City Council
Regular MeetingPalm Coast, FL · December 5, 2023
Minutes
City of Palm Coast City Hall
160 Lake Avenue
Minutes Palm Coast, FL 32164
www.palmcoastgov.com
COUNCIL BUSINESS
MEETING
Mayor David Alfin
Vice Mayor Ed Danko
Council Member Cathy Heighter
Council Member Nick Klufas
Council Member Theresa Pontieri
Tuesday, December 5, 2023 6:00 PM COMMUNITY WING
City Staff
Denise Bevan, City Manager
Neysa Borkert, City Attorney
Kaley Cook, City Clerk
• Public Participation shall be in accordance with Section 286.0114 Florida Statutes.
• Other matters of concern may be discussed as determined by City Council.
• If you wish to obtain more information regarding the City Council’s agenda, please contact the City Clerk's Office at 386-986-
3713.
• In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons needing a reasonable
accommodation to participate in any of these proceedings or meeting should contact the City Clerk at 386-986-3713, at least
48 hours prior to the meeting.
• City Council Meetings are streamed live on YouTube at https://www.youtube.com/user/PalmCoastGovTV/live.
• It is proper meeting etiquette to silence all electronic devices, including cell phones while meeting is in session.
• Any person who decides to appeal any decision of the City Council with respect to any matter considered at this meeting will
need a record of the proceedings, and for such purpose, may need to hire a court reporter to ensure that a verbatim record of
the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.
A. CALL TO ORDER
Mayor Alfin called the meeting to order at 6 p.m.
B. PLEDGE OF ALLEGIANCE TO THE FLAG AND A MOMENT OF SILENCE
C. ROLL CALL
City Clerk Kaley Cook called the roll. Council Member Klufas was absent.
D. PUBLIC PARTICIPATION
Public Participation shall be held in accordance with Section 286.0114 Florida Statutes. And
pursuant to the City Council’s Meeting Policies and Procedures:
(1) Each speaker shall at the podium, provide their name and may speak for up to 3 minutes.
City of Palm Coast Created on 1/10/24
(2) The Public may provide comments to the City Council relative to matters not on the
agenda at the times indicated in this Agenda. Following any comments from the public, there
may be discussion by the City Council.
(3) When addressing the City Council on specific, enumerated Agenda items, speakers shall:
(a) direct all comments to the Mayor;
(b) make their comments concise and to the point;
(c) not speak more than once on the same subject;
(d) not, by speech or otherwise, delay or interrupt the proceedings or the peace of the City
Council;
(e) obey the orders of the Mayor or the City Council; and
(f) not make any irrelevant, impertinent or slanderous comments while addressing the City
Council; which pursuant to Council rules, shall be considered disorderly.
(4) Any person who becomes disorderly or who fails to confine his or her comments to the
identified subject or business, shall be cautioned by the Mayor and thereafter must conclude
his or her remarks on the subject within the remaining designated time limit.
Any speaker failing to comply, as cautioned, shall be barred from making any additional
comments during the meeting and may be removed, as necessary, for the remainder of the
meeting.
Members of the public may make comments during the public comment portion of the
meeting. Please be advised that public comment will only be permitted during the public
comment portions of the agenda at the times indicated by the Chair during the meeting.
Mayor Alfin referenced a press release from earlier in the day and asked Ms.
Bevan to provide information about the press release.
Ms. Bevan shared about the press release and the City’s proactive stance on
some of the concerns raised by residents regarding infill development and
standing water in yards.
Mayor Alfin provided the rules and procedures of public comment.
Ken McDowell discussed agenda packets and time for City Council to review the
packets, forensic audit, and description of a forensic audit.
Mike Martin, Chairman of the board of the East Flagler County Mosquito Control
District, discussed recent complaints of mosquitos at Indian Trails Sports
Complex and shared information related to the spraying of pesticides and legal
requirements for minimum numbers of mosquitos in an area to allow for
spraying.
Joe Runak spoke about a proposed cell phone tower at 7 Clubhouse Drive, other
potential locations, process of the application, zoning, invitation to the City
Council to take a look at the location, and asked City Council to work with the
Planning and Land Development Regulation Board to look at the issue.
Mark Stancel discussed lighting on Seminole Woods, flooding at new homes,
asked City Council to amend the Code to put a ceiling on the height of new
builds, fixing swale infrastructure, and supported neighbors on Old Kings Road
and preservation of the road.
City of Palm Coast Created on 1/10/24
Steve Carr discussed excessive traffic on residential streets, enforcement of a
truck Ordinance for Florida Park Drive, and referred to a newspaper article.
Carol Brassfield requested a moratorium on building until City Council
determines a height from the crown of the road to the house being built, shared
discussion with a home builder and concerns for flooding.
Peter Johnson spoke on behalf of Candace Stevens and additional residents on
reckless overdevelopment in Palm Coast and flooding concerns.
Jeffrey Seib stated that the City of Palm Coast has an increasing gradient of
problems including crumbling roads, traffic jams, Stormwater and drainage
issues, water and sewage growth issues, extent of flooding on existing home
sites, lack of oversight by City departments, stakeholder groups, comprehensive
plan, and including the public in processes.
Jeff Dunn discussed issues his family has dealt with due to new house
development. Additionally, Mr. Dunn discussed housing elevations, new home
builds and flooding issues, expenses to date, asked Council what the solution
will be, and that that his wife sent pictures to the taskforce and has not received
a response.
A resident spoke about instructional league uses of fields and mosquitos.
Heather Davis shared that she sent an email on September 5, 2023, that the
house being built next to hers is too high. Ms. Davis also spoke about
regulations, understanding that the City is working on the law but that it doesn't
help people right now, problems at 62 Perrotti Lane, and that a response was
received before the meeting.
Robert MacDonald spoke about vacant lots and why city staff is used to mow
lots not belonging to the city. Mr. MacDonald shared about conversations on the
topic thus far and asked why City employees are cutting grass on property that
doesn’t belong to the City and asked for the cost is incurred.
Joy Cook spoke about complaints she has filed with the city for cracking under
her driveway. Ms. Cook also spoke about flooding, and support for communities
on Old Kings Road, and did not support rezoning of parcels to accommodate any
developer or for western expansion.
Darlene Shelley expressed concerns for lack of smart growth, traffic backups on
Old Kings Road, inherent approval of urban sprawl, lack of access for
emergency vehicles, unattainable demands on infrastructure, local schools over
capacity, lower property values, increased crime statistics, excessive amount of
special exceptions, unnecessary zone changes, allowing developers pillaging
neighborhoods, greed over need, disregard for the protection of historic
properties and wetlands, lack of preservation of greenspace, displacement of
wildlife, and other topics related to the safety, health, and welfare of citizens by
the choices of City Council.
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Dennis McDonald encouraged the City Council to have an audit discussed the
situation concerning drainage and that the remedy to the situation is the building
code in the State of Florida. Mr. McDonald discussed fill, engineering, and his
Public Records Request for Birchwood Drive, response received, and asked City
Council to look into the matter.
George Mayo wished Happy Holidays, discussed holiday trash pickup, and
contract negotiations, and the pickup for upcoming holidays.
Bruce Stone discussed increased traffic, reports to newspapers, resident
complaints, apartments, and home value, and taking care of residents and
streets.
Celia Pugliese discussed prior City Council discussions regarding attorney
services and recommended not obtaining advice from the Flagler County
Attorney. Additionally, Ms. Pugliese discussed the number of houses with
flooding problems, support for the comments of Mr. Runak, and location
selection of cellphone towers.
Mara Weurth stated that she has attended 4 meetings and completed a
comment card and has yet to receive a response. Ms. Weurth shared about a
meeting with a representative of the builder responsible for the home being built
next to hers, and assurances and documentation that were committed and have
not been provided. Ms. Weurth also discussed Ms. Bevan’s comments from a
previous meeting and to discuss homeowners’ bottom line and composition of
the taskforce.
Donna Mcgevna discussed cell phone towers and information that was shared
from Council Member Klufas. Ms. Mcgevna suggested that Council Member
Klufas explain to the community how towers are chosen.
Harold Maldonado spoke about new home builds and flooding, cap on a limit for
infill dirt, and a home being on an island by itself.
Paula Poulin discussed a new home built next to hers and flooding concerns,
complaints, efforts taken thus far, an email received tonight, and asked who is
going to pay for this.
Jeff Knotts spoke about his history living in Palm Coast and the changes and
shared support for an audit.
Mayor Alfin asked if Ms. Bevan has the contact information of the speakers this
evening.
Ms. Bevan replied yes, and information related to various public comments.
Vice Mayor Danko stated that at some point something will have to be
determined to help everyone in the community dealing with the situation. Vice
Mayor Danko also discussed responses from staff on resident flooding.
Ms. Bevan shared a response on customer service expectations and how staff
communicates technical information.
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Vice Mayor Danko asked about the public comment on building and engineering
reports.
Ms. Bevan provided a response regarding public records, public records
process, and Florida Statutes related to retention. Ms. Bevan asked the City
Clerk if any additional information was available.
Kaley Cook, City Clerk, shared that she would need to review the situation
further to be able to provide details of the response and the documents
referenced.
Council Member Pontieri thanked Mr. Martin for his comments on mosquitos,
thanked Ms. Bevan for comments shared regarding lights, and hoped that none
of the comment cards related to flooding were slipping through the cracks.
Council Member Pontieri urged residents to email her if they have not received a
response.
Council member Pontieri asked for an update on the audit process.
Ms. Bevan provided the status as requested.
Council Member Pontieri discussed potential lot height limitations set by the
County.
Ms. Bevan provided a response on County conditions and the uniqueness in
standards.
Vice Mayor Danko shared comments on a forensic audit and his expectations.
Vice Mayor Danko asked if there are any companies who are willing to provide
information on an audit for free.
Ms. Bevan discussed the importance of obtaining the right qualifications.
Attorney Borkert provided a response on the bid process and receiving free
advice.
Council Member Heighter thanked everyone in attendance and stated that she is
taking the flooding in yards seriously.
E. MINUTES
1. MINUTES OF THE CITY COUNCIL:
NOVEMBER 7, 2023, BUSINESS MEETING
NOVEMBER 14, 2023, WORKSHOP MEETING
NOVEMBER 14, 2023, SPECIAL BUSINESS MEETING
NOVEMBER 28, 2023, SPECIAL WORKSHOP MEETING
City of Palm Coast Created on 1/10/24
Motion by Vice Mayor Danko, seconded by Council Member Pontieri to approve
the minutes of the November 7, 2023, Business Meeting. The motion passed
unanimously.
Motion by Vice Mayor Danko, seconded by Council Member Pontieri to approve
the minutes of the November 14, 2023, Workshop Meeting. The motion passed
unanimously.
Motion by Council Member Pontieri, seconded by Vice Mayor Danko to approve
the minutes of the November 14, 2023, Special Business Meeting. The motion
passed unanimously.
Motion by Vice Mayor Danko, seconded by Council Member Pontieri to approve
the minutes of the November 28, 2023, Special Workshop Meeting. The motion
passed unanimously.
F. PROCLAMATIONS
2. PROCLAMATION - DECEMBER 9, 2023, AS PALM COAST HOLIDAY BOAT
PARADE DAY
Mayor Alfin provided the Proclamation to Sarah Yulis, a representative of the
Holiday Boat Parade.
Ms. Yulis shared comments and thanks to City staff.
City Council then moved to item 9.
