City Council

City of Palm Coast City Hall 160 Lake Avenue Agenda Palm Coast, FL 32164 www.palmcoastgov.com COUNCIL BUSINESS MEETING Mayor David Alfin Vice Mayor Eddie Branquinho Council Member Ed Danko Council Member Nick Klufas Tuesday, March 15, 2022 9:00 AM COMMUNITY WING City Staff Denise Bevan, City Manager Neysa Borkert, City Attorney Virginia A. Smith, City Clerk • Public Participation shall be in accordance with Section 286.0114 Florida Statutes. • Other matters of concern may be discussed as determined by City Council. • If you wish to obtain more information regarding the City Council’s agenda, please contact the City Clerk's Office at 386-986- 3713. • In accordance with the Americans with Disabilities Act, persons needing assistance to participate in any of these proceedings should contact the City Clerk at 386-986-3713, at least 48 hours prior to the meeting. • City Council Meetings are streamed live on YouTube at https://www.youtube.com/user/PalmCoastGovTV/live. • All pagers and cell phones are to remain OFF while City Council is in session. A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE TO THE FLAG C. ROLL CALL D. PUBLIC PARTICIPATION Public Participation shall be held in accordance with Section 286.0114 Florida Statutes. And pursuant to the City Council’s Meeting Policies and Procedures: (1) Each speaker shall at the podium, provide their name and may speak for up to 3 minutes. (2) The Public may provide comments to the City Council relative to matters not on the agenda at the times indicated in this Agenda. Following any comments from the public, there may be discussion by the City Council. (3) When addressing the City Council on specific, enumerated Agenda items, speakers shall: (a) direct all comments to the Mayor; (b) make their comments concise and to the point; (c) not speak more than once on the same subject; (d) not, by speech or otherwise, delay or interrupt the proceedings or the peace of the City City of Palm Coast Created on 3/11/22  Council; (e) obey the orders of the Mayor or the City Council; and (f) not make any irrelevant, impertinent or slanderous comments while addressing the City Council; which pursuant to Council rules, shall be considered disorderly. (4) Any person who becomes disorderly or who fails to confine his or her comments to the identified subject or business, shall be cautioned by the Mayor and thereafter must conclude his or her remarks on the subject within the remaining designated time limit. Any speaker failing to comply, as cautioned, shall be barred from making any additional comments during the meeting and may be removed, as necessary, for the remainder of the meeting.portions of the agenda at the times indicated by the Chair during the meeting. E. MINUTES 1. MINUTES OF THE CITY COUNCIL: MARCH 1, 2022 BUSINESS MEETING MARCH 8, 2022 WORKSHOP MEETING F. PROCLAMATIONS AND PRESENTATIONS 2. PROCLAMATION - MARCH AS "MULTIPLE MYELOMA AWARENESS" MONTH 3. PRESENTATION-EMPLOYEE RECOGNITION G. RESOLUTIONS 4. RESOLUTION 2022-XX APPROVING THE ANNUAL COMPREHENSIVE FINANCIAL REPORT FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2021 AS PRESENTED BY JAMES MOORE & CO., P.L. 5. RESOLUTION 2022-XX APPROVING AN ADDITIONAL APPLICANT FOR THE CULTURAL ARTS GRANT FOR THE FISCAL YEAR 2021-2022 6. RESOLUTION 2022-XX APPROVING THE ST. JOE CANAL PARTIAL RIGHT-OF-WAY VACATION, APPLICATION # 5052 7. RESOLUTION 2022-XX APPROVING THE SUBMISSION OF A FLORIDA INLAND NAVIGATION DISTRICT (FIND) GRANT APPLICATION FOR THE CONSTRUCTION OF PHASE A, PART 3 PROVIDING WATER ACCESS AT WATERFRONT PARK H. CONSENT 8. RESOLUTION 2022-XX APPROVING A WORK ORDER WITH ENGLAND-THIMS & MILLER, INC., FOR ENGINEERING SERVICES FOR EAST-WEST EXTENSION FEASIBILITY STUDY City of Palm Coast Created on 3/11/22  9. RESOLUTION 2022-XX APPROVING AMENDMENTS TO THE FACILITY DESIGN CONTRACT AND CONSTRUCTION SERVICES CONTRACT FOR THE PUBLIC WORKS FACILITY 10. RESOLUTION 2022 -XX APPROVING A WORK ORDER WITH DRMP, INC., FOR ENGINEERING DESIGN SERVICES FOR MATANZAS PARKWAY WEST EXTENSION 11. RESOLUTION 2022-XX APPROVING A WORK ORDER WITH ENGLAND-THIMS & MILLER, INC., FOR ENGINEERING SERVICES FOR WHITEVIEW PARKWAY FINAL DESIGN 12. RESOLUTION 2022-XX APPROVING A WORK ORDER WITH CPH, INC., TO PROVIDE SERVICES TO REPLACE THE OXYGEN GENERATOR WITH A LIQUID OXYGEN (LOX) SYSTEM 13. RESOLUTION 2022-XX APPROVING THE ASSESSMENT OF FAIR HOUSING 14. RESOLUTION 2022-XX APPROVING THE AFFORDABLE HOUSING INCENTIVES REPORT FOR THE STATE HOUSING INITIATIVES PARTNERSHIP (SHIP) PROGRAM I. PUBLIC PARTICIPATION Remainder of Public Comments is limited to three (3) minutes each. J. DISCUSSION BY CITY COUNCIL OF MATTERS NOT ON THE AGENDA K. DISCUSSION BY CITY ATTORNEY OF MATTERS NOT ON THE AGENDA L. DISCUSSION BY CITY MANAGER OF MATTERS NOT ON THE AGENDA 15. REPORTING OF EMERGENCY AND SOLE SOURCE PURCHASES FOR FEBRUARY 2022 M. ADJOURNMENT 16. WORKSHEET City of Palm Coast Created on 3/11/22  City of Palm Coast, Florida Agenda Item Agenda Date : March 15, 2022 Department ADMINISTRATION Amount Division CITY CLERK Account # Subject MINUTES OF THE CITY COUNCIL: MARCH 1, 2022 BUSINESS MEETING MARCH 8, 2022 WORKSHOP MEETING Presenter : Virginia Smith, City Clerk Background : Recommended Action : APPROVE MINUTES OF THE CITY COUNCIL: MARCH 1, 2022 BUSINESS MEETING MARCH 8, 2022 WORKSHOP MEETING  City of Palm Coast, Florida Agenda Item Agenda Date : March 15, 2022 Department ADMINISTRATION Amount Division City Clerk Account # Subject PROCLAMATION - MARCH AS "MULTIPLE MYELOMA AWARENESS" MONTH Presenter : VIRGINIA A. SMITH, CITY CLERK Background : For the past eight (8) years, resident, Jenny Hack on behalf of the International Multiple Myeloma Foundation, has requested the City proclaim March as “Multiple Myeloma Awareness” Month. Even as Mrs. Hack lived her most beautiful life until February, 2020, she courageously continued to provide comfort and kindness as an ambassador for the Palm Coast Multiple Myeloma Support Group. To continue to honor her request to the City of Palm Coast, the Palm Coast Multiple Myeloma Support Group has requested the City proclaim March as “Multiple Myeloma Awareness” month. Recommended Action : PROCLAIM MARCH AS “MULTIPLE MYELOMA AWARENESS” MONTH  City of Palm Coast, Florida Agenda Item Agenda Date: March 15, 2022 Department COMMUNICATIONS & Amount MARKETING DIVISION Account # Subject: PRESENTATION-EMPLOYEE RECOGNITION Presenter: Brittany Kershaw, Director of Communications & Marketing Background : A presentation for City Council highlighting employee recognitions. Recommended Action : FOR PRESENTATION PURPOSES ONLY  City of Palm Coast, Florida Agenda Item Agenda Date: March 15, 2022 Department FINANCE Amount Division Account Subject RESOLUTION 2022-XX APPROVING THE ANNUAL COMPREHENSIVE FINANCIAL REPORT FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2021 AS PRESENTED BY JAMES MOORE & CO., P.L. Presenter: Helena Alves, Financial Services Director Background: The annual audit has been completed by James Moore & Co., P.L., for the fiscal year ending September 30, 2021, and the Annual Comprehensive Financial Report has been prepared. James Halleran, CPA and Webb Sheppard, CPA from James Moore & Co., P.L. will present the audit report for review and acceptance by City Council. A copy of the report is attached as Exhibit A. Recommended Action: ADOPT RESOLUTION 2022-XX APPROVING THE ANNUAL COMPREHENSIVE FINANCIAL REPORT FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2021, AS PRESENTED BY JAMES MOORE & CO., P.L.  