City Council Business Meeting
Regular MeetingPalm Coast, FL · May 7, 2024
Minutes
City Hall
City of Palm Coast 160 Lake Avenue
Minutes Palm Coast, FL 32164
www.palmcoastgov.com
City Council Business
Meeting
Mayor David Alfin
Vice Mayor Ed Danko
Council Member Cathy Heighter
Council Member Nick Klufas
Council Member Theresa Pontieri
Tuesday, May 7, 2024 6:00 PM City Hall - Community Wing
City Staff
Lauren Johnston, Acting City Manager
Marcus Duffy, City Attorney
Kaley Cook, City Clerk
Public Participation shall be in accordance with Section 286.0114 Florida Statutes.
Other matters of concern may be discussed as determined by City Council.
If you wish to obtain more information regarding the City Council’s agenda, please contact the City Clerk's Office at 386-986-
3713.
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons needing a reasonable
accommodation to participate in any of these proceedings or meeting should contact the City Clerk at 386-986-3713, at least
48 hours prior to the meeting.
City Council Meetings are streamed live on YouTube at https://www.youtube.com/user/PalmCoastGovTV/live.
It is proper meeting etiquette to silence all electronic devices, including cell phones while meeting is in session.
Any person who decides to appeal any decision of the City Council with respect to any matter considered at this meeting will
need a record of the proceedings, and for such purpose, may need to hire a court reporter to ensure that a verbatim record of
the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.
A. CALL TO ORDER
Mayor Alfin called the meeting to order at 6 p.m.
B. PLEDGE OF ALLEGIANCE TO THE FLAG AND A MOMENT OF SILENCE
C. ROLL CALL
City Clerk Kaley Cook called the roll. Council Member Heighter was absent, and
Council Member Pontieri appeared virtually.
D. PROCLAMATIONS AND PRESENTATIONS
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1. PRESENTATION - 2024 LEGISLATIVE SESSION OVERVIEW AND 2025
LEGISLATIVE PRIORITY DISCUSSION
Jason DeLorenzo, Chief of Staff, introduced the item.
Laura Boehmer, Partner with the Southern Group, presented the topic to City
Council.
Topics presented included: Session Stats, State Budget Highlights, City of Palm
Coast Budget Items, Budget Highlights, Key Legislation Passed, Tax Package,
Key Legislation Failed, and Next Steps.
City Council held discussion on the following topics: titles of appropriations for
existing infrastructure, affordable housing and new legislation, exemptions,
results from this session versus prior years, and congratulations and thanks for
all the hard work.
Council Member Pontieri requested future information from staff on policies,
procedure, or code updates that need to be made based on approved legislation.
Acting City Manager Lauren Johnston shared that staff is actively working with
the City Attorney to draft a memo to City Staff and City Council on how to satisfy
requirements.
Ms. Boehmer and Mr. Delorenzo provided details as requested.
2. PRESENT CERTIFICATES TO GRADUATING STUDENTS OF THE CITY OF PALM
COAST'S CITIZENS ACADEMY CLASS
Brittany Kershaw, Director of Communications & Marketing, provided a
background of the item.
Lauren Johnston, Acting City Manager, presented the certificates to the
graduates.
Mayor Alfin shared closing comments and a challenge for the graduates.
Participant Ed Fuller shared comments about the academy and compliments.
3. PROCLAMATION - MAY 2024 AS NATIONAL PRESERVATION MONTH
Council Member Klufas presented the Proclamation to members of the Palm
Coast Historical Society.
Kathy Reichard-Ellavsky, President of the Palm Coast Historical Society, shared
comments and recognized Art Dyke, Elaine Studnicki, and Sisco Deen.
Ed Siarkowicz shared comments about Sisco Deen and his contributions to the
community.
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Family members of Mr. Deen shared comments.
4. PROCLAMATION - MAY 2024 AS NATIONAL TENNIS MONTH
Council Member Klufas presented the Proclamation to members of the Palm
Coast Friends of Tennis.
Stephen Zoutman, Southern Recreation Center Supervisor, and Agnes Lightfoot,
President of Friends of Tennis, shared comments on the topic.
5. PROCLAMATION - THE WEEK OF MAY 1-7, 2024, AS ELKS NATIONAL YOUTH
WEEK
Mayor Alfin presented the Proclamation to members of the Elks Lodge.