G. ORDINANCES SECOND READ
3. ORDINANCE 2023-XX A COMPREHENSIVE PLAN AMENDMENT FROM COUNTY
DESIGNATION OF RESIDENTIAL LOW DENSITY AND COMMERCIAL-LOW
INTENSITY TO CITY DESIGNATION OF RESIDENTIAL AND MIXED-USE WITH
SITE SPECIFIC POLICY TO LIMIT DEVELOPMENT ON 62.3+/- ACRES
This item was heard after item 9 on the agenda.
Attorney Borkert read the title into the record.
Ray Tyner, Deputy Chief Development Officer, provided a background of the
item.
Jose Papa, Senior Planner, presented the topic to Council. Topics presented
included: background, proposed Future Land Use Map Amendment, Findings,
and Recommendation.
Mr. Chiumento, on behalf of the applicant, shared that there have been no
changes since the first reading.
Mayor Alfin asked for an update on communications between the parties.
Mr. Chiumento shared discussions with the Homeowners Association.
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Council Member Pontieri discussed a letter written to the city, by Flagler County,
which outlined concerns which Council Member Pontieri believed the main points
to be buffer and ensuring the possibility of connectivity for a trail. Additionally,
Council Member Pontieri shared concern for annexing property in and changing
the overall integrity of a property.
Council Member Pontieri asked Mr. Chiumento to alleviate the concerns raised
by Ms. Petito, Flagler County Administrator.
Mr. Chiumento provided a response on the history of the project, meetings with
Flagler County staff, resident concerns, permissible uses within the zoning code,
conceptual master plan, buffers, and Flagler County concerns which have been
addressed.
Council Member Pontieri discussed a voluntary developer agreement and asked
if it was incorporated into the Comprehensive Plan amendment or the rezoning.
Mr. Chiumento replied neither, that the agreement was discussed as part of the
annexation and the applicant has incorporated policies for the comprehensive
plan amendment lowering the density.
Attorney Borkert provided clarification on the private agreement between the
developer and the Homeowners Association. Additionally, Attorney Borkert
discussed the most germane Comprehensive Plan issue raised by Flagler
County.
Council Member Pontieri asked if it is the developer’s intent to include the buffer
to encompass a referenced cul-de-sac area.
Mr. Chiumento provided a response on staff’s language in the conceptual master
plan related to the topic.
Council Member Pontieri asked if the buffer that will be on Secretariat Lane will
accomplish a separation from the surrounding neighborhood.
Mr. Tyner provided a response regarding the current item for decision before
Council and following steps and items that address the question.
Council Member Pontieri asked whether or not the “hook area”, with the cul-de-
sac” is included in the amendment.
Mr. Chiumento responded that it is, and that the present plan for development
does not call for that area to be developed.
Public Comment:
Dennis Bayer, on behalf of the residents of Polo Club West, discussed review
from the State, concerns, buffer requirement for lot 34, request for a 25-foot
vegetative buffer, adjacent land uses, going away from a rezoning and PUD and
safeguards for the developer to follow, and that the buffer issue needs to be
addressed as part of the land use map amendment.
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Mayor Alfin asked for the formulation or formula used to determine the need for
additional buffers.
Mr. Bayer provided a response.
Mayor Alfin asked if the parties can get together to resolve this one issue.
Mr. Bayer responded that this is not the only issue and provided additional
concerns.
Attorney Borkert clarified details of the conversation and asked if Mr. Bayer was
asking to include buffers in the Comprehensive Plan Amendment.
Additional conversation was held on the boundaries, buffer, and locations.
Mr. Bayer asked about the timeline for the Master Site Plan.
Mr. Tyner provided the timeline.
Council Member Pontieri discussed consideration of buffers while reviewing
compatibility and asked if staff has an opinion on whether a 25 ft vegetative
buffer would help with the compatibility of the project.
Mr. Tyner provided a response on staff’s analysis and determining compatibility.
Council Member Pontieri asked why we are not enforcing the buffer and the
fence to include lot 34 to meet compatibility requirements.
Mr. Tyner provided a response.
Additional discussion was held on compatibility, density, and buffer.
Mr. Bayer provided a response on a ten-fold increase in density.
Public Comment:
Scott Shadel, property owner in Polo Club West and resident of Eagle Lakes,
discussed the requirement to notify the public and the conditions of the sign,
history of the area and PUD.
Peter Johnson asked if there are any proposals for what the mixed use will be,
specifically, if it will be another storage unit.
John Duncan, property owner of Polo Club West, discussed the negotiations and
lack of resolution thus far. Mr. Duncan discussed a buffer, PUD, road access,
commercial property restrictions, attempts to work the developers, and
requested that City Council either deny or postpone the item until the issues are
resolved.
Mayor Alfin asked if staff would like to comment on any of the items shared by
the public speakers.
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Attorney Borkert reminded Council that the items discussed were not germane to
the Comprehensive Plan Amendment before Council for consideration.
Additionally, Attorney Borkert discussed the Land Development Code
requirements, and real and legal access.
Bob Atack, resident of Polo Club West, discussed the history and process of this
project, and stated that the residents of Polo Club West have not fought the
process, just sought protections that were granted to the shared property line as
part of the original PUD. Mr. Atack shared conversation and prior direction from
City Council to the developer and concern at the lack of action while approval is
still granted.
Paul Shidell shared frustration and with advertisement and notification of land
use items. Mr. Shidell provided photos of the notification sign which have been
attached to these minutes.
Celia Pugliese discussed a potential cellphone tower on 7 Clubhouse Drive,
affects to residents’ health and land value, and quality of life, charter language,
and the experiences of Palm Coast residents as a whole.
Christine Krauss, resident of Polo Club West, spoke about an amendment to the
PUD, commercial restrictions and allowances, property lines, and buffers.
Paul Fuhr, resident of Polo Club West, shared that he sent an email to Council
this afternoon and referenced a letter from Flagler County. Additionally, Mr. Fuhr
spoke on compatibility, history of the project with Flagler County and annexation
into the city, buffers, nature trails and green space. Mr. Fuhr provided referenced
documents which have been attached to these minutes.
George Mayo spoke about a Flagler County meeting on the topic, lot 34 and
developer plan for the lot.
Debbie Fuhr, resident of Polo Club West, stated that she sent City Council an
email this afternoon and thanked City Council for their attention on the
discussion this evening. Additionally, Ms. Fuhr spoke about greenspace, impact
to the environment, and preserving the character.
Laura Biddle, resident of Polo Club West, and requested that City Council go
back to the previous meetings and look at where City Council provided direction
to the developer and staff to work with the residents of Polo Club West. Ms.
Biddle looked for assurances that City Council still supported their previous
comments.
Mr. Chiumento stated that he is confident that many of the issued can be
addressed. Additionally, Mr. Chiumento discussed the schedule of the
conceptual plan and Planning and Land Development Regulation Board
meetings. Mr. Chiumento asked for both items to be tabled to time certain.
Discussion was held on the availability and scheduling of the item.
Mr. Chiumento and Mr. Bayer agreed to table the item to the January 2, 2024,
Business Meeting.
City of Palm Coast Created on 1/10/24
Attorney Borkert provided clarification for dwelling units per acre and discussed
the procedure for continuance of the item.
Pass
Motion made to continue by Vice Mayor Danko and seconded by Council
Member Heighter
Approved - 4 - Mayor David Alfin, Vice Mayor Ed Danko, Council Member
Theresa Pontieri, Council Member Cathy Heighter
4. ORDINANCE 2023-XX OLD KINGS VILLAGE REZONING - APPLICATION NO. 5506
Attorney Borkert read the title into the record and called for any ex parte
communications.
Mayor Alfin asked the representatives of the Polo Club West Homeowners
Association to invite their members to attend the meetings so that everyone can
get to a finish line on the item.
Public Comment:
Christine Krauss, resident of Polo Club West, shared a letter from Bonnie
Spillers, also a resident of Polo Club West, who could not attend the meeting
and who owns the lot next to lot 34 that has been discussed during this meeting.
Ms. Krauss shared the request from Ms. Spillers and the residents of Polo Club
West to fence lot 34.
Council Member Pontieri shared discussion and information related to the
designation of Comm-1 and Comm-2 and asked City Council to consider
whether the property should be zoned to residential and Comm-1 versus
residential and Comm-2.
Pass
Motion made to continue by Vice Mayor Danko and seconded by Council
Member Pontieri
Approved - 4 - Mayor David Alfin, Vice Mayor Ed Danko, Council Member
Theresa Pontieri, Council Member Cathy Heighter
5. ORDINANCE 2023-18 AMENDING CHAPTER 35, NUISANCES, OFFENSES, AND
MISCELLANEOUS PROVISIONS, ARTICLE III OF THE CODE OF ORDINANCES,
DIVISION 2, CONCERNING DOOR-TO-DOOR SOLICITATION LICENSES
Attorney Borkert read the title into the record and shared that there have been no
updates to the item.
Public Comment:
There were none.
Pass
City of Palm Coast Created on 1/10/24
Motion made to be adopted on second reading by Vice Mayor Danko and
seconded by Council Member Pontieri
Approved - 4 - Mayor David Alfin, Vice Mayor Ed Danko, Council Member Nick
Klufas, Council Member Cathy Heighter
H. ORDINANCES FIRST READ
6. ORDINANCE 2023-XX AMEND THE BOUNDARIES OF THE LANDINGS
COMMUNITY DEVELOPMENT DISTRICT (CDD) - APPLICATION NO. 5560
Attorney Borkert read the title into the record.
Phong Nguyen, Senior Planner, presented the topic to Council. Topics presented
included: background, Community Development District purpose and standards,
Community Development District operation, review of the six factors, public
participation, and recommendation.
Council Member Pontieri discussed the exhibits to the petition and consistency
of dwelling units.
Mr. Nguyen responded to the question to provide information.
Council Member Pontieri shared concern for the differences in dwelling units
listed.
Mr. Chiumento discussed the limits set by the Comprehensive Plan and the
zoning, and conceptual plans as part of an engineer report.
Attorney Borkert asked Mr. Chiumento if the number of units is required in the
petition.
Mr. Chiumento responded no.
Attorney Borkert discussed the concerns of Council Member Pontieri, bonding
requirements for the developer, and potential effects of varying number of units
across documents.
Mr. Chiumento stated that the language can be cleaned up before the second
reading of the item.
Public Comment:
There were none.
Council Member Pontieri made a motion to approve the Ordinance but amending
paragraph two of the Ordinance to include the maximum number of dwelling
units that we have previously allowed in the zoning.
Pass
Motion made to be approved as amended on first reading by Council
Member Pontieri and seconded by Council Member Heighter
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Approved - 4 - Mayor David Alfin, Vice Mayor Ed Danko, Council Member Nick
Klufas, Council Member Cathy Heighter
7. ORDINANCE 2023-XX AN AMENDMENT TO THE TOWN CENTER AT PALM
COAST PLANNED UNIT DEVELOPMENT (PUD) DEVELOPMENT AGREEMENT
(DA)
This item was tabled to time certain of January 2, 2024.
I. RESOLUTIONS
8. RESOLUTION 2023-XX AN AMENDMENT TO THE TOWN CENTER AT PALM
COAST DEVELOPMENT OF REGIONAL IMPACT (DRI) DEVELOPMENT ORDER
(DO)
Attorney Borkert shared that this item, along with item 7, received a request to
be tabled to time certain of January 2, 2024.
9. RESOLUTION 2023-140 APPROVING THE PARKS & RECREATION MASTER
PLAN
This item was heard after F2 on the agenda.
Attorney Borkert read the title into the record.