City of Palm Coast, Florida Agenda Item Agenda Date: March 15, 2022 Department PARKS & RECREATION Amount Division Account # Subject RESOLUTION 2022-XX APPROVING AN ADDITIONAL APPLICANT FOR THE CULTURAL ARTS GRANT FOR THE FISCAL YEAR 2021-2022 Presenter : James Hirst, Outdoor Recreation Manager Background : UPDATE FROM THE SEPTEMBER 15, 2021 BUSINESS MEETING Earlier in this Fiscal Year 2021-2022, the City accepted twelve grantees to support their programs and events for the citizens of Palm Coast. After approving the FY 2022 recipients, one grantee withdrew their application, leaving those grantee funds available. Similar to 2015, on March 1, 2022, the Cultural Arts Team reviewed an additional grantee application. Staff will present a recommendation for Council’s consideration at the business meeting on March 15, 2022. UPDATE FROM THE SEPTEMBER 21, 2021 BUSINESS MEETING This item was heard by the City Council at their September 14, 2021 Workshop. There were no changes suggested to this item. The Applications and the PowerPoint presentation are available in the City Clerk’s office. ORIGINAL BACKGROUND FROM SEPTEMBER 14, 2021 WORKSHOP The City of Palm Coast has been offering the annual Cultural Arts Financial Assistance Matching Grant program since 2002. The Cultural Arts organizations in the power point have expressed a desire to receive grant monies from the City of Palm Coast for programs and/or events held in the City of Palm Coast. The City of Palm Coast has supported local non-profit organizations by awarding Cultural Arts Grants to eligible applicants for the past twenty years. Twelve applications were received for Fiscal Year 2021-2022. This year, our team of City employees met on August 20th, 2021 in a public meeting with the applicants. The committee reviewed the twelve applications to ensure they met the basic qualifications. Attached is the recommendation for Council review. Recommended Action : ADOPT RESOLUTION 2022-XX APPROVING AN ADDITIONAL APPLICANT FOR THE CULTURAL ARTS GRANT FOR THE FISCAL YEAR 2021-2022  City of Palm Coast, Florida Agenda Item Agenda Date: March 15, 2022 Department COMMUNITY Amount DEVELOPMENT Division PLANNING Account # Subject RESOLUTION 2022-XX APPROVING THE ST. JOE CANAL PARTIAL RIGHT-OF- WAY VACATION, APPLICATION # 5052 Presenter: Bill Hoover, Senior Planner, AICP Background: THIS IS A LEGISLATIVE ITEM. B. Paul Katz as Manager of Equity Holding Company of Flagler, LLC who own the 2.5 +/- acre developed property at 1 Florida Park Drive South has submitted a petition to vacate the northerly 50 feet of the 100-foot wide St. Joe Canal right-of-way adjacent to the south boundary line of their property. By State Statutes when right-of-way is vacated it goes to the adjoining property owner except for a few instances which would not apply in this case. Hence, the area proposed for vacation (50 feet by 347.58 feet of land or 0.40 +/- acre) would go to Equity Holding Company of Flagler, LLC and enlarge their property to 2.9 +/- acres. South of the St. Joe Canal right-of-way is the Palm Coast Parkway SE right-of-way. These two rights-of-way merge together in this general area and the City’s remaining combined right-of-way widths would be about 136 feet. By comparison Palm Coast Parkway NE adjacent to 1 Florida Park Drive South is 104 feet. City staff has analyzed the request and determined the City has sufficient right-of-way for any future drainage improvements and any widening of Palm Coast Parkway SE. The only improvements within the area proposed for vacation are FPL utilities and a City sidewalk and drainage improvements. The applicant has contacted FPL who has agreed that an executed utility easement on their standard form will suffice to serve their needs. City staff has reviewed an easement agreement that would reserve the area needed for the City to maintain their drainage and sidewalk improvements. It should be noted that the westerly half of the sidewalk is not in the area being vacated as it is further to the south. State Statutes also require that the City Council determine that any proposed vacation of right- of-way have a public benefit. In this case, the applicant has offered that the vacation would assist in redevelopment of the site which would increase tax revenues. Staff has also reviewed a survey for the existing site and determined the existing non-conforming landscape buffers along both Palm Coast Parkway NE and SE are only 10 feet wide and these will have to be expanded to 35 feet each when the property redevelops. In essence, one can argue that the 50 feet in additional property width will actually be utilized to replace the 50 feet lost to meet the City’s more stringent landscaping standards than what existed in 1986 when the site was developed. In staff’s opinion redevelopment of the site in this manner would provide a suitable public benefit. Public Participation): The applicant mailed out certified letters on February 23, 2022 to five neighboring property owners along the St. Joe Canal right-of-way notifying them of the City Council public hearing. City staff erected a sign on the subject property on February 28, 2022 notifying the general public of the City Council public hearing. Recommended Action: City staff recommends approval of this request subject to the following condition. 1. The applicant shall record the executed FPL Easement and the City Easement Agreement and provide the City Clerk a copy within 90 days.  City of Palm Coast, Florida Agenda Item Agenda Date: March 15, 2022 Department ENGINEERING & Amount STORMWATER Division Account Subject RESOLUTION 2022-XX APPROVING THE SUBMISSION OF A FLORIDA INLAND NAVIGATION DISTRICT (FIND) GRANT APPLICATION FOR THE CONSTRUCTION OF PHASE A, PART 3 PROVIDING WATER ACCESS AT WATERFRONT PARK Presenter: Carl Cote Background : COUNCIL PRIORITY: This item is for standard operations. In 2008, the City provided affordable and enjoyable options for cultural, educational, recreation, and leisure-time opportunities with the construction of Waterfront Park. This park serves as connector to other public park attractions. An original Master Plan of Waterfront Park noted a duel designation as a water front amenity / park while recognizing it as a trailhead. The plan highlighted numerous amenities, many of which exist today. Constructed: • Parking lot • Picnic Pavilions (three along the waterfront) • Playground • Fishing Pier • Restroom facilities • Utilities and other essential infrastructure • Shoreline stabilization along Intracoastal Waterway Trail (FIND Property) and along Waterfront Park Not constructed: • Boat docking and launching capabilities On April 19, 2005, City Council gave approval to submit a grant application to Florida Inland Navigation District (FIND) for design and permitting funding for a double boat launch facility with access channel to the Intracoastal Waterway, and including associated paved trailer parking, docks, shoreline stabilization, and a fishing pier at Waterfront Park. The City of Palm Coast was awarded the grant with an estimated total cost of $414,026. On April 25, 2006, City Council entered into the grant agreement (FL-PC-05-12) for the amount $130,810 match for a total project cost of $261,620 after the original cost estimate was revisited. On February 19, 2008, City Council gave approval to submit a grant application to FIND for Construction of Phase I with an estimated cost of $360,000. On November 4, 2008, City Council entered into the grant agreement (FL-PC-08-14) for the amount $296,750 match for a total project cost of $593,500 after the original cost estimate was revisited. The City has been seeking multi-year funding for Phase A for the boat dock and launch. FIND allows multi-year approved projects to submit up to 3 requests. The City has identified multi- year components described below and shown on the attached graphic as Phase A, Part 1, Part 2, and Part 3. • Part 1 – Sitework, Boat Launch & Dock Access • Part 2 – Dredging & Shoreline Modification • Part 3 – Coquina Revetment & Floating Dock In the future, the City intends to submit a new project grant application to construct a parking lot to serve the new water access. The estimated total construction cost for Phase A is $1,100,000 of which $533,000 will be requested through FIND as part of their grant program. On April 7, 2020, City Council gave approval to submit a grant application to further enhance the recreational uses within the park and contiguous waterways, a non-motorized boat access through a floating pier structure, shoreline stabilization and dredging activities are proposed for the park. The improvements are associated with a larger conceptual plan to expand parking and traffic circulation within the site. Ample right-of-way stabilized grass parking along the north side of Waterfront Park Road will support any vehicles with trailers. The project will enhance park users’ experiences by highlighting connections to other regional attractions via water- based activities. On October 20, 2020, City Council entered into a grant agreement (FL-PC-20-31) for $146,000 for Phase A, Part 1 of the project. On March 2, 2021, City Council gave the approval to submit a grant application to FIND for Construction of Phase I, Part 2 of the project. On November 16, 2021, City Council entered into a grant agreement (FL-PC-31-32) for $211,250.00. This agenda item is for approval to submit a FIND grant application for the construction of Waterfront Park Phase A, Part 3 of the project. Recommended Action : ADOPT RESOLUTION 2022-XX APPROVING THE SUBMISSION OF A FLORIDA INLAND NAVIGATION DISTRICT (FIND) GRANT APPLICATION FOR THE CONSTRUCTION OF PHASE A, PART 3 PROVIDING WATER ACCESS AT WATERFRONT PARK  City of Palm Coast, Florida Agenda Item Agenda Date: March 15, 2022 Department CONSTRUCTION Amount $ 125,000.00 MANAGEMENT & ENGINEERING Division Account #21097011-063000-54626 Subject RESOLUTION 2022-XX APPROVING A WORK ORDER WITH ENGLAND-THIMS & MILLER, INC., FOR ENGINEERING SERVICES FOR AN EAST-WEST CONNECTOR FEASIBILITY STUDY Presenter : Carl Cote, Director of Stormwater & Engineering Background : COUNCIL PRIORITY: This item is for standard operations. UPDATE FROM THE MARCH 8, 2022 WORKSHOP This item was heard by City Council at their March 8, 2022 Workshop. There were no changes suggested to this item. ORIGINAL BACKGROUND FROM THE MARCH 8, 2022 WORKSHOP The Florida East Coast Railway (FEC) runs north/south just west of US-1, bisecting Palm Coast. There are approximately 12,000 acres of land within the City limits and west of the railroad tracks, with limited access. The City believes that one or more western roadway extensions are needed to provide additional access to this western portion of the City to promote economic opportunities. Transportation access to the west is part of the Northeast Florida Regional Council’s 2022 Legislative Priorities as adopted by City Council. The City acknowledges that it might not be physically possible to extend one or more of the roadways. Also, it might not be possible to extend all three roadways due to funding constraints, environmental concerns, right-of-way needs, as well as obtaining FEC Railway approval. However, due to the expected growth in this area, the City is interested in securing the rights-of-way for the extension(s) before they are blocked by development. The proposed scope of services consists of an investigation of the feasibility of the permitting and construction of westward extensions of Palm Coast Parkway, Royal Palms Parkway, and Whiteview Parkway. Services will include a review of possible roadway alignments, impacts to existing properties/uses, rights-of-way needs, design/permitting requirements, wetland and floodplain impacts, and construction costs. Services also include an investigation of the potential construction of an eastward extension of Whiteview Parkway, connecting to Old Kings Road, to facilitate traffic circulation in the eastern part of the City. Under the existing contract (RFQ-CD-19-70) with England-Thims & Miller, Inc., staff negotiated a scope and fee not-to-exceed $125,000. City staff has determined the cost for these services are reasonable and fair and are consistent with these types of services for a project of this size and scope. Funds for this project are budgeted in the Transportation Impact Fee Fund. SOURCE OF FUNDS WORKSHEET FY 2022 Transportation Impact Fee 21097011-063000-54626 $ 150,000.00 Total Expended/Encumbered to Date…………………………………… 0 Pending Work Orders/Contracts…………………………………………. 0 Current (WO/Contract).…………………………………………………… $ 125,000.00 Balance…………………………………………………………………….. $ 50,000.00 Recommended Action : ADOPT RESOLUTION 2022-XX APPROVING A WORK ORDER WITH ENGLAND-THIMS & MILLER, INC., FOR ENGINEERING SERVICES FOR AN EAST-WEST CONNECTOR FEASIBILITY STUDY  City of Palm Coast, Florida Agenda Item Agenda Date: March 15, 2022 Department CONSTRUCTION Amount $1,007,980.00 MANAGEMENT & ENGINEERING Division Account #4300099-063000-59005 Subject RESOLUTION 2022-XX APPROVING AMENDMENTS TO THE FACILITY DESIGN CONTRACT AND CONSTRUCTION SERVICES CONTRACT FOR THE PUBLIC WORKS FACILITY Presenter : Carl Cote, Director of Stormwater & Engineering Background: COUNCIL PRIORITY: D. Service Delivery and Efficiency 1.) Ensure that the Public Works Facility is top priority facility project and commence with initial improvements based on Capital Improvement Plan timeline UPDATE FROM THE MARCH 8, 2022 WORKSHOP This item was heard by City Council at their March 8, 2022 Workshop. There were no changes suggested to this item. ORIGINAL BACKGROUND FROM THE MARCH 8, 2022 WORKSHOP The existing Public Works facility does not meet current operational needs and is deficient in safety, technology, capacity, traffic flow, and workflow. In order to continue providing a high level of service to our residents and to address current and future needs of the community, a new public works facility is needed. City Council conducted a site visit of the current public works facility in 2016. Council determined that the current facility underserves the needs of public works, and approved a “needs analysis” to be conducted. The City had a master plan study completed to identify needs and to ensure that such improvements can be implemented in a fiscally responsible manner. The “needs analysis” was prepared and presented to Council in FY16. The masterplan study was prepared and presented to City Council in FY 17. The intent istoconstruct the improvements in phases. On May 19, 2020, City Council approved an agreement with Pond & Company, in the amount of $1,985,798.11, for design and construction administration services as well as an Agreement with Gilbane Building Company, for $99,860.00, for pre-construction services and to set fees for construction phase services at 4.25% of the total cost of the project. The scope of work included updating and validating the Master Plan. The 2017 Master Plan maximized the property to accommodate use for the next 10-20 years at which time satellite campus(s) would be created to handle future growth and needs. Upon the presentation of the project update to City Council staff was directed to evaluate options to expand the area of the existing site or identify other sites suitable for current and long term future needs of a Facility to serve Public Works, Stormwater & Engineering and Parks Maintenance in a single location as well as to evaluate ability to incorporate the Utility Department. On October 13, 2020 staff presented findings of two options; one that modified and expanded the existing public works property that entails a land exchange & purchase