring and having it ready for operation at least 5 days before opening day. Midwest Pool Management will take over maintaining the pool after start up by the City. 2.3 Operation of Pacific City Pool Midwest Pool Management will use reasonable care and diligence to provide the following services for the operation of Pacific City Pool: 1. Enforce all rules and regulations stipulated by the City and suggest and advise with regard to additional rules and regulations for the operation of the pool. 2. Maintain any records as reasonably required by the City. 3. Furnish and supply necessary consumable first aid supplies adequate to the size and operation of Pacific City Pool. The First Aid Kit will carry supplies for a minimum of 50 persons and shall include: adhesive bandages, sterile pads, gauze pads, eye pads, tape, dressings, elastic bandage, antiseptic, ammonia inhalants, scissors, tweezers, latex gloves, clean wipes, eye wash, elastic gauze, large bandage patch. First aid kit will include a pocket mask with a one-way valve, and a bodily fluid exposure kit. Midwest Pool Management shall provide first responder first aid kits, including rubber gloves and pocket mask with one way valve, for all on-duty personnel. This proposal does not include non-consumable equipment, such as backboard, oxygen tank, AED or rescue tubes. 4. Vacuum pools. Each pool will be vacuumed entirely a minimum of one time a week and spot vacuumed on a daily basis to maintain a clean appearance and be free of all debris. Pools will be vacuumed before the public enters the pool. 5. Work with the City in handling complaints users may have, reporting all complaints to the City’s designated representative. 6. Conduct in-service training as per guidelines of StarGuard Elite, Red Cross Aquatics or equivalent. 7. Midwest Pool Management will retain a record of all problems brought to their attention. The City will review this log at weekly intervals. A daily log of communication will be kept in the manager’s office for the managers and designated City personnel to review on a daily basis. 8. Power wash or hose decks daily. 9. Maintain, and operate the filter equipment in accordance with manufacturers’ requirements. 2  10. Perform safety checklist daily. 11. Clean Pacific City Pools, including: guard and manager office areas, bathhouse, all areas within the fencing, and restrooms. Cleaning to be completed outside of operational hours. 12. Maintain water chemistry tests and records as required by State and local Health Department and meet all requirements for such. 13. Maintain and backwash filter system per manufacturer’s recommendations. 14. Clean the hair and lint strainers on all pumps and associated filtering devices to avoid a reduction in flow daily. 2.4 Fall Closing / Winterizing At the end of the swimming season, City will winterize and close pool for the season. 2.5 Operational Supplies City will order all necessary pool chemicals. Pool Management will provide consumable first-aid supplies as specified, for the pool operation during the season. The City shall provide janitorial supplies (paper towels, soap, trash bags, toilet paper, cleaners, light bulbs, etc.) for the facility. The City shall furnish water, telephone, electric, gas and pay for the same. The City shall provide four (4) sets of keys for locks that access the pools, bathhouse and equipment areas. 2.6 Maintenance and Replacement of City Owned Equipment. Repairs and replacement of equipment needed during the season to continue the operation of the pool and to maintain the health and safety standards shall be the responsibility of the Owner. At Owner’s request, Manager shall advise and receive approval from the Owner to make repairs should the need arise. Repairs are by separate agreement and the cost of which will be invoiced to Owner. The Owner agrees to pay Manager, within thirty (30) days after receiving invoices from Manager for all repairs, parts, materials, and labor authorized by Owner. Owner is responsible for providing the maintenance and safety equipment. This list is not all inclusive, but includes the following: Telescopic pole, vacuum head, pool brush, vacuum hose, shepherd’s crook, throw line, leaf rake, skimmer net, deep end rope and buoys, leaf master, ring buoy, and rescue tubes. In the event of changes to federal, local or state guidelines requiring additional materials, supplies or staffing (signage, cleaning materials, etc.) in response to pandemic or any other reason, Owner will be responsible for additional costs for operation. Manager will present pricing for Owner approval. Section 3. Staffing 3.1 Personnel. 