City Council Business Meeting
Regular MeetingPalm Coast, FL · January 16, 2024
Minutes
City Hall
City of Palm Coast 160 Lake Avenue
Minutes Palm Coast, FL 32164
www.palmcoastgov.com
City Council Business
Meeting
Mayor David Alfin
Vice Mayor Ed Danko
Council Member Cathy Heighter
Council Member Nick Klufas
Council Member Theresa Pontieri
Tuesday, January 16, 2024 9:00 AM City Hall - Community Wing
City Staff
Denise Bevan, City Manager
City Attorney
Kaley Cook, City Clerk
Public Participation shall be in accordance with Section 286.0114 Florida Statutes.
Other matters of concern may be discussed as determined by City Council.
If you wish to obtain more information regarding the City Council’s agenda, please contact the City Clerk's Office at 386-986-
3713.
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons needing a reasonable
accommodation to participate in any of these proceedings or meeting should contact the City Clerk at 386-986-3713, at least
48 hours prior to the meeting.
City Council Meetings are streamed live on YouTube at https://www.youtube.com/user/PalmCoastGovTV/live.
It is proper meeting etiquette to silence all electronic devices, including cell phones while meeting is in session.
Any person who decides to appeal any decision of the City Council with respect to any matter considered at this meeting will
need a record of the proceedings, and for such purpose, may need to hire a court reporter to ensure that a verbatim record of
the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.
A. CALL TO ORDER
Mayor Alfin called the meeting to order at 9:05 a.m.
B. PLEDGE OF ALLEGIANCE TO THE FLAG AND A MOMENT OF SILENCE
C. ROLL CALL
City Clerk Kaley Cook called the roll. All members were present.
D. PROCLAMATIONS AND PRESENTATIONS
1. PROCLAMATION - JANUARY 2024 AS STALKING AWARENESS MONTH
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Mayor Alfin presented the Proclamation to members of the Family Life Center.
Kelsey Garcia, Youth Advocate, shared thanks for the Proclamation.
2. PROCLAMATION - JANUARY 2024 AS HUMAN TRAFFICKING AWARENESS
MONTH
Mayor Alfin presented the Proclamation to members of the Family Life Center.
Erin Shannon, Sexual Assault Services Coordinator, shared comments.
3. PRESENTATION - TECHNICAL MANUAL UPDATE FOR INFILL LOTS
Lynn Stevens, Deputy Director of Stormwater & Engineering, and Carl Cote,
Director of Stormwater & Engineering, presented the topic to Council.
Topics presented included: definition of the technical manual, definition of infill
lots, steps taken, identified factors, current requirements, recommended change,
potential impact, future considerations, and next steps.
City Council held discussion on the following topics: water retention, conjunction
with the swales and canals, thanks to staff for their efforts, and looking for
assurances to the public on finding a resolution.
Mr. Cote and Ms. Stevens provided a response to City Council comments and
questions.
Vice Mayor Danko made a motion to establish a Citizens Advisory Committee
tasked with determining who has legitimately been affected by flooding caused
by new builds and to explore options, including but not limited to, financial
assistance. The committee would report back to Council on a predetermined
schedule basis to present their findings along with recommendations for
remedies to correct the damage that has been done. Vice Mayor Danko wanted
staff to return at the next workshop with a presentation on how to create the
committee and direction on how Council can attract members from our
community to join the committee. Vice Mayor Danko stated for staff guidance,
members of the committee will be voted on by City Council and should be open
to all folks in the community, including those who have actually been flooded,
and also members of the Home Builders Association, business community, and
other concerned citizens, especially those retired citizens with engineering and
building experience, and encouraged them to apply for membership on the
committee. Once the committee is formed, Vice Mayor looked to task the City
Manager to appoint a staff member to attend those meetings, offer advice, and
offer guidance as to how this committee can possibly apply for grants and funds,
and also assist with our business and building community and others to use their
expertise, skills, or talents to help us take care of the issue. Vice Mayor Danko
suggested that a Council Member be appointed as a liaison to the committee
and report back directly to City Council, as needed, as to the progress or
difficulties facing the committee.
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Mayor Alfin asked Vice Mayor Danko to reiterate the motion.
Vice Mayor Danko provided details on the focus of the committee.
The motion was seconded by Council Member Pontieri.
Mayor Alfin asked about the frequency of the report to City Council.
Vice Mayor Danko defined the roles and progress updates.
Discussion was held with Ms. Bevan on bringing the topic back at the next
workshop meeting.
Mayor Alfin asked the City Attorney if any other items need to be included in the
formation of a Citizens Advisory Committee.
Attorney Garganese advised that the item should come before City Council as a
Resolution.
City Council held lengthy discussion on the following topics: proposed elevation,
remedies, multi-pronged solutions, swale maintenance and water disbursement,
cause for higher lot elevation, lot site inspection, final inspection, and coming up
with solutions.
Mr. Cote clarified details of the proposed changes.
Mayor Alfin supported using the resources of the community to solve the
problem in the future. Mayor Alfin shared concern for individuals struggling over
the next 7-10 days and asked Ms. Bevan to maintain the level of priority on the
issue.
Mayor Alfin called for a roll call vote. The motion passed 5-0.
City Council continued their discussion on the topic.
Council Member Pontieri discussed the following topics: Florida Building Code,
language for the technical manual, reviewing other municipality’s requirements
as guidance, acceptance of the Home Builders Association (HBA) changes,
enforcement, additional requirements, identified properties, and a 90-day pause
on new home building.
Council Member Pontieri made a motion for a 90-day pause to look at nearby
municipality Ordinances, to review our technical manual, and to make it strong
enough that City Council knows they are protecting the residents in the future.
Discussion was held on moratoriums.
Mayor Alfin shared comments on the 90-day moratorium and asked Council to
look to the committee to make the recommendation.
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Council Member Pontieri was not in favor of the recommendation and shared
thoughts on the topic.
Council Member Klufas asked Council to enumerate the problems that can be
solved in the next 45 days.
City Council held discussion on building, timeline for the proposed moratorium,
number of infill lots, future considerations, requirements, protecting residents.
Council Member Pontieri amended the motion to 45 days with one 45-day
extension.
Vice Mayor Danko shared comments on the topic.
Mayor Alfin asked Council Member Pontieri to restate the motion.
Council Member Pontieri reiterated that her motion is for a temporary pause on
new infill lot building for 45 days with the ability to extend it for another 45 days
while the City considers further updates to the technical manual and possible
changes to the Land Development Code (LDC) to incorporate the staff future
considerations that are listed on page 17 of the packet on only new infill lot
builds. The motion failed for lack of a second.
Vice Mayor Danko made a motion to instruct staff to immediately proceed with
adding the items listed by Council Member Pontieri, and further described by
City staff. Vice Mayor Danko agreed to the language provided by City staff.
The motion was seconded by Council Member Klufas.
Council Member Klufas asked if there are any additional goals over the next 45
days that would have made additional improvements.
Council Member Pontieri shared her goals from the 45-day moratorium.
Vice Mayor Danko made an amended motion to instruct staff to immediately
require gutters, fencing, engineering report, and to begin quickly looking at
surrounding communities to see if there is anything else there that we could
immediately implement that would help solve the problem. Council Member
Klufas seconded the amended motion.
Council Member Pontieri looked to the City Attorney to ask if the City Council is
taking action that they are permitted to and shared concern for liability purposes.
Attorney Garganese discussed the motion, procedure, and statutory
requirements.
Council Member Pontieri discussed an enforceability mechanism.
Attorney Garganese responded to discuss administrative items, statutory
requirements, and future presentations to City Council to follow the statutory
process.
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Council Member Pontieri discussed potential clarification of the motion to include
that the proposed changes will be implemented in the technical manual being
that it is administrative and if further action needs to be taken with the LDC, staff
will conduct further research and bring back to City Council. Vice Mayor Danko
agreed. Council member Klufas seconded the amended motion.
Public Comment:
Mayor Alfin provided the rules and procedure of public comment.
Peter Johnson discussed the timeline of the topic, moratorium, history of the
item, effects to the local economy, and potential litigation.
Alfred Vescovi discussed the moratorium and shared concern for infrastructure,
pep tank sinking, length of time, and addressing the flooding.
Dennis McDonald discussed sections of the Land Development Code, lot survey,
and a requirement of the City Manager to ensure that no water goes on anyone
else’s lot.
Robbie Richmond, owner of Intracoastal Construction and 20-year board
member of the Home Builders Association, discussed the motion on the table
and engineer responsibility, lack of civil engineers in the region, gutters, silt
fencing, proposed term of erosion control, and a Government Affairs Committee
which has been working with City staff.
Annamaria Long, Executive Officer of the Home Builders Association (HBA),
discussed the motion which forces the hand of Stormwater and punishes the
private sector for not doing what City Council wanted them to do, previous
meetings and discussion on the topic, HBA requests, and effects of the
moratorium.
Greg Blose, President & CEO of the Flagler-Palm Coast Regional Chamber,
discussed comments of the Vice Mayor, was thankful for the rejection of the
moratorium, perception of a moratorium to businesses, concerns from investors
and businesses, and applauded City Council for trying to find solutions to solve
the problem.
Jaqueline Centofanti, Vice President of the HBA, applauded the efforts of staff
and discussed the stormwater review process.
Kaleigh Rickard, Smart Guard Shutters, discussed HBA Government Affairs
meetings, gutters and effects, pep tank issues and proactiveness of the Utility
Department, backlog in swale maintenance, and supported outsourcing to
handle the backlog of swale maintenance.
Robbi Barrack, owner of RBI Homes, Roofing, and Pools, discussed his history
of building in the town for over 8 years, piggybacked on the previous comments,
regarding stormwater swale maintenance and supported outsourcing swale
maintenance.
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Candi Stevens discussed issues for items proposed, shared about discussions
with the army corps of engineers, discussed swale maintenance, french drains,
and wanted to see permanent drainage added into the wording. Ms. Stevens
shared support for Council Member Pontieri and suggested a pause on building.
Scott Sours, local business owner, discussed stormwater that he has fixed and
installed, was not in favor of a moratorium, suggested fixing the drainage
problems, reaching out to other local groups that have a hand in construction,
and working together to revise the technical manual.
Antonio Amaral Jr., longtime resident and builder in Palm Coast since 1991,
discussed the technical manual, budgeting issues, responsibility of flooding
issues, kneejerk reactions and trying to solve a problem that was only recently
brought up.
Carrie Forbes, one of the houses affected, discussed lot height and flooding, in-
home flooding, and homeowner rights.
Leslie Johnson, resident of the P Section, Declaration of Independence, rights
included, lack of stormwater drainage.
Jeff Knotts discussed incorporation of Palm Coast, fixing the problem, and
continuing to build on the discussion.
Nico Jenairo, resident of Seminole Woods, was in support of the motion
proposed and shared concerns at his property.
Celia Pugliese said to stop blaming and discussed the reality of non-enforcement
of the Code.
Tom Brady, resident of the E Section, discussed the history of building his home
and shared concerns for impact fees covering costs.
Carole Brassfield provided a response to comments made during the item and
urged Council to take care of flooding.
Shelby Reilly, resident of Seminole Woods, discussed the topic, new homes,
efforts taken, foundation issues, and sink holes.
Jeremy Davis discussed the conversations from City Council, history of a
problem at his home, problem at additional properties, and wanted to know why
62 Perrotti Lane has been listed on Zillow if they don’t have a certificate of
occupancy.
Joy Cook, resident of Seminole Woods, supported the moratorium, supported
the committee, and discussed actions by inspectors.
Chase Rogers, local business owner, discussed a pause to building and that it
would not be healthy for the community. Additionally, Mr. Rogers discussed
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grading, supported the committee, and shared that he has staff members who
would gladly be part of the committee.
Krystal Kirkland stated that the numbers are inaccurate, residents that have no
faith in the City, and shared comments from neighbors.
Dee Robles shared resident hesitancy to come to City Council and discussed
swale maintenance and wasted money.
Jay (no last name provided) discussed the presentation, victims of an old design,
expediting the committee, and funding to fix lots.
Jamie Warrington, General Manager of Builders FirstSource, discussed effects
of a slow in the building industry, potential of layoffs, and asked that City Council
fix resident problems but allow workers to support their families.
Tim Domke, local business owner in the construction industry, stated that the
comment that a 45-day delay will put people out of business is a blatant lie and
discussed the biggest boom economy in the construction industry.
Samuel Cimaglia, resident of Seminole Woods and Flagler County School Bus
Driver, shared issues and supported a moratorium.
Chuck (no last name provided) discussed disappointment as a taxpayer and
supported the County and City getting together.
Vice Mayor Danko asked for clarification of terms as discussed during public
comment and supported outsourcing swale maintenance.
Council Member Pontieri thanked everyone in attendance, discussed the motion,
and taking time to get it right.
Vice Mayor Danko stated that the discussion at the time was to be on the topic of
the motion.
Vice Mayor Danko warned the public about interrupting the proceeding.
Council Member Pontieri continued her comments to voice opposition to the
motion.