Representatives of the Elks Lodge shared comments and thanks.
6. PROCLAMATION - THE WEEK OF MAY 5-11, 2024, AS PUBLIC SERVICE
RECOGNITION WEEK
Mayor Alfin presented the Proclamation to City staff.
Tim Wilsey, Human Resources Manager, shared comments on the topic.
E. PUBLIC PARTICIPATION
Public Participation shall be held in accordance with Section 286.0114 Florida Statutes. And
pursuant to the City Council’s Meeting Policies and Procedures:
(1) Each speaker shall at the podium, provide their name and may speak for up to 3 minutes.
(2) The Public may provide comments to the City Council relative to matters not on the
agenda at the times indicated in this Agenda. Following any comments from the public, there
may be discussion by the City Council.
(3) When addressing the City Council on specific, enumerated Agenda items, speakers shall:
(a) direct all comments to the Mayor;
(b) make their comments concise and to the point;
(c) not speak more than once on the same subject;
(d) not, by speech or otherwise, delay or interrupt the proceedings or the peace of the City
Council;
(e) obey the orders of the Mayor or the City Council; and
(f) not make any irrelevant, impertinent or slanderous comments while addressing the City
Council; which pursuant to Council rules, shall be considered disorderly.
(4) Any person who becomes disorderly or who fails to confine his or her comments to the
identified subject or business, shall be cautioned by the Mayor and thereafter must conclude
his or her remarks on the subject within the remaining designated time limit.
Any speaker failing to comply, as cautioned, shall be barred from making any additional
comments during the meeting and may be removed, as necessary, for the remainder of the
meeting.
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Members of the public may make comments during the public comment portion of the
meeting. Please be advised that public comment will only be permitted during the public
comment portions of the agenda at the times indicated by the Chair during the meeting.
Jeffery Seib discussed State Legislative Process and its importance, concerns
for transparency, and residents’ needs.
Bruce Stone discussed recent posts to the website, traffic concerns due to tree
limbs, homes being built on Cimmaron Drive, traffic concerns on Cimmaron, and
responded to Council comments.
James Deen shared about reading a new article, discussed traffic congestion, a
need for a center turn lane, repaving on SR 100, building projects, and urged
Council to stop building homes.
Kandi Stevens discussed standards and stated that people are looking,
discussed traffic concerns, water plant capacity, provided recommendations to
slowing down on building, to stop spending infrastructure dollars on westward
expansion, and discussed homelessness.
Donna Keeler stated that we have to take care of what we already have, was not
in favor of westward expansion and advertisements encouraging moving to Palm
Coast, and discussed homelessness.
Steve Carr discussed a new traffic study, traffic studies over the years, asked if
there has been any resolution to residential neighborhood complaints of
speeding and excessive traffic, and asked what is necessary for action to be
taken.
Leslie Johnson, Flooded in Flagler, stated that something is wrong, people are
not being served, and discussed the need to come up with a solution, inspection
types, inspectors, accountability, and coming to a resolution.
Gary Kunnas discussed an email from Brad West related to dredging and prior
discussions on half cent sales tax. Mr. Kunnas provided the conversation from
Mr. West which has been attached to these minutes.
Jeremy Davis discussed witnessing a motorcycle wreck and commended the
Sheriff’s Office and Fire Department for their quick response. Mr. Davis shared
that he feels helpless and asked how Council would feel if they were in his
situation.
Jeff (no last name provided) discussed building and lot clearing, water treatment
plant capacity, and displaced wildlife.
Mayor Alfin asked Ms. Johnston to comment on upcoming meeting regarding
road safety.
Ms. Johnston shared about several upcoming presentations to City Council.
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Council Member Klufas responded to various public comments regarding traffic,
homelessness, inspections, and to provide clarity for comments stated.
Council Member Pontieri echoed the comments of Council Member Klufas,
discussed homelessness and shared efforts on the topic, was hopeful about
coming to a resolution, and suggested a potential workshop in the future.
Additionally, Council Member Pontieri discussed traffic as a priority, study
results, and next steps.
Mayor Alfin requested a report from Flagler County Sheriff’s Office on the data
that they may have available on the topic of homelessness.