3 Schedule: May 25 – August 4, 2024 1:00 p.m. – 8:00 p.m. daily August 5 – September 2, 2024 Weekdays while school is in session: Closed August 5 – September 2, 2024 Weekends and Labor Day: 1:00 p.m. – 8:00 p.m. Staffing levels: Manager or Asst Mgr: 1:00 p.m. – 8:00 p.m. 2 - 3 Lifeguards: 1:00 p.m. – 8:00 p.m. 1 Front Desk/Concession: 1:00 p.m. – 8:00 p.m. The City reserves the right to amend the hours of open swim operation as outlined in the paragraph above. At the City’s request Midwest Pool Management shall provide personnel for lifeguard services for amended open swim hours or other special programs and events as well as private rentals scheduled outside of public swim sessions not listed in the paragraph above. The City will be invoiced for this time at the hourly rates outlined on Exhibit B. Midwest Pool Management shall have the authority to temporarily close Pacific City Pool during inclement weather (heavy rain, high wind or lightning) and shall be prepared to reopen it when the weather permits. If Pacific City Pool is to be closed for the day, there will be a mutual agreement by and between Midwest Pool Management and the City to close to the public. Midwest Pool Management shall have necessary personnel available seven (7) days per week, twenty-four (24) hours per day to attend to any problems that may arise. Midwest Pool Management shall furnish personnel for the operation of Pacific City Pool. All lifeguards will hold a minimum qualification of an advance lifeguard certificate from of Red Cross or equivalent. Said personnel will be furnished in a manner to operate Pacific City Pool in the safest manner possible. All personnel will be uniformly identified at all times. All personnel employed by the Midwest Pool Management in the performance of fulfilling a contract for the operation of Pacific City Pool shall be employees of Midwest Pool Management and not of the City. All personnel employed by Midwest Pool Management shall be paid in accordance with the minimum Federal Wage and Hour Laws. Midwest Pool Management shall be responsible for the payment of all employment taxes, Social Security taxes worker’s compensation insurance, and unemployment insurance related to the employment of said personnel. Midwest Pool Management shall give the City’s residents first priority when hiring for all positions. Section 4. Method of Payment. A. Midwest Pool Management has submitted a firm management fee, which includes all overhead and insurance costs required for the season, as outlined in the scope of services. The Management fee shall be invoiced per the schedule on Exhibit A. 4  B. Midwest Pool Management has submitted a “not-to-exceed” Salary Budget (as defined below) amount on Exhibit B of this agreement for staff salaries and associated payroll taxes for the open swim hours detailed in Section 2.1 of this agreement at the staffing levels detailed in Section 3 of this agreement. There is no additional staffing expense to the City except as requested by the City to provide staffing for special programming, private rentals or hours outside of the scope detailed in section. The Salary Budget shall be invoiced per the schedule on Exhibit B, with payroll records subject to review by the City. Salary budget will be recapped in September of each year and reconciled with actual hours worked at the rates outlined in Exhibit B. Section 5. Licenses and Permits The City shall be responsible for obtaining and paying the costs of all necessary permits and licenses required by any applicable laws, rules and/or regulations (including the statutes of the State of Missouri and the ordinances of the City of Pacific, necessary for the operation of the facility provided, however, the Midwest Pool Management shall be responsible for obtaining a business license. Section 6. Health and Safety Standards Midwest Pool Management shall meet all Local, State and Federal requirements as they relate to its operation. Midwest Pool Management shall be responsible for maintaining the condition of the pool water in conformity with the standards specified by the Health Department having jurisdiction. Upon any change in Federal or State guidelines, which govern the Midwest Pool Management’s operation and/or employees, Midwest Pool Management may present a new contract amount in writing to the City. The City has 30 days to accept or reject the new amount. Section 7. Services to be Provided by The City The City is responsible for the maintenance and replacement of the buildings, structures, utilities, and surrounding areas including shrubbery. The City shall furnish water, telephone, electric, gas, trash service and pay for the