Council Member Heighter agreed with Council Member Pontieri, discussed
listening to residents and builders, and owe property owners their just rights.
Mayor Alfin called for a roll call vote. The motion passed 4-1.
E. PUBLIC PARTICIPATION
Public Participation shall be held in accordance with Section 286.0114 Florida Statutes. And
pursuant to the City Council’s Meeting Policies and Procedures:
(1) Each speaker shall at the podium, provide their name and may speak for up to 3 minutes.
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(2) The Public may provide comments to the City Council relative to matters not on the
agenda at the times indicated in this Agenda. Following any comments from the public, there
may be discussion by the City Council.
(3) When addressing the City Council on specific, enumerated Agenda items, speakers shall:
(a) direct all comments to the Mayor;
(b) make their comments concise and to the point;
(c) not speak more than once on the same subject;
(d) not, by speech or otherwise, delay or interrupt the proceedings or the peace of the City
Council;
(e) obey the orders of the Mayor or the City Council; and
(f) not make any irrelevant, impertinent or slanderous comments while addressing the City
Council; which pursuant to Council rules, shall be considered disorderly.
(4) Any person who becomes disorderly or who fails to confine his or her comments to the
identified subject or business, shall be cautioned by the Mayor and thereafter must conclude
his or her remarks on the subject within the remaining designated time limit.
Any speaker failing to comply, as cautioned, shall be barred from making any additional
comments during the meeting and may be removed, as necessary, for the remainder of the
meeting.
Members of the public may make comments during the public comment portion of the
meeting. Please be advised that public comment will only be permitted during the public
comment portions of the agenda at the times indicated by the Chair during the meeting.
Mayor Alfin provided the rules and procedure of public comment.
Ken McDowell supported a forensic audit.
Alfred Vescovi discussed the building industry and asked how many pep tanks
have been replaced for sinking.
Jeff Knotts asked why residents have to pay for taxes and pay for stormwater for
it to sit in our front yard, supports an audit.
Celia Pugliese, long-time resident of Palm Coast discussed parcel clearing and
burning.
Paul Vargo discussed a recurring problem with graffiti on Colorado Drive and
Colchester Lane, and an additional bridge.
Melinda Morais, realtor and resident, welcomed building in Palm Coast,
discussed the topic of flooding, and composition of individuals on the committee,
individuals affected, and looking at the problem holistically.
Jeremy Davis discussed voting conflicts and conflicts of interest.
Joy Vargo discussed graffiti and flood issues.
Leslie Johnson asked how many City inspectors we have and asked if there is a
delegation of authority which gives the inspectors their instruction.
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Candi Stevens discussed conflicts of interest.
Vice Mayor Danko provided a response to public comment regarding graffiti and
voting conflicts.
Council Member Klufas shared a response regarding graffiti.
Council Member Pontieri provided a response to the comments on graffiti and
asked residents to email Council immediately. Additionally, Council Member
Pontieri asked Chief Berryhill to discuss controlled burns as discussed during
public comment.
Chief Berryhill provided a response and information.
Council Member Heighter provided a response to Mr. Davis regarding realtors.
F. MINUTES
4. MINUTES OF THE CITY COUNCIL:
JANUARY 2, 2024, BUSINESS MEETING
JANUARY 9, 2024, WORKSHOP MEETING
Pass
Motion made to approve by Vice Mayor Danko and seconded by Council
Member Klufas
Approved - 5 - Mayor David Alfin, Vice Mayor Ed Danko, Council Member Nick
Klufas, Council Member Theresa Pontieri, Council Member Cathy Heighter
G. ORDINANCES SECOND READ
5. ORDINANCE 2024-04 A COMPREHENSIVE PLAN AMENDMENT FROM COUNTY
DESIGNATION OF RESIDENTIAL-LOW DENSITY AND COMMERCIAL-LOW
INTENSITY TO CITY DESIGNATION OF RESIDENTIAL AND MIXED-USE WITH
SITE SPECIFIC POLICY TO LIMIT DEVELOPMENT ON 62.3+/- ACRES
Attorney Garganese read the title into the record.
Jose Papa, Senior Planner, provided a brief summary of the item to City Council.
Michael Chiumento, on behalf of the applicant, provided information about the
discussion with adjacent property owners, that there is an executed agreement
between the developer and the Homeowner’s Association, and that all issues
have been satisfied. Mr. Chiumento shared that one issue remains from the
County regarding drainage, but that the item will be addressed during the
permitting site process.
Council Member Pontieri thanked everyone for their efforts.
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Mr. Tyner shared that a representative from the Homeowner’s Association was
available.
Dave Dixon, board member of Polo Club West, stated that there is an agreement
between Mr. Chiumento and the Homeowner’s Association attorney, Mr. Bayer.
Public Comment:
Sean Moylan, Deputy County Attorney for Flagler County, shared support for the
land use change amendment.
Pass
Motion made to be adopted on second reading by Vice Mayor Danko and
seconded by Council Member Klufas
Approved - 5 - Mayor David Alfin, Vice Mayor Ed Danko, Council Member Nick
Klufas, Council Member Theresa Pontieri, Council Member Cathy Heighter
6. ORDINANCE 2024-05 OLD KINGS VILLAGE REZONING - APPLICATION NO. 5506
Attorney Garganese read the title into the record.
Mr. Tyner opened the item. Mr. Hoover, Senior Planner, provided a brief
presentation.
Council Member Pontieri provided clarification on the designation to COM-1. Mr.
Hoover and Mr. Chiumento confirmed the designation to COM-1.
Public Comment:
Sean Moylan shared comments on behalf of the Flagler County Board of County
Commissioners on requests of the County to include a 10-foot wide right-of-way
dedication along Old Kings right-of-way for a future sidewalk, 25-foot wide
vegetative buffer immediately adjacent to the sidewalk piece and that the buffer
remain in its natural condition, support for the agreement with the residents of
Polo Club West, ensuring that residents of Old Kings Village would not be using
the County property immediately to the north which is going to be a future
driveway to parklands along Bulow Creek, shared concern for the “Cullis” parcel,
and requested that stormwater outfall be swaled or piped up to the Old Kings
Road right-of-way.
Mr. Chiumento replied that discussions have occurred with the County and that
they will proceed to address their issues.
Pass
Motion made to be adopted on second reading by Vice Mayor Danko and
seconded by Council Member Klufas
Approved - 5 - Mayor David Alfin, Vice Mayor Ed Danko, Council Member Nick
Klufas, Council Member Theresa Pontieri, Council Member Cathy Heighter
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7. ORDINANCE 2024-02 AN AMENDMENT TO THE FUTURE LAND USE MAP FOR
6+/- ACRES OF PROPERTY FROM GREENBELT TO MIXED-USE WITH LIMIT ON
DEVELOPMENT OF 30,000 SQ. FT.
Attorney Garganese read the title into the record and called for any ex parte
communications.
Mr. Tyner opened the item. Jose Papa, Senior Planner, presented the topic to
Council. Topics presented included: Proposed Future Land Use Map
amendment, history of the item, and Planning and Land Development Regulation
Board recommendation.
The applicant's representative was available for questions.
Public Comment:
There were none.
Pass
Motion made to be adopted on second reading by Vice Mayor Danko and
seconded by Council Member Klufas
Approved - 5 - Mayor David Alfin, Vice Mayor Ed Danko, Council Member Nick
Klufas, Council Member Theresa Pontieri, Council Member Cathy Heighter
8. ORDINANCE 2024-03 BELLE TERRE & US 1 REZONING - APPLICATION NO. 5500
Attorney Garganese read the title into the record and called for any ex parte
communication.
Mr. Tyner opened the item.
Mr. Hoover, Senior Planner, presented the topic to Council. Topics presented
included: close up aerial, applicant's sketch of proposed FLUM and zoning
areas, applicant’s potential conceptual plan, five review criteria, and
recommendation.
Public Comment:
There were none.
Pass
Motion made to be adopted on second reading by Vice Mayor Danko and
seconded by Council Member Klufas
Approved - 5 - Mayor David Alfin, Vice Mayor Ed Danko, Council Member Nick
Klufas, Council Member Theresa Pontieri, Council Member Cathy Heighter
9. ORDINANCE 2024-06 RENAMING RICHENBACKER DRIVE TO RICKENBACKER
DRIVE IN KEEPING WITH CURRENT PRACTICE
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Attorney Garganese read the title into the record.
Ms. Smith provided a brief description of the item.
Public Comment:
There were none.
Pass
Motion made to be adopted on second reading by Vice Mayor Danko and
seconded by Council Member Klufas
Approved - 5 - Mayor David Alfin, Vice Mayor Ed Danko, Council Member Nick
Klufas, Council Member Theresa Pontieri, Council Member Cathy Heighter
H. ORDINANCES FIRST READ
10. ORDINANCE 2024-XX AN AMENDMENT TO THE TOWN CENTER AT PALM
COAST PLANNED UNIT DEVELOPMENT (PUD) DEVELOPMENT AGREEMENT
(DA)
Attorney Garganese read the title into the record.
Jose Papa, Senior Planner, presented the topic to Council. Topics presented
included: background, Future Land Use Map and Zoning designation,
amendments to DRI and PUD, entitlements including conversions, summary of
development and entitlements, Town Center and PUD background, Town Center
DRI and PUD Amendment background, Town Center PUD-DA Amendment
request, and analysis.
City Member Pontieri held discussion on the following topics: developing
commercial and language which dictates such development, reference to
conversion to Urban Core, speed limit, maintenance of roads, and responsibility
of maintaining services provided.
Mr. Papa and Mr. Nguyen provided a response to Council comments and
questions.
Public Comment:
Dee Robles asked a question about the presentation regarding Bed and
Breakfasts.
Mr. Papa provided a response on permitted uses.
Pass
Motion made to approve as amended by Vice Mayor Danko and seconded
by Council Member Klufas
Approved - 5 - Mayor David Alfin, Vice Mayor Ed Danko, Council Member Nick
Klufas, Council Member Theresa Pontieri, Council Member Cathy Heighter
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I. RESOLUTIONS
11. RESOLUTION 2024-04 AN AMENDMENT TO THE TOWN CENTER AT PALM
COAST DEVELOPMENT OF REGIONAL IMPACT (DRI) DEVELOPMENT ORDER
(DO)
Attorney Garganese presented the topic to Council.
Mr. Papa provided a brief overview of the item.
Council Member asked if we know where the conversions are going to take us.
Mr. Papa provided a response.
Council Member Pontieri asked how many further units can be converted and
discussed residential versus commercial entitlements in each of the tracts.
Mr. Papa provided a response.
Public Comment:
There were none.
Council Member Pontieri shared thoughts on the item and future conversions.
Pass
Motion made to approve by Vice Mayor Danko and seconded by Council
Member Klufas
Approved - 4 - Mayor David Alfin, Vice Mayor Ed Danko, Council Member Nick
Klufas, Council Member Cathy Heighter
12. RESOLUTION 2024-05 APPROVING THE ABANDONMENT OF THE STATE ROAD
100 PROPERTY DEVELOPMENT OF REGIONAL IMPACT (DRI)
Attorney Garganese presented the topic to Council.
Mr. Tyner opened the item and provided a brief description.
Public Comment:
There were none.
Pass
Motion made to approve by Vice Mayor Danko and seconded by Council
Member Klufas
Approved - 5 - Mayor David Alfin, Vice Mayor Ed Danko, Council Member Nick
Klufas, Council Member Theresa Pontieri, Council Member Cathy Heighter
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J. CONSENT
Vice Mayor Danko discussed item 23 and asked for clarification.
Mr. Cote provided a response.
Council Member Pontieri asked about item 23 and the hours of operation.
Mr. Hirst provided a response.
Public Comment:
Mr. Blose, President & CEO of the Palm Coast-Flagler Regional Chamber of
Commerce, supported the concession lease agreement.
Celia Pugliese, agreed with the statements of Council Member Pontieri and
further discussed consultant studies.
