City Council

City Hall City of Palm Coast 160 Lake Avenue Minutes Palm Coast, FL 32164 www.palmcoastgov.com CITY COUNCIL AMENDA AGENDA Mayor Milissa Holland Vice Mayor Nick Klufas Council Member Eddie Branquinho Council Member Robert G. Cuff Council Member Jack D. Howell, II Tuesday, April 2, 2019 6:00 PM CITY HALL City Staff Beau Falgout, Interim City Manager William Reischmann, City Attorney Virginia A. Smith, City Clerk > Public Participation shall be in accordance with Section 286.0114 Florida Statutes. > Other matters of concern may be discussed as determined by City Council. > If you wish to obtain more information regarding the City Council’s agenda, please contact the City Clerk's Office at 386-986-3713. > In accordance with the Americans with Disabilities Act, persons needing assistance to participate in any of these proceedings should contact the City Clerk at 386-986-3713, at least 48 hours prior to the meeting. > City Council Meetings are streamed live on YouTube at https://www.youtube.com/user/PalmCoastGovTV/live. > All pagers and cell phones are to remain OFF while City Council is in session. A. CALL TO ORDER Mayor Holland called the meeting to order at 6:00 p.m. B. PLEDGE OF ALLEGIANCE TO THE FLAG C. ROLL CALL City Clerk Virginia Smith called the roll. All members were present. D. PUBLIC PARTICIPATION Public Participation shall be held in accordance with Section 286.0114 Florida Statutes. After the Mayor calls for public participation each member of the audience interested in speaking on any topic or proposition not on the agenda or which was discussed or agendaed at the previous City Council Workshop, shall come to the podium and state their name. Each speaker will have up to three (3) minutes each to speak. The Mayor will advise when the three (3) minutes are up and the speaker will be asked to take a seat and wait until all public comments are finished to hear answers to all questions. Once all members of the audience have spoken, the Mayor will close public participation and no other questions/comments shall be heard. Council and staff will then respond to questions posed by members of the audience. Should you wish to provide City of Palm Coast Created on 4/11/19 55  Council with any material, all items shall be given to the City Clerk and made part of the record. If anyone is interested in discussing an issue further or ask additional questions, individual Council Members and staff will be available after the meeting to discuss the matter and answer questions. Anonymous- homeless and tents by the library. Dennis McDonald asked why there is a different definition for impervious surface; one for the developers and one for the residents. Janelle bought her first home in the B Section and because of the homeless in the community, she no longer feels safe in her home. Katherine Rozanski spoke of her concerns regarding the homeless. Steve Carr spoke of Florida Park Drive traffic and health issues; will the City include in the studies the effect of traffic on residents' health that live on Fl. Park Dr. Mike Cochiello spoke of the homeless and the rights of all United States citizens and the homeless population's civil rights. Ceila Pugliese agreed with Steve Carr's comments. She congratulated CM Howell for his invitation to be part of the Harvard University's leadership class. John Brady wanted Council to know that April is Child Abuse awareness month; he asked for the cost of Whiteview Parkway and felt those monies might be better served in another department. Jules Kwiatkowsk provided an East Flagler Mosquito Control public service announcement. Mayor Holland provided a brief overview of the homeless situation and CM Howell provided further comments on the issue and the efforts of the coalition to assist the homeless. Impervious vs pervious-Mr. Cote provided an overview to the definition from the Stormwater engineering department. Mr. Steve Flanagan provided an overview relating to Community Development. All will get in touch with Mr. McDonald. E. MINUTES 1. MINUTES OF THE CITY COUNCIL: MARCH 19, 2019 BUSINESS MEETING MARCH 26, 2019 WORKSHOP Pass Motion made to approve by Council Member Howell, II and seconded by Vice Mayor Klufas City of Palm Coast Created on 4/11/19 66  Approved - 5 - Council Member Robert Cuff, Vice Mayor Nick Klufas, Mayor Milissa Holland, Council Member Eddie Branquinho, Council Member Jack Howell, II F. PROCLAMATIONS AND PRESENTATIONS 2. PROCLAMATION SEXUAL ASSAULT AWARENESS MONTH VM Klufas presented this Proclamation to representatives from the Flagler Life Center. 