F. MINUTES
7. MINUTES OF THE CITY COUNCIL:
APRIL 16, 2024, BUSINESS MEETING
APRIL 23, 2024, BUDGET WORKSHOP
Pass
Motion made to approve the minutes of the April 16, 2024, Business
Meeting by Vice Mayor Danko and seconded by Council Member Klufas
Motion made to approve the minutes of the April 23, 2024, Budget
Workshop by Vice Mayor Danko and seconded by Council Member Klufas
Approved - 4 - Mayor David Alfin, Vice Mayor Ed Danko, Council Member Nick
Klufas, Council Member Theresa Pontieri
G. ORDINANCES SECOND READ
8. ORDINANCE 2024-12 AMENDING SECTION 2.05.02 NEIGHBORHOOD MEETING
REQUIREMENTS, SUBSECTION B NOTIFICATION REQUIRED OF THE UNIFIED
LAND DEVELOPMENT CODE OF ORDINANCES OF THE CITY OF PALM COAST
Assistant City Attorney Jeremiah Blocker introduced himself and Attorney Lisa
Miles.
Assistant City Attorney Lisa Miles read the title into the record.
Ray Tyner, Deputy Chief Development Officer, provided a background of the
item.
Council Member Klufas asked for clarification of the notices.
Mr. Tyner provided a response.
Mr. DeLorenzo discussed the process and history of the item.
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Mayor Alfin asked staff to footnote that if there are residents within a single
community that staff make an effort to notify the homeowners within the 500 ft
radius that they may advise their neighbors.
Public Comment:
Peter Johnson discussed the number as arbitrary, issues with the notification,
and shared confusion as to why the City can't notify an entire community.
Ron Kuba discussed elevated lots, existing lots, and changes to the Code.
Mayor Alfin asked the City Attorney about legalities of moving outside of the
legal boundary.
Assistant Attorney Blocker shared information related to the notification
requirements.
Council Member Pontieri stated that what has been done is the best solution and
that this is more than a lot of similar cities and counties, and discussed the
responsibility of the Homeowners Association.
Pass
Motion made to be adopted on second reading by Vice Mayor Danko and
seconded by Council Member Klufas
Approved - 4 - Mayor David Alfin, Vice Mayor Ed Danko, Council Member Nick
Klufas, Council Member Theresa Pontieri
H. RESOLUTIONS
9. RESOLUTION 2024-68 APPROVAL OF A FLORIDA DEPARTMENT OF
TRANSPORTATION STATE-FUNDED GRANT AGREEMENT FOR THE DESIGN OF
OLD KINGS ROAD SOUTH PHASE TWO PROJECT
Assistant City Attorney Lisa Miles read the title into the record.
Carl Cote, Director of Stormwater & Engineering, presented the topic to City Council.
Topics presented included: Project Limits, Legislative Priority, and Council Action.
Mayor Alfin was in favor of the project, shared about the history of the road, and asked
how long the process will take.
Mr. Cote responded that the process is over a year long and shared additional details
about the process.
Ms. Johnston shared that this item addresses some of the citizen comments heard this
evening.
Mayor Alfin asked when an update can be expected.
Mr. Cote responded the beginning of June and shared the current step in the process.
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Mr. Cote shared additional items addressed with the project.
Council Member Pontieri commented that this is a testament to how impact fees are
being used, their importance, and the projects that are being completed with them.
Public Comment:
James Deen discussed the need for turning lanes and lane expansions.
Mr. Cote provided the details of the project.
Mr. Davis shared a comment on the design of the swale system.
Pass
Motion made to approve by Council Member Klufas and seconded by Vice
Mayor Danko
Approved - 4 - Mayor David Alfin, Vice Mayor Ed Danko, Council Member Nick
Klufas, Council Member Theresa Pontieri
I. CONSENT
Council Member Pontieri discussed item I 14 and asked if everyone was okay
following the crash.
Mr. DeLorenzo responded yes, but that the vehicle was severely damaged.
Public Comment:
There were none.