Brittany McDermott, Deputy Director of Parks & Recreation, and James Hirst,
Director of Parks & Recreation, presented the topic to Council. Topics presented
included: collaboration, timeline, follow-up, reports, progress to date, and next
steps.
City Council held discussion on the following topics: presentation timeline to
Flagler County and collaborative efforts between the city and the County.
Public Comment:
Jarrod Maxwell introduced various sports groups in attendance and spoke about
lights at Ralph Carter Park, complaints from a resident in the area, and
discussed accessibility of fields, future fields, and adding lighting to other City of
Palm Coast fields.
Mayor Alfin responded that he appreciates the energy and effort that staff has
put in.
Sharon Holloway, a coach with the Special Olympics, stood in solidarity with the
parents, coaches, athletes, and advocates in the interest of improving parks and
facilities for the city. Ms. Holloway discussed what Special Olympics and similar
programs has done for athletes.
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Mike Martin, Chairman of the East Flagler County Mosquito Control District,
spoke about the impacts of adding lights on playing fields and attracting more
mosquitos.
Tiffany Schmidt, President of the Palm Coast Little League, discussed lighting of
fields 5-8, increased registration numbers, safety, injuries, and compliments to
the Parks & Rec maintenance crew for the Indian Trails Sports Complex.
Chris Kinsella, of the Palm Coast Little League, thanked City Council for moving
the item up on the agenda, spoke about the large amount of time his family
spends at the fields, and wanting Palm Coast to stand out for the right reasons.
Tiffany Wiggen, Director of Florida Elite Soccer Academy, reiterated the
message of sports alliance speakers and shared a need for rectangular grass
fields.
Kimberly Harrell, coach with the Flagler County Special Olympics, spoke about
her daughter with a traumatic brain injury which caused a disconnect in her early
childhood in being involved in community and team sports, Ms. Harrell stated
that Special Olympics has allowed her daughter to grow as an athlete and as a
person. Additionally, Ms. Harrell shared about lack of facilities and availability for
practices.
Donna Mcgevna discussed the current procedure for responding to public
comment and asked for the answers to questions to be put on the website so
that the community can also receive the answer. Additionally, Ms. Mcgevna
discussed the complaints about mosquitos and asked about the line of her tax
bill for the East Flagler County Mosquito Control District.
Mayor Alfin directed the question to the East Flagler County Mosquito Control
District.
Mr. Martin, Chairman of the East Flagler County Mosquito Control District, spoke
about the tax bill and the special district known as the East Flagler County
Mosquito Control District. Additionally, Mr. Martin stated that since he took office
in 2021, there have been no verified cases of mosquito borne diseases in Flagler
County.
Vice Mayor Danko asked when Parks & Recreation will be coming back to City
Council with an updated fee schedule.
Mr. Hist clarified the item to the fee schedule related to the golf course and
shared that staff is still working on the item.
Council Member Pontieri addressed the public comments on the item and
thanked the sports organizations that came out, shared support for special
Olympics and utilizing the City’s communications team to assist in visibility and
wanted to see a continuous maintenance schedule and upkeep of fields as a
priority. Additionally, Council Member Pontieri shared thanks for staff efforts thus
far, lighting at parks, deliverable and timeline from staff to start putting the plan
or action into place, fields as a priority, and grant writing for Parks & Recreation.
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Ms. Bevan and Mr. Hirst provided a response on visors that may be able to help
at Ralph Carter Park and LED lighting.
Ms. McDermott provided a response on a plan moving forward.
Ms. Bevan shared that City Council will receive a comprehensive presentation in
January with updates on all of their strategic action priorities.
Attorney Borkert shared that items H7 and I8 have been tabled to a time certain.
The two items will be on the January 2, 2023, City Council agenda.
City Council then moved to item G3 on the agenda.
Pass
Motion made to approve by Vice Mayor Danko and seconded by Council
Member Pontieri
Approved - 4 - Mayor David Alfin, Vice Mayor Ed Danko, Council Member
Theresa Pontieri, Council Member Cathy Heighter
J. CONSENT
Council Member Pontieri requested to further discuss items 11 and 18 on the
consent agenda and stated that several items on consent are not specific as to
the amount that is being budgeted.
Mr. Mancill, Mr. Flanagan, and Ms. Alves provided responses on budgeting,
contracts, and items on the consent agenda.
10. RESOLUTION 2023-149 APPROVING PIGGYBACKING FSA23-VEH21 WITH
NEXTRAN TO PURCHASE A MACK DUMP TRUCK
11. RESOLUTION 2023-148 APPROVING PIGGYBACKING TIPS CONTRACT 210304
WITH CINTAS COPORATION NO. 2 FOR FIRE SUPPRESSION SYSTEMS
MAINTENANCE & REPAIRS
12. RESOLUTION 2023-141 APPROVING A WORK ORDER WITH CONNECT
CONSULTING, INC., FOR THE EVALUATION, REHABILITATION, AND REPAIR OF
WELLS SW-6R-SW-34-SW-115
13. RESOLUTION 2023-142 APPROVING PIGGYBACKING THE CITY OF MARCO
ISLAND, FL CONTRACT WITH AMERICAN WATER CHEMICALS FOR AWC A-102
PLUS ANTISCALANT
14. RESOLUTION 2023-143 APPROVING PIGGYBACKING THE ORLANDO UTILITIES
COMMISSION CONTRACT WITH STEWART’S ELECTRIC MOTOR WORKS, INC.,
FOR MOTOR REPAIR/REPLACE SERVICES
City of Palm Coast Created on 1/10/24
15. RESOLUTION 2023-145 APPROVING PIGGYBACKING THE TAMPA BAY WATER
CONTRACT WITH TAMPA ARMATURE WORKS, INC., FOR MOTOR
REPAIR/REPLACE SERVICES
16. RESOLUTION 2023-144 APPROVING PIGGYBACKING THE SCHOOL BOARD OF
VOLUSIA COUNTY CONTRACT WITH CITY ELECTRIC SUPPLY FOR THE
PURCHASE OF MISCELLANEOUS ELECTRICAL SUPPLIES AS NEEDED
17. RESOLUTION 2023-146 APPROVING PIGGYBACKING SOURCEWELL #091422
CONTRACT WITH MOTION INDUSTRIES, INC., FOR INDUSTRIAL AND BUILDING
RELATED SUPPLIES AND EQUIPMENT
18. RESOLUTION 2023-147 APPROVING MASTER SERVICE AGREEMENTS WITH
G.E.M. STONE CONTRACTORS INC., AND SWC CONSTRUCTION INC., FOR THE
INSTALLATION OF NEW AND REPLACEMENT PEP TANKS
Pass
Motion made to be adopted on consent by Vice Mayor Danko and seconded
by Council Member Pontieri
Approved - 4 - Mayor David Alfin, Vice Mayor Ed Danko, Council Member
Theresa Pontieri, Council Member Cathy Heighter
K. PUBLIC PARTICIPATION
Remainder of Public Comments is limited to three (3) minutes each.
There were none.
L. DISCUSSION BY CITY COUNCIL OF MATTERS NOT ON THE AGENDA
Vice Mayor Danko thanked Ms. Bevan and staff for prioritizing the flooding issue
that has been discussed in recent meetings. Vice Mayor Danko wanted
everyone to think along the lines of what the city might be able to do to help
residents who have been affected.
Mayor Alfin agreed and suggested that City Council converse with the City
Attorney to make sure that the city is not put in jeopardy.
Council Member Pontieri discussed communication and continuing to
communicate with residents to let them know that we acknowledge them and
that we’re hearing them and addressing their concerns.
Mayor Alfin reminded everyone about the upcoming boat parade event.
Council Member Heighter thanked the city, department of Parks & Recreation,
and the Democratic Women’s Committee.
City of Palm Coast Created on 1/10/24
M. DISCUSSION BY CITY ATTORNEY OF MATTERS NOT ON THE AGENDA
There were none.
N. DISCUSSION BY CITY MANAGER OF MATTERS NOT ON THE AGENDA
19. REPORTING OF EMERGENCY AND SOLE SOURCE PURCHASES FOR
OCTOBER 2023
Ms. Bevan highlighted the emergency and sole source purchases.
Council Member Pontieri asked for details of an item on the sole source
purchases list.
Mr. Flanagan, Utility Director, provided details of the item as requested.
O. ADJOURNMENT
The meeting was adjourned at 9:51 p.m.
Respectfully submitted by: Kaley Cook, CMC, FCRM
City Clerk
City of Palm Coast Created on 1/10/24
Agenda
City Hall
City of Palm Coast 160 Lake Avenue
Agenda Palm Coast, FL 32164
www.palmcoastgov.com
COUNCIL BUSINESS
MEETING
Mayor David Alfin
Vice Mayor Ed Danko
Council Member Cathy Heighter
Council Member Nick Klufas
Council Member Theresa Pontieri
Tuesday, December 5, 2023 6:00 PM COMMUNITY WING
City Staff
Denise Bevan, City Manager
Neysa Borkert, City Attorney
Kaley Cook, City Clerk
Public Participation shall be in accordance with Section 286.0114 Florida Statutes.
Other matters of concern may be discussed as determined by City Council.
If you wish to obtain more information regarding the City Council’s agenda, please contact the City Clerk's Office at 386-986-
3713.
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons needing a reasonable
accommodation to participate in any of these proceedings or meeting should contact the City Clerk at 386-986-3713, at least
48 hours prior to the meeting.
City Council Meetings are streamed live on YouTube at https://www.youtube.com/user/PalmCoastGovTV/live.
It is proper meeting etiquette to silence all electronic devices, including cell phones while Council is in session.
Any person who decides to appeal any decision of the City Council with respect to any matter considered at this meeting will
need a record of the proceedings, and for such purpose, may need to hire a court reporter to ensure that a verbatim record of
the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE TO THE FLAG AND A MOMENT OF SILENCE
C. ROLL CALL
D. PUBLIC PARTICIPATION
Public Participation shall be held in accordance with Section 286.0114 Florida Statutes. And
pursuant to the City Council’s Meeting Policies and Procedures:
(1) Each speaker shall at the podium, provide their name and may speak for up to 3 minutes.
(2) The Public may provide comments to the City Council relative to matters not on the
agenda at the times indicated in this Agenda. Following any comments from the public,
City of Palm Coast Created on 7/5/23
1
there may be discussion by the City Council.
(3) When addressing the City Council on specific, enumerated Agenda items, speakers shall:
(a) direct all comments to the Mayor;
(b) make their comments concise and to the point;
(c) not speak more than once on the same subject;
(d) not, by speech or otherwise, delay or interrupt the proceedings or the peace of the City
Council;
(e) obey the orders of the Mayor or the City Council; and
(f) not make any irrelevant, impertinent or slanderous comments while addressing the City
Council; which pursuant to Council rules, shall be considered disorderly.
(4) Any person who becomes disorderly or who fails to confine his or her comments to the
identified subject or business, shall be cautioned by the Mayor and thereafter must conclude
his or her remarks on the subject within the remaining designated time limit.
Any speaker failing to comply, as cautioned, shall be barred from making any additional
comments during the meeting and may be removed, as necessary, for the remainder of the
meeting.
Members of the public may make comments during the public comment portion of the
meeting. Please be advised that public comment will only be permitted during the public
comment portions of the agenda at the times indicated by the Chair during the meeting.