of property and the second option is to utilize existing park land and purchase of some private lands to provide better circulation and connection to city utility property and to provide land for future recreational needs. On October 20, 2020, City Council approved a not-to-exceed amount of $130,000.00 to complete a due diligence analysis for expenses associated with appraisals, floodplain modeling, environmental assessments, engineering and other services that may be necessary to determine the cost implications including but not limited to wetland and floodplain impacts as well as to negotiate and establish costs for property purchases. City Council also requested that operation impacts of site locations as well as consolidating operations of City staff (Public Works, Parks & Recreation, Utility and Stormwater & Engineering) be evaluated and compared to determine operational impacts of current location(s) versus Option A and Option B based upon current conditions as well as the projected future development service needs. On February 9, 2021, City Staff presented an update on the due diligence status and information that had been collected to date. City Council directed staff to proceed with locating the Public Works Facility (Option B) on property north of Peavy Grade and adjacent of the City Waster Water Plant #2 and Water Plant #3. This option requires purchasing of additional lands to provide traffic circulation connections to the north and the south, to provide enough developable acreage to accommodate future needs and to provide alternate park lands as the city property proposed to be utilized was identified as a future sports complex as part of the DRI. As part of the land purchase analysis, city staff spoke with adjacent property owners/developers along the northern boundary to ascertain how western development would be accessed so that the appropriate lands could be obtained and so that development of the public works site could accommodate this as part of the master planning process. On April 6, 2021, City Council approved the purchase of lands, 139.92+/- acres, associated with the public works project. Funding for the purchase of lands was not included in the current budget, however, there was some funding identified to begin construction. Due to the change in project programming and new site location, construction will not begin this year therefore those funds were utilized for the land purchase. A portion of the land purchased will be able to be associated with adding roadway capacity to extend Matanzas Woods to the west, therefore transportation impact fee funds were allocated for the purchase of those lands. On April 6, 2021, City Council approved a contract amendment of the design contract to perform a Master Plan Study, Survey and Environmental services, in the amount of $356,618.00, that includes a contingency of $30,000.00 for additional services that may be necessary, including, but not limited to geotechnical work. This will include creating a program and space needs analysis for the Utility Department, obtain survey & environmental information for the entire site, analyze traffic circulation route options and site layout options of the various facilities and functions to determine a recommended site layout and phasing plan that will accommodate current & future operational and facility needs for the new site location. On February 8, 2022, staff presented Council with an updated Master Plan layout. This item is to approve a contract amendment with Pond & Company for additional design services in the amount of $988,315.00 based upon the new proposed Master Plan layout. Staff is also requesting a contract amendment with Gilbane Building Company, in the amount of $19,665, for additional construction management services. The design will include obtaining all permits and release of conservations easements for the entire Master Plan development, 100% site design for phase 1A & 1B areas and 60%+/- site design for remaining site areas; 100% design of Fleet, Wash & Fuel Facilities and 60% design of Administrative / Operations / Warehouse & associated ancillary structures such as storage bins, material storage and covered bin structures. SOURCE OF FUNDS WORKSHEET FY 22 Capital Improvement/PW 43000099-063000-59005 $ 7,915,000.00 Total Expended/Encumbered to Date……………………………………… $ 2,023,733.62 Pending Work Orders/Contracts……………………………………………. $ 0 Current (WO/Contract).………………………………………………………. $ 1,007,980.00 Balance………………………………………………………………………… $ 4,883,286.38 Recommended Action : ADOPT RESOLUTION 2022-XX APPROVING AMENDMENTS TO THE FACILITY DESIGN CONTRACT AND CONSTRUCTION SERVICES CONTRACT FOR THE PUBLIC WORKS FACILITY  City of Palm Coast, Florida Agenda Item Agenda Date: March 15, 2022 Department CONSTRUCTION Amount $1,760,681.77 MANAGEMENT & ENGINEERING Division Account #21097011-063000-54620 Subject RESOLUTION 2022-XX APPROVING A WORK ORDER WITH DRMP, INC., FOR ENGINEERING DESIGN SERVICES FOR MATANZAS PARKWAY WEST EXTENSION Presenter : Carl Cote, Director of Stormwater & Engineering Background : COUNCIL PRIORITY: D. Service Delivery and Efficiency 1) Ensure that the Public Works Facility is top priority facility project and commence with initial improvements based on Capital Improvement Plan timeline UPDATE FROM THE MARCH 8, 2022 WORKSHOP This item was heard by City Council at their March 8, 2022 Workshop. There were no changes suggested to this item. ORIGINAL BACKGROUND FROM THE MARCH 8, 2022 WORKSHOP The Florida East Coast Railway (FEC) runs north/south just west of US-1, bisecting Palm Coast. There are approximately 12,000 acres of land within the City limits and west of the railroad tracks, with limited access. Currently, there are only two, at grade, railroad crossings within the city limits. The City is actively evaluating options for three additional westbound corridors at Matanzas Woods Parkway, Palm Coast Parkway, and Whiteview Parkway. Judicious transportation investments lower the costs of moving people and goods increasing economic productivity. Because productivity is a central component of economic growth, it should be a strong consideration when assessing the value of transportation expenditures. Opening these corridors will promote economic opportunities in Palm Coast and Flagler County. Transportation access to the west is part of the Northeast Florida Regional Council’s 2022 Legislative Priorities as adopted by City Council. Due to several factors the City proceeded with performing an analysis of the western extension of Matanzas Woods Parkway. • Its close proximity to US1, connection to I-95, and fewer environmental constraints than other areas, Matanzas Woods is a viable solution for access to the west. • Current site development was occurring between the railroad and the current termination point of Matanzas Woods Parkway which expedited the need to coordinate with developer and determine a roadway alignment and identify right-of-way needs. • The City is developing a Master Plan for a new Public Works Facility that will connect to and abut the West Matanzas Woods Parkway and will require coordination for access  points and traffic circulation as well as potentials for a shared stormwater facility. The City engaged England-Thim & Miller, Inc. to perform a feasibility study to coordinate a roadway alignment. This roadway alignment assisted with access points, stormwater and rights-of-way needs. The City acquired one parcel of land as part of the land purchase for the Public Works facility and the City is under negotiations to finalize a purchase agreement for the remaining lands needed on the eastern side of the railroad system. The City has also engaged the landowner to the west of