3. PROCLAMATION CRIME VICTIMS' RIGHTS WEEK CM Cuff presented this Proclamation to representatives from the Flagler Life Center. 4. PROCLAMATION GOPHER TORTOISE DAY CM Howell presented this Proclamation. 5. PROCLAMATION DESIGNATION MAY 4, 2019 AS ARBOR DAY CM Branquinho presented this Proclamation. 6. PRESENTATION OF THE CERTIFICATE OF COMPLETION TO COUNCIL MEMBER BRANQUINHO FOR THE FLORIDA LEAGUE OF CITIES INSTITUTE FOR ELECTED MUNICIPAL OFFICIALS City Clerk Virginia Smith presented this certificate to CM Branquinho. G. ORDINANCES FIRST READ 7. ORDINANCE - AMENDING CHAPTER 2, ARTICLE IV, VOLUNTEER FIREFIGHTER RETIREMENT FUND City Attorney Reischmann read the title into the record. Mr. Falgout gave a brief summary of the item. Public Comment: There were no public comments. Pass Motion made to Approved on first reading by Council Member Cuff and seconded by Vice Mayor Klufas City of Palm Coast Created on 4/11/19 77  Approved - 5 - Council Member Robert Cuff, Vice Mayor Nick Klufas, Mayor Milissa Holland, Council Member Eddie Branquinho, Council Member Jack Howell, II H. RESOLUTIONS 8. RESOLUTION 2019-XX APPROVING A CONTRACT AMENDMENT WITH BBI FOR PHASE II IMPROVEMENTS TO HOLLAND PARK AND RALPH CARTER PARK AND WORK ORDERS WITH S&ME AND JPA FOR CONSTRUCTION PHASE SERVICES R20190030 Mr. Falgout provided a brief overview to this item. Mr. Carl Cote provided Council a PowerPoint presentation, which is attached to these minutes. Topics discussed included the bocce ball cover; the cost of the materials; the cost of the splash park; no return on the investment and the need for toddler activities. Public Comments: Tom Olsner dislike the term "value added and value engineering." He spoke of his experience in the construction industry. Angela Storno the placement of the new pickleball courts. The current conditions of the nets at the Tennis Center and possibly replacing the proposed splash pads with pickleball courts. Dr. George Carlo asked the amount of people that play bocce ball vs. pickleball. Donna Dalbray enjoys pickleball and would like to see the new courts located in Holland Park. Steve Carr was concerned about water conservation and what will the water usage be using the splash pad. Ceila Pugliese felt that the liability of the splash park outweighs the need for such an amenity. Dennis McDonald thought the demographics do not equate to the "valued engineering." He felt there were many more pickleball players vs. toddlers for a splash pad. Pass Motion made to approve by Vice Mayor Klufas and seconded by Council Member Cuff Approved - 3 - Council Member Robert Cuff, Vice Mayor Nick Klufas, Mayor Milissa Holland Denied - 2 - Council Member Eddie Branquinho, Council Member Jack Howell, II City of Palm Coast Created on 4/11/19 88  9. RESOLUTION 2019-XX APPROVING THE SECOND AMENDMENT TO INCREASE FUNDS FOR A FEDERALLY-FUNDED SUBGRANT AGREEMENT WITH FLORIDA DEPARTMENT OF EMERGENCY MANAGEMENT (FDEM) RELATING TO HURRICANE IRMA EXPENSES R20190031 Mr. Falgout provided a brief overview to this item. Helena Alves reported the remainder of the FEMA obligation is a little over $2 million. Public Comments: There were no public comments. Pass Motion made to approve by Council Member Cuff and seconded by Vice Mayor Klufas Approved - 5 - Council Member Robert Cuff, Vice Mayor Nick Klufas, Mayor Milissa Holland, Council Member Eddie Branquinho, Council Member Jack Howell, II I. CONSENT Public Comments: Dennis McDonald Item 10 -He commended the City on how this issue was handled. Item 12 - Is there a way to automate the traffic to synchronize the traffic so you can go East to West without hitting a number of lights. John Brady asked why we spend so much money on traffic studies. Steve Carr spoke on Item 12. He hoped that "quality of life" would be included in the traffic study. Mr. Falgout spoke of the current phase of where the City is on traffic optimization. 