E. MINUTES
1. MINUTES OF THE CITY COUNCIL:
NOVEMBER 7, 2023, BUSINESS MEETING
NOVEMBER 14, 2023, WORKSHOP MEETING
NOVEMBER 14, 2023, SPECIAL BUSINESS MEETING
NOVEMBER 28, 2023, SPECIAL WORKSHOP MEETING
F. PROCLAMATIONS
2. PROCLAMATION - DECEMBER 9, 2023, AS PALM COAST HOLIDAY BOAT PARADE DAY
G. ORDINANCES SECOND READ
3. ORDINANCE 2023-XX A COMPREHENSIVE PLAN AMENDMENT FROM COUNTY
DESIGNATION OF RESIDENTIAL LOW DENSITY AND COMMERCIAL-LOW INTENSITY TO
CITY DESIGNATION OF RESIDENTIAL AND MIXED-USE WITH SITE SPECIFIC POLICY TO
LIMIT DEVELOPMENT ON 62.3+/- ACRES
4. ORDINANCE 2023-XX OLD KINGS VILLAGE REZONING - APPLICATION NO. 5506
5. ORDINANCE 2023-XX AMENDING CHAPTER 35, NUISANCES, OFFENSES, AND
City of Palm Coast Created on 7/5/23
2
MISCELLANEOUS PROVISIONS, ARTICLE III OF THE CODE OF ORDINANCES, DIVISION 2,
CONCERNING DOOR-TO-DOOR SOLICITATION LICENSES
H. ORDINANCES FIRST READ
6. ORDINANCE 2023-XX AMEND THE BOUNDARIES OF THE LANDINGS COMMUNITY
DEVELOPMENT DISTRICT (CDD) - APPLICATION NO. 5560
7. ORDINANCE 2023-XX AN AMENDMENT TO THE TOWN CENTER AT PALM COAST
PLANNED UNIT DEVELOPMENT (PUD) DEVELOPMENT AGREEMENT (DA)
I. RESOLUTIONS
8. RESOLUTION 2023-XX AN AMENDMENT TO THE TOWN CENTER AT PALM COAST
DEVELOPMENT OF REGIONAL IMPACT (DRI) DEVELOPMENT ORDER (DO)
9. RESOLUTION 2023-XX APPROVING THE PARKS & RECREATION MASTER PLAN
J. CONSENT
10. RESOLUTION 2023-XX APPROVING PIGGYBACKING FSA23-VEH21 WITH NEXTRAN TO
PURCHASE A MACK DUMP TRUCK
11. RESOLUTION 2023-XX APPROVING PIGGYBACKING TIPS CONTRACT 210304 WITH
CINTAS COPORATION NO. 2 FOR FIRE SUPPRESSION SYSTEMS MAINTENANCE &
REPAIRS
12. RESOLUTION 2023-XX APPROVING A WORK ORDER WITH CONNECT CONSULTING,
INC., FOR THE EVALUATION, REHABILITATION, AND REPAIR OF WELLS SW-6R-SW-34-
SW-115
13. RESOLUTION 2023-XX APPROVING PIGGYBACKING THE CITY OF MARCO ISLAND, FL
CONTRACT WITH AMERICAN WATER CHEMICALS FOR AWC A-102 PLUS
ANTISCALANT
14. RESOLUTION 2023-XX APPROVING PIGGYBACKING THE ORLANDO UTILITIES
COMMISSION CONTRACT WITH STEWART’S ELECTRIC MOTOR WORKS, INC., FOR
MOTOR REPAIR/REPLACE SERVICES
15. RESOLUTION 2023-XX APPROVING PIGGYBACKING THE TAMPA BAY WATER
CONTRACT WITH TAMPA ARMATURE WORKS, INC., FOR MOTOR REPAIR/REPLACE
SERVICES
16. RESOLUTION 2023-XX APPROVING PIGGYBACKING THE SCHOOL BOARD OF VOLUSIA
City of Palm Coast Created on 7/5/23
3
COUNTY CONTRACT WITH CITY ELECTRIC SUPPLY FOR THE PURCHASE OF
MISCELLANEOUS ELECTRICAL SUPPLIES AS NEEDED
17. RESOLUTION 2023-XX APPROVING PIGGYBACKING SOURCEWELL #091422
CONTRACT WITH MOTION INDUSTRIES, INC., FOR INDUSTRIAL AND BUILDING
RELATED SUPPLIES AND EQUIPMENT
18. RESOLUTION 2023-XX APPROVING MASTER SERVICE AGREEMENTS WITH G.E.M.
STONE CONTRACTORS INC., AND SWC CONSTRUCTION INC., FOR THE INSTALLATION
OF NEW AND REPLACEMENT PEP TANKS
K. PUBLIC PARTICIPATION
Remainder of Public Comments is limited to three (3) minutes each.
L. DISCUSSION BY CITY COUNCIL OF MATTERS NOT ON THE AGENDA
M. DISCUSSION BY CITY ATTORNEY OF MATTERS NOT ON THE AGENDA
N. DISCUSSION BY CITY MANAGER OF MATTERS NOT ON THE AGENDA
19. REPORTING OF EMERGENCY AND SOLE SOURCE PURCHASES FOR OCTOBER 2023
O. ADJOURNMENT
20. AGENDA WORKSHEET AND CALENDAR
City of Palm Coast Created on 7/5/23
4
City of Palm Coast, Florida
Agenda Item
Agenda Date: December 5, 2023
Department CITY ADMINISTRATION Amount
Division Account #
Subject: MINUTES OF THE CITY COUNCIL:
NOVEMBER 7, 2023, BUSINESS MEETING
NOVEMBER 14, 2023, WORKSHOP MEETING
NOVEMBER 14, 2023, SPECIAL BUSINESS MEETING
NOVEMBER 28, 2023, SPECIAL WORKSHOP MEETING
Presenter: Kaley Cook, City Clerk
Attachments:
1. Minutes (4)
Background:
Recommended Action:
APPROVE MINUTES OF THE CITY COUNCIL:
NOVEMBER 7, 2023, BUSINESS MEETING
NOVEMBER 14, 2023, WORKSHOP MEETING
NOVEMBER 14, 2023, SPECIAL BUSINESS MEETING
NOVEMBER 28, 2023, SPECIAL WORKSHOP MEETING
5
City of Palm Coast, Florida
Agenda Item
Agenda Date: December 5, 2023
Department CITY ADMINISTRATION Amount
Division Account #
Subject: PROCLAMATION - DECEMBER 9, 2023, AS PALM COAST HOLIDAY BOAT
PARADE DAY
Presenter: Mayor and City Council
Attachments:
1. Proclamation
Background:
The City of Palm Coat would like to proclaim December 9, 2023, as Palm Coast Holiday
Boat Parade Day.
Recommended Action:
PROCLAIM DECEMBER 9, 2023, AS PALM COAST HOLIDAY BOAT PARADE DAY
41
City of Palm Coast, Florida
Agenda Item
Agenda Date: December 5, 2023
Department COMMUNITY DEVELOPMENT Amount
Division PLANNING Account #
Subject: ORDINANCE 2023-XX A COMPREHENSIVE PLAN AMENDMENT FROM
COUNTY DESIGNATION OF RESIDENTIAL LOW DENSITY AND
COMMERCIAL-LOW INTENSITY TO CITY DESIGNATION OF RESIDENTIAL
AND MIXED USE WITH SITE SPECIFIC POLICY TO LIMIT DEVELOPMENT ON
62.3+/- ACRES
Presenter: Jose Papa, AICP, Senior Planner
Attachments:
1. Ordinance
2. Staff Report
3. Location Map
4. Business Impact Estimate
Background:
This is a legislative item.
UPDATED BACKGROUND FROM THE OCTOBER 17, 2023, BUSINESS MEETING:
This item was heard by City Council at the October 17, 2023, Business Meeting. Pursuant
to Section 166.041(4), Florida Statutes, a business impact estimate regarding this proposed
Ordinance has been prepared, was attached to this agenda item, and has been posted to
the City’s website. All supporting documentation is available for review within the Community
Development Department.
The proposed amendment was transmitted to various State Agencies for review. There were
no comments or objections from the various state agencies.
ORIGINAL BACKGROUND FROM THE OCTOBER 17, 2023, BUSINESS MEETING:
The subject area of this amendment is a total 62.3+/- acre site located 2.5 miles south of
State Road 100 on the eastside of Old Kings Rd. This application is for a Future Land Use
Map (FLUM) amendment from its current Flagler County designations of Residential Low
Density and Commercial Low Intensity to City of Palm Coast designations of Residential and
Mixed Use.
The property is currently subject to a site-specific Comprehensive Plan Policy to limit
development to 36,000 sq.ft. of commercial with use limitations to prohibit convenience
store, filling stations, and fast-food restaurants. The proposed amendment will include site
specific policy to limit development to 210 dwelling units and 30,000 sq. ft. of non-residential
use.
In addition to the Comprehensive Plan Amendment, there is a companion zoning map
amendment for the subject property to amend the current Flagler County designations of
Planned Unit Development to City of Palm Coast designation of Single Family Residential-1,
and General Commercial (COM-2).
43
City Council approved the annexation at 2nd reading on September 19, 2023.
The proposed amendment was reviewed for the following:
Analysis of the proposed amendment’s impacts on public facilities and
infrastructure. Consistent with the required analysis to compare the proposed land
use designation with the existing land use designation, staff compared the current
maximum potential development (using the approved PUD entitlements-232 dwelling
units and 36,000 sq. ft. of commercial area) against the proposed potential
development (210 dwelling units and 30,000 sq. ft. of non-residential) to determine
impacts on public facilities and infrastructure. The proposed amendment will have a
decrease on the demand for services and infrastructure. Consistent with the
development process outlined in the Land Development Code, a concurrency
determination will be conducted during the site plan/platting process. Any deficiency
found in the infrastructure system may require the developer to pay a proportionate
share of the improvements necessary to address the deficiency.
Impacts on the environmental/cultural resources. The proposed amendment will
not have impacts on any significant environmental or cultural resources. There are no
wetlands or Special Flood Hazard Area within the subject property.
The amendment will not cause more impact on the property than what is allowed by
the existing FLUM designations.
Compatibility with surrounding land uses. The proposed FLUM designations are
generally consistent with the surrounding properties.
Consistency with Comprehensive Plan Policies. Finally the proposed amendment
is consistent with comprehensive plan policies regarding:
Coordinating development with public infrastructure.
PLDRB MEETING: The Planning and Land Development Regulation Board (PLDRB) held a
public hearing on September 19, 2023 for the proposed amendment. The PLDRB voted
unanimously (5-0) to approve the proposed FLUM amendment. Public comment was heard
from adjacent property owners regarding the impact of the proposed project. These concerns
included potential height of new homes, amount of clearing to occur for buffers and other
compatibility considerations.
Recommended Action:
THE PLANNING AND LAND DEVELOPMENT REGULATION BOARD (PLDRB) FINDS
APPLICATION NO. 5505 CONSISTENT WITH THE COMPREHENSIVE PLAN AND
RECOMMENDS THAT CITY COUNCIL APPROVE THE FLUM AMENDMENT FROM
FLAGLER COUNTY RESIDENTIAL LOW DENSITY AND COMMERCIAL-LOW
INTENSITY TO CITY OF PALM COAST DESIGNATION OF RESIDENTIAL AND MIXED-
USE WITH A SITE-SPECIFIC POLICY TO LIMIT DEVELOPMENT ON THE SUBJECT
PROPERTY TO 210 DWELLING UNITS AND 30,000 SQ. FT. OF NON-RESIDENTIAL
44
City of Palm Coast, Florida
Agenda Item
Agenda Date: December 5, 2023
Department COMMUNITY DEVELOPMENT Amount
Division PLANNING Account #
Subject: ORDINANCE 2023-XX OLD KINGS VILLAGE REZONING - APPLICATION NO.