same. The City is responsible for compliance with the Virginia Graeme Baker Pool and Spa Safety Act and Americans with Disability Act compliance. The City shall provide four (4) sets of keys for locks that access the pools, bathhouse and equipment areas. Section 8. Term: This contract shall be effective upon approval and execution of this agreement on _______________ and shall terminate on December 31, 2024. Upon the expiration of 5  this Agreement, the City shall have the option to renew this Agreement for successive one-year periods under the same terms and conditions provided that the City shall give written notice to Midwest Pool Management on or before October 1 of its intention not to renew. Any necessary adjustments in the Management Fee and Salary Budget shall be negotiated between the City and Midwest Pool Management, and agreed upon in writing, signed by both parties. Section 9. Insurance Midwest Pool Management shall procure and maintain, for the duration of the contract, insurance of the types and minimum amounts as follows and name the City as an additional named insured. 9.1 Worker's Compensation Insurance. Midwest Pool Management shall procure and shall maintain during the Term of the Agreement, Worker's Compensation Insurance for all of its employees to be engaged and perform work under the Agreement, and in case any such work is sublet, Midwest Pool Management shall require subcontractors similarly to provide Workers’ Compensation Insurance for all such employees to be engaged in such work, unless such employees are covered by the protection afforded by Midwest Pool Management's Workers’ Compensation Insurance. In the event any class of employees engaged in hazardous work under the Agreement is not protected under the Workers’ Compensation statute, Midwest Pool Management shall provide, and shall cause subcontractor to provide, adequate Employer's Liability Insurance for the protection of its employees not otherwise protected. 9.2 Comprehensive General Liability Insurance. Midwest Pool management shall carry commercial general liability which includes bodily injury and property damage. The policy will include protection for and subject to the minimum limits set forth below: Combined single limit, bodily injury and property damage, $1,000,000 per occurrence $1,000,000 personal injury $2,000,000 general aggregate $2,000,000 products/completed operations aggregate The policy will include protection for the following hazards: • Premises and Operation • Independent Contractor’s Coverage • Products and Completed Operations Liability Coverage • Personal Injury Liability • Broad Form Property Damage • Contractual Liability 6 9.3 Comprehensive Automobile Liability Insurance. Midwest Pool Management shall maintain Comprehensive Automobile Liability insurance coverage with a combined single limit of $1,000,000.00. 9.4 Satisfactory Coverage. The insurance which Midwest Pool Management is required to obtain and maintain pursuant to this Section 9 shall be written by a company or companies licensed to do business in the State of Missouri. Insurance is to be placed with insurer with a Bests' rating of no less than an “A” rating. Midwest Pool Management shall not allow any policies to be canceled or permit the policies to lapse during the Term of the Agreement. 9.5 Indemnification. Midwest Pool Management shall, at its sole cost and expense, indemnify, hold harmless and protect the City, including its officers and employees, from and against any and all claims, damages, costs or expenses (including court costs and reasonable attorney's fees) for any claim arising out of Midwest Pool Management’s negligent acts under this Agreement; provided, however, that this hold harmless and indemnification shall not apply where such claims, actions, damage, liability, or expenses result from any omission, fault, negligence, or misconduct on the part of the City, its agents, servants, employees, contractors, or licensees. Notwithstanding the foregoing, Midwest Pool Management’s indemnity obligations are limited solely to the extent directly caused by Midwest Pool Management’s fault or negligence and any claim arising from any sickness, illness, or death connected to or arising from any infectious or contagious disease is specifically excluded from all Contractor’s indemnity and defense obligations. Except for Midwest Pool Management’s negligent acts or omissions, City agrees to the fullest extent permitted by law, to indemnify, defend and hold harmless Midwest Pool Management, its agents and employees, from and against any and all claims, damages, losses, suits and expenses attributable to