the railroad to discuss rights-of-way needs for lands on the west side of the railroad tracks. A proposed roadway alignment has been finalized and staff utililzed this information to seek engineering services to complete the design. The proposed design will have a complete set of roadway construction contract plans, utility plans, landscape and irrigation plans, specifications, and other related tasks as necessary, for the extension of the West Matanzas Woods Parkway to be used by a contractor to completely construct the improvements, and by staff to ensure the project is built as designed and to specifications. The consultant will apply for and obtain all required permits, including but not limited to SJRWMD, USACOE, FDEP, and FEC. Work will include roadway design, stormwater design, utility plans, traffic signal design improvements, landscape and irrigation plans, bidding documents, surveys, geotechnical investigation, maintenance of traffic, and cost estimates and all necessary incidental items to complete the project. It is expected that this project will be constructed in phases along its length as well as phased from an initial 2-lane section to a 4- lane section in the future. Staff advertised a request for qualifications (RFSQ-22-23) for engineering services for the western extension of the West Matanzas Woods Parkway project extension from the current terminus westward to serve the Public Works Facility with a flyover the railroad with a new termination at grade on the western side of the railroad tracks. Staff negotiated a scope and fee with DRMP, Inc., for an amount not-to-exceed $1,760.681.77. City staff has determined that the cost for these services are reasonable and fair and are consistent with these types of services for a project of this size and scope. Funds for this project are budgeted in the Transportation Impact Fee Fund. SOURCE OF FUNDS WORKSHEET FY 2022 Transportation Impact Fee 21097011-063000-54620 $ 825,000.00 Total Expended/Encumbered to Date…………………………………….… $ 35,046.86 Pending Work Orders/Contracts…………………………………………… $ 0 Current (WO/Contract).……………………………………………………… $ 789,953.14 Balance……………………………………………………………………….. $ 0 SOURCE OF FUNDS WORKSHEET FY 2023 Transportation Impact Fee 21097011-063000-54620 $ 970,728.63 Total Expended/Encumbered to Date…………………………………….. $ 0 Pending Work Orders/Contracts…………………………………………… $ 0 Current (WO/Contract).……………………………………………………… $ 970,728.63 Balance……………………………………………………………………….. $ 0 Recommended Action : ADOPT RESOLUTION 2022-XX APPROVING A WORK ORDER WITH DRMP, INC., FOR ENGINEERING DESIGN SERVICES FOR MATANZAS PARKWAY WEST EXTENSION  City of Palm Coast, Florida Agenda Item Agenda Date : March 15, 2022 Department CONSTRUCTION Amount MANAGEMENT & ENGINEERING Division Account # Subject RESOLUTION 2022-XX APPROVING A WORK ORDER WITH ENGLAND-THIMS & MILLER, INC., FOR ENGINEERING SERVICES FOR WHITEVIEW PARKWAY FINAL DESIGN Presenter : Mike Grunewald, Traffic Engineer Background : COUNCIL PRIORITY: This item is for standard operations. UPDATE FROM THE MARCH 8, 2022 WORKSHOP This item was heard by City Council at their March 8, 2022 Workshop. There were no changes suggested to this item. ORIGINAL BACKGROUND FROM THE MARCH 8, 2022 WORKSHOP One of City Council objectives is to continue to enhance safety improvements at intersections and along roadways. The Whiteview Parkway Corridor Safety improvement is designed to improve safety for both motorists and non-motorists, as well as improve traffic operations along the entire corridor. Reported in the River to Sea TPO’s 2017 Crash Analysis, the segment within the corridor, between Wood Aspen Ln. and Rolling Sands Dr., was ranked in the top 10 for crash severity. The proposed project will improve safety along this segment by addressing the turning movement conflicts created by the proximity of three intersections along the corridor (Rolling Sands Dr., Wood Aspen Dr., and Woodbury Dr.). The proposed design will provide access movement improvements that eliminates turning conflict by an access management plan to eliminate certain turning movements along this stretch of the White View Pkwy Corridor. In addition to the access management improvements described above, the proposed project will add either right or left--turn lanes as recommended by the completed corridor study. These improvements are intended to reduce the number of rear end collisions as well as improve traffic flow. These improvements are consistent with addressing the findings of the 2012 Florida Strategic Highway Safety Plan which identifies Intersection Crashes as an Emphasis Area. Finally, the project proposes the addition of street lighting along the entire corridor, as well as the extension of the multi-purpose path system that currently ends at White Mill to be extended to the west to provide a connection to Rolling Sands and Wood Ash Lane. The lighting provides an additional safety benefit by improving visibility along the corridor for both motorists and bicyclists, while the multi-purpose path improves safety by creating a dedicated separate facility for bicyclists and pedestrian users of the corridor. • April 11, 2017, City Staff presented the project to City Council. • January 31, 2018, a neighborhood meeting was held. • May, 24 2018 and June 28, 2018, staff presented the project concept and discussed  the project with the Beautification and Environmental Advisory Committee. • August 7, 2018 City Council Approved a Work Order with England-Thims & Miller Inc. (ETM) to complete the design of the project. The City submitted an application to FDOT/TPO to seek funding for the construction of the improvements. It is currently ranked #4 on the TPO List of Prioritized Traffic Operations, Safety, and Local Initiatives Projects. City staff has had numerous discussions regarding this project for potential upcoming funding opportunities. The previously completed design plans for Whiteview Parkway included: reducing the existing 4-lane roadway down to 2-lanes (road diet), an extension of the multi-use path from Whitemill Drive to US-1, intersection improvements, and drainage improvements associated with the roadway and path construction. Due to feedback received, ongoing development will occur along and adjacent to the corridor, as well as the potential extension of Whiteview Parkway to the west to accommodate future development to the west of the railroad tracks. It has been determined that the design should be updated to seek a modified design not reducing the existing roadway down from 4-lanes to 2-lanes. The City negotiated and obtained a scope and fee proposed with ETM to provide services that consists of a preliminary engineering analysis to determine the feasibility of constructing the multi-use path without reducing the existing roadway down to two lanes. Services will include preliminary roadway and path design, preliminary drainage design, coordination with COPC and St. John’s River Water Management District (SJRWMD) staff, and preparation of plans to the 15% design level. Upon completion of the preliminary engineering analysis a determination will be made as to whether it is feasible to proceed with the final design, permitting and final plans preparation. If determined to be feasible, then ETM will then proceed with engineering services to provide a final design for construction of the improvements without reducing the existing roadway down to two lanes. On August 7, 2018, Council approved a work order with England-Thims & Miller for design services for the Whiteview Parkway Improvement Project. The originally completed design plans for Whiteview Parkway included: reducing the existing 4-lane roadway down to 2-lanes (road diet), an extension of the