5506
Presenter: Bill Hoover, AICP, Senior Planner
Attachments:
1. Ordinance
2. Location Map
3. Staff Report
4. Site Plan
5. Landscape Plan
6. Traffic Impact Study Methodology Report
7. Environmental Report
8. Application Packet
9. Citizen Email
10. Business Impact Estimate
Background:
This is a quasi-judicial item, please disclose any ex parte communication.
UPDATED BACKGROUND FROM THE OCTOBER 17, 2023, BUSINESS MEETING:
This item was heard by City Council at the October 17, 2023, Business Meeting. Pursuant
to Section 166.041(4), Florida Statutes, a business impact estimate regarding this proposed
Ordinance has been prepared, was attached to this agenda item, and has been posted to
the City’s website. All supporting documentation is available for review within the Community
Development Department
ORIGINAL BACKGROUND FROM THE OCTOBER 17, 2023, BUSINESS MEETING:
The applicant is proposing to rezone 62.31 +/- acres from Planned Unit Development (PUD)
with 60.12 +/- acres going to Single-Family Residential-1 (SFR-1) and 2.19 +/- acres to
General Commercial (COM-2).
The subject property was part of the 84 +/- acre Old Kings Village PUD that was rezoned by
the Flagler County Commissioners in June 2007 from the Agricultural (AC) Zoning District.
The Old Kings Village PUD was approved for up to 232 residential units and about 4 acres
of Commercial Low Intensity uses located at the intersection of Old Kings Road and
Steeplechase Trail. The 84 +/- acre PUD also included a 21 +/- acre preserve parcel that
was located about ¼ mile east of the subject site.
64
In January 2008, the Flagler County Commissioners approved a Preliminary Plat for the
project for 159 patio homes (located on individual lots with minimum dimensions of 50’ wide
x 125’ deep), 72 townhome units (located on lots with minimum dimensions of 22’ wide x 87’
deep) and an approximate 4-acre commercial tract. In October 2009, the 21 +/- acre
preserve parcel was deeded to Flagler County and is not part of this rezoning application.
In November 2020, Geosam Capital US (Florida), LLC purchased the subject 62.31 +/- acres
with the desire to develop it by annexing the site into the City, modifying the FLUM
designation for the site and rezoning most of the site to SFR-1 so it can be developed for up
to 210 single-family homes on 50’ wide lots having a minimum area of 6,000 s.f. The
remainder of the site about 2.19 +/- acres is being rezoned to General Commercial (COM-
2) with this portion of the project located at the SW corner of the site along Old Kings Road
and south of Steeplechase Trail.
Staff has determined that the proposed SFR-1 and COM-2 uses will be compatible with
neighboring properties along Old Kings Road. The proposed COM-2 zoning would provide
the opportunity for residents along Old Kings Road to have some commercial services and
should provide a few job opportunities in reasonable proximity to their residences.
Public Participation: The applicant’s team held a neighborhood meeting at 6:00 PM at the
Hilton Garden Inn on September 11, 2023. All neighboring residents within 300 feet of the
project’s boundaries were invited by US Mail to this meeting. Ten neighbors attended
(apparently all from the Polo Club), the applicant’s team and one City Planner. Two signs
along Old Kings Road will be erected and a news ads run prior to each public hearing.
Planning and Land Development Regulation Board (PLDRB) Meeting: The PLDRB reviewed
this application at its regularly scheduled meeting at 5:30 PM on September 19, 2023, and
by a 5 – 0 vote found it in compliance with the Comprehensive Plan and recommended
approval to City Council. Two neighboring residents spoke against the overall project citing
concerns with having SFR-1 zoning abutting their 5-acre homesites in the Polo Club.
Recommended Action:
THE PLANNING AND LAND DEVELOPMENT REGULATION BOARD DETERMINED
THE PROPOSED REZONING (APPLICATION NO. 5506) TO BE CONSISTENT WITH
THE COMPREHENSIVE PLAN AND RECOMMENDED APPROVAL TO CITY COUNCIL
TO REZONE 62.31 +/- ACRES FROM PLANNED UNIT DEVELOPMENT (PUD) TO
SINGLE-FAMILY RESIDENTIAL-1 (SFR-1) AND GENERAL COMMERCIAL (COM-2)
65
City of Palm Coast, Florida
Agenda Item
Agenda Date: December 5, 2023
Department COMMUNITY DEVELOPMENT Amount
Division CODE ENFORCEMENT Account #
Subject: ORDINANCE 2023-XX AMENDING CHAPTER 35, NUISANCES, OFFENSES,
AND MISCELLANEOUS PROVISIONS, ARTICLE III OF THE CODE OF
ORDINANCES, DIVISION 2, CONCERNING DOOR-TO-DOOR SOLICITATION
LICENSES
Presenter: Michael Giuliano, Local Business Tax Inspector and Barbara Grossman,
Code Enforcement Manager
Attachments:
1. Ordinance
2. License Application
3. Business Impact Estimate
Background:
UPDATED BACKGROUND FROM THE NOVEMBER 7, 2023, BUSINESS MEETING:
City Council heard the first reading of this item at the November 7, 2023, Business Meeting.
Pursuant to Section 166.041(4), F.S., a business impact estimate regarding this proposed
Ordinance has been prepared, has been attached to this agenda item, and has been posted
to the City’s website.
UPDATED BACKGROUND FROM THE OCTOBER 10, 2023, WORKSHOP:
This item was heard by City Council at their October 10, 2023, City Council Workshop. The
attached Ordinance has been updated to reflect the changes requested by City Council.
ORIGINAL BACKGROUND FROM THE OCTOBER 10, 2023, WORKSHOP:
The City of Palm Coast is granted the authority, under § 2(b)m Article VIII, of the State
Constitution, to exercise any power for municipal purposes, except when expressly prohibited
by law.
The City Council desires to amend City of Palm Coast Ordinance No. 03-31, as amended by
Ordinance No. 2004-14 codified as Chapter 35, Nuisances, Offenses, and Miscellaneous
Provisions, Article III, Solicitation, Division 2, Peddlers and Hawkers, Section 35-163, License
Required; Application; Issuance; Term, of the Code of Ordinances, City of Palm Coast,
Florida (“Code”) in order to update the application process, requirements and criteria for
obtaining a solicitor’s license necessary to conduct door-to-door solicitation within the City’s
jurisdictional limits.
Section 501.022, Florida Statues outlines the permitting process counties must follow when
issuing door-to-door solicitation permits, indicates what information must be included in an
application, and provides a nondiscretionary licensure process.
Section 501.022, Florida Statutes, grants county clerks the authority to issue solicitation
123
permits within counties but does not preempt a municipality from establishing its own
permitting or licensure requirements for solicitors. See Op. Att’y Gen. Fla. 86-86 (1986).
The City Council finds that updating the City’s licensing process for door-to-door solicitation to
make it consistent with the county permitting requirements as outlined in Section 501.022,
Florida Statutes, will aid in establishing an efficient and uniform process of issuing solicitation
licenses within the City.
There has been a recent increase in unlicensed solicitors in the City, so amending the
Ordinance at this time will provide additional safety measures to our residents.
The City Council of the City of Palm Coast, Florida, hereby finds this Ordinance to be in the
best interest of the public health, safety, and welfare of the citizens of Palm Coast.
Recommended Action:
ADOPT ORDINANCE 2023-XX AMENDING CHAPTER 35, NUISANCES, OFFENSES, AND
MISCELLANEOUS PROVISIONS, ARTICLE III OF THE CODE OF ORDINANCES,
DIVISION 2, CONCERNING DOOR-TO-DOOR SOLICITATION LICENSES
124
City of Palm Coast, Florida
Agenda Item
Agenda Date: December 5, 2023
Department COMMUNITY DEVELOPMENT Amount
Division PLANNING Account #
Subject: ORDINANCE 2023-XX AMEND THE BOUNDARIES OF THE LANDINGS
COMMUNITY DEVELOPMENT DISTRICT (CDD) - APPLICATION NO. 5560
Presenter: Phong Nguyen, Senior Planner
Attachments:
1. Presentation
2. Ordinance
3. Petition
4. Business Impact Estimate
Background:
This is a legislative item.
The City of Palm Coast received a Petition to amend the Landings Community Development
District (CDD) in October 2023. The applicant is the Landings Community Development
District (Petitioner). The current District covers approximately 204.68 acres of land, and the
expansion area covers approximately 356.18 acres of land for which are located entirely
within the City of Palm Coast, Florida, and comprises approximately 560.86 acres of land in
total. The site is generally located south of Seminole Woods Blvd, east of US-1 and south
of Citation Blvd. At the time of this application, the current CDD plus the expansion area is
planned to develop approximately a combined 801 residential units. The CDD is primarily a
mechanism for funding the significant costs of providing infrastructure for a large residential
community. The proposed CDD is designed to provide community infrastructure,
stormwater, services, and facilities along with public facility operation and maintenance to
the proposed CDD.
The intent to establish a CDD is to encourage a strong commitment to capital facilities
planning, management and financing to ensure the provision of adequate capital
infrastructure to serve projected growth without overburdening the general taxpayer. The
establishment of the CDD or its expansion boundaries do not obligate the City of Palm Coast
to ownership, operation, or maintenance of any infrastructure. Nothing in the Petition shall
be construed as an affirmative acceptance by the City Council of the City of Palm Coast of
improvements or acceptance of operation and maintenance obligations.
According to Chapter 190, Florida Statutes, the establishment of a CDD, less than 2,500
acres, may be approved by the City Council and more specifically Section 190.005 provides
standards for a local government to adopt an ordinance establishing a CDD. In addition,
pursuant to Section 190.046, Florida Statutes, a landowner or the district board may petition
to expand the boundaries of a CDD by filing a petition with the local government that initially
136
established the district; and Section 190.046, Florida Statutes, requires that petitions for
expansion of CDDs must be reviewed pursuant to the requirements set forth in Section
190.005(2)(e), Florida Statutes. The petitioner has filed a petition with the City containing
all information required by Section 190.046, Florida Statutes and the City has received and
reviewed those items.
The following six factors are to be used by the City of Palm Coast in determining if the City
Council will grant or deny the CDD petition.
1. Whether all the statements within the petition have been found to be true and correct.
2. Whether the establishment of the district is inconsistent with any applicable element or
portion of the State’s comprehensive plan or of the City’s comprehensive plan.
3. Whether the land area within the proposed district is of sufficient size, is sufficiently
compact and is sufficiently contiguous to be developable as one functional interrelated
community.
4. Whether the district is the best alternative available for delivering community
development services and facilities to the area that will be served by the district.
5. Whether the community development services, and facilities of the district will be
incompatible with the capacity and uses of existing local and regional community
development services and facilities.
6. Whether the area that will be served by the district is amenable to separate special district
government.
A CDD is a special purpose unit of government that is utilized to acquire, finance, operate
and maintain the infrastructure within a large, planned development. A key advantage for
the developer is that low-cost financing can be obtained by issuing tax-exempt bonds to
finance the infrastructure improvements. The City or County approving such ordinance
establishing the CDD is not a party to the financing and does not incur any obligation for
this infrastructure debt.
Since this is a petition to amend the current boundaries of a district, the CDD is currently
managed by a 5-member Board of Supervisors. Florida law requires the Board of
Supervisors to operate under public record laws and provide annual audits. Additionally,
Florida laws require that potential property owners within the CDD be notified upfront in
writing of the infrastructure costs and annual payments associated with the applicable
property. These payments would be made to the Flagler County Tax Collector’s office as
an assessment.