Pass
Motion made to to be adopted on consent by Vice Mayor Danko and
seconded by Council Member Klufas
Approved - 4 - Mayor David Alfin, Vice Mayor Ed Danko, Council Member Nick
Klufas, Council Member Theresa Pontieri
10. RESOLUTION 2024-67 APPROVING PIGGYBACKING THE CONTRACT BETWEEN
QUADMED, INC., AND OSCEOLA COUNTY, FLORIDA
11. RESOLUTION 2024-65 APPROVING PIGGYBACKING THE BREVARD COUNTY,
FLORIDA CONTRACT WITH EFE, INC., TO UTILIZE THE TERMS, CONDITIONS,
SCOPE, AND PRICING OF THE AGREEMENT FOR AGRICULTURAL EQUIPMENT
OEM REPLACEMENT PARTS AS NEEDED
12. RESOLUTION 2024-66 APPROVING PIGGYBACKING THE OSCEOLA COUNTY,
FLORIDA CONTRACT WITH EFE, INC., TO UTILIZE THE TERMS, CONDITIONS,
SCOPE, AND PRICING FOR JOHN DEERE OEM PARTS AND SERVICES AS
NEEDED
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13. RESOLUTION 2024-64 APPROVING A PIGGYBACK CONTRACT WITH
DEPARTMENT OF MANAGEMENT SERVICES, AN AGENCY OF THE STATE OF
FLORIDA, WITH EMPIRE OFFICE/STEELCASE, INC., FOR THE PURCHASE AND
INSTALLATION OF FURNITURE AND EQUIPMENT CITYWIDE ON AN AS-
NEEDED BASIS
14. RESOLUTION 2024-69 APPROVING PIGGYBACKING FLORIDA SHERIFF'S
ASSOCIATION CONTRACT WITH BOZARD FORD TO PURCHASE ONE (1) 2023
FORD F350
J. PUBLIC PARTICIPATION
Remainder of Public Comments is limited to three (3) minutes each.
George Mayo asked if State Legislation was approved regarding vacation
rentals.
Mayor Alfin provided a response on information that was shared earlier in the
meeting by The Southern Group.
Mayor Alfin continued his comments regarding traffic signal timing, traffic
congestion on Belle Terre Parkway, and Federal initiatives to remove materials
from water systems.
Jeremy Davis provided an update on a phone call received from the home
developer who is building next to his home.
Ed Fuller shared about an event at the Sheriff's Ops Center in honor of fallen
heroes and upcoming ‘Touch a Truck’ event. Additionally, Mr. Fuller discussed
the connection between stormwater drainage, public works, and public safety.
Mr. Fuller encouraged a reconstructed thought process to understand that public
safety included stormwater drainage and roadways.
K. DISCUSSION BY CITY COUNCIL OF MATTERS NOT ON THE AGENDA
Council Member Pontieri congratulated graduates of the Citizens Academy,
thanked staff for a stupendous job of putting the program together, shared
prayers for the recent passing of a woman and child in an accident on I-95, and
shared a reminder to be mindful on roadways. Additionally, Council Member
Pontieri stated that since last meeting, a fellow Council Member has been
sharing false information about her, and City Council's intentions, doing personal
attacks, and sought to put a stop to the behavior as it inhibits the work that City
Council is doing. Council Member Pontieri responded to comments of a City
Council Members from social media and found it to be incumbent upon Council
Members to find cuts or alternative revenue sources. Council Member Pontieri
discussed various Council Members campaigning and made a plea to her
colleagues to keep in mind what their job is over the next 6 months.
Mayor Alfin stated that all have enjoyed engagement with community and asked
if the City Council would agree to double-down on the frequency of Town Halls
once City staff is able to iron out the details. City Council concurred.
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Mayor Alfin called on City Council for consensus to bring Ralph Carter Park as a
discussion to a future workshop. Mayor Alfin read a letter into the record, which
has been attached to these minutes. City Council concurred to bring the item
forward at a future workshop.
Council Member Pontieri discussed the important interests on both sides, is an
advocate of kids playing organized sports, and discussed staff strides trying to
pacify both sides.
Council Member Klufas sought to quantify the amount of displeasure to ensure
that we are not catering a few loud residents and to determine who is being
affected.
Vice Mayor Danko asked Ms. Johnston to address a public comment related to
advise to sue a neighbor.
Ms. Johnston provided the most recent update from staff.
Council Member Klufas discussed treating those as you would want to be
treated, and resonated with the comments of Council Member Pontieri.
L. DISCUSSION BY CITY ATTORNEY OF MATTERS NOT ON THE AGENDA
There were none.
M. DISCUSSION BY CITY MANAGER OF MATTERS NOT ON THE AGENDA
Ms. Johnston discussed items to bring back to City Council including
homelessness, draft schedule of Town Halls, and Ralph Carter Park.