bodily injury, sickness, death or damage to property, that arises out of, results from or is any way directly or indirectly caused by any physical or structural or health condition, situation, state or position of owner’s swimming pool, its equipment and surrounding or adjacent property, or any contagious or infectious disease, or caused by any act, error or omission by City or by anyone employed by it. Section 10. Independent Contractor Midwest Pool Management is retained by the City only for the purposes of, and to the extent set forth in, this Contract, and the relationship of Midwest Pool Management with the City under this Contract during the term of this Contract shall be that of an independent contractor and not an employee, partner, member, owner, officer, director or other agent of the City. Midwest Pool Management agrees to devote sufficient time, effort, resources, ability, skill and attention as may be necessary for Midwest Pool Management to perform the services required to be provided to The City under this 7  Contract, but performing such services subject to the provisions of this Contract, all applicable laws, rules, regulations governing the business of Midwest Pool Management and the work to be performed hereunder. Midwest Pool Management shall not be considered by reason of the provisions of this Contract or otherwise as being an employee of The City. This Agreement will not be deemed to create a partnership, joint venture, agency or fiduciary relationship between the parties. Midwest Pool Management shall have no right to bind The City to any agreement with any other person or entity and is not authorized to act for The City in any manner except as expressly set forth in the Agreement. Section 11. Notices. All notices required or permitted hereunder shall be in writing and shall be deemed delivered when actually received or, if earlier, on the third day following deposit in a United States Postal Service post office or receptacle with proper postage affixed (certified mail, return receipt requested) addressed to the respective other part at the address described below or at such other address as the receiving party may have theretofore prescribed by notice to the sending party. Midwest Pool Management Attn: Crissy Withrow President 156 Weldon Parkway Maryland Heights, MO 63043 cwithrow@midwestpool.com The City of Pacific ______________________ ______________________ 300 Hoven Drive Pacific, MO 63069 _______________________ Section 12. Nondisclosure. Midwest Pool Management agrees that it will not divulge to third parties without the written consent of the City any information obtained from or through the City in connection with the performance of this Contract. Section 13. Changes. No change in this Contract shall be made except in writing prior to the change in work or terms being performed. Midwest Pool Management shall make any and all changes in the Work without invalidating this Contract when specifically required to do so in writing by the City. Midwest Pool Management, prior to the commencement of such changed or revised work, shall submit promptly to the City, a written cost or credit 8  proposal for such revised Work. No work or change shall be undertaken or compensated for without prior written authorization from the City. Section 14. Termination. This Contract may be terminated by either party upon written notice in the event of substantial failure by the other party to perform in accordance with the terms of this Contract. The non-performing party shall have fifteen calendar days from the date of the termination notice to cure or to submit a plan for cure acceptable to the other party. Subject to the provisions of paragraph 8. Subject to the provisions of paragraph 8, the City shall have the right to terminate the Contract at any time for any reason by giving Midwest Pool Management written notice to such effect. The City shall pay to Midwest Pool Management in full satisfaction and discharge of all amounts owing to Midwest Pool management under the Contract an amount equal to the cost of all Work performed by the Midwest Pool Management up to such termination date, less all amounts previously paid to the Midwest Pool Management on account of the Contract Price. Midwest Pool Management shall submit to the City its statement for the aforesaid amount, in such reasonable detail as the City shall request, within thirty (30) days after such date of termination. The City shall not be liable to Midwest pool Management for any damages on account of such termination for loss of anticipated future profits with respect to the remainder of the Work. Section 