Pass
Motion made to be adopted on consent by Mayor Alfin and seconded by
Vice Mayor Danko
Approved - 5 - Mayor David Alfin, Vice Mayor Ed Danko, Council Member Nick
Klufas, Council Member Theresa Pontieri, Council Member Cathy Heighter
13. RESOLUTION 2024-06 APPROVING AN EASEMENT AGREEMENT WITH TECO
PARTNERS, INC., FOR FIRE STATION #25 AND THE SOUTHERN RECREATION
CENTER
14. RESOLUTION 2024-07 APPROVING PIGGYBACK CONTRACTS WITH VARIOUS
VENDORS FOR FLEET RELATED PURCHASES
15. RESOLUTION 2024-08 APPROVING PIGGYBACKING SOURCEWELL CONTRACT
#RFP 031121-DAC WITH BEARD EQUIPMENT COMPANY
16. RESOLUTION 2024-09 APPROVING PIGGYBACKING SOURCEWELL STATE OF
MINNESOTA CONTRACT RFP #042821 WITH ORKIN, LLC FOR PEST CONTROL
SERVICES
17. RESOLUTION 2024-10 APPROVING PIGGYBACKING SOURCEWELL CONTRACT
WITH C-WINN, INC., (SNAP-ON TOOLS) FOR FLEET TOOLS AND SUPPLIES AS
NEEDED
18. RESOLUTION 2024-02 APPROVING PIGGYBACKING THE CONTRACT BETWEEN
BOUNDTREE MEDICAL AND BREVARD COUNTY BOARD OF COUNTY
COMMISSIONERS
19. RESOLUTION 2024-03 APPROVING PIGGYBACKING THE CONTRACT BETWEEN
LIFE EXTENSION CLINICS, INC., AND THE CITY OF CLEARWATER
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20. RESOLUTION 2024-11 APPROVING A MASTER SERVICES AGREEMENT WITH
ODYSSEY MFG. COMPANY TO PROVIDE AND INSTALL NEW ODOR CONTROL
UNIT FOR OLD KINGS ROAD PUMP STATION
21. RESOLUTION 2024-01 APPROVING A MASTER SERVICES AGREEMENT WITH
PBM CONSTRUCTORS, INC., FOR THE CIGAR LAKE REUSE FILTER CAPACITY
UPGRADES AND INSTALLATION
22. RESOLUTION 2024-12 APPROVING A CONCESSION LEASE AGREEMENT WITH
REDEFINED FOOD CO., LLC FOR FOOD AND BEVERAGE CONCESSIONS AT
THE SOUTHERN RECREATION CENTER
23. RESOLUTION 2024-13 APPROVING A CONTRACT WITH KIMLEY-HORN FOR A
RESIDENTIAL SPEED LIMIT POSTING STUDY
24. RESOLUTION 2024-14 APPROVING A STATE FIRE MARSHAL GRANT
AGREEMENT, ADDITIONAL DESIGN SERVICES, AND DESIGN PHASE
EXPENSES FOR THE NEW FIRE STATION 26 AND FIRE STATION 22
REPLACEMENT
Pass
Motion made to be adopted on consent by Vice Mayor Danko and
seconded by Council Member Klufas
Approved - 5 - Mayor David Alfin, Vice Mayor Ed Danko, Council Member Nick
Klufas, Council Member Theresa Pontieri, Council Member Cathy Heighter
K. PUBLIC PARTICIPATION
Remainder of Public Comments is limited to three (3) minutes each.
Dee Robles asked about comment cards and asked if residents can see the
responses to the concerns.
Ms. Bevan provided a response on case management.
L. DISCUSSION BY CITY COUNCIL OF MATTERS NOT ON THE AGENDA
Council Member Pontieri made a motion to have staff come back to Council at a
future meeting with information with regards to enforcing drainage codes and
what proposed changes can be made to the LDC.
Council Member Klufas seconded for discussion.
Mayor Alfin shared concern for staff time requirements to fulfill the motion.
Discussion was held on the motion.
Council concurred to bring the topic back at the February 13, 2024, workshop
meeting.
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M. DISCUSSION BY CITY ATTORNEY OF MATTERS NOT ON THE AGENDA
There were none.
N. DISCUSSION BY CITY MANAGER OF MATTERS NOT ON THE AGENDA
25. REPORTING OF EMERGENCY & SOLE SOURCE PURCHASES FOR DECEMBER
2023
Ms. Bevan asked if City Council had any questions on the reporting of sole source
purchases. There were none.
O. ADJOURNMENT
The meeting was adjourned at 1:55 p.m.
Respectfully submitted by: Kaley Cook, CMC, FCRM
City Clerk
City of Palm Coast Created on 1/29/24
49
Agenda
City Hall
City of Palm Coast 160 Lake Avenue
Agenda Palm Coast, FL 32164
www.palmcoastgov.com
City Council Business
Meeting
Mayor David Alfin
Vice Mayor Ed Danko
Council Member Cathy Heighter
Council Member Nick Klufas
Council Member Theresa Pontieri
Tuesday, January 16, 2024 9:00 AM City Hall - Community Wing
City Staff
Denise Bevan, City Manager
Neysa Borkert, City Attorney
Kaley Cook, City Clerk
Public Participation shall be in accordance with Section 286.0114 Florida Statutes.
Other matters of concern may be discussed as determined by City Council.
If you wish to obtain more information regarding the City Council’s agenda, please contact the City Clerk's Office at 386-986-
3713.
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons needing a reasonable
accommodation to participate in any of these proceedings or meeting should contact the City Clerk at 386-986-3713, at least
48 hours prior to the meeting.
City Council Meetings are streamed live on YouTube at https://www.youtube.com/user/PalmCoastGovTV/live.
It is proper meeting etiquette to silence all electronic devices, including cell phones while Council is in session.
Any person who decides to appeal any decision of the City Council with respect to any matter considered at this meeting will
need a record of the proceedings, and for such purpose, may need to hire a court reporter to ensure that a verbatim record of
the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE TO THE FLAG AND A MOMENT OF SILENCE
C. ROLL CALL
D. PROCLAMATIONS AND PRESENTATIONS
1. PROCLAMATION - JANUARY 2024 AS STALKING AWARENESS MONTH
2. PROCLAMATION - JANUARY 2024 AS HUMAN TRAFFICKING AWARENESS MONTH
3. PRESENTATION - TECHNICAL MANUAL UPDATE FOR INFILL LOTS
City of Palm Coast Created on 1/12/24
1
E. PUBLIC PARTICIPATION
Public Participation shall be held in accordance with Section 286.0114 Florida Statutes. And
pursuant to the City Council’s Meeting Policies and Procedures:
(1) Each speaker shall at the podium, provide their name and may speak for up to 3 minutes.
(2) The Public may provide comments to the City Council relative to matters not on the
agenda at the times indicated in this Agenda. Following any comments from the public,
there may be discussion by the City Council.
(3) When addressing the City Council on specific, enumerated Agenda items, speakers shall:
(a) direct all comments to the Mayor;
(b) make their comments concise and to the point;
(c) not speak more than once on the same subject;
(d) not, by speech or otherwise, delay or interrupt the proceedings or the peace of the City
Council;
(e) obey the orders of the Mayor or the City Council; and
(f) not make any irrelevant, impertinent or slanderous comments while addressing the City
Council; which pursuant to Council rules, shall be considered disorderly.
(4) Any person who becomes disorderly or who fails to confine his or her comments to the
identified subject or business, shall be cautioned by the Mayor and thereafter must conclude
his or her remarks on the subject within the remaining designated time limit.
Any speaker failing to comply, as cautioned, shall be barred from making any additional
comments during the meeting and may be removed, as necessary, for the remainder of the
meeting.
Members of the public may make comments during the public comment portion of the
meeting. Please be advised that public comment will only be permitted during the public
comment portions of the agenda at the times indicated by the Chair during the meeting.
F. MINUTES
4. MINUTES OF THE CITY COUNCIL:
JANUARY 2, 2024, BUSINESS MEETING
JANUARY 9, 2024, WORKSHOP MEETING
G. ORDINANCES SECOND READ
5. ORDINANCE 2024-XX A COMPREHENSIVE PLAN AMENDMENT FROM COUNTY
DESIGNATION OF RESIDENTIAL-LOW DENSITY AND COMMERCIAL-LOW INTENSITY TO
CITY DESIGNATION OF RESIDENTIAL AND MIXED-USE WITH SITE SPECIFIC POLICY TO
LIMIT DEVELOPMENT ON 62.3+/- ACRES
6. ORDINANCE 2024-XX OLD KINGS VILLAGE REZONING - APPLICATION NO. 5506
City of Palm Coast Created on 1/12/24
2
7. ORDINANCE 2024-XX AN AMENDMENT TO THE FUTURE LAND USE MAP FOR 6+/-
ACRES OF PROPERTY FROM GREENBELT TO MIXED-USE WITH LIMIT ON
DEVELOPMENT OF 30,000 SQ. FT.
8. ORDINANCE 2024-XX BELLE TERRE & US 1 REZONING - APPLICATION NO. 5500
9. ORDINANCE 2024-XX RENAMING RICHENBACKER DRIVE TO RICKENBACKER DRIVE IN
KEEPING WITH CURRENT PRACTICE
H. ORDINANCES FIRST READ
10. ORDINANCE 2024-XX AN AMENDMENT TO THE TOWN CENTER AT PALM COAST
PLANNED UNIT DEVELOPMENT (PUD) DEVELOPMENT AGREEMENT (DA)
I. RESOLUTIONS
11. RESOLUTION 2024-XX AN AMENDMENT TO THE TOWN CENTER AT PALM COAST
DEVELOPMENT OF REGIONAL IMPACT (DRI) DEVELOPMENT ORDER (DO)
12. RESOLUTION 2024-XX APPROVING THE ABANDONMENT OF THE STATE ROAD 100
PROPERTY DEVELOPMENT OF REGIONAL IMPACT (DRI)
J. CONSENT
13. RESOLUTION 2024-XX APPROVING AN EASEMENT AGREEMENT WITH TECO
PARTNERS, INC., FOR FIRE STATION #25 AND THE SOUTHERN RECREATION CENTER
14. RESOLUTION 2024-XX APPROVING PIGGYBACK CONTRACTS WITH VARIOUS
VENDORS FOR FLEET RELATED PURCHASES
15. RESOLUTION 2024-XX APPROVING PIGGYBACKING SOURCEWELL CONTRACT #RFP
031121-DAC WITH BEARD EQUIPMENT COMPANY
16. RESOLUTION 2024-XX APPROVING PIGGYBACKING SOURCEWELL STATE OF
MINNESOTA CONTRACT RFP #042821 WITH ORKIN, LLC FOR PEST CONTROL
SERVICES
17. RESOLUTION 2024-XX APPROVING PIGGYBACKING SOURCEWELL CONTRACT WITH C-
WINN, INC., (SNAP-ON TOOLS) FOR FLEET TOOLS AND SUPPLIES AS NEEDED
18. RESOLUTION 2024-XX APPROVING PIGGYBACKING THE CONTRACT BETWEEN
BOUNDTREE MEDICAL AND BREVARD COUNTY BOARD OF COUNTY COMMISSIONERS
City of Palm Coast Created on 1/12/24
3
19. RESOLUTION 2024-XX APPROVING PIGGYBACKING THE CONTRACT BETWEEN LIFE
EXTENSION CLINICS, INC., AND THE CITY OF CLEARWATER
20. RESOLUTION 2024-XX APPROVING A MASTER SERVICES AGREEMENT WITH ODYSSEY
MFG. COMPANY TO PROVIDE AND INSTALL NEW ODOR CONTROL UNIT FOR OLD
KINGS ROAD PUMP STATION
21. RESOLUTION 2024-XX APPROVING A MASTER SERVICES AGREEMENT WITH PBM
CONSTRUCTORS, INC., FOR THE CIGAR LAKE REUSE FILTER CAPACITY UPGRADES AND
INSTALLATION
22. RESOLUTION 2024-XX APPROVING A CONCESSION LEASE AGREEMENT WITH
REDEFINED FOOD CO., LLC FOR FOOD AND BEVERAGE CONCESSIONS AT THE
SOUTHERN RECREATION CENTER
23. RESOLUTION 2024-XX APPROVING A CONTRACT WITH KIMLEY-HORN FOR A
RESIDENTIAL SPEED LIMIT POSTING STUDY
24. RESOLUTION 2024-XX APPROVING A STATE FIRE MARSHAL GRANT AGREEMENT,
ADDITIONAL DESIGN SERVICES, AND DESIGN PHASE EXPENSES FOR THE NEW FIRE
STATION 26 AND FIRE STATION 22 REPLACEMENT
K. PUBLIC PARTICIPATION
Remainder of Public Comments is limited to three (3) minutes each.
L. DISCUSSION BY CITY COUNCIL OF MATTERS NOT ON THE AGENDA
M. DISCUSSION BY CITY ATTORNEY OF MATTERS NOT ON THE AGENDA
N. DISCUSSION BY CITY MANAGER OF MATTERS NOT ON THE AGENDA
25. REPORTING OF EMERGENCY & SOLE SOURCE PURCHASES FOR DECEMBER 2023
O. ADJOURNMENT
26. AGENDA WORKSHEET AND CALENDAR
City of Palm Coast Created on 1/12/24
4
City of Palm Coast, Florida
Agenda Item
Agenda Date: January 16, 2024
Department CITY ADMINISTRATION Amount
Division Account #
Subject: PROCLAMATION - JANUARY 2024 AS STALKING AWARENESS MONTH
Presenter: Mayor and City Council
Attachments:
1. Proclamation
Background:
The City of Palm Coast would like to proclaim January 2024 as Stalking Awareness Month.
Recommended Action:
PROCLAIM JANUARY 2024 AS STALKING AWARENESS MONTH
5
City of Palm Coast, Florida
Agenda Item
Agenda Date: January 16, 2024
Department CITY ADMINISTRATION Amount
Division Account #
Subject: PROCLAMATION - JANUARY 2024 AS HUMAN TRAFFICKING AWARENESS
MONTH
Presenter: Mayor and City Council
Attachments:
1. Proclamation
Background:
The City of Palm Coast would like to proclaim January 2024 As Human Trafficking
Awareness Month.