Additionally, Ms. Johnston provided a response to Mr. Mayo on traffic signal
optimization and that timing may be off due to current resurfacing of the road.
Lastly, Ms. Johnston referenced a letter regarding an upcoming utility
construction project.
Jim Melley, Utility Systems Manager, provided an update regarding upcoming
infrastructure improvements in the area of Florida Park Drive.
Mayor Alfin asked if staff has the ability to check on residents in that section of
the road to see if they have a transportation special need.
Mayor Alfin asked about signage.
Mr. Melley shared that message boards will be out in the area with a 2-3 week
notice, discussed communication efforts, and handouts.
Mayor Alfin recommended that City Council volunteer to hand out the notices
with staff.
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N. ADJOURNMENT
The meeting was adjourned at 8:33 p.m.
Respectfully submitted by: Kaley Cook, CMC, FCRM
City Clerk
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Agenda
City Hall
City of Palm Coast 160 Lake Avenue
Agenda Palm Coast, FL 32164
www.palmcoastgov.com
City Council Business
Meeting
Mayor David Alfin
Vice Mayor Ed Danko
Council Member Cathy Heighter
Council Member Nick Klufas
Council Member Theresa Pontieri
Tuesday, May 7, 2024 6:00 PM City Hall - Community Wing
City Staff
Lauren Johnston, Acting City Manager
Marcus Duffy, City Attorney
Kaley Cook, City Clerk
Public Participation shall be in accordance with Section 286.0114 Florida Statutes.
Other matters of concern may be discussed as determined by City Council.
If you wish to obtain more information regarding the City Council’s agenda, please contact the City Clerk's Office at 386-986-
3713.
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons needing a reasonable
accommodation to participate in any of these proceedings or meeting should contact the City Clerk at 386-986-3713, at least
48 hours prior to the meeting.
City Council Meetings are streamed live on YouTube at https://www.youtube.com/user/PalmCoastGovTV/live.
It is proper meeting etiquette to silence all electronic devices, including cell phones while Council is in session.
Any person who decides to appeal any decision of the City Council with respect to any matter considered at this meeting will
need a record of the proceedings, and for such purpose, may need to hire a court reporter to ensure that a verbatim record of
the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE TO THE FLAG AND A MOMENT OF SILENCE
C. ROLL CALL
D. PROCLAMATIONS AND PRESENTATIONS
1. PRESENTATION - 2024 LEGISLATIVE SESSION OVERVIEW AND 2025
LEGISLATIVE PRIORITY DISCUSSION
2. PRESENT CERTIFICATES TO GRADUATING STUDENTS OF THE CITY OF PALM
COAST'S CITIZENS ACADEMY CLASS
City of Palm Coast Created on 4/5/24
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3. PROCLAMATION - MAY 2024 AS NATIONAL PRESERVATION MONTH
4. PROCLAMATION - MAY 2024 AS NATIONAL TENNIS MONTH
5. PROCLAMATION - THE WEEK OF MAY 1-7, 2024, AS ELKS NATIONAL YOUTH
WEEK
6. PROCLAMATION - THE WEEK OF MAY 5-11, 2024, AS PUBLIC SERVICE
RECOGNITION WEEK
E. PUBLIC PARTICIPATION
Public Participation shall be held in accordance with Section 286.0114 Florida Statutes. And
pursuant to the City Council’s Meeting Policies and Procedures:
(1) Each speaker shall at the podium, provide their name and may speak for up to 3 minutes.
(2) The Public may provide comments to the City Council relative to matters not on the
agenda at the times indicated in this Agenda. Following any comments from the public,
there may be discussion by the City Council.
(3) When addressing the City Council on specific, enumerated Agenda items, speakers shall:
(a) direct all comments to the Mayor;
(b) make their comments concise and to the point;
(c) not speak more than once on the same subject;
(d) not, by speech or otherwise, delay or interrupt the proceedings or the peace of the City
Council;
(e) obey the orders of the Mayor or the City Council; and
(f) not make any irrelevant, impertinent or slanderous comments while addressing the City
Council; which pursuant to Council rules, shall be considered disorderly.
(4) Any person who becomes disorderly or who fails to confine his or her comments to the
identified subject or business, shall be cautioned by the Mayor and thereafter must conclude
his or her remarks on the subject within the remaining designated time limit.