15. Accounting. During the period of this Contract, Midwest Pool Management shall maintain books of accounts of its expenses and charges in connection with this Contract in accordance with generally accepted accounting principles and practices. The City shall at reasonable times have access to these books and accounts to the extent required to verify all invoices submitted hereunder by Midwest Pool Management. Section 16. Entire Agreement. This contract contains all the agreements of the parties relating to the subject matter hereof and is the full and final expression of the agreement between the parties. Any oral representations or modifications concerning this instrument are of no force or effect excepting a subsequent modification in writing signed by all the parties hereto. Section 17. Severability. All parties agree that should any provision of this contract be determined to be invalid or unenforceable, such determination shall not affect any other term of this contract, which shall continue in full force and effect. Section 18. Transferability. Neither the City nor Midwest Pool Management shall assign any rights or duties under this Contract without the prior written consent of the other party. Unless otherwise stated in the written consent to an assignment, no assignment will release or discharge 9  the assignor from any obligation under this Contract. Nothing contained in this Article shall prevent Midwest Pool Management from employing independent contractors, associates, and subcontractors to assist in the performance of the Services. Section 19. Satisfactory Performance. The City shall have the right to notify Midwest Pool Management of any performance by its employees that is detrimental to the best interest of the City, and Midwest Pool Management agrees to correct such performance within twenty-four (24) hours. Section 20. Third Party Rights. Nothing in this Contract is intended to benefit any third party not a party to this Contract, and no provision of this Contract shall confer any rights upon any such third party. Section 21. Compliance with Applicable Laws and Regulations. Midwest Pool Management shall comply with all applicable federal, state and local laws and regulations, as they relate to the operation of Pacific City Pool, including but not limited to the Department of Public Health, described in more detail in paragraph 6 of this Agreement. Section 22. Venue. This Agreement shall be governed by the laws of the State of Missouri. Any legal action or proceedings relating to this Agreement shall be instituted only in Franklin County, Missouri. IN WITNESS WHEREOF, the parties have made and executed this contract in multiple copies, each of which shall be an original. THE CITY MIDWEST POOL MANAGEMENT ______ ___________ ______ By: By: Crissy Withrow, President ATTEST: ATTEST: ______ ___________ ______ By: By: Name, Title Name, Title 10  PACIFIC CITY POOL POOL MANAGEMENT CONTRACT EXHIBIT A “MANAGEMENT FEE” The Midwest Pool Management agrees to provide all items as listed in the accompanying specifications as part of the base bid “Management Fee”. 2024 April 1 $3,000. May 15 $5,250. June 15 $5,250. July 15 $5,250. August 15 $5,250. Final Payment $2,615. Total Management Fee Bid $26,615. Taxes. The Contract amount as stated above includes all sales taxes, excise taxes, and other taxes, for all materials and appliances subject to and upon which taxes are levied. 11  PACIFIC CITY POOL POOL MANAGEMENT PROPOSAL EXHIBIT B “SALARY BUDGET” MAXIMUM BASE SALARY $73,950.00 2024 April 1 $13,800 May 1 $13,800 June 1 $13,800 July 1 $13,800 August 1 $13,800 September 1 $4,950 Maximum Salary Budget $73,950.00 2024 STAFF RATES FOR RECREATION PROGRAMS / SPECIAL EVENTS NOT COVERED UNDER SECTION 3.1: Manager $23.03 per hour Asst Manager $21.81 per hour Lifeguard $19.39 per hour 12 RESOLUTION NO. 2024-07 A RESOLUTION TO AUTHORIZE A CONTRACT AWARD FOR CONSTRUCITON AND IMPROVING OF HIGHWAY N PHASE 4 IMPROVEMENTS PROJECT IN THE CITY OF PACIFIC STP-5419(613) WHEREAS, the City of Pacific has caused to have prepared plans and specifica�on for construc�on of the Highway N Phase 4 Improvements and construc�on project; and WHEREAS, the City has requested bids from qualified contractors to perform the work as specified and, following a public bid opening, the Project Engineer has tabulated the bids and has recommended award to the lowest, responsive bidder; and WHEREAS, the Board of Aldermen, upon considera�on of the Project Engineer recommenda�on has determined the bid to be most advantageous to the City, and NOW, THEREFORE, BE IT RESOLVED BY THE ORDER OF THE ALDERMEN FOR THE CITY OF PACIFIC, MISSOURI, AS