Recommended Action:
PROCLAIM JANUARY 2024 AS HUMAN TRAFFICKING AWARENESS MONTH
7
City of Palm Coast, Florida
Agenda Item
Agenda Date: January 16, 2024
Department CITY ADMINISTRATION Amount
Division Account #
Subject: PRESENTATION - TECHNICAL MANUAL UPDATE FOR INFILL LOTS
Presenter: Lynn Stevens, Deputy Director of Stormwater & Engineering
Attachments:
1. Presentation
2. Draft Technical Manual
3. Letter to the Home Builders Association
4. Home Builders Association Comments
5. Ordinance
Background:
City staff will provide an update on the technical manual for infill lots.
Recommended Action:
FOR PRESENTATION
9
City of Palm Coast, Florida
Agenda Item
Agenda Date: January 16, 2024
Department CITY ADMINISTRATION Amount
Division Account #
Subject: MINUTES OF THE CITY COUNCIL:
JANUARY 2, 2024, BUSINESS MEETING
JANUARY 9, 2024, WORKSHOP MEETING
Presenter: Kaley Cook, City Clerk
Attachments:
1. Minutes (2)
Background:
Recommended Action:
APPROVE MINUTES OF THE CITY COUNCIL:
JANUARY 2, 2024, BUSINESS MEETING
JANUARY 9, 2024, WORKSHOP MEETING
37
City of Palm Coast, Florida
Agenda Item
Agenda Date: January 16, 2024
Department COMMUNITY DEVELOPMENT Amount
Division PLANNING Account #
Subject: ORDINANCE 2024-XX A COMPREHENSIVE PLAN AMENDMENT FROM
COUNTY DESIGNATION OF RESIDENTIAL-LOW DENSITY AND
COMMERCIAL-LOW INTENSITY TO CITY DESIGNATION OF RESIDENTIAL
AND MIXED USE WITH SITE SPECIFIC POLICY TO LIMIT DEVELOPMENT
ON 62.3+/- ACRES
Presenter: Jose Papa, AICP, Senior Planner
Attachments:
1. Presentation
2. Ordinance
3. Staff Report
4. Location Map
5. Business Impact Estimate
6. Correspondence
Background:
This is a legislative item.
UPDATED BACKGROUND FROM THE JANUARY 2, 2024, BUSINESS MEETING:
City Council held lengthy discussion on this item with the applicant and residents at the
January 2, 2024, Business Meeting. The applicant and residents’ representative concurred
to continue the item to time certain of January 16, 2024. Since the last discussion on this
item, a letter has been received by the City Clerk’s Office and has been attached to this
agenda item.
UPDATED BACKGROUND FROM THE DECEMBER 5, 2023, BUSINESS MEETING:
City Council held lengthy discussion on this item with the applicant and residents at the
December 5, 2023, Business Meeting. At the Business Meeting, the applicant requested that
the item be continued to time certain of January 2, 2024.
UPDATED BACKGROUND FROM THE OCTOBER 17, 2023, BUSINESS MEETING:
This item was heard by City Council at the October 17, 2023, Business Meeting. Pursuant
to Section 166.041(4), Florida Statutes, a business impact estimate regarding this proposed
Ordinance has been prepared, was attached to this agenda item, and has been posted to
the City’s website. All supporting documentation is available for review within the Community
Development Department.
The proposed amendment was transmitted to various State Agencies for review. There were
no comments or objections from the various state agencies.
ORIGINAL BACKGROUND FROM THE OCTOBER 17, 2023, BUSINESS MEETING:
65
The subject area of this amendment is a total 62.3+/- acre site located 2.5 miles south of
State Road 100 on the eastside of Old Kings Rd. This application is for a Future Land Use
Map (FLUM) amendment from its current Flagler County designations of Residential Low
Density and Commercial Low Intensity to City of Palm Coast designations of Residential and
Mixed Use.
The property is currently subject to a site-specific Comprehensive Plan Policy to limit
development to 36,000 sq.ft. of commercial with use limitations to prohibit convenience
store, filling stations, and fast-food restaurants. The proposed amendment will include site
specific policy to limit development to 210 dwelling units and 30,000 sq. ft. of non-residential
use.
In addition to the Comprehensive Plan Amendment, there is a companion zoning map
amendment for the subject property to amend the current Flagler County designations of
Planned Unit Development to City of Palm Coast designation of Single Family Residential-1,
and General Commercial (COM-2).
City Council approved the annexation at 2nd reading on September 19, 2023.
The proposed amendment was reviewed for the following:
Analysis of the proposed amendment’s impacts on public facilities and
infrastructure. Consistent with the required analysis to compare the proposed land
use designation with the existing land use designation, staff compared the current
maximum potential development (using the approved PUD entitlements-232 dwelling
units and 36,000 sq. ft. of commercial area) against the proposed potential
development (210 dwelling units and 30,000 sq. ft. of non-residential) to determine
impacts on public facilities and infrastructure. The proposed amendment will have a
decrease on the demand for services and infrastructure. Consistent with the
development process outlined in the Land Development Code, a concurrency
determination will be conducted during the site plan/platting process. Any deficiency
found in the infrastructure system may require the developer to pay a proportionate
share of the improvements necessary to address the deficiency.
Impacts on the environmental/cultural resources. The proposed amendment will
not have impacts on any significant environmental or cultural resources. There are no
wetlands or Special Flood Hazard Area within the subject property.
The amendment will not cause more impact on the property than what is allowed by
the existing FLUM designations.
Compatibility with surrounding land uses. The proposed FLUM designations are
generally consistent with the surrounding properties.
Consistency with Comprehensive Plan Policies. Finally the proposed amendment
is consistent with comprehensive plan policies regarding:
Coordinating development with public infrastructure.
PLDRB MEETING: The Planning and Land Development Regulation Board (PLDRB) held a
public hearing on September 19, 2023, for the proposed amendment. The PLDRB voted
unanimously (5-0) to approve the proposed FLUM amendment. Public comment was heard
from adjacent property owners regarding the impact of the proposed project. These concerns
included potential height of new homes, amount of clearing to occur for buffers and other
compatibility considerations.
66
Recommended Action:
THE PLANNING AND LAND DEVELOPMENT REGULATION BOARD (PLDRB) FINDS
APPLICATION NO. 5505 CONSISTENT WITH THE COMPREHENSIVE PLAN AND
RECOMMENDS THAT CITY COUNCIL APPROVE THE FLUM AMENDMENT FROM
FLAGLER COUNTY RESIDENTIAL-LOW DENSITY AND COMMERCIAL-LOW
INTENSITY TO CITY OF PALM COAST DESIGNATION OF RESIDENTIAL AND MIXED-
USE WITH A SITE-SPECIFIC POLICY TO LIMIT DEVELOPMENT ON THE SUBJECT
PROPERTY TO 210 DWELLING UNITS AND 30,000 SQ. FT. OF NON-RESIDENTIAL
67
City of Palm Coast, Florida
Agenda Item
Agenda Date: January 16, 2024
Department COMMUNITY DEVELOPMENT Amount
Division PLANNING Account #
Subject: ORDINANCE 2024-XX OLD KINGS VILLAGE REZONING - APPLICATION NO.
5506
Presenter: Bill Hoover, AICP, Senior Planner
Attachments:
1. Presentation
2. Ordinance
3. Staff Report
4. Location Map
5. Site Plan
6. Landscape Plan
7. Environmental Report
8. Traffic Impact Study Methodology Report
9. Application Packet
10. Citizen Email
11. Business Impact Estimate
Background:
This is a quasi-judicial item, please disclose any ex parte communication.
UPDATED BACKGROUND FROM THE JANUARY 2, 2024, BUSINESS MEETING:
City Council held lengthy discussion on this item with the applicant and residents at the
January 2, 2024, Business Meeting. The applicant and residents’ representative concurred
to continue the item to time certain of January 16, 2024.
UPDATED BACKGROUND FROM THE DECEMBER 5, 2023, BUSINESS MEETING:
City Council held lengthy discussion on this item with the applicant and residents at the
December 5, 2023, Business Meeting. At the Business Meeting, the applicant requested that
the item be continued to time certain of January 2, 2024.
UPDATED BACKGROUND FROM THE OCTOBER 17, 2023, BUSINESS MEETING:
This item was heard by City Council at the October 17, 2023, Business Meeting. Pursuant
to Section 166.041(4), Florida Statutes, a business impact estimate regarding this proposed
Ordinance has been prepared, was attached to this agenda item, and has been posted to
the City’s website. All supporting documentation is available for review within the Community
Development Department
ORIGINAL BACKGROUND FROM THE OCTOBER 17, 2023, BUSINESS MEETING:
96
The applicant is proposing to rezone 62.31 +/- acres from Planned Unit Development (PUD)
with 60.12 +/- acres going to Single-Family Residential-1 (SFR-1) and 2.19 +/- acres to
General Commercial (COM-2).
The subject property was part of the 84 +/- acre Old Kings Village PUD that was rezoned by
the Flagler County Commissioners in June 2007 from the Agricultural (AC) Zoning District.
The Old Kings Village PUD was approved for up to 232 residential units and about 4 acres
of Commercial Low Intensity uses located at the intersection of Old Kings Road and
Steeplechase Trail. The 84 +/- acre PUD also included a 21 +/- acre preserve parcel that
was located about ¼ mile east of the subject site.
In January 2008, the Flagler County Commissioners approved a Preliminary Plat for the
project for 159 patio homes (located on individual lots with minimum dimensions of 50’ wide
x 125’ deep), 72 townhome units (located on lots with minimum dimensions of 22’ wide x 87’
deep) and an approximate 4-acre commercial tract. In October 2009, the 21 +/- acre
preserve parcel was deeded to Flagler County and is not part of this rezoning application.
In November 2020, Geosam Capital US (Florida), LLC purchased the subject 62.31 +/- acres
with the desire to develop it by annexing the site into the City, modifying the FLUM
designation for the site and rezoning most of the site to SFR-1 so it can be developed for up
to 210 single-family homes on 50’ wide lots having a minimum area of 6,000 s.f. The
remainder of the site about 2.19 +/- acres is being rezoned to General Commercial (COM-
2) with this portion of the project located at the SW corner of the site along Old Kings Road
and south of Steeplechase Trail.
Staff has determined that the proposed SFR-1 and COM-2 uses will be compatible with
neighboring properties along Old Kings Road. The proposed COM-2 zoning would provide
the opportunity for residents along Old Kings Road to have some commercial services and
should provide a few job opportunities in reasonable proximity to their residences.
Public Participation: The applicant’s team held a neighborhood meeting at 6:00 PM at the
Hilton Garden Inn on September 11, 2023. All neighboring residents within 300 feet of the
project’s boundaries were invited by US Mail to this meeting. Ten neighbors attended
(apparently all from the Polo Club), the applicant’s team and one City Planner. Two signs
along Old Kings Road will be erected and a news ads run prior to each public hearing.
Planning and Land Development Regulation Board (PLDRB) Meeting: The PLDRB reviewed
this application at its regularly scheduled meeting at 5:30 PM on September 19, 2023, and
by a 5 – 0 vote found it in compliance with the Comprehensive Plan and recommended
approval to City Council. Two neighboring residents spoke against the overall project citing
concerns with having SFR-1 zoning abutting their 5-acre homesites in the Polo Club.
Recommended Action:
THE PLANNING AND LAND DEVELOPMENT REGULATION BOARD DETERMINED
THE PROPOSED REZONING (APPLICATION NO. 5506) TO BE CONSISTENT WITH
THE COMPREHENSIVE PLAN AND RECOMMENDED APPROVAL TO CITY COUNCIL
TO REZONE 62.31 +/- ACRES FROM PLANNED UNIT DEVELOPMENT (PUD) TO
SINGLE-FAMILY RESIDENTIAL-1 (SFR-1) AND GENERAL COMMERCIAL (COM-2)
97
City of Palm Coast, Florida
Agenda Item
Agenda Date: January 16, 2024
Department COMMUNITY DEVELOPMENT Amount
Division PLANNING Account #
Subject: ORDINANCE 2024-XX AN AMENDMENT TO THE FUTURE LAND USE MAP
FOR 6+/- ACRES OF PROPERTY FROM GREENBELT TO MIXED-USE WITH
LIMIT ON DEVELOPMENT OF 30,000 SQ. FT.
Presenter: Jose Papa, AICP, Senior Planner
Attachments:
1. Presentation
2. Ordinance
3. Staff Report
4. Location Map
5. Existing Future Land Use Map
6. Existing Zoning Map
7. Proposed Future Land Use Map
8. Business Impact Estimate
Background:
This is a legislative item.
UPDATED BACKGROUND FROM THE DECEMBER 19, 2023, BUSINESS MEETING:
City Council heard the first reading of this item at their December 19, 2023, Business Meeting.
No changes have been made to the item.
ORIGINAL BACKGROUND FROM THE DECEMBER 19, 2023, BUSINESS MEETING:
The subject area is an approximately 10.9-acre parcel located at the northeast corner of US-1
and Belle Terre Blvd. The application is a proposed Future Land Use Map (FLUM)
amendment to change approximately 6 acres of the parcel from Greenbelt to Mixed-Use with
a site-specific policy to limit development to 30,000 sq. ft. In addition to the FLUM
amendment, there is a companion zoning map amendment to change the designations on
the parcel to General Commercial (COM-2) and Preservation (PRS).