10. RESOLUTION 2019-XX APPROVING A CONTRACT WITH HAZEN CONSTRUCTION, LLC, FOR THE CONSTRUCTION OF THE PUMP STATION 24-2 FORCE MAIN CROSSING PROJECT R20190032 Pass Motion made to Adopt on consent by Council Member Cuff and seconded by Vice Mayor Klufas City of Palm Coast Created on 4/11/19 99  Approved - 5 - Council Member Robert Cuff, Vice Mayor Nick Klufas, Mayor Milissa Holland, Council Member Eddie Branquinho, Council Member Jack Howell, II 11. RESOLUTION 2019-XX APPROVING A WORK ORDER WITH DANELLA CONSTRUCTION CORPORATION FOR FIBER CONNECTION FROM SR 100 TO WATER TREATMENT PLANT 2 (WTP2) R20190033 Pass Motion made to Adopt on consent by Council Member Cuff and seconded by Vice Mayor Klufas Approved - 5 - Council Member Robert Cuff, Vice Mayor Nick Klufas, Mayor Milissa Holland, Council Member Eddie Branquinho, Council Member Jack Howell, II 12. RESOLUTION 2019-XX APPROVING A WORK ORDER WITH ENGLAND, THIMS & MILLER, INC. FOR TRAFFIC ENGINEER CONSULTING SERVICES R20190034 Pass Motion made to Adopt on consent by Council Member Cuff and seconded by Vice Mayor Klufas Approved - 5 - Council Member Robert Cuff, Vice Mayor Nick Klufas, Mayor Milissa Holland, Council Member Eddie Branquinho, Council Member Jack Howell, II 13. RESOLUTION 2019-XX APPROVING PIGGYBACKING THE ST. JOHNS COUNTY CONTRACT WITH CHEMTRADE INC. FOR THE PURCHASE OF LIQUID ALUMINUM SULFATE R20190035 Pass Motion made to approve by Council Member Howell, II and seconded by Council Member Branquinho Approved - 5 - Council Member Robert Cuff, Vice Mayor Nick Klufas, Mayor Milissa Holland, Council Member Eddie Branquinho, Council Member Jack Howell, II City of Palm Coast Created on 4/11/19 1010 J. PUBLIC PARTICIPATION Remainder of Public Comments is limited to three (3) minutes each. Lewis McCarthy asked Council to watch the citizens' money carefully. George Mayo asked when the new City Manager will start and thanked Mr. Falgout for his work during his tenure as Interim City Manager. He asked if a new Public Works Director had been hired. Dennis McDonald spoke of the perceived danger at the Matanzas Parkway and the line of sight on the exit ramp. John Brady asked for the dimensions for Whiteview. Mayor Holland provided the following information: The new City Manager starts on April 8. The Fire Chief is the interim Public Works Director; a new director will be hired by Mr. Morton. Mayor Holland reported that as far as Whiteview goes, the City is moving forward. K. DISCUSSION BY CITY COUNCIL OF MATTERS NOT ON THE AGENDA CM Cuff spoke of the new City Manager’s contract and the interpretation of the moving expenses clause. He reported, Mr. Morton asked and Council agreed that we pay for the actual cost of moving expenses based on the lowest responsive bid I think there was the understanding or the expectation that the actual number is what we would pay on his behalf. CM Cuff recently learned, due to recent changes in the tax law, all of that amount (a little bit under $18,000) will be a taxable income for Mr. Morton next year. Essentially meaning, the City would be reimbursing him for two-thirds of the cost of his moving expenses to here from Washington State. Motion by CM Cuff, seconded by CM Klufas, we inform Mr. Morton that the moving expenses will be reimbursed in the amount of the lowest bid and that reimbursement will cover any tax liability for that money since it is a one- time expense. The motion carried unanimously. VM Klufas asked if the budget amendments to be added to the April 16th agenda. Mr. Falgout's understanding was Council asked for options to be brought forward at a later date. CM Howell will be out of town next week to attend the Harvard University's Senior Leadership Academy. L. DISCUSSION BY CITY ATTORNEY OF MATTERS NOT ON THE AGENDA No report. City of Palm Coast Created on 4/11/19 1111 M. DISCUSSION BY CITY MANAGER OF MATTERS NOT ON THE AGENDA No report. N. ADJOURNMENT VM Klufas motion to adjourn the meeting. The meeting was adjourned at 7:43 p.m. Respectfully submitted by: Virginia A. Smith, MMC City Clerk City of Palm Coast Created on 4/11/19 1212