A CDD is a special purpose unit of government that is utilized to acquire, finance, operate
and maintain the infrastructure within a large, planned development. A key advantage for
the developer is that low-cost financing can be obtained by issuing tax-exempt bonds to
finance the infrastructure improvements. The City or County approving such ordinance
establishing the CDD is not a party to the financing and does not incur any obligation for
this infrastructure debt.
Since this is a petition to amend the current boundaries of a district, the CDD is currently
managed by a 5-member Board of Supervisors. Florida law requires the Board of
Supervisors to operate under public record laws and provide annual audits. Additionally,
137
Florida laws require that potential property owners within the CDD be notified upfront in
writing of the infrastructure costs and annual payments associated with the applicable
property. These payments would be made to the Flagler County Tax Collector’s office as an
assessment.
Pursuant to Section 166.041(4), Florida Statutes, a business impact estimate regarding this
proposed Ordinance has been prepared, has been attached to this agenda item, and has
been posted to the City’s website.
Public Participation: Newspaper ads will be run approximately two weeks prior to each of
the two City Council public hearings. The applicant is also required to run four consecutive
weekly newspaper ads advising the public of the second City Council public hearing.
Recommended Action:
ADOPT ORDINANCE 2023-XX AMEND THE BOUNDARIES OF THE LANDINGS
COMMUNITY DEVELOPMENT DISTRICT (CDD) - APPLICATION NO. 5560
138
City of Palm Coast, Florida
Agenda Item
Agenda Date: December 5, 2023
Department COMMUNITY DEVELOPMENT Amount
Division Account #
Subject: ORDINANCE 2023-XX AN AMENDMENT TO THE TOWN CENTER AT PALM
COAST PLANNED UNIT DEVELOPMENT (PUD) DEVELOPMENT
AGREEMENT (DA)
Presenter: Jose Papa, AICP, Senior Planner
Attachments:
1. Applicant Correspondence
Background:
This is a quasi-judicial item, please disclose any ex parte communication.
UPDATE FROM THE DECEMBER 5, 2023, BUSINESS MEETING:
On November 30, 2023, City staff received a request from the applicant to reschedule the
item to the January 2, 2024, Business Meeting. The letter from the applicant’s
representative is attached.
Planning and Land Development Regulation Board (PLDRB) Public Hearing
The PLDRB held a public hearing on the proposed amendments on October 18, 2023. After
discussion, the PLDRB voted to unanimously approve the item. There were no public
comments.
Town Center Palm Coast Master Planned Development is a 1,601+/- acre Planned Unit
Development. This amendment to the Town Center at Palm Coast Park Planned Unit
Development-Development Agreement (Town Center PUD) proposes to accomplish the
following:
Bring consistency to the types of residential uses permitted in the Town Center PUD
by eliminating distinction between fee-simple and common ownership multi-family
residential units,
Allow Data Centers as a permitted use in Town Service and Town Business areas
of the Town Center PUD,
Provide additional guidelines and criteria for developing mixed-use buildings within
the “Urban Core” areas of the PUD, along with an incentive to permit conversion of
non-residential sq. ft. to residential units when project is a mixed-use building within
the Urban Core area,
Create rules for fences or walls needed for security or safety, and
Housekeeping/Clean-up Items.
The proposed amendment is consistent with criteria established in the Land Development
Code (LDC) based on the following:
248
Consistency with the following Comprehensive Plan policies – the amendments will
not hinder the policy to promote opportunities to provide housing opportunities near
services; direct development in areas served by infrastructure (no expansion of
development area); provide variety of housing types and opportunities.
Amendment is not in conflict to public interest or creates a hazard or nuisance – the
amendment does not permit a new use that creates a hazard or nuisance. Data
Centers are typically permitted in light industrial and business parks. Additionally,
clarification of rules for development of Mixed-Use buildings will assist in ensuring and
promoting mixed use buildings in the Town Center.
No significant financial liability or hardship – amendment is in area served by
infrastructure.
The amendment furthers the vision within the PUD to create a Mixed-Use community
with a variety of housing types along with a mix of non-residential uses, and
The amendment will not result in additional impacts to environmental or natural
resources since the amendment does not propose to increase the developable area
of Town Center.
Consistency with surrounding land uses – Town Center is a compact planning area
bordered by arterial roadways. The standards established for Town Center are based
on the vision of Town Center as a Mixed Use “urban center” for Palm Coast. The
proposed amendment does not stray from this vision but rather enhances the potential
to complete the vision of Town Center as an area to live, work, and play within an
“urban center” in Palm Coast.
Pursuant to Section 166.041(4), Florida Statutes, a business impact estimate regarding this
proposed Ordinance has been prepared, has been attached to this agenda item, and has
been posted to the City’s website.
Recommended Action:
THE PLANNING AND LAND DEVELOPMENT REGULATION BOARD (PLDRB) FINDS
THE PROPOSED AMENDMENT TO THE TOWN CENTER PUD-DA (APPLICATION NO.
5523) CONSISTENT WITH THE COMPREHENSIVE PLAN AND THE CRITERIA IN THE
LAND DEVELOPMENT CODE AND RECOMMENDS THAT CITY COUNCIL APPROVE
THE PROPOSED AMENDMENTS TO THE TOWN CENTER PUD-DA
249
City of Palm Coast, Florida
Agenda Item
Agenda Date: December 5, 2023
Department COMMUNITY DEVELOPMENT Amount
Division Account #
Subject: RESOLUTION 2023-XX AN AMENDMENT TO THE TOWN CENTER AT PALM
COAST DEVELOPMENT OF REGIONAL IMPACT (DRI) DEVELOPMENT
ORDER (DO)
Presenter: Jose Papa, AICP, Senior Planner
Attachments:
1. Applicant Correspondence
Background:
This is a quasi-judicial item, please disclose any ex parte communication.
UPDATE FROM THE DECEMBER 5, 2023, BUSINESS MEETING:
On November 30, 2023, City staff received a request from the applicant to reschedule the
item to the January 2, 2024, Business Meeting. The letter from the applicant’s
representative is attached.
Planning and Land Development Regulation Board Public Hearing (PLDRB)
The PLDRB held a public hearing on October 18, 2023, to discuss and hear public comments
on the proposed amendments. After discussion, the PLDRB voted unanimously to approve
the amendment.
Town Center at Palm Coast Development of Regional Impact (DRI) is a 1,601+/- acre
Development of Regional Impact originally approved in 2003. Since 2003, the following
development projects have been completed:
857,000 sq. ft. of commercial/office/institutional (Target, Publix, Palm Coast Medical
Office, City Hall, etc.),
2,400 seat movie theater,
125-room hotel,
202 bed nursing home, and
541 dwelling units.
In addition to the completed development (as enumerated above), another 650,000 sq. ft. of
non-residential entitlements and 2,310 residential unit entitlements have been sold by the
Declarant to private developers.
The proposed amendment to the Town Center DRI-DO is a request to convert 114,583 sq.
ft. of Office land use to 275 residential dwelling units. Approval of the conversion will result in
updating Tables 3(b) and 3(c) of the DRI-DO. This request is being processed consistent with
the steps outlined in the Town Center DRI-DO as explained in the next section.
251
The Town Center DRI-DO permitted conversions of the “Present Entitlements” subject to the
following: 1) Declarant may convert up to 20% of Present Entitlements subject to notifying
the City Manager’s designee so that the conversions do not exceed the 20% threshold, and
2) conversions exceeding 20% but cumulatively not to exceed 30% must be approved by City
Council. City Council review is to ensure that substantial and material adverse impacts on
public facilities and the community do not occur.
In October 2022, the Declarant exercised their right to convert 90,760 sq. ft. of
retail/commercial to 550 dwelling units. This conversion is based on the Trip Generation
Equivalency Matrix as attached in the DRI-DO. This conversion accounted for 20% of the
potential 30% of land use conversions permitted by the Town Center DRI-DO. This
application proposes to convert 114,583 sq. ft. of Office land use to 275 Residential units to
reach the cap of 30% conversion.
If the conversion request is approved, the development entitlements for Town Center DRI will
be as follows:
Land Use Approved Sold Remaining
Residential 3,575 Units 2,851 Units 724 Units
Office 1,285,417 Sq. Ft. 494,295 Sq. Ft. 791,122 Sq. Ft.
Retail/Commercial 1,909,240 Sq. Ft. 649,695 Sq. Ft. 1,259,545 Sq. Ft.
Non-Retail/ Commercial 1,195,000 Sq. Ft. 177,789 Sq. Ft. 1,017,211 Sq. Ft.
Institutional 625,000 Sq. Ft. 317,000 Sq. Ft. 308,000 Sq. Ft.
Movie Theater 2,400 Seats 2,400 Seats 0 Seats
Lodging 480 rooms 125 rooms 355 rooms
Assisted Living 485 rooms 202 rooms 283 rooms
Analysis:
The proposed amendment is consistent with the Comprehensive Plan based on the following
policies:
-Policy 1.1.4.1 – Mixed Use land use designation is intended to provide opportunities for
residents to work, shop, engage in recreational activities, and attend school and religious
services in reasonably close proximity to residential dwellings.
The proposed amendment is consistent with the above policy. Town Center DRI has a
comprehensive plan designation of DRI-Mixed Use. The purpose and land uses
permitted in the DRI remain unchanged and remain consistent with the vision of a
development that creates opportunities for residents to work, shop, engage in
recreational activities, and attend school and religious services in reasonably close
proximity to residential dwellings consistent with the purpose of the DRI-Mixed Use
comprehensive plan designation.
-Policy 1.1.4.5 – Land use patterns will be required to be efficient and not
disproportionately increase the cost of providing and maintaining public facilities, as well
as providing housing and transportation strategies that will foster energy conservation.
252
The proposed amendment is consistent with the above policy. The amendments will not
hinder the ability to provide for more efficient use of land by allowing residential and
service uses within proximity of each other. The opportunity remains to locate varying
uses within proximity of each other and continue to provide the potential for alternative
modes of transportation that foster energy conservation (walking/bicycling).
-Policy 1.3.1.3 – The City shall encourage development to locate in the areas where
public facilities, infrastructure, and services are available. Where there are deficiencies
and where appropriate, the City shall require the developer to provide or extend the
facilities as necessary to accommodate development. Applicable impact fees shall be
used by the City consistent with State law to offset the costs of the City providing
facilities.
The proposed amendment does not expand into areas which are currently not served by
infrastructure. Consistent with this Policy, the adopted Development Order requires
analysis to ensure that the facilities to serve any proposed development is adequate.
Additionally, the proposed amendment is consistent with criteria established in the Land
Development Code (LDC) based on the following:
As previously provided, the proposed amendment is consistent with the
Comprehensive Plan, and
No impact on health, safety, and welfare of surrounding residents (no change in
permitted uses).
The Planning and Land Development Regulation Board (PLDRB) held a public hearing on
October 18, 2023. After discussion, the PLDRB voted 6-0 to recommend that City Council
approve the proposed PUD amendments.