The proposed amendment was reviewed for the following:
Analysis of the proposed amendment’s impacts on public facilities and
infrastructure. Consistent with the required analysis to compare the proposed land
use designation with the existing land use designation, staff conducted a maximum
potential development analysis for public facilities and infrastructure. The proposed
amendment will result in a net decrease in the demand on public facilities and
infrastructure.
166
Impacts on the environmental/cultural resources. There are no significant impact
on the environmental attributes on the subject parcel since the parcel. There are no
unique topographies on site, no Special Flood Hazard Areas, no identified high-quality
wetlands, no listed species, not within a Primary Wellhead protection Zone, and no
evidence of impacts on cultural/historical resources.
Compatibility with surrounding land uses. The proposed FLUM designations are
consistent with the surrounding properties. Additionally, the companion rezoning will
provide an open space buffer between the proposed Mixed-Use area and the single-
family residential uses to the east.
Finally, the proposed amendment is consistent with comprehensive plan policies regarding:
Directing development where infrastructure is available.
Public Process
Neighborhood Meeting
As required by the Land Development Code, a neighborhood meeting was hosted by the
applicant on July 10, 2023. Four (4) residents from the adjacent neighborhood attended the
meeting and raised concerns regarding the proposed use of the property, turnover of tenants
in shopping centers, and preference for a park or no development on the subject property.
Planning and Land Development Regulation Board (PLDRB) Public Hearing
The PLDRB held a public hearing on October 18, 2023, to discuss and hear public comments
on the proposed amendment. There were no public comments or discussion of any
outstanding issues with the proposed amendment. The PLDRB unanimously recommended
the approval of the proposed amendment.
Recommended Action:
THE PLANNING AND LAND DEVELOPMENT REGULATION BOARD (PLDRB) FINDS
APPLICATION NO. 5526 CONSISTENT WITH THE COMPREHENSIVE PLAN AND
RECOMMENDS THAT CITY COUNCIL APPROVE THE FLUM AMENDMENT FROM
GREENBELT TO MIXED-USE WITH A SITE-SPECIFIC POLICY TO LIMIT
DEVELOPMENT TO 30,000 SQ. FT.
167
City of Palm Coast, Florida
Agenda Item
Agenda Date: January 16, 2024
Department COMMUNITY DEVELOPMENT Amount
Division Account #
Subject: ORDINANCE 2024-XX BELLE TERRE & US 1 REZONING - APPLICATION
NO. 5500
Presenter: Bill Hoover, AICP, Senior Planner
Attachments:
1. Presentation
2. Ordinance
3. Staff Report
4. Location Map
5. Future Land Use Map
6. Existing and Proposed Zoning Maps
7. Potential Conceptual Plan
8. Rezoning Application/Title Opinion/Authorization Letter/Corporate Identity
9. Applicant’s Rezoning Analysis
10. Neighborhood Meeting Data, Sign Affidavit
11. Business Impact Estimate
Additional documents available for review in the City Clerk’s Office: Environmental Resource
Study, Traffic Study, Survey, etc.
Background:
This is a quasi-judicial item, please disclose any ex parte communication.
UPDATED BACKGROUND FROM THE DECEMBER 19, 2023, BUSINESS MEETING:
City Council heard the first reading of this item at their December 19, 2023, Business
Meeting and approved it by a 4-0 vote. No changes have been made to the item.
ORIGINAL BACKGROUND FROM THE DECEMBER 19, 2023, BUSINESS MEETING:
Atlas Investments PC, LLC wants to rezone the westerly 6 +/- acres that is also the upland
area of the site and fronts along Belle Terre Boulevard and US Highway 1 from EST-1 to
COM-2. The easterly 5 +/- acres of the site is primarily wetlands with a drainage canal and
the applicant is proposing to rezone those 5 +/- acres to Preservation (PRS) so it can remain
protected as a natural area. This PRS or natural area will also act as a natural buffer
between the proposed COM-2 area and the eight single-family homes/homesites along
Kaufman Place that back up to this 11 +/- acre parcel.
195
This natural buffer area is generally 200 – 300 feet wide except adjacent to Belle Terre
Boulevard where City transportation staff has asked that the project’s access onto Belle
Terre Boulevard be located further from its intersection with US 1 for improved traffic safety
and traffic flow purposes. In this area the natural buffer area is 180 feet wide per the
applicant. The canal is located on a 40-foot drainage easement on the very eastern area
of the subject property that also backs up to the rear property lines of those single-family
homes/homesites along Kaufman Place. Additionally, a City owned heavily wooded area
(zoned PRS) is located directly across Belle Terre Boulevard from the proposed COM-2
area, that will act as a similar natural buffer area for residents to the south along Kaywood
Place and Kadot Court. These natural buffer areas and the required 25-foot-wide Buffer
“G” along Belle Terre Boulevard and US 1 will make the proposed COM-2 land easily
compatible with neighboring properties.
As the COM-2 area develops, area residents will have the opportunity to shop or receive
commercial services nearby and should also have a few job opportunities. Currently other
key commercial locations are not so convenient as they are within the City of Bunnell (2
miles to the NW) or at the intersection of Belle Terre Boulevard and SR 100 (3 miles to
the NE).
Public Participation: The developer notified the neighboring property owners via standard
USPS first class mail of an upcoming neighborhood meeting that was held at 6:30 PM on
July 10, 2023, at the Hilton Garden Inn at 55 Town Center Boulevard. Four neighboring
property owners attended as well as the applicant, Bob Dickinson the applicant’s
representative, and one City staff member. Signs along US 1 and another along Belle
Terre Blvd. will be erected at least 14 days prior to each public hearing and news ads will
be run at least 10 days prior to each public hearing.
Planning and Land Development Regulation Board (PLDRB): The PLDRB reviewed this
application at its regularly scheduled meeting at 5:30 PM on September 18, 2023, and by
a 6 – 0 vote found it in compliance with the Comprehensive Plan and recommended
approval to City Council. No one from the public spoke regarding this petition.
Recommended Action:
THE PLANNING AND LAND DEVELOPMENT REGULATION BOARD DETERMINED
THE BELLE TERRE & US 1 REZONING APPLICATION NO. 5500 TO BE CONSISTENT
WITH THE COMPREHENSIVE PLAN AND RECOMMENDED APPROVAL TO CITY
COUNCIL TO REZONE THE SUBJECT PROPERTY FROM SUBURBAN ESTATES
(EST-1) TO THE GENERAL COMMERCIAL (COM-2) AND PRESERVATION (PRS)
196
City of Palm Coast, Florida
Agenda Item
Agenda Date: January 16, 2024
Department COMMUNITY DEVELOPMENT Amount
Division PLANNING Account #
Subject: ORDINANCE 2024-XX RENAMING RICHENBACKER DRIVE TO
RICKENBACKER DRIVE IN KEEPING WITH CURRENT PRACTICE
Presenter: Virginia Smith, Land Management Administrator
Attachments:
1. Ordinance
2. Business Impact Estimate
Background:
This is a legislative item.
UPDATED BACKGROUND FROM THE JANUARY 2, 2024, BUSINESS MEETING:
This item was originally scheduled for the January 2, 2024, Business Meeting. City Council
concurred to postpone the item to the January 16, 2024, Business Meeting. There have been
no changes to the item.
UPDATED BACKGROUND FROM THE DECEMBER 19, 2023, BUSINESS MEETING:
City Council heard the first reading of this item at the December 19, 2023, Business Meeting.
There have been no changes to this item.
ORIGINAL BACKGROUND FROM THE DECEMBER 19, 2023, BUSINESS MEETING:
Pursuant to Section 335.01, Florida Statutes, all roads which are open and available for use
by the public and dedicated for public use are established as public roads. The street name
Rickenbacker Drive has been in use for at least 20 years by property owners, the City of Palm
Coast, the U.S. Postal Service, and on file with the Flagler County Property Appraisers and
Tax Collector’s Office.
The plat recorded in Map Book 10 Page 43-53 identifies the street as Richenbacker Drive,
and the City would like to rename the street Rickenbacker Drive in keeping with current
practice.
The City Council of the City of Palm Coast hereby finds that this Ordinance serves a legitimate
government purpose and is in the best interests of the public health, safety, and welfare of
the citizens of Palm Coast, Florida.
Pursuant to Section 166.041(4), Florida Statutes, a business impact estimate regarding this
proposed ordinance has been prepared, is attached to this agenda item and has been posted
to the City’s website.
Staff recommends approval of renaming Richenbacker Drive to Rickenbacker Drive in
keeping with the current practice.
244
Recommended Action:
ADOPT ORDINANCE 2024-XX RENAMING RICHENBACKER DRIVE TO
RICKENBACKER DRIVE IN KEEPING WITH CURRENT PRACTICE
245
City of Palm Coast, Florida
Agenda Item
Agenda Date: January 16, 2024
Department COMMUNITY DEVELOPMENT Amount
Division Account #
Subject: ORDINANCE 2024-XX AN AMENDMENT TO THE TOWN CENTER AT PALM
COAST PLANNED UNIT DEVELOPMENT (PUD) DEVELOPMENT
AGREEMENT (DA)
Presenter: Jose Papa, AICP, Senior Planner
Attachments:
1. Presentation
2. Ordinance
3. Town Center PUD
4. Summary of Amendments
5. Staff Report
6. Business Impact Estimate
7. Applicant Correspondence
Background:
This is a quasi-judicial item, please disclose any ex parte communication.
UPDATED BACKGROUND FROM THE JANUARY 2, 2024, BUSINESS MEETING:
This item was originally scheduled for the January 2, 2024, Business Meeting. City Council
concurred to postpone the item to the January 16, 2024, Business Meeting. There have been
no changes to the item.
UPDATE FROM THE DECEMBER 5, 2023, BUSINESS MEETING:
On November 30, 2023, City staff received a request from the applicant to reschedule the
item to the January 2, 2024, Business Meeting. The letter from the applicant’s representative
is attached.
Planning and Land Development Regulation Board (PLDRB) Public Hearing
The PLDRB held a public hearing on the proposed amendments on October 18, 2023. After
discussion, the PLDRB voted to unanimously approve the item. There were no public
comments.
Town Center Palm Coast Master Planned Development is a 1,601+/- acre Planned Unit
Development. This amendment to the Town Center at Palm Coast Park Planned Unit
Development-Development Agreement (Town Center PUD) proposes to accomplish the
following:
Bring consistency to the types of residential uses permitted in the Town Center PUD
by eliminating distinction between fee-simple and common ownership multi-family
residential units,
250
Allow Data Centers as a permitted use in Town Service and Town Business areas
of the Town Center PUD,
Provide additional guidelines and criteria for developing mixed-use buildings within
the “Urban Core” areas of the PUD, along with an incentive to permit conversion of
non-residential sq. ft. to residential units when project is a mixed-use building within
the Urban Core area,
Create rules for fences or walls needed for security or safety, and
Housekeeping/Clean-up Items.
The proposed amendment is consistent with criteria established in the Land Development
Code (LDC) based on the following:
Consistency with the following Comprehensive Plan policies – the amendments will
not hinder the policy to promote opportunities to provide housing opportunities near
services; direct development in areas served by infrastructure (no expansion of
development area); provide variety of housing types and opportunities.
Amendment is not in conflict to public interest or creates a hazard or nuisance – the
amendment does not permit a new use that creates a hazard or nuisance. Data
Centers are typically permitted in light industrial and business parks. Additionally,
clarification of rules for development of Mixed-Use buildings will assist in ensuring and
promoting mixed use buildings in the Town Center.
No significant financial liability or hardship – amendment is in area served by
infrastructure.
The amendment furthers the vision within the PUD to create a Mixed-Use community
with a variety of housing types along with a mix of non-residential uses, and
The amendment will not result in additional impacts to environmental or natural
resources since the amendment does not propose to increase the developable area
of Town Center.
Consistency with surrounding land uses – Town Center is a compact planning area
bordered by arterial roadways. The standards established for Town Center are based
on the vision of Town Center as a Mixed Use “urban center” for Palm Coast. The
proposed amendment does not stray from this vision but rather enhances the potential
to complete the vision of Town Center as an area to live, work, and play within an
“urban center” in Palm Coast.
Pursuant to Section 166.041(4), Florida Statutes, a business impact estimate regarding this
proposed Ordinance has been prepared, has been attached to this agenda item, and has
been posted to the City’s website.
Recommended Action:
THE PLANNING AND LAND DEVELOPMENT REGULATION BOARD (PLDRB) FINDS
THE PROPOSED AMENDMENT TO THE TOWN CENTER PUD-DA (APPLICATION NO.