Any speaker failing to comply, as cautioned, shall be barred from making any additional
comments during the meeting and may be removed, as necessary, for the remainder of the
meeting.
Members of the public may make comments during the public comment portion of the
meeting. Please be advised that public comment will only be permitted during the public
comment portions of the agenda at the times indicated by the Chair during the meeting.
F. MINUTES
7. MINUTES OF THE CITY COUNCIL:
APRIL 16, 2024, BUSINESS MEETING
APRIL 23, 2024, BUDGET WORKSHOP
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G. ORDINANCES SECOND READ
8. ORDINANCE 2024-XX AMENDING SECTION 2.05.02 NEIGHBORHOOD MEETING
REQUIREMENTS, SUBSECTION B NOTIFICATION REQUIRED OF THE UNIFIED
LAND DEVELOPMENT CODE OF ORDINANCES OF THE CITY OF PALM COAST
H. RESOLUTIONS
9. RESOLUTION 2024-XX APPROVAL OF A FLORIDA DEPARTMENT OF
TRANSPORTATION STATE-FUNDED GRANT AGREEMENT FOR THE DESIGN OF
OLD KINGS ROAD SOUTH PHASE TWO PROJECT
I. CONSENT
10. RESOLUTION 2024-XX APPROVING PIGGYBACKING THE CONTRACT
BETWEEN QUADMED, INC., AND OSCEOLA COUNTY, FLORIDA
11. RESOLUTION 2024-XX APPROVING PIGGYBACKING THE BREVARD COUNTY,
FLORIDA CONTRACT WITH EFE, INC., TO UTILIZE THE TERMS, CONDITIONS,
SCOPE, AND PRICING OF THE AGREEMENT FOR AGRICULTURAL EQUIPMENT
OEM REPLACEMENT PARTS AS NEEDED
12. RESOLUTION 2024-XX APPROVING PIGGYBACKING THE OSCEOLA COUNTY,
FLORIDA CONTRACT WITH EFE, INC., TO UTILIZE THE TERMS, CONDITIONS,
SCOPE, AND PRICING FOR JOHN DEERE OEM PARTS AND SERVICES AS
NEEDED
13. RESOLUTION 2024-XX APPROVING A PIGGYBACK CONTRACT WITH
DEPARTMENT OF MANAGEMENT SERVICES, AN AGENCY OF THE STATE OF
FLORIDA, WITH EMPIRE OFFICE/STEELCASE, INC., FOR THE PURCHASE AND
INSTALLATION OF FURNITURE AND EQUIPMENT CITYWIDE ON AN AS-
NEEDED BASIS
14. RESOLUTION 2024-XX APPROVING PIGGYBACKING FLORIDA SHERIFF'S
ASSOCIATION CONTRACT WITH BOZARD FORD TO PURCHASE ONE (1) 2023
FORD F350
J. PUBLIC PARTICIPATION
Remainder of Public Comments is limited to three (3) minutes each.
K. DISCUSSION BY CITY COUNCIL OF MATTERS NOT ON THE AGENDA
L. DISCUSSION BY CITY ATTORNEY OF MATTERS NOT ON THE AGENDA
M. DISCUSSION BY CITY MANAGER OF MATTERS NOT ON THE AGENDA
N. ADJOURNMENT
City of Palm Coast Created on 4/5/24
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15. AGENDA WORKSHEET AND CALENDAR
City of Palm Coast Created on 4/5/24
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City of Palm Coast, Florida
Agenda Item
Agenda Date: May 7, 2024
Department CITY ADMINISTRATION Amount
Division Account #
Subject: PRESENTATION - 2024 LEGISLATIVE SESSION OVERVIEW AND 2025
LEGISLATIVE PRIORITY DISCUSSION
Presenter: Jason DeLorenzo, Chief of Staff, and Laura Boehmer, The Southern Group
Attachments:
1. 2024 Legislative Priorities Presentation
2. The Southern Group Presentation
3. 2025 Proposed Legislative Priorities
Background:
The City has a contract with The Southern Group to provide state lobbying services. Our
registered lobbyist, Laura Boehmer, specializes in advocating for local governments. Ms.
Boehmer will present an overview of the 2024 legislative session and describe key
legislation that will affect local governments and residents of Palm Coast.
Following Ms. Boehmer’s presentation, staff will review a list of potential priorities for the
upcoming 2025 state legislative session for City Council’s discussion.