Recommended Action:
THE PLANNING AND LAND DEVELOPMENT REGULATION BOARD (PLDRB) FINDS
THE PROPOSED AMENDMENT TO THE TOWN CENTER AT PALM COAST DRI-DO
(APPLICATION NO. 5522) CONSISTENT WITH THE COMPREHENSIVE PLAN AND
RECOMMENDS THAT CITY COUNCIL APPROVE THE PROPOSED AMENDMENT TO
THE TOWN CENTER DRI-DO
253
City of Palm Coast, Florida
Agenda Item
Agenda Date: December 5, 2023
Department PARKS & RECREATION Amount
Division Account #
Subject: RESOLUTION 2023-XX APPROVING THE PARKS & RECREATION MASTER
PLAN
Presenter: Brittany McDermott, Deputy Director of Parks & Recreation and James
Hirst, Director of Parks & Recreation
Attachments:
1. Presentation
2. Resolution
3. Exhibit A - Parks & Recreation Master Plan
Background:
Council Priority:
B. Safe and Reliable Services
2. Identify local recreation demands (i.e., aquatics, fields, senior services, etc.) to
balance the need of regional activity centers
UPDATED BACKGROUND FROM OCTOBER 17, 2023, WORKSHOP:
The development of the comprehensive Parks & Recreation Master Plan by the consultant,
BerryDunn, has been completed. City Staff will be presenting the final report to City Council
for review and approval. This presentation will include a summary of the entire
developmental process including timeline, summary of reports provided, and next steps after
the plan is approved.
UPDATED BACKGROUND FROM AUGUST 8, 2023, WORKSHOP:
Pursuant to Council Priority B2, aimed at identifying local recreation demands through a
comprehensive Parks & Recreation Master Plan, City Staff and BerryDunn, the consultant
developing the Master Plan, have prepared a draft presentation for City Council to review.
This presentation serves as the comprehensive summary of the entire development process
of the Parks & Recreation Master Plan. It will specifically highlight the action plan that
identifies short-term, mid-term, and long-term priorities.
UPDATED BACKGROUND FROM JUNE 20, 2023, WORKSHOP:
In line with Council Priority B2, which focuses on identifying local recreation demands
through a comprehensive Parks & Recreation Master Plan, City Staff and BerryDunn, the
consultant developing the Master Plan, have created a ‘Goals & Objectives’ presentation for
review by City Council. This presentation will encompass the essential aspects of the Master
Plan to include identifying key themes and priorities as well as a level of service analysis.
UPDATED BACKGROUND FROM DECEMBER 13, 2022, WORKSHOP:
As part of the ongoing Council Priority B2 to identify local recreation demands through a
255
comprehensive Parks & Recreation Master Plan, City Staff and BerryDunn, the consultant
developing the Master Plan, have prepared a ‘Findings Summary’ presentation for City
Council to review. The Findings Summary will include an overview of the data collected so
far through surveys, a social pinpoint website, demographics analysis, and parks & trails
assessments
ORIGINAL BACKGROUND FROM THE DECEMBER 13, 2022, WORKSHOP:
As adopted by City Council, the 2023 Strategic Action Plan, B2 priority, staff began to
prioritize recreation projects as part of the Parks & Recreation Capital Improvement Plan.
The Comprehensive Parks & Recreation Master Plan will make project recommendations
and develop a financially feasible 5-year Capital Improvements Schedule to meet the
defined needs of the community. This will be accomplished over several phases including
an inventory of all recreation facilities, a needs assessment, and a visioning workshop. The
City of Palm Coast is working closely with Flagler County on this initiative and has
established an Interlocal Agreement approved by City Council, which identified a cost share
for City and County.
In accordance with the City’s Purchasing Policy, City staff advertised a Request for
Statement of Qualifications: RFSQ-PR-22-87 - Parks and Rec Master Plan for COPC &
Flagler County. The City received two (2) responses. The evaluation team ranked the
qualifications and selected BerryDunn to conduct the study. The cost share of the study is
$100,000 for the City of Palm Coast and $100,000 for Flagler County.
Recommended Action:
ADOPT RESOLUTION 2023-XX APPROVING THE PARKS & RECREATION MASTER
PLAN
256
City of Palm Coast, Florida
Agenda Item
Agenda Date: December 5, 2023
Department PUBLIC WORKS Amount OVER $50K
Division Account # 65019090-064000
Subject: RESOLUTION 2023-XX APPROVING PIGGYBACKING FSA23-VEH21 WITH
NEXTRAN TO PURCHASE A MACK DUMP TRUCK
Presenter: Matthew Mancill, Director of Public Works
Attachments:
1. Resolution
2. Contract
3. Quote
4. Copy of check from Ford Motor Company
Background:
Council Priority:
A. Strong Resilient Economy
The City of Palm Coast’s Fleet department is seeking approval for the purchase of a 10-yard
dump truck from Nextran, for the replacement of Asset #2042. Asset #2042 was purchased
back from the City by Ford due to recurring malfunction that substantially impaired the use,
value, and safety of the truck. There will be no additional funds needed for the purchase as
Ford agreed to buy the truck back for $91,770.46 and there is $82,000.00 allocated from the
Fleet replacement savings plan.
The City of Palm Coast Public Works Fleet Division is recommending piggybacking the
FSA23-VEH21.0 with Nextran Truck to utilize the terms, conditions, scope, and pricing of the
FSA agreement for heavy trucks.
Source of Funds Worksheet FY 2024
FLWATERDIS MACHINERY & EQUIPMENT OVER $5K 65019090-064000 $351,835.00
Total Expended/Encumbered to Date $332,715.43
Pending Work Order/Contracts $0.00
Current (WO/Contract) $0.00
Balance $19,119.57
Recommended Action:
ADOPT RESOLUTION 2023-XX APPROVING PIGGYBACKING FSA23-VEH21 WITH
NEXTRAN TO PURCHASE A MACK DUMP TRUCK
343
City of Palm Coast, Florida
Agenda Item
Agenda Date: December 5, 2023
Department PUBLIC WORKS Amount Over $50K
Division Account #s 65035012-034000 &
65035012-034000-
99042
Subject: RESOLUTION 2023-XX APPROVING PIGGYBACKING TIPS CONTRACT
210304 WITH CINTAS CORPORATION NO. 2 FOR FIRE SUPPRESSION
SYSTEMS MAINTENANCE AND REPAIRS
Presenter: Matthew Mancill, Director of Public Works
Attachments:
1. Resolution
2. Contract
Background:
Council Priority:
B. Safe & Reliable Services
We are asking City Council to approve the piggyback of TIPS Contract 210304 for the
maintenance, repair, and operations of Facilities and grounds as it relates to fire protection
maintenance and repair services with CINTAS Corporation No. 2.
This agreement will encompass the services for fire suppression systems maintenance and
repairs throughout Citywide Facilities for the safety of the personnel within each, as well as
the building. This is a critical life safety topic that is extremely important and valued.
Benefits of Piggybacking:
Piggybacking the contract will allow the City of Palm Coast to have the fire suppression
systems maintenance and repair services with CINTAS Corporation No. 2, which has been
providing satisfactory services for the City’s uniform sales, rentals, and services contract #
R-BB-19002. The vendor has proven to be reliable and provides great services for the
uniform services mentioned. Piggybacking also offers the advantage of obtaining better
pricing compared to independently soliciting bids. By piggybacking, the City of Palm Coast
can continue to receive essential fire suppression systems maintenance and repair services
while benefiting from competitive pricing and streamlined procurement processes. Not only
this, but the relationship between the City of Palm Coast and CINTAS Corporation No. 2 will
be stronger as we will be using them for another agreed-upon service – allowing each party
to foster trust and rapport. As a stakeholder and buyer within this agreement, this will be
beneficial for the continuous relationship as well as the streamlined services to fall under
one vendor – in this case uniform services as well as fire suppression maintenance and
repairs.
531
Contract Details:
The piggybacked contract will be effective from the awarded date to July 21st, 2024, with a
renewal option good until July 21st, 2026. The piggyback contract with CINTAS Corporation
No. 2. is based on a per-unit price basis. Purchases will be made on an as-needed basis for
repair services as well as scheduled maintenance services using budgeted funds
appropriated by the City Council.
Funding:
The Fiscal Year 2024 budget includes available funding in the City's Facilities Maintenance
and Facilities Fire budgets to cover the costs of scheduled fire suppression systems
maintenance and as-needed repair services. City staff estimates that the City will spend over
$50,000.00 annually under this piggyback contract.
SOURCE OF FUNDS WORKSHEET FY 2024
Facilities Maintenance - Other Contractual SVCS Fund 65035012-034000 $877,031.00
Total Expended/Encumbered to Date $693,665.37
Pending Work Orders/Contracts $0.00
Current (WO/Contract) $50,000.00
Balance $133,365.63
Facilities Fire - Other Contractual SVCS Fund 65035012-034000-99042 $32,000.00
Total Expended/Encumbered to Date $5,069.99
Pending Work Orders/Contracts $0.00
Current (WO/Contract) $5,000.00
Balance $21,930.01
Recommended Action:
RESOLUTION 2023-XX APPROVING PIGGYBACKING TIPS CONTRACT 210304 WITH
CINTAS CORPORATION NO. 2 FOR FIRE SUPPRESSION SYSTEMS MAINTENANCE
AND REPAIRS
532
City of Palm Coast, Florida
Agenda Item
Agenda Date: December 5, 2023
Department WATER AND WASTEWATER Amount $267,750.00
UTILITY
Division WASTEWATER Account # 54029088 063000 81019
Subject: RESOLUTION 2023-XX APPROVING A WORK ORDER WITH CONNECT
CONSULTING, INC., FOR THE EVALUATION, REHABILITATION, AND REPAIR
OF WELLS SW-6R-SW-34-SW-115
Presenter: Peter Roussell, Utility Deputy Director
Attachments:
1. Resolution
2. Proposals (3)
Background:
Council Priority:
D. Sustainable Environment & Infrastructure
SW-6R, SW-34 and SW-115 are Public Water Supply Wells that supply raw water to Water
Treatment Plant 1. Each one of these wells have been identified to be in need of
rehabilitation as a result of a decrease in specific capacity. These wells were originally
constructed as screen filter packed into the confined surficial aquifer. Connect Consulting
will provide hydrogeological services and engage a well driller to rehabilitate each well
separately using hydrochloric acid and high-pressure jetting in combination with air lift
inductor to redevelop the well and clean the accumulated calcium off of the well screen.
Under the existing contract RFSQ-CD-20-31, staff negotiated a scope and fee not-to-exceed
$267,750.00 with Connect Consulting, Inc. Proposal 101.24 in the amount of $80,500.00 for
SW-6R, proposal 101.25 in the amount of $92,250.00 for SW-34 and proposal 101.23 in the
amount of $95,000.00 for SW-115. City staff has determined that the cost for the services
are reasonable and fair and are consistent with these types of services for a project of this
size and scope. Funds for this project have been budgeted for out of FY 2024 Utility Capital
Projects-Improvements-Wellfield and Wells account.
SOURCE OF FUNDS WORKSHEET FY 2024
Improvements – Wellfield and Wells 54029088 063000 81019 $3,550,000.00
Total Expended/Encumbered to Date $12,840.54
Pending Work Orders/Contracts $0.00
Current (WO/Contract) $267,750.00
Balance $3,269,409.46
631
Recommended Action:
ADOPT RESOLUTION 2023-XX APPROVING A WORK ORDER WITH CONNECT
CONSULTING, INC. FOR THE EVALUATION, REHABILITATION, AND REPAIR OF WELLS
SW-6R-SW-34-SW-115
632
City of Palm Coast, Florida
Agenda Item
Agenda Date: December 5, 2023
Department WATER AND WASTEWATER Amount AS NEEDED
UTILITY
Division WASTEWATER Account # 54019087 052030
Subject: RESOLUTION 2023-XX APPROVING PIGGYBACKING THE CITY OF MARCO
ISLAND, FL CONTRACT WITH AMERICAN WATER CHEMICALS FOR AWC
A-102 PLUS ANTISCALANT
Presenter: Peter Roussell, Utility Deputy Director
Attachments:
1. Resolution
2. Piggyback Contract
Background:
Council Priority:
D. Sustainable Environment & Infrastructure
The City's Utility Department/Water Treatment Plant 2 utilizes AWC A-102 Plus Antiscalant
to prevent scaling of our nanofiltration membranes and the concentrate pipe feeding the lime
softening basin.