5523) CONSISTENT WITH THE COMPREHENSIVE PLAN AND THE CRITERIA IN THE
LAND DEVELOPMENT CODE AND RECOMMENDS THAT CITY COUNCIL APPROVE
THE PROPOSED AMENDMENTS TO THE TOWN CENTER PUD-DA
251
City of Palm Coast, Florida
Agenda Item
Agenda Date: January 16, 2024
Department COMMUNITY DEVELOPMENT Amount
Division Account #
Subject: RESOLUTION 2024-XX AN AMENDMENT TO THE TOWN CENTER AT PALM
COAST DEVELOPMENT OF REGIONAL IMPACT (DRI) DEVELOPMENT
ORDER (DO)
Presenter: Jose Papa, AICP, Senior Planner
Attachments:
1. Presentation
2. Resolution
3. Summary of Amendment
4. Staff Report
5. FLUM
6. Zoning Map
7. Applicant Correspondence
Background:
This is a quasi-judicial item, please disclose any ex parte communication.
UPDATE FROM THE JANUARY 2, 2024, BUSINESS MEETING:
This item was originally scheduled for the January 2, 2024, Business Meeting. City Council
concurred to postpone the item to the January 16, 2024, Business Meeting. There have been
no changes to the item.
UPDATE FROM THE DECEMBER 5, 2023, BUSINESS MEETING:
On November 30, 2023, City staff received a request from the applicant to reschedule the
item to the January 2, 2024, Business Meeting. The letter from the applicant’s representative
is attached.
Planning and Land Development Regulation Board Public Hearing (PLDRB)
The PLDRB held a public hearing on October 18, 2023, to discuss and hear public comments
on the proposed amendments. After discussion, the PLDRB voted unanimously to approve
the amendment.
Town Center at Palm Coast Development of Regional Impact (DRI) is a 1,601+/- acre
Development of Regional Impact originally approved in 2003. Since 2003, the following
development projects have been completed:
857,000 sq. ft. of commercial/office/institutional (Target, Publix, Palm Coast Medical
Office, City Hall, etc.),
2,400 seat movie theater,
125-room hotel,
202 bed nursing home, and
373
541 dwelling units.
In addition to the completed development (as enumerated above), another 650,000 sq. ft. of
non-residential entitlements and 2,310 residential unit entitlements have been sold by the
Declarant to private developers.
The proposed amendment to the Town Center DRI-DO is a request to convert 114,583 sq.
ft. of Office land use to 275 residential dwelling units. Approval of the conversion will result in
updating Tables 3(b) and 3(c) of the DRI-DO. This request is being processed consistent with
the steps outlined in the Town Center DRI-DO as explained in the next section.
The Town Center DRI-DO permitted conversions of the “Present Entitlements” subject to the
following: 1) Declarant may convert up to 20% of Present Entitlements subject to notifying
the City Manager’s designee so that the conversions do not exceed the 20% threshold, and
2) conversions exceeding 20% but cumulatively not to exceed 30% must be approved by City
Council. City Council review is to ensure that substantial and material adverse impacts on
public facilities and the community do not occur.
In October 2022, the Declarant exercised their right to convert 90,760 sq. ft. of
retail/commercial to 550 dwelling units. This conversion is based on the Trip Generation
Equivalency Matrix as attached in the DRI-DO. This conversion accounted for 20% of the
potential 30% of land use conversions permitted by the Town Center DRI-DO. This
application proposes to convert 114,583 sq. ft. of Office land use to 275 Residential units to
reach the cap of 30% conversion.
If the conversion request is approved, the development entitlements for Town Center DRI will
be as follows:
Land Use Approved Sold Remaining
Residential 3,575 Units 2,851 Units 724 Units
Office 1,285,417 Sq. Ft. 494,295 Sq. Ft. 791,122 Sq. Ft.
Retail/Commercial 1,909,240 Sq. Ft. 649,695 Sq. Ft. 1,259,545 Sq. Ft.
Non-Retail/ Commercial 1,195,000 Sq. Ft. 177,789 Sq. Ft. 1,017,211 Sq. Ft.
Institutional 625,000 Sq. Ft. 317,000 Sq. Ft. 308,000 Sq. Ft.
Movie Theater 2,400 Seats 2,400 Seats 0 Seats
Lodging 480 rooms 125 rooms 355 rooms
Assisted Living 485 rooms 202 rooms 283 rooms
Analysis:
The proposed amendment is consistent with the Comprehensive Plan based on the following
policies:
-Policy 1.1.4.1 – Mixed Use land use designation is intended to provide opportunities for
residents to work, shop, engage in recreational activities, and attend school and religious
services in reasonably close proximity to residential dwellings.
The proposed amendment is consistent with the above policy. Town Center DRI has a
comprehensive plan designation of DRI-Mixed Use. The purpose and land uses
374
permitted in the DRI remain unchanged and remain consistent with the vision of a
development that creates opportunities for residents to work, shop, engage in
recreational activities, and attend school and religious services in reasonably close
proximity to residential dwellings consistent with the purpose of the DRI-Mixed Use
comprehensive plan designation.
-Policy 1.1.4.5 – Land use patterns will be required to be efficient and not
disproportionately increase the cost of providing and maintaining public facilities, as well
as providing housing and transportation strategies that will foster energy conservation.
The proposed amendment is consistent with the above policy. The amendments will not
hinder the ability to provide for more efficient use of land by allowing residential and
service uses within proximity of each other. The opportunity remains to locate varying
uses within proximity of each other and continue to provide the potential for alternative
modes of transportation that foster energy conservation (walking/bicycling).
-Policy 1.3.1.3 – The City shall encourage development to locate in the areas where
public facilities, infrastructure, and services are available. Where there are deficiencies
and where appropriate, the City shall require the developer to provide or extend the
facilities as necessary to accommodate development. Applicable impact fees shall be
used by the City consistent with State law to offset the costs of the City providing
facilities.
The proposed amendment does not expand into areas which are currently not served by
infrastructure. Consistent with this Policy, the adopted Development Order requires
analysis to ensure that the facilities to serve any proposed development is adequate.
Additionally, the proposed amendment is consistent with criteria established in the Land
Development Code (LDC) based on the following:
As previously provided, the proposed amendment is consistent with the
Comprehensive Plan, and
No impact on health, safety, and welfare of surrounding residents (no change in
permitted uses).
The Planning and Land Development Regulation Board (PLDRB) held a public hearing on
October 18, 2023. After discussion, the PLDRB voted 6-0 to recommend that City Council
approve the proposed PUD amendments.
Recommended Action:
THE PLANNING AND LAND DEVELOPMENT REGULATION BOARD (PLDRB) FINDS
THE PROPOSED AMENDMENT TO THE TOWN CENTER AT PALM COAST DRI-DO
(APPLICATION NO. 5522) CONSISTENT WITH THE COMPREHENSIVE PLAN AND
RECOMMENDS THAT CITY COUNCIL APPROVE THE PROPOSED AMENDMENT TO
THE TOWN CENTER DRI-DO
375
City of Palm Coast, Florida
Agenda Item
Agenda Date: January 16, 2024
Department COMMUNITY DEVELOPMENT Amount
Division PLANNING Account #
Subject: RESOLUTION 2024-XX APPROVING THE ABANDONMENT OF THE STATE
ROAD 100 PROPERTY DEVELOPMENT OF REGIONAL IMPACT
Presenter: Phong Nguyen, Senior Planner
Attachments:
1. Presentation
2. Resolution
3. Owner Request and City Attorney Review
4. Florida State Statutes 380.06
Background:
This is a legislative item.
UPDATED BACKGROUND FROM THE JANUARY 2, 2024, BUSINESS MEETING:
This item was originally scheduled for the January 2, 2024, Business Meeting. City Council
concurred to postpone the item to the January 16, 2024, Business Meeting. There have been
no changes to the item.
ORIGINAL BACKGROUND FROM THE JANUARY 2, 2024, BUSINESS MEETING:
The City of Palm Coast received a request by the owner on October 2, 2023, to abandon the
SR 100 Property Development of Regional Impact (DRI) and its associated development
order. Since there was no development activity under the DRI which was approved in 2006,
2007amendments, there is no mitigation that needs to be confirmed.
On July 18, 2023, the City of Palm Coast City Council approved the Coquina Shores Master
Plan Development Agreement; therefore, as of its effective date, the MPD Agreement
governs all development of the SR 100 Property land. The MPD Agreement has superseded
and replaced the DRI in its entirety and contemplated abandonment of the DRI.
The process for abandoning a DRI is outlined in Florida Statutes 380.06(11) which requires
a local government to file notice of the abandonment with the clerk of the circuit court in which
the DRI is located. A DRI abandonment is only required to be heard by the City Council and
the notice can be adopted by a simple resolution.
Recommended Action:
ADOPT RESOLUTION 2024-XX APPROVING THE ABANDONMENT OF THE STATE
ROAD 100 PROPERTY DEVELOPMENT OF REGIONAL IMPACT
407
City of Palm Coast, Florida
Agenda Item
Agenda Date: January 16, 2024
Department CONSTRUCTION MANAGEMENT Amount
& ENGINEERING
Division ENGINEERING Account #
Subject: RESOLUTION 2024-XX APPROVING AN EASEMENT AGREEMENT WITH
TECO PARTNERS, INC., FOR FIRE STATION #25 AND THE SOUTHERN
RECREATION CENTER
Presenter: Carl Cote, Director of Stormwater & Engineering
Attachments:
1. Resolution
2. Draft Easement Agreement
3. Map
Background:
Council Priority:
B. Safe and Reliable Services
UPDATED BACKGROUND FROM THE JANUARY 2, 2024, BUSINESS MEETING:
This item was originally scheduled for the January 2, 2024, Business Meeting. City Council
concurred to postpone the item to the January 16, 2024, Business Meeting. A draft easement
agreement has been added to the item.
ORIGINAL BACKGROUND FROM THE JANUARY 2, 2024, BUSINESS MEETING:
The City is currently constructing Phase 1 of the Southern Recreation Center, which consists
of a new 2-story clubhouse building and expanding court system to include covered
pickleball courts with solar array. The Regional Racquet Center is located adjacent to Fire
Station 25 and the under-construction Lehigh Trailhead dog park on Belle Terre Parkway.
On March 9, 2021, City Staff presented to City Council the Master Plan for the Southern
Recreation Center. Phase 1 includes a 2-story clubhouse building with a total of 9,935
square feet (sf) with an additional 2,635 sf of covered terraces and pickleball courts. The
clubhouse building will include staff offices, a retail sales area, a full kitchen, indoor and
outdoor bar areas, an exercise room, a multi-purpose room, and upper-level food prep room.
Easement(s) are required to install a natural gas line to the Fire Station #25 and the Southern
Recreation Center. City Staff recommends approving easement(s) with Teco Partners, Inc.,
to provide gas services to the proposed facilities. This item is consistent and in-line with the
City Council’s goal to evaluate the evolution of the City of Palm Coast Recreation and Parks
Facilities Master Plan.
Recommended Action:
ADOPT RESOLUTION 2024-XX APPROVING AN EASEMENT AGREEMENT(S) WITH
TECO PARTNERS, INC., FOR FIRE STATION #25 AND THE SOUTHERN RECREATION
CENTER
436
City of Palm Coast, Florida
Agenda Item
Agenda Date: January 16, 2024
Department PUBLIC WORKS Amount AS NEEDED PER
APPROVED BUDGET
Division FLEET Account # 65010071-052000,
65010071-
046000,65010071-
064000
Subject: RESOLUTION 2024-XX APPROVING MULTIPLE PIGGYBACK CONTRACTS TO
UTILIZE PRICING FOR VARIOUS FLEET-RELATED PURCHASES
Presenter: Matthew Mancill, Director of Public Works
Attachments:
1. Resolution
2. Contracts (7) are available in the City Clerk’s Office for review
Background:
Council Priority:
A. Strong Resilient Economy
UPDATED BACKGROUND FROM THE JANUARY 2, 2024, BUSINESS MEETING:
This item was originally scheduled for the January 2, 2024, Business Meeting. City Council
concurred to postpone the item to the January 16, 2024, Business Meeting. There have
been no changes to the item.
ORIGINAL BACKGROUND FROM THE JANUARY 2, 2024, BUSINESS MEETING:
As per Ordinance 2021-23, Sec. 2-26, City Council approval shall be required for all
contracts and bid awards, piggybacking awards, and sole source awards with an estimated
value greater than or equal to fifty thousand dollars ($50,000.00).
The City of Palm Coast Fleet Division intends to leverage the contracts listed herein for the
purchase of supplies, services, and equipment. City staff will make purchases on an as-
needed basis using budgeted funds appropriated by City Council.