multi-use path from Whitemill Drive to US-1, intersection improvements, and drainage improvements associated with the roadway and path construction. On September 7, 2021 and follow-up on October 12, 2021, City staff presented an overview of the project and current status as well as a scope of work that consisted of the completion of an engineering analysis to determine the feasibility of constructing the multi-use path without reducing the existing roadway down to two lanes. On October 12, 2021, Council approved a work order with England-Thims & Miller for a feasibility study, in the amount of $130,059. The results of that study indicated that construction of the revised project is feasible. On February 15, 2022, A public meeting was held to present the feasibility study and to obtain citizen feedback on the proposed changes. The comments regarding the updated design were positive with indication that this option was preferred. This item is to approve engineering services to provide final design plans, permitting and FDOT updates and services as required to prepare a set of construction documents for the improvements to Whiteview Parkway, without reducing the exiting roadway down to two lanes. Under the existing contract (RFQ-CD-1970), staff negotiated a scope and fee not-to-exceed $271,120.00 with England-Thims & Miller, Inc. City staff has determined that the cost for these services are reasonable and fair and are consistent with these types of services for a project of this size and scope. Funds for this project are budgeted in the Transportation Impact Fund. SOURCE OF FUNDS WORKSHEET FY 2022 Transportation Impact Fee 21097011-063000-54420 $ 405,000.00 Total Expended/Encumbered to Date…………………………………….. 130,059.00 Pending Work Orders/Contracts…………………………………………… 0 Current (WO/Contract).…………………………………………………….. $ 271,120.00 Balance………………………………………………………………………. $ 3,821.00 Recommended Action : ADOPT RESOLUTION 2022-XX APPROVING A WORK ORDER WITH ENGLAND-THIMS & MILLER, INC., FOR ENGINEERING SERVICES FOR WHITEVIEW PARKWAY FINAL DESIGN  City of Palm Coast, Florida Agenda Item Agenda Date: March 15, 2022 Department UTILITY Amount $ 77,757.20 Division Account # 54029088 063000 81010 Subject RESOLUTION 2022-XX APPROVING A WORK ORDER WITH CPH, INC., TO PROVIDE ENGINEERING SERVICES TO REPLACE THE OXYGEN GENERATOR WITH A LIQUID OXYGEN (LOX) SYSTEM Presenter : Peter Roussell, Utility Systems Manager Background : COUNCIL PRIORITY: D. Service Delivery and Efficiency: 4) Continue to implement water and wastewater utility improvements to Harden facilities to mitigate the impacts of flooding and other hazards. The City of Palm Coast Water Treatment Plant (WTP) No.3 operates an Ozone system to treat the concentrate stream for color reduction prior to sending the concentrate to WTP No.1 for potable water production. The Ozone system utilizes oxygen generated from an oxygen generator which has been costly regarding maintenance and service. After thorough research and comparisons, City staff determined to replace the oxygen generator with a liquid oxygen (LOX) system located at WTP No.3. This would be the best long term decision for maintenance. Under the existing contract (RFSQ-CD-19-12), staff recommends approving a work order with CPH Engineers to provide engineering services to design a replacement of the oxygen generator with a liquid oxygen (lox) system located at WTP No.3. City staff has determined that the cost for the services are reasonable and fair and are consistent with these types of services for a project of this size and scope. Funds for this work order are budgeted in the 2022 Utilities Capital Projects-Improvements. SOURCE OF FUNDS WORKSHEET FY 2022 $1,375,000.00 Utility Capital Projects-Improvements 54029088 063000 81010 Total Expended/Encumbered to Date……………………………………… Current (WO/Contract).……………………………………………………… 77,757.20 Balance……………………………………………………………………….. $1,297,242.80 Recommended Action : ADOPT RESOLUTION 2022-XX APPROVING A WORK ORDER WITH CPH, INC., TO PROVIDE ENGINEERING SERVICES TO REPLACE THE OXYGEN GENERATOR WITH A LIQUID OXYGEN (LOX) SYSTEM  City of Palm Coast, Florida Agenda Item Agenda Date : March 15, 2022 Department COMMUNITY DEVELOPMENT Amount Division Account # Subject RESOLUTION 2022-XX APPROVING THE ASSESSMENT OF FAIR HOUSING Presenter : Jose Papa, Senior Planner Background : COUNCIL PRIORITY: This is standard operations. UPDATE FROM THE MARCH 8, 2022 WORKSHOP This item was heard by City Council at their March 8, 2022 Workshop. There were no changes suggested to this item. ORIGINAL BACKGROUND FROM THE MARCH 8, 2022 WORKSHOP Title VIII of the Civil Rights Act of 1968, known as the Fair Housing Act, requires US Dept. of Housing and Urban Development (HUD) and recipients of federal funds from HUD to affirmatively further the policies and purposes of the Fair Housing Act, also known as “affirmatively further fair housing” or “AFFH.” The obligation to affirmatively further fair housing requires recipients of HUD funds to take meaningful actions, in addition to combating discrimination, that overcome patterns of segregation and foster inclusive communities free from barriers that restrict access to opportunity based on protected characteristics, which are: • Race • Color • National origin • Religion • Sex (including sexual orientation and gender identity) • Familial status • Disability Generally, in administering programs and activities relating to housing and community development, the federal government, HUD, and its recipients must: • Determine who lacks access to opportunity and address any inequity among protected class groups • Promote integration and reduce segregation • Transform racially or ethnically concentrated areas of poverty into areas of opportunity. HUD’s 2021 Interim Final Rule (IFR), “Restoring Affirmatively Furthering Fair Housing Definitions and Certifications,” requires program participants to submit certifications that they will affirmatively further fair housing in connection with their consolidated plans, annual action plans, and PHA plans. In order to support these certifications, the IFR creates a voluntary fair housing planning process for which HUD will provide technical assistance and support. The IFR does not require program participants to undertake any specific type of fair housing planning to support their certifications, but it does commit HUD to providing technical assistance to those that wish to undertake Assessments of Fair Housing (AFHs), Analyses of Impediments to Fair Housing Choice (AIs), or other forms of fair housing planning. The completion of the City of Palm Coast AFH follows the assessment tool provided by HUD for local governments. The Assessment Tool guides program participants through an assessment of key fair housing issues and contributing factors in their jurisdictions and regions, including what data to use in the assessment. It also guides program participants through the process of setting meaningful fair housing goals and priorities. Generally, an AFH will include: • Summary of fair housing issues and capacity; • Analysis of HUD-provided data, local data, and local knowledge; • Assessment of fair housing issues and contributing factors; and • Identification of fair housing priorities and goals. A key component of the Assessment Tool is the HUD provided data sources program participants must use. Certain HUD-provided data may have limitations, including limitations in how they apply to geographic areas with different characteristics (e.g., rural, urban, suburban, majority/minority areas). For this reason, program participants must supplement the HUD- provided data with local data and local knowledge. A key contribution from incorporating an active