City staff is recommending piggybacking the City of Marco Island, FL contract (#ITB 2022-
031) with American Water Chemicals for the purchase of AWC A-102 Plus Antiscalant.
Piggybacking existing competitively bid contracts is advantageous since the pricing is
generally better than what the City could obtain on its own, and the City does not incur the
expense and delay of soliciting a bid
City staff will purchase this chemical using budgeted funds appropriated by City Council. The
Fiscal Year 2024 Budget includes available funding within the Utility Fund-Chemicals to
purchase this chemical. This chemical will be purchased on an as needed basis.
Recommended Action:
ADOPT RESOLUTION 2023-XX APPROVING PIGGYBACKING THE CITY OF MARCO
ISLAND, FL CONTRACT WITH AMERICAN WATER CHEMICALS FOR AWC A-102 PLUS
ANTISCALANT
661
City of Palm Coast, Florida
Agenda Item
Agenda Date: December 5, 2023
Department WATER AND WASTEWATER Amount AS NEEDED
UTILITY
Division WASTEWATER Account # 54029088 063000 84004
Subject: RESOLUTION 2023-XX APPROVING PIGGYBACKING THE ORLANDO
UTILITIES COMMISSION CONTRACT WITH STEWART’S ELECTRIC MOTOR
WORKS, INC., FOR MOTOR REPAIR/REPLACE SERVICES
Presenter: Peter Roussell, Utility Deputy Director
Attachments:
1. Resolution
2. Piggyback Contract
Background:
Council Priority:
D. Sustainable Environment & Infrastructure
Replacement of electric motors including maintenance is paramount to maintaining the
equipment in operational status and to maintain reliability. The water facilities utilize a wide
variety of electrical motors and pumps throughout the process of pumping, treating, and
distributing potable water for the residents of the City of Palm Coast.
City staff is recommending piggybacking the Orlando Utilities Commission (#RFP22 5157-3
OQ) with Stewart’s Electric Motor Works, Inc., for Motor Repair/Replace Services.
Piggybacking existing competitively bid contracts is advantageous since the pricing is
generally better than what the City could obtain on its own, and the City does not incur the
expense and delay of soliciting a bid
City staff will purchase these services using budgeted funds appropriated by City Council.
The Fiscal Year 2024 Budget includes available funding within the Utility Fund-
Improvements General Plant R&R. These services will be purchased on an as needed
basis.
Recommended Action:
ADOPT RESOLUTION 2023-XX APPROVING PIGGYBACKING THE ORLANDO UTILITIES
COMMISSION CONTRACT WITH STEWART’S ELECTRIC MOTOR WORKS, INC., FOR
MOTOR REPAIR/REPLACE SERVICES
697
City of Palm Coast, Florida
Agenda Item
Agenda Date: December 5, 2023
Department WATER AND WASTEWATER Amount AS NEEDED
UTILITY
Division WASTEWATER Account # 54029088 063000 84004
Subject: RESOLUTION 2023-XX APPROVING PIGGYBACKING THE TAMPA BAY
WATER CONTRACT WITH TAMPA ARMATURE WORKS, INC., FOR MOTOR
REPAIR/REPLACE SERVICES
Presenter: Peter Roussell, Utility Deputy Director
Attachments:
1. Resolution
2. Piggyback Contract
Background:
Council Priority:
D. Sustainable Environment & Infrastructure
Replacement of electric motors including maintenance is paramount to maintaining the
equipment in operational status and to maintain reliability. The water facilities utilize a wide
variety of electrical motors and pumps throughout the process of pumping, treating, and
distributing potable water for the residents of the City of Palm Coast.
City staff is recommending piggybacking the Tampa Bay Water contract (2023-031) with
Tampa Armature Works, Inc., for Motor Repair/Replace Services. Piggybacking existing
competitively bid contracts is advantageous since the pricing is generally better than what
the City could obtain on its own, and the City does not incur the expense and delay of
soliciting a bid.
City staff will purchase these services using budgeted funds appropriated by City Council.
The Fiscal Year 2024 Budget includes available funding within the Utility Fund-
Improvements General Plant R&R. These services will be purchased on an as needed
basis.
Recommended Action:
ADOPT RESOLUTION 2023-XX APPROVING PIGGYBACKING THE TAMPA BAY WATER
CONTRACT WITH TAMPA ARMATURE WORKS, INC., FOR MOTOR REPAIR/REPLACE
SERVICES
919
City of Palm Coast, Florida
Agenda Item
Agenda Date: December 5, 2023
Department WATER AND WASTEWATER Amount AS NEEDED
UTILITY
Division WASTEWATER Account # MULTIPLE
Subject: RESOLUTION 2023-XX APPROVING PIGGYBACKING THE SCHOOL BOARD
OF VOLUSIA COUNTY CONTRACT WITH CITY ELECTRIC SUPPLY FOR THE
PURCHASE OF MISCELLANEOUS ELECTRICAL SUPPLIES AS NEEDED
Presenter: James Melley, Utility Systems Manager
Attachments:
1. Resolution
2. Piggyback Contract
Background:
Council Priority:
D. Sustainable Environment and Infrastructure
The City of Palm Coast Utility Department has identified the need for electrical parts, based
on the City’s standards and the proprietary aspects for lift stations and PEP tank installs
within the wastewater collection system. The Utility Department requires priority for
replacement of parts and equipment for repairs within the Utility Water and Wastewater
System on an as-needed basis.
City staff is recommending piggybacking the School Board of Volusia County (ITB-MTS-22-
002LS) with City Electric Supply for the purchase of miscellaneous electrical parts.
Piggybacking existing competitively bid contracts is advantageous since the pricing is
generally better than what the City could obtain on its own, and the City does not incur the
expense and delay of soliciting a bid.
City staff will purchase items on an as-needed basis upon City Council approved budgeted
funds.
Recommended Action:
ADOPT RESOLUTION 2023-XX APPROVING PIGGYBACKING THE SCHOOL BOARD OF
VOLUSIA COUNTY CONTRACT WITH CITY ELECTRIC SUPPLY FOR THE PURCHASE
OF MISCELLANEOUS ELECTRICAL SUPPLIES AS NEEDED
1001
City of Palm Coast, Florida
Agenda Item
Agenda Date: December 5, 2023
Department WATER AND WASTEWATER Amount AS NEEDED
UTILITY
Division WASTEWATER Account # MULTIPLE-CITY WIDE
USE
Subject: RESOLUTION 2023-XX APPROVING PIGGYBACKING SOURCEWELL #091422
CONTRACT WITH MOTION INDUSTRIES, INC., FOR INDUSTRIAL AND
BUILDING RELATED SUPPLIES AND EQUIPMENT
Presenter: Danny Ashburn, Utility Systems Manager Prese
Attachments:
1. Resolution
2. Piggyback Contract
Background:
Council Priority:
D. Sustainable Environment & Infrastructure
Wastewater Treatment Operations will utilize this contract to purchase mechanical and
electrical parts including motors, gear drives, and various parts such as bearings, seals, and
belts needed for the repair and maintenance of process equipment used in the treatment
process. City staff is recommending piggybacking Sourcewell Contract # 091422 for Facility
MRO, Industrial and Building-Related Supplies, and Equipment Services.
City staff is recommending piggybacking Sourcewell (#091422) with Motion Industries, Inc.,
for industrial and building related supplies and equipment. Piggybacking existing
competitively bid contracts is advantageous since the pricing is generally better than what
the City could obtain on its own, and the City does not incur the expense and delay of
soliciting a bid.
City staff will purchase these services using budgeted funds appropriated by City Council.
These services will be purchased on an as needed basis.
Recommended Action:
ADOPT RESOLUTION 2023-XX APPROVING PIGGYBACKING SOURCEWELL #091422
CONTRACT WITH MOTION INDUSTRIES, INC., FOR INDUSTRIAL AND BUILDING
RELATED SUPPLIES AND EQUIPMENT
1086
City of Palm Coast, Florida
Agenda Item
Agenda Date: December 5, 2023
Department WATER AND WASTEWATER Amount AS NEEDED
UTILITY
Division WASTEWATER Account # 54029082 063000 82001
Subject: RESOLUTION 2023-XX APPROVING MASTER SERVICE AGREEMENTS WITH
G.E.M. STONE CONTRACTORS INC., AND SWC CONSTRUCTION INC., FOR
THE INSTALLATION OF NEW AND REPLACEMENT PEP TANKS
Presenter: Peter Roussell, Utility Deputy Director
Attachments:
1. Resolution
2. Project Overview
3. Notice of Intent to Award
4. Draft Contracts (2)
Background:
Council Priority:
D. Sustainable Environment and Infrastructure
The Utility department is responsible for all utility infrastructure throughout the City of Palm
Coast. Utility’s is responsible to install new single family homesite PEP tanks within ten (10)
working days of a builder being site ready for the tank. There has been an increase in new
construction in recent years and staff is not able to install all tanks with in-house staffing. In
Fiscal Year 2024 it is anticipated new construction activity will continue at current rate. Staff
recommends seeking outside contractors to assist in maintaining the City’s level of service.
The contractor(s) (2) will assist with new installations as well as replacing failed pep tanks on
an as needed basis.
City staff advertised ITB-UT-24-07 Installation of New and Replacement PEP Tanks in
accordance with the City’s Purchasing Policy. The City received two (2) bids with two (2)
bidders, G.E.M. Stone Contractors Inc., and SWC Construction Inc., deemed to be
responsible and responsive. The Notice of Intent to Award and project bid overview are
attached.
Staff recommends City Council approve Master Service Agreements with G.E.M. Stone
Contractors Inc. and SWC Construction Inc., to install new and replacement pep tanks and
appurtenances. Each Agreement will be a one (1) year initial term with two (2) one (1) year
renewal options. The services will be provided on an as needed basis based on demand for
new and replacement tanks that exceed available City Utility resources.
The Fiscal Year 2024 Budget includes available funding in the Utility Department budget to
purchase these services. In addition, expenditures will be within appropriated budgeted
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Utility Department funds for each renewal year. Actual expenditures under these contracts
will depend on the demand for PEP tank installations and replacements.
Recommended Action:
ADOPT RESOLUTION 2023-XX APPROVING MASTER SERVICE AGREEMENTS WITH
G.E.M. STONE CONTRACTORS INC., AND SWC CONSTRUCTION INC., FOR THE
INSTALLATION OF NEW AND REPLACEMENT PEP TANKS
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City of Palm Coast, Florida
Agenda Item
Agenda Date: December 5, 2023
Department FINANCIAL SERVICES Amount
Division Account #
Subject: REPORTING OF EMERGENCY AND SOLE SOURCE PURCHASES FOR
OCTOBER 2023
Presenter: Denise Bevan, City Manager
Attachments:
1. Emergency and Sole Source Purchase Report
Background:
Attached is a list of all emergency and sole source purchases for the month of October
2023, in accordance with Sec. 2.25 of Chapter 2, Article 1 Division 3 of the Code of
Ordinances of the City of Palm Coast (Procurement Policy).
Recommended Action:
FOR REPORTING ONLY - VIA CITY MANAGER COMMENTS
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