Vendor Contract
Jet-Vac Equip Co. FSA23-EQU21.0 Florida Sheriff's Association
Texas Trailer FSA23-EQU21.0 Florida Sheriff's Association
Ring Power/CAT FSA23-EQU21.0 Florida Sheriff's Association
Great Southern Equip Inc.FSA23-EQU21.0 Florida Sheriff's Association
Nextran Truck Centers FSA23-VEH21.0 Florida Sheriff's Association
Duval Ford FSA23-VEH21.0 Florida Sheriff's Association
Cumberland International FSA23-VEH21.0 Florida Sheriff's Association
446
Recommended Action:
ADOPT RESOLUTION 2024-XX APPROVING MULTIPLE PIGGYBACK CONTRACTS TO
UTILIZE PRICING FOR VARIOUS FLEET-RELATED PURCHASES
447
City of Palm Coast, Florida
Agenda Item
Agenda Date: January 16, 2024
Department PUBLIC WORKS Amount AS NEEDED PER
APPROVED BUDGET
Division Account # 65016056-064000
Subject: RESOLUTION 2024-XX APPROVING PIGGYBACKING SOURCEWELL
CONTRACT #RFP 031121-DAC WITH BEARD EQUIPMENT COMPANY
Presenter: Matthew Mancill, Director of Public Works
Attachments:
1. Resolution
2. Quote
3. Contract
Background:
Council Priority:
A. Strong Resilient Economy
UPDATED BACKGROUND FROM THE JANUARY 2, 2024, BUSINESS MEETING:
This item was originally scheduled for the January 2, 2024, Business Meeting. City Council
concurred to postpone the item to the January 16, 2024, Business Meeting. There have been
no changes to the item.
ORIGINAL BACKGROUND FROM THE JANUARY 2, 2024, BUSINESS MEETING:
Staff is seeking City Council approval to piggyback Sourcewell-Deere & Company Contract
#RFP 031121-DAC with Beard Equip Co to purchase (2) John Deere 2700 Precision Cut
Triplex Mowers.
The Fleet department has a chance to purchase these two mowers which would finally close
out the FY22 order. The mowers are 2024 demo units with less than 50 hours, full warranty,
and immediate availability. The original order for the mowers was placed over two years ago
with Wesco Turf and they cannot tell us when, or if, they will ever be able to fill the order due
to manufacturing supply chain issues. The current mowers are run down and need to be
replaced without further delay. The original FY22 budgeted purchase orders 20220094
$49,470.00 and 20220096 $49,470.00 are now closed and those funds will transfer to
65016056-064000 for the purchase.
Source of Funds Worksheet FY 2024
FLGOLF MACHINERY & EQUIPMENT OVER $5K $156,731.00
Total Expended/Encumbered to Date $142,035.74
Unencumbered Fiscal Year 2022 Original Pos $98,940.00
Transfer $1,279.62
Current (WO/Contract) $114,914.88
Balance $0.00
450
Recommended Action:
ADOPT RESOLUTION 2024-XX APPROVING PIGGYBACKING SOURCEWELL
CONTRACT #RFP 031121-DAC WITH BEARD EQUIPMENT COMPANY
451
City of Palm Coast, Florida
Agenda Item
Agenda Date: January 16, 2024
Department PUBLIC WORKS Amount AS NEEDED PER
APPROVED BUDGET
Divisions Account #s 65035012-034000,
65035012-034000-
99042
Subject: RESOLUTION 2024-XX APPROVING PIGGYBACKING SOURCEWELL STATE
OF MINNESOTA CONTRACT RFP #042821 WITH ORKIN, LLC FOR PEST
CONTROL SERVICES
Presenter: Matthew Mancill, Director of Public Works
Attachments:
1. Resolution
2. Contract
Background:
Council Priority:
B. Safe & Reliable Services
UPDATED BACKGROUND FROM THE JANUARY 2, 2024, BUSINESS MEETING:
This item was originally scheduled for the January 2, 2024, Business Meeting. City Council
concurred to postpone the item to the January 16, 2024, Business Meeting. There have
been no changes to the item.
ORIGINAL BACKGROUND FROM THE JANUARY 2, 2024, BUSINESS MEETING:
The City of Palm Coast’s Public Works department is seeking approval to piggyback
Sourcewell State of Minnesota’s Contract RFP #042821 with Orkin, LLC for scheduled and
as needed pest control services.
As per Ordinance 2021-23, Sec. 2-26, City Council approval shall be required for all
contracts and bid awards, piggybacking awards, and sole source awards with an estimated
value greater than or equal to fifty thousand dollars ($50,000.00).
Benefits of Piggybacking:
Piggybacking the contract will allow the City of Palm Coast to maintain the grounds of City
facilities with pest mitigation and control. Piggybacking also offers the advantage of
obtaining better pricing compared to independently soliciting bids. By piggybacking this
contract, the City of Palm Coast can continue to benefit from competitive pricing and
streamlined procurement processes. Improved safety will also be another benefit, as pest
infestations pose health hazards and can even damage the integrity of a facility. City
employees will also maintain increased workplace comfort and productivity as pests such as
insects and bugs will be under control.
499
Contract Details:
The piggybacked contract will be effective from the approved date through June 18, 2025,
with 1 additional 1-year renewal. The piggyback contract with Orkin, LLC is based on a per
unit price basis. Purchases will be made on an as-needed basis using budgeted funds
appropriated by the City Council.
Funding:
City staff will make purchases on an as-needed basis using budgeted funds appropriated by
City Council. The Fiscal Year 2024 budget includes available funding in the City's Facilities
Maintenance and Facilities Fire budgets to cover the costs of pest control services.
Additional funding details are included on the Source of Funds Worksheet below:
Source of Funds Worksheet FY 2024
Facilities Maintenance - Other Contractual Services Fund 65035012-034000 $877,031.00
Total Expended/Encumbered to Date $693,550.37
Pending Work Orders/Contracts $0.00
Current (WO/Contract) $6,000.00
Balance $177,480.63
Facilities Fire - Other Contractual Services Fund 65035012-034000-99042 $32,000.00
Total Expended/Encumbered to Date $5,069.99
Pending Work Orders/Contracts $0.00
Current (WO/Contract) $3,000.00
Balance $23,930.01
Recommended Action:
ADOPT RESOLUTION 2024-XX APPROVING PIGGYBACKING SOURCEWELL STATE OF
MINNESOTA CONTRACT RFP #042821 WITH ORKIN, LLC FOR PEST CONTROL
SERVICES
500
City of Palm Coast, Florida
Agenda Item
Agenda Date: January 16, 2024
Department PUBLIC WORKS Amount AS NEEDED PER
APPROVED BUDGET
Division FLEET Account # 65010071-052000
Subject: RESOLUTION 2024-XX APPROVING PIGGYBACKING SOURCEWELL
CONTRACT WITH C-WINN, INC., (SNAP-ON TOOLS) FOR FLEET TOOLS AND
SUPPLIES AS NEEDED
Presenter: Matthew Mancill, Director of Public Works
Attachments:
1. Resolution
2. Contract
Background:
Council Priority:
A. Strong Resilient Economy
UPDATED BACKGROUND FROM THE JANUARY 2, 2024, BUSINESS MEETING:
This item was originally scheduled for the January 2, 2024, Business Meeting. City Council
concurred to postpone the item to the January 16, 2024, Business Meeting. There have
been no changes to the item.
ORIGINAL BACKGROUND FROM THE JANUARY 2, 2024, BUSINESS MEETING:
As per Ordinance 2021-23, Sec. 2-26, City Council approval shall be required for all
contracts and bid awards, piggybacking awards, and sole source awards with an estimated
value greater than or equal to fifty thousand dollars ($50,000.00).
Staff is seeking City Council approval to change the price of the contract to over $50K with
C-Winn, Inc., (Snap-On Tools) for the purchase of goods over $50k to include tools and
supplies for City fleet truck maintenance and repair. City staff will make purchases on an as-
needed basis using budgeted funds appropriated by City Council.
The Fleet department tackles some of the biggest challenges when it comes to truck
maintenance and repair. CWinn (Snap-On Tools) offers specialty tools and supplies
designed specifically for heavy duty applications in which we are predicted to spend over
50k over the life of the contract expiring on April 13, 2024, with one renewal option.
Source of Funds Worksheet FY 2024
FLEET FUND MACHINERY & EQUIPMENT OVER $5K 65010071-052000 $735,400.00
Total Expended/Encumbered to Date $604,934.93
Pending Work Order/Contracts $0.00
Current (WO/Contract) $0.00
Balance $130,465.07
551
Recommended Action:
ADOPT RESOLUTION 2024-XX APPROVING PIGGYBACKING SOURCEWELL
CONTRACT WITH C-WINN, INC., (SNAP-ON TOOLS) FOR FLEET TOOLS AND
SUPPLIES AS NEEDED
552
City of Palm Coast, Florida
Agenda Item
Agenda Date: January 16, 2024
Department PUBLIC SAFETY Amount AS NEEDED PER
APPROVED BUDGET
Division FIRE Account # 10014000-052000
Subject: RESOLUTION 2024-XX APPROVING PIGGYBACKING THE CONTRACT
BETWEEN BOUNDTREE MEDICAL AND BREVARD COUNTY BOARD OF
COUNTY COMMISSIONERS
Presenter: Kyle Berryhill, Fire Chief
Attachments:
1. Resolution
2. Contract
Background:
Council Priority:
B. Safe & Reliable Services
As per Ordinance 2021-23, Sec. 2-26, City Council approval shall be required for all
contracts and bid awards, piggybacking awards, and sole source awards with an estimated
value greater than or equal to fifty thousand dollars ($50,000.00).
Palm Coast Fire Department would like to continue partnering with Boundtree Medical
Services to utilize the terms, conditions, scope, and pricing of the Brevard County Board of
County Commissioners Agreement for EMS Medical Supplies as needed to use on all
frontline apparatus providing medical services to the citizens of Palm Coast.
SOURCE OF FUNDS WORKSHEET FY 2024
10014000-052000 $341,352.00
Total Expended/Encumbered to Date $242,888.09
Pending Work Orders/Contracts $0.00
Current (WO/Contract) $0.00
Balance $98,463.91
Recommended Action:
ADOPT RESOLUTION 2024-XX APPROVING PIGGYBACKING THE CONTRACT
BETWEEN BOUNDTREE MEDICAL AND BREVARD COUNTY BOARD OF COUNTY
COMMISSIONERS
594
City of Palm Coast, Florida
Agenda Item
Agenda Date: January 16, 2024
Department PUBLIC SAFETY Amount AS NEEDED PER
APPROVED BUDGET
Division FIRE Account # 10014000-034000
Subject: RESOLUTION 2024-XX APPROVING PIGGYBACKING THE CONTRACT
BETWEEN LIFE EXTENSION CLINICS, INC., AND THE CITY OF
CLEARWATER
Presenter: Kyle Berryhill, Fire Chief
Attachments:
1. Resolution
2. Contract
Background:
Council Priority:
B. Safe & Reliable Services
As per Ordinance 2021-23, Sec. 2-26, City Council approval shall be required for all
contracts and bid awards, piggybacking awards, and sole source awards with an estimated
value greater than or equal to fifty thousand dollars ($50,000.00).
Palm Coast Fire Department would like to continue partnering with Life Extension Clinics,
Inc., to utilize the terms, conditions, scope, and pricing of the City of Clearwater Agreement
employment related health care services as needed, including all new-hire physicals and
annual firefighter department physicals.
SOURCE OF FUNDS WORKSHEET FY 2024
10014000-034000 $183,141.00
Total Expended/Encumbered to Date $106,586.99
Pending Work Orders/Contracts $0.00
Current (WO/Contract) $0.00
Balance $76,554.01
Recommended Action:
ADOPT RESOLUTION 2024-XX APPROVING PIGGYBACKING THE CONTRACT
BETWEEN LIFE EXTENSION CLINICS, INC AND CITY OF CLEARWATER
719
City of Palm Coast, Florida
Agenda Item
Agenda Date: January 16, 2024
Department WASTEWATER Amount $169,950.00
Division UTILITY Account # 54029082 063000 85003
Subject: RESOLUTION 2024-XX APPROVING A MASTER SERVICES AGREEMENT
WITH ODYSSEY MFG. COMPANY TO PROVIDE AND INSTALL NEW ODOR
CONTROL UNIT FOR OLD KINGS ROAD PUMP STATION
Presenter: James Melley, Utility Systems Manager
Attachments:
1. Resolution
2. Intent to Award
3. Project Overview
4. Draft Contract
Background:
Council Priority:
D. Sustainable Environment & Infrastructure
UPDATED BACKGROUND FROM THE JANUARY 2, 2024, BUSINESS MEETING:
This item was originally scheduled for the January 2, 2024, Business Meeting. City Council
concurred to postpone the item to the January 16, 2024, Business Meeting. There have
been no changes to the item.
ORIGINAL BACKGROUND FROM THE JANUARY 2, 2024, BUSINESS MEETING:
The City of Palm Coast Wastewater Pumping Department operates a master wastewater
pump station (OK-R) located at 3795 Old Kings Road in Palm Coast. The pump station
needs to have a new odor control unit installed to be able to keep up with the increasing
levels of odors being produced from the incoming wastewater flows.
City staff advertised ITB-UT-21-14 to provide and install a new odor control unit for the OK-R
pump station in accordance with the City’s Purchasing Policy. The project bid overview and
notice of intent to award are attached.
Staff recommends City Council approve a Master Services Agreement with Odyssey Mfg.
Company to provide and install new odor control unit for OK-R pump station. The contract
shall terminate at the end of one (1) year.
City staff will obtain these services using budgeted funds appropriated by City Council. The
Fiscal Year 2024 Budget includes funds within the Utilities budget to purchase these
services.