FOLLOW: SECTION 1. The low bid from KJ Unnerstall Construc�on Company in the Base bid amount of $ 1,192,685.10 is hereby accepted and approved. SECTION 2. The Mayor is hereby authorized and directed to execute a Contract Agreement with KJ Unnerstall Construc�on Company in the contract amounts specified in Sec�on 1, on behalf of the City of Pacific. This authoriza�on is condi�oned upon the contractor mee�ng all condi�ons of the contract award as determined by the Project Engineer. Adopted by the Board of Aldermen and approved by the Mayor this 19th day of March, 2023. ____________________________________ Heather Filley, Mayor ATTEST: ______________________________________ City Clerk  Scheer Design Group, LLC 8584 Hwy YY New Haven, Missouri 63068 Phone (573) 459-2611 CA 2008020993 February 20, 2024 City of Pacific 300 Hoven Drive Pacific, Missouri 63069 RE: Sewer Connection for Circle “C” Mobile Home Park Dear Sirs: At the request of the owner of Circle “C” Mobile Home Park I am providing the following information in support of the request to allow connections of additional trailer units in the mobile home park. Currently there are 30 units being served by both Brush Creek Sewer District and The City of Pacific. The owner has made improvements to the park to include an additional 60 units as originally planned when the park was platted with the county. Assuming an additional 60 units are added to the Brush Creek Collection lines, The City of Pacific can expect the following hydraulic loading per the Missouri Department of Natural Resources “Wastewater Guidelines and Standards Document” dated February 2019. From Table 1-1 Minimum Design Loadings the hydraulic Capacity per capita can be assumed at 100 gallons per day per capita, and the Organic Loading should be calculated at 0.22 pounds of biochemical oxygen demand (BOD5) per day per capita. Table 1-2 Minimum Population Equivalent provides a conservative capita per unit loading rate of 3.7 capita per unit. Using this information and assuming 60 units, the assumed additional persons for Circle C MHP would be 60 units x 3.7 capital / unit = 222 capita. Then multiplying the calculated persons by the 100 gallons per capita per day loading rate yields an average daily flow rate of 22,200 gallons per day of average flow. Using equation 1-1 for the peak hourly flow rate and the population equivalent of 222 persons yields an hourly peaking factor of 4.2. This implies your facility can  Scheer Design Group, LLC 8584 Hwy YY New Haven, Missouri 63068 Phone (573) 459-2611 CA 2008020993 expect to see a peak hourly flow rate of 93,240 gallons per day or 65 gallons per minute from the 60 trailer units, again this is a peak hourly flow rate. The calculated additional biological loading from the 60 units can be assumed to be 48.8 pounds of BOD5 per day. If you have any further questions or comments, please contact my office at your convenience. Sincerely Kirby Scheer, P.E. No. 2001018804 CC: File  Red Cedar Update/Tourism Update Red Cedar: • Opened August 26th, 2023 • In 2023, we had 6,140 visitors • In 2024 so far we have had 2,090 visitors • Total as of 3/11/24 is 8,230. • We have had visitors for 6 continents Events that happened at Red Cedar in 2023: • Tim Ezell Visit • Grand Opening • Route 66 Motor Tour Stop • Fall Festival Events that have happened in 2024: • Route 66 quarterly meeting (purchased catering from B&H), and many were sent to Little Ireland to get their coffee fix Revenue: • Gift shop gross profit 2023 was $13,325.94 • Gift shop gross profit so far in 2024 is $3,389.15 Upcoming at Red Cedar: • Civil War exhibit starts June 1. This year is the 160th anniversary of The Battle of Pacific. • Ben Franklin will be there from 12-3 with a talk for kids at 1pm • We will also be hosting a Kid’s Entrepreneur Day outside o It will be “vendors” of people 18 or younger who either make crafts, create inventions, sell lemonade, make art, etc. o Everyone is invited to come and support these little entrepreneurs. • June 6th at 5:30pm, Ben Brown will be coming to speak on the Civil War • We are hosting the Chamber late luncheon on May 23rd • We are starting on our 2025 rotating exhibit planning which is going to be the history of BIGFOOT as it is their 50th anniversary. • October 12th will be our Fall Festival again for the 2nd year. • April 6th we will have international journalist coming with the Missouri of Tourism Department • April 24th the Missouri Tourism Division will be visiting Red Cedar Grant: • We received a $100,000 grant from St. Louis Parks to preserve and update the bar side of Red Cedar into an old fashion soda shoppe to