citizen participation role in the development of an AFH is in providing the local perspective to augment the mapping and data collection remotely completed by HUD. The AFFH rule requires the analysis of data to complete the AFH. Program participants must use HUD-provided data and must supplement this data with local data and local knowledge as more fully explained in the Assessment Tool Instructions. HUD provides maps and tables to be used in completing the Assessment Tool. The maps can be utilized to visualize data and their tables help to display and represent the data contained in the maps. As provided in the full report, a number of local organizations was contacted to provide input into a survey designed to elicit views and issues associated with furthering fair housing. Additionally, an on-line survey was released on the City’s website for the general public. Although, the two surveys differ in questions, both were intended to identify issues associated with fair housing such as access, integration and segregation and concentrated areas of poverty. Findings: The AFH report’s findings are summarized below, grouped by the issue areas the report must cover. Demographics The most obvious observation is that the City continues to grow at a robust phase. Between 2010 and 2020, the City grew at an average annual rate of 2.33% or about 25% over the decade. The City continues to be predominantly White at 79.7% with Black or African-American as the next most common race at 11.5%. Segregation/Integration Compared with the findings of the 2016 Assessment of Fair Housing, Palm Coast continuous to show no significant negative indicators related to Segregation/Integration based on HUDs “dissimilarity index”. The values in Palm Coast range between 13.52 for Asian-Pacific Islander/White to 17.35 for Black/White. The dissimilarity index is a measure of the distribution of any two differing groups across census tracts. The values range from 0 to 100, with 0 marking perfect integration and 100 indicating complete segregation or a census tract with only 1 race. Racially or Ethnically Concentrated Areas of Poverty (R/ECAPs) There are no R/ECAPs in Palm Coast. This is similar to the findings from the 2016 Assessment of Fair Housing for Palm Coast. R/ECAPS requires a two-pronged test of meeting a poverty and racial/ethnic concentration threshold. By definition, R/ECAPs have a non-white population of 50 percent or more. The poverty threshold is if census tract has a poverty rate that exceeds 40% of individuals living in the census tract or is three times the average tract poverty rate for the metro/micro area, whichever threshold is lower. Disparities in Access to Opportunity HUD developed this metric as a way to measure the degree to which a neighborhood offers features commonly viewed as important community assets such as education, employment, and transportation, among others. HUD acknowledges that there may be other assets which may be measured and these features do not capture everything that is important to the well-being of individuals and families. School Proficiency Index The school proficiency rating for the block groups in the City ranged from 49 to 84 and remains comparable with school proficiency ratings for the City in 2016. Labor Market Index As shown below, the labor market index for the city ranges from 10 to 56. In the 2016 report, most City households were in the 50-60 range. Further review of labor market index based on race/ethnicity does not indicate a skewing towards one race or another. Opportunity Indicators by Race/Ethnicity (Table 12 of AFH) HUD used a two-stage process for developing the data needed to analyze disparities in access to opportunity. The first stage involves quantifying the degree to which a neighborhood offers features commonly viewed as important opportunity indicators, these indicators are as follows: • Low Poverty Index, • School Proficiency Index, • Labor Market Index, Transit Index, • Low Transportation Cost Index,  • Jobs Proximity Index, and • Environmental Health Index. In the second stage, HUD compares these rankings across people in particular racial and economic subgroups to characterize disparities in access to opportunities. To focus the analysis, HUD developed methods to quantify a selected number of the important opportunity indicators in every neighborhood (i.e. census tracts or block groups). Scores range from 0 to 100 (percentile ranks nationally), with a higher score indicating less exposure to a particular indicator within a neighborhood. As described above, HUD’s analyses is intended to indicate if a particular racial or economic group has a greater challenge in access to a particular indicator. Table 12 - Opportunity Indicators, by Race/Ethnicity School Low Low Poverty Proficiency Labor Market Transit Transportation Jobs Environmental (Palm Coast, FL CDBG) Jurisdiction Index Index Index Index Cost Index Proximity Index Health Index Total Population White, Non-Hispanic 47.00 54.07 32.18 5.14 11.53 24.25 61.11 Black, Non-Hispanic 42.90 57.59 32.26 3.70 11.43 23.97 60.52 Hispanic 44.61 57.59 31.90 3.48 11.49 23.24 60.82 Asian or Pacific Islander, Non-Hispanic 46.55 54.64 33.10 4.44 11.38 23.01 60.91 Native American, Non-Hispanic 44.74 57.02 31.52 4.34 11.38 22.61 60.84 Population below federal poverty line White, Non-Hispanic 43.10 56.36 31.82 4.73 11.94 25.78 59.99 Black, Non-Hispanic 42.29 57.71 32.73 4.85 11.46 26.86 59.07 Hispanic 39.63 65.56 27.56 1.62 12.53 26.07 60.47 Asian or Pacific Islander, Non-Hispanic 50.30 52.19 35.36 2.05 8.30 14.75 62.13 Native American, Non-Hispanic 25.00 28.99 10.00 63.00 14.00 52.29 60.00 (Deltona-Daytona Beach-Ormond Beach, FL) Region Total Population White, Non-Hispanic 47.72 48.96 35.39 27.08 17.54 43.69 52.28 Black, Non-Hispanic 29.32 34.65 22.46 30.31 22.50 58.31 48.32 Hispanic 40.42 40.86 31.33 15.84 15.45 31.32 46.72 Asian or Pacific Islander, Non-Hispanic 48.07 48.76 37.62 24.92 18.05 45.98 49.75 Native American, Non-Hispanic 42.11 43.15 32.34 28.74 19.01 44.93 51.22 Population below federal poverty line White, Non-Hispanic 41.67 44.59 31.99 32.11 20.43 49.21 52.13 Black, Non-Hispanic 23.40 30.61 17.56 37.41 24.83 67.37 47.26 Hispanic 36.91 37.37 30.55 19.71 18.32 39.31 46.10 Asian or Pacific Islander, Non-Hispanic 44.22 34.54 33.91 25.36 21.17 49.55 49.65 Native American, Non-Hispanic 26.89 40.80 21.75 34.22 23.23 59.70 54.87 Note 1: Data Sources: Decennial Census; ACS; Great Schools; Common Core of Data; SABINS; LAI; LEHD; NATA Note 2: Refer to the Data Documentation for details (www.hudexchange.info/resource/4848/affh-data-documentation). The results in Table 12 compares the index for Palm Coast with that for the region (Deltona- Daytona Beach-Ormond Beach) of which Palm Coast is a part. The comparison indicates that Palm Coast fares comparatively with the region as a whole, other than Transit Index, Low Transportation Cost Index, and Jobs Proximity Index. The lower score compared to the region is likely an indication of the lack of fixed transit routes within Flagler County/Palm Coast and the need for a greater number of the labor force to commute to other areas (leading to a higher transportation cost and a lower jobs proximity index score). The Index does indicate that Palm Coast has lower exposure rate to environmental toxins (Environmental Health Index). Disproportionate Housing Needs To assist communities in describing disproportionate housing needs in their geography, HUD is providing data which identifies instances when the incidence of housing problems are measurably higher for members of racial or ethnic groups than for the population as a whole. These measures are: • Lack complete kitchen facilities • Lack