763
SOURCE OF FUNDS WORKSHEET FY 2024
IMPR-LIFT STATION REPLACEMENT 54029082 063000 85003 $665,000.00
Total Expended/Encumbered to Date $36,896.72
Pending Work Orders/Contracts $0.00
Current (WO/Contract) $169,950.00
Balance $458,153.28
Recommended Action:
ADOPT RESOLUTION 2024-XX APPROVING A MASTER SERVICES AGREEMENT
WITH ODYSSEY MFG. COMPANY TO PROVIDE AND INSTALL NEW ODOR CONTROL
UNIT FOR OLD KINGS ROAD PUMP STATION
764
City of Palm Coast, Florida
Agenda Item
Agenda Date: January 16, 2024
Department WATER AND WASTEWATER Amount $129,000.00
UTILITY
Division Account # 54029083 063000
85005
Subject: RESOLUTION 2024-XX APPROVING A MASTER SERVICES AGREEMENT
WITH PBM CONSTRUCTORS, INC., FOR THE CIGAR LAKE REUSE FILTER
CAPACITY UPGRADES AND INSTALLATION
Presenter: Danny Ashburn, Utility Systems Manager
Attachments:
1. Resolution
2. Notice of Intent to Award
3. Project Overview
4. Draft Contract
Background:
Council Priority:
D. Sustainable Environment & Infrastructure
Staff is requesting approval for the purchase and installation of 10” and 12” 316 stainless
steel schedule 40 flanged spool pieces and fittings necessary to expand reuse filter capacity
at Cigar Lake Reuse Pump Station. This is the second phase of this project to complete the
installation of two filter skids approved by council on December 5, 2023.
City staff advertised ITB-UT-24-17 for the purchase of materials and installation of piping
inside of Cigar Lake Pump Station in accordance with the City’s Purchasing Policy. The
project bid overview and notice of intent to award are attached.
Staff recommends City Council approve a Master Services Agreement with PBM
Constructors, Inc., for the Cigar Lake reuse filter capacity upgrades and installation. The
length of the contract term will be one (1) year.
City staff will obtain these services using budgeted funds appropriated by City Council. The
Fiscal Year 2024 Budget includes funds within Utilities budget to purchase these services.
SOURCE OF FUNDS WORKSHEET FY 2024
UTILCAPPRJ GENERAL PLANT R&R
54029083 063000 85005 $1,800,000.00
Total Expended/Encumbered to Date $757,132.74
Pending Work Orders/Contracts $0.00
Current (WO/Contract) $129,000.00
Balance $913,867.26
787
Recommended Action:
ADOPT RESOLUTION 2024-XX APPROVING A MASTER SERVICES AGREEMENT WITH
PBM CONSTRUCTORS, INC., FOR THE CIGAR LAKE REUSE FILTER CAPACITY
UPGRADES AND INSTALLATION
788
City of Palm Coast, Florida
Agenda Item
Agenda Date: January 16, 2024
Department PARKS AND RECREATION Amount
Division Account #
Subject: RESOLUTION 2024-XX APPROVING A CONCESSION LEASE AGREEMENT
WITH REDEFINED FOOD CO., LLC FOR FOOD AND BEVERAGE
CONCESSIONS AT THE SOUTHERN RECREATION CENTER
Presenter: James Hirst, Director of Parks & Recreation
Attachments:
1. Resolution
2. Redlined Updated Concession Lease Agreement
Background:
Council Priority:
Pillar of Priorities – Strong Resilient Economy
UPDATED BACKGROUND FROM THE JANUARY 9, 2024, WORKSHOP MEETING:
This item was heard by City Council at their January 9, 2024, Workshop Meeting. Changes
have been made to the agreement, per City Council’s direction, and the changes are
identified in an attached redlined agreement. Additional comments by City Council that have
not been updated in the agreement are outlined below:
The parties shall have the option to extend the term of this Agreement for
three (3) extension periods of one (1) year, or portions thereof, upon mutual
agreement in writing of Tenant and City”
Due to the limit of weekend hours at the facility, the vendor would like to keep
the language of section 3H as is.
For delineation of the responsibility of HVAC, there is one system for the
building. However, the tenant will be paying electric for the leased area with a
separate meter.
ORIGINAL BACKGROUND FROM THE JANUARY 9, 2024, WORKSHOP MEETING:
In October 2023, the City issued RFP-PR-23-48 for a Concession Operation and
Management of Food and Beverage Facilities at the Southern Recreation Center. Staff
received two proposals considered complete, and a team made up of City staff
independently evaluated and scored each proposal on certain criteria. The unanimous
choice was Redefined Food Co., LLC. The Redefined Food Co., RFP and the Concession
Lease Agreement is attached for City Council review.
This Concession Lease Agreement is for five (5) years with one (1) 1-year extension
available upon mutual agreement in writing. The rent starts at $10,048 annually, equivalent
to $9.00 per square foot, and increases 3% annually.
810
Electric, propane, phone, and internet are the sole responsibility of the tenant. Tenant will
pay 100% of the water and sewer utilities for the leased premises only.
Recommended Action:
ADOPT RESOLUTION 2024-XX APPROVING A CONCESSION LEASE AGREEMENT
WITH REDEFINED FOOD CO., LLC FOR FOOD AND BEVERAGE CONCESSIONS AT
THE SOUTHERN RECREATION CENTER
811
City of Palm Coast, Florida
Agenda Item
Agenda Date: January 16, 2024
Department CONSTRUCTION Amount $106,768.83
MANAGEMENT &
ENGINEERING
Division ENIGINEERING Account # 10015509 034000
Subject: RESOLUTION 2024-XX APPROVING A CONTRACT WITH KIMLEY-HORN
FOR A RESIDENTIAL SPEED LIMIT POSTING STUDY AND FLORIDA PARK
DRIVE STUDY
Presenter: Carl Cote, Director of Stormwater & Engineering
Attachments:
1. Resolution
2. Contract
3. Notice of Intent to Award
4. Project Overview
5. Proposal
Background:
Council Priority:
C. Safe and Reliable Services
UPDATED BACKGROUND FROM THE JANUARY 9, 2024, WORKSHOP MEETING:
This item was heard by City Council at their January 9, 2024, Workshop Meeting. Per City
Council Request the Scope and Fee was increased by $10,023.78 to include 2 All Way
Stop Warrant studies for Cimmaron Drive. The Source of Funds Worksheet below has
been updated to reflect this increase.
ORIGINAL BACKGROUND FROM THE JANUARY 9, 2024, WORKSHOP MEETING:
City of Palm Coast Engineering proposes to enter into a contract with Kimley-Horn to
generate an engineering study. The study will address two topics which are important to
the City Council:
1. Speed Limit Posting of Residential Streets
2. Traffic Concerns on Florida Park Drive
Study: Speed Limit Posting of Residential Streets
Specific Florida statutes define the speed limit a government in Florida is allowed to post
on a residential roadway. A study must be performed that indicates another speed limit
may be appropriate as an alternate posting.
Study: Traffic Concerns on Florida Park Drive
Residents have asked for studies related to Florida Park Drive
832
a. The City has a median design completed and on the shelf for Florida Park
Drive.
i. What would be the cost to build that project?
ii. How much speed reduction can the completed project be expected to
generate?
iii. How much annual crash reduction could be projected?
b. The Manual of Uniform Traffic Control devices requires an ALL-WAY Stop
Warrant to be studied and met prior to installation of an intersection all-way
stop control
i. What are the two highest volume intersecting streets for Florida Park
Drive?
ii. Do either of those intersections qualify for an all-way stop warrant?
The request is for City Council to approve the contract amount for City Engineering to
complete this study. The results are scheduled for a presentation to Council in an April or
May 2024 meeting.
In accordance with the City’s Purchasing Policy, staff advertised (RFSQ-SWE-23-68) and
solicited bids for a residential speed limit posting study. The City received three (3) bids
that were responsive and responsible. The project bid overview and notice of intent to
award are attached. Staff recommends approving a contract with Kimley-Horn.
Source of Funds Worksheet FY 24
CM & Engineering - 10015509-034000 $150,000.00
Total Expended/Encumbered to Date $0.00
Pending Work Orders/Contracts $0.00
Current (WO/Contract) $106,768.83
Balance $43,231.17
Funds for this project are budgeted out of the Construction and Engineering fund for
FY24.
Recommended Action:
ADOPT RESOLUTION 2024-XX APPROVING A CONTRACT WITH KIMLEY-HORN
FOR A RESIDENTIAL SPEED LIMIT POSTING STUDY AND FLORIDA PARK DRIVE
STUDY
833
City of Palm Coast, Florida
Agenda Item
Agenda Date: January 16, 2024
Department CONSTRUCTION MANAGEMENT Amount $1,464,738.73
& ENGINEERING
Division Account #2107400-063000-49013
#2107400-063000-49014
Subject: RESOLUTION 2024-XX APPROVING A STATE FIRE MARSHAL GRANT
AGREEMENT, ADDITIONAL DESIGN SERVICES, AND DESIGN PHASE
EXPENSES FOR THE NEW FIRE STATION 26 AND FIRE STATION 22
REPLACEMENT
Presenter: Carl Cote, Director of Stormwater & Engineering
Attachments:
1. Resolution
2. Grant Agreement
3. Proposals (2)
Background:
Council Priority:
C. Safe and Reliable Services:
3. Seek opportunities for the Community Center to help relieve parking
Repurpose FS22, to preserve historical value, and expand visitor awareness
of Palm Coast.
UPDATED BACKGROUND FROM THE JANUARY 9, 2024, WORKSHOP MEETING:
This item was heard by City Council at their January 9, 2024, Workshop Meeting. An
updated proposal has been attached to the item.
ORIGINAL BACKGROUND FROM THE JANUARY 9, 2024, WORKSHOP MEETING:
Staff is requesting approval of additional design professional services with Schenkel
Schultz Architecture for the replacement of Fire Station #22 in the amount of $691,391.57
and the new Fire Station #26 in the amount of $558,347.16, along with approval of design
phase expenses of $215,000 for permits, purchase of wetland impact credits, and
additional design and preconstruction services that may be warranted.
Staff is also requesting Council approval for the execution of a Grant Agreement with the
Florida Department of Financial Services for the state appropriation received by the City in
the amount of $5,000,000.
865
Source of Funds Worksheet FY 24
Fire Impact FS22- 21074000-063000-49013 $3,650,000.00
Total Expenses /Encumbered to date $119,351.60
Pending Work Orders/Contracts $20,660.00
Current Contract $798,891.57
Balance $2,711,096.83
Source of Funds Worksheet FY 24
Fire Impact FS 26-21074000-063000-49014 $3,650,000.00
Total Expenses /Encumbered to date $86,677.40
Pending Work Orders/Contracts $0.00
Current Contract $665,847.16
Balance $2,897,475.44
ORIGINAL BACKGROUND FROM THE FEBRUARY 14, 2023, WORKSHOP
The projects are part of the 10-year Capital Improvement Plan to address Fire Department
Response times and involve, the replacement of an existing station, modifications to an
existing station, and the construction of a new facility.
City staff advertised the project (RFSQ-SWE-22-60) and received eight (8) firms that were
deemed responsive and responsible. City staff recommends awarding contracts for
professional design services in the following amounts to Schenkel Schultz.
Fire Station 22 - $150,050
Fire Station 26 - $157,030
Fire Station 25 - $54,900
City staff advertised the project (RFSQ-SWE-22-89) and received four (4) firms that were
deemed responsive and responsible. City staff recommends awarding contracts for
construction management services, in the amount of $64,696.82 to Wharton-Smith, Inc.
Fire Station 22 - $3,980.18
Fire Station 26 - $30,358.32
Fire Station 25 - $30,358.32
Staff is also requesting a contingency of $50,000 to be approved in case of unforeseen
circumstances and/or unknown conditions, for a total project cost of $476,676.82.
Funds for this project have been budgeted for in the Capital Improvement and Fire Impact
fee fund for FY 23 Budget.
Recommended Action:
ADOPT RESOLUTION 2024-XX APPROVING A STATE FIRE MARSHAL GRANT
AGREEMENT, ADDITIONAL DESIGN SERVICES, AND ADDITIONAL PROJECT
CONTINGENCY FOR THE DESIGN OF A NEW FIRE STATION AND FIRE STATION
EXPANSION
866
City of Palm Coast, Florida
Agenda Item
Agenda Date: January 16, 2024
Department FINANCIAL SERVICES Amount
Division Account #
Subject: REPORTING OF EMERGENCY & SOLE SOURCE PURCHASES FOR
DECEMBER 2023
Presenter: Denise Bevan, City Manager
Attachments:
1. Emergency and Sole Source Purchase Report
Background:
Attached is a list of all emergency and sole source purchases for the month of December
2023, in accordance with Sec. 2.25 of Chapter 2, Article 1 Division 3 of the Code of
Ordinances of the City of Palm Coast (Procurement Policy).
Recommended Action:
FOR REPORTING ONLY - VIA CITY MANAGER COMMENTS
1001
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