allow for preservation of many aspects, yet create new memories for families and travelers. Tourism in 2023: • Participated in Be A Tourist in your Own Town in St. Louis. Hosted by Explore St. Louis • Shared a booth with the Chamber at the Car Show • Booth at Jimm Smooth Rat Rod Show • Booth at Iron Horse Rodeo • Booth at Witches and Warlocks • Table at the Franklin County History Fair • Red Cedar’s Team and their volunteers played a large role in Hometown Christmas in 2023. Awards: • We won one of the top 5 small towns in Missouri by the Missouri Humanities Group o We have had one zoom call with them for them to get to know Pacific o Their team will be out on March 27th for me to give a tour of the City • Our Architect (Patthern & Ives) won an award for Red Cedar in their small projects category from the AIA St. Loius Design Awards. • We were featured on the front page of the Route 66 Association magazine for our Route 66 mural. Local items sold at our gift shop: • Crooked Creek • We Decorate Kakes • Via Honeybees • Little Ireland • Grateful Skin • Gallery 66 • BIGFOOT 4x4 • Kaliedoscope • Handmade Route 66 greeting cards to help support local dogs/dogs for PTSD Veterans • We have 8 different author’s books in our gift shop as well. For 2024 Tourism: • March 22-Teen Easter Egg Hunt • March 23-Adult Easter Egg Hunt • May 11-City Wide Garage Sale and Mega Sale at Liberty Field • June 1-Kid’s Entrepreneur Day • June 14- City Wide Clean Up Day • September 28/29: Iron Horse Rodeo • October 12- Fall Festival Guest Speaker: • I have been invited to speak at the Wildwood Historical Society about history of Red Cedar on Tuesday, May 21. • Ryan Lowry went to SLU for the St. Louis Regional Library Association’s Annual Conference and presented on our interactives in both the lighting round and the table talks Marketing: • Ad was placed in Explore St. Louis yearly magazine • Red Cedar one sheeter was completed • We will be in the Route 66 Passport this year • The Cedar Log newsletter Community: • Riverbend Middle School Mr. Mulligan’s Community Service class came and volunteered for almost an hour in Feb and helped us tremendously. They helped move items from one building to another, they were cleaning, alphabetizing obits, moving pictures into correct binders, helping sand down picnic tables • That same week on Thursday, they went and picked up trash in the commuter lot and Pacific Plaza • They are currently helping with stuffing of Easter Eggs • His history class is working on women in Pacific and we will be displaying their work in April • They have been a huge help in our community and deserve to be recognize for their work Working on still: • Missouri Logos on the attraction sign at exit 261W and 256E on 44 o It is drawn up just need some signatures on the City side • Working on new billboard for Thornton. Once it comes down in June, there is an apparent rip in it and will not be replaced. New design is coming along nicely  • Brochure for Pacific to be distributed in St. Louis and other cities we have pamphlets for in Red Cedar • Website • Audio tour in Red Cedar Projects currently be worked on at Red Cedar/Genealogy and for Tourism: • Route 66 centennial planning committee has started meeting. Still looking for 2 more members 1 that will focus on downtown Pacific and the other on Fundraising. Sub committees for each of the areas will be needed soon. o Beautification o Downtown o Signage/Attractions/Murals o Veteran’s honoring/making sure what we have is known o Events  Parades  2026 kickoff  Speakers  Unique events  Route 66 special events  Historical  Barn quilt trail o Will need fundraising as well o Lots of great ideas and we are moving forward. This meeting they will be coming back with some prices of things we would like to do. o All ideas are welcomed, and looking for sub committee volunteers • Light post banners on Osage • Get electric to tops of light posts on Osage • Veteran banners for a Veterans walk on light posts downtown • Still imputing obits into the computer to have a comprehensive list of what genealogy holds • Started accessioning things into Pastperfect for our collections • Working on a volunteer program asked by our insurance company • The new mega sale at liberty field • Looking into 2025 festivals that could bring overnight visitors • Historical building plaques • Self guided walking tour • Facebook shooting for minimum of daily updates • Meeting with businesses, churches, and others to learn about how we can help advertise for them. • Still looking at the possibility of a LED electronic sign for paid advertising. It is in the budget currently under the capital.