complete plumbing facilities • More than one person per room • Cost Burden - monthly housing costs (including utilities) exceed 30 percent of monthly income A disproportionate housing need is defined as a circumstance when the members of racial or ethnic group within an income level experience housing problems at least 10 percentage points more frequently than the entire population at that income level. The current available data shows that 33.54% of households experience one of the 4 housing problems compared to 41.27% of households in the data available for the 2016 AI report. This reduction is similarly reflected based on race or ethnicity. Survey Results (Local Input) As indicated earlier, the HUD provided data can be useful in examining many aspects of fair housing within a community. Gaining local perspective, however, is an equally important factor to augment the mapping and data collection remotely completed by HUD. To provide this local perspective two different, yet complementary surveys were conducted during the months of November and December. The first was a survey that was emailed out to the 16 organizations previously listed as partners to this effort. These organizations are regularly involved serving the Palm Coast area citizens in a variety of ways from housing to life skills to legal aid to advocating for the needs of the various protected classes of the diverse Palm Coast area population. The second survey was targeted toward the general Palm Coast population. Community feedback was obtained in an online survey through the Palm Coast website between 11/8/21 and 12/4/21. It is important to note that the community survey is not a “scientific” or “responsible” survey whose results may be used to draw conclusions for a larger population. The survey results should be viewed as simply the opinion of those who chose to respond. Both surveys asked if the respondents felt like there were areas of concentration of minorities and low- to moderate-income households. Overwhelmingly the responses between both surveys indicated that there were no real areas of minority concentration. When it came to lower-income areas of the community, the responses leaned slightly toward there not being any highly concentrated areas of low- to moderate-income households. Areas that had the most likelihood of being considered low- to moderate-income neighborhoods were sections P, R, S, the Town Center, areas that were zoned to allow duplex development, and the older neighborhoods of the community. While responses leaned toward there not being a need for additional housing opportunities for low- to moderate-income families and the elderly & disabled, there was significant support for the development of additional facilities. Public transportation seems to be an issue that is recognized within both surveys. On the other hand, respondents to both surveys leaned toward the opinion that jobs, shopping, and access to services were easily accessible, which seems to be somewhat of a contradiction to the need for public transportation. Both survey respondents indicated an overwhelming sentiment that there were no areas within the community where conflicts existed based upon race, age, or disability. A few respondents indicated that this was more of an individual issue. Rather than a neighborhood or community- wide issue. An overwhelming sentiment between both surveys was a need for more education on Fair Housing and home buyer education. Suggestions for Future Consideration Based on the results of HUD driven data and the survey results the following are actions that may be implemented to “affirmatively further fair housing”. 1. Establishment of public education opportunities. Subject matter might include: a. Fair Housing regulations for i. Landlords ii. Potential home buyers iii. Potential renters iv. Real estate professionals (Realtor Associations typically require continuing education with Fair Housing being one of the areas of concentration) b. First-time Homebuyer education 2. Expand code enforcement efforts. Significant comments were about the need for increased code enforcement. These types of efforts often tend to maintain neighborhood property values. 3. Explore the possibility of establishment of a public transportation system. Public transportation was mentioned several times as a hindrance to commuting to and from work, as well as access to shopping, services, and community events. Flagler County Transit as part of requirements to receive federal funds periodically completes a 10-year Transit Development Plan (TDP). 4. Other ideas or strategies may come from development of the Consolidated Action Plan or the Annual Action Plan. Citizens Advisory Task Force Public Hearing and 30-day comment period The CATF held a public hearing for the Assessment of Fair Housing on January 5, 2022. The document was then made available for a 30-day public comment period from January 27, 2022 to February 25, 2022. There were no public comments. Recommended Action : THE CITIZENS ADVISORY TASK FORCE (CATF) RECOMMENDS THAT CITY COUNCIL APPROVE THE ASSESSMENT OF FAIR HOUSING  City of Palm Coast, Florida Agenda Item Agenda Date : March 15, 2022 Department COMMUNITY Amount DEVELOPMENT Division Account # Subject RESOLUTION 2022-XX APPROVING THE AFFORDABLE HOUSING INCENTIVES REPORT FOR THE STATE HOUSING INITIATIVES PARTNERSHIP (SHIP) PROGRAM Presenter : Jose Papa, Senior Planner Background: COUNCIL PRIORITY: This item is for standard operations. UPDATE FROM THE MARCH 8, 2022 WORKSHOP This item was heard by City Council at their March 8, 2022 Workshop. There were no changes suggested to this item. ORIGINAL BACKGROUND FROM THE MARCH 8, 2022 WORKSHOP In April 2009, the City Council approved an Interlocal Agreement (ILA) with Flagler County to implement a Joint Housing Assistance Program. One of the programs administered by Flagler County is the State Housing Initiatives Partnership (SHIP) program. The SHIP program is funded by a portion of the documentary stamps collected on the recordation of deeds. As required by State Statutes, every three years, the Affordable Housing Advisory Committee (AHAC), who serves as the advisory board for the SHIP program, shall review and recommend incentive strategies to promote affordable housing as required by Florida Statutes Chapter 420.9076. After the preparation of a report on the local housing incentives, the local government shall incorporate the local housing incentive strategies into the Local Housing Assistance Plan (LHAP) for the SHIP Program. On February 25, 2022, the Affordable Housing Advisory Committee (AHAC) will review the above-mentioned incentives at a public hearing and make a recommendation to the County Commission and City Council to accept the report and incorporate the recommendations into the LHAP. Since the LHAP is part of a Joint Housing Program between Flagler County and the City of Palm Coast, both the Board of County Commissioners (BOCC) and City Council review and approve the proposed amendment to the LHAP. Recommended Action : ADOPT RESOLUTION 2022-XX APPROVING THE AFFORDABLE HOUSING INCENTIVES REPORT FOR THE STATE HOUSING INITIATIVES PARTNERSHIP (SHIP) PROGRAM  City of Palm Coast, Florida Agenda Item Agenda Date: March 15, 2022 Department FINANCE Amount Division Account # Subject REPORTING OF EMERGENCY AND SOLE SOURCE PURCHASES FOR FEBRUARY 2022 Presenter : Denise Bevan, City Manager Background : Attached is a list of all emergency and sole source purchases for the month of February 2022 in accordance with Sec 2.25 of Chapter 2, Article 1 Division 3 of the Code of Ordinances of the City of Palm Coast (Procurement Policy). Recommended Action : For reporting only - via City Manager comments