Recommended Action:
FOR PRESENTATION AND DISCUSSION
5
City of Palm Coast, Florida
Agenda Item
Agenda Date: May 7, 2024
Department COMMUNICATIONS AND Amount
MARKETING
Division Account #
Subject: PRESENTATION - PRESENT CERTIFICATES TO GRADUATING STUDENTS
OF THE CITY OF PALM COAST'S CITIZENS ACADEMY CLASS
Presenter: Brittany Kershaw, Director of Communications & Marketing
Attachments:
1. None
Background:
Council Priority:
C. Civic Engagement
The members of the 55th Citizens Academy Class are graduating today. Citizens Academy
was created to educate residents about the operation of our city government. During the last
seven Monday evenings, from 6:00 to 9:00 p.m., Academy students attended classes during
which City directors discussed operations relating to their departments. In order to fully
understand the function of each department as it relates to the city, students were
encouraged to ask questions during these sessions.
Recommended Action:
PRESENT CERTIFICATES TO GRADUATES
25
City of Palm Coast, Florida
Agenda Item
Agenda Date: May 7, 2024
Department CITY ADMINISTRATION Amount
Division Account #
Subject: PROCLAMATION - MAY 2024 AS NATIONAL PRESERVATION MONTH
Presenter: Mayor and City Council
Attachments:
1. Proclamation
Background:
The Palm Coast Historical Society has requested that the City of Palm Coast proclaim May.
2024 as National Preservation Month.
Recommended Action:
PROCLAIM MAY 2024 AS NATIONAL PRESERVATION MONTH
26
City of Palm Coast, Florida
Agenda Item
Agenda Date: May 7, 2024
Department CITY ADMINISTRATION Amount
Division Account #
Subject: PROCLAMATION - MAY 2024 AS NATIONAL TENNIS MONTH
Presenter: Mayor and City Council
Attachments:
1. Proclamation
Background:
The City of Palm Coast would like to proclaim May 2024 as National Tennis Month.
Recommended Action:
PROCLAIM MAY 2024 AS NATIONAL TENNIS MONTH
28
City of Palm Coast, Florida
Agenda Item
Agenda Date: May 7, 2024
Department CITY ADMINISTRATION Amount
Division Account #
Subject: PROCLAMATION - THE WEEK OF MAY 1-7, 2024, AS ELKS NATIONAL
YOUTH WEEK
Presenter: Mayor and City Council
Attachments:
1. Proclamation
Background:
The City of Palm Coast would like to proclaim the week of May 1-7, 2024, as Elks National
Youth Week.
Recommended Action:
PROCLAIM THE WEEK OF MAY 1-7, 2024, AS ELKS NATIONAL YOUTH WEEK
30
City of Palm Coast, Florida
Agenda Item
Agenda Date: May 7, 2024
Department CITY ADMINISTRATION Amount
Division Account #
Subject: PROCLAMATION – THE WEEK OF MAY 5-11, 2024, AS PUBLIC SERVICE
RECOGNITION WEEK
Presenter: Mayor and City Council
Attachments:
1. Proclamation
Background:
Beginning in 1985, Public Service Recognition Week has been celebrated during the first
week of May to honor those who serve our nation as federal, state, county, local, fire/EMS,
and tribal government employees.
The City of Palm Coast has over 540 dedicated full-time, part-time, and seasonal employees
who serve the residents and visitors of Palm Coast. Public Service Recognition Week is an
opportunity to recognize and celebrate these incredible employees.
Recommended Action:
PROCLAIM THE WEEK OF MAY 5-11, 2024, AS PUBLIC SERVICE RECOGNITION
WEEK
32
City of Palm Coast, Florida
Agenda Item
Agenda Date: May 7, 2024
Department CITY ADMINISTRATION Amount
Division Account #
Subject: MINUTES OF THE CITY COUNCIL:
APRIL 16, 2024, BUSINESS MEETING
APRIL 23, 2024, BUDGET WORKSHOP
Presenter: Kaley Cook, City Clerk
Attachments:
1. Minutes (2)
Background:
Recommended Action:
APPROVE MINUTES OF THE CITY COUNCIL:
APRIL 16, 2024, BUSINESS MEETING
APRIL 23, 2024, BUDGET WORKSHOP
34
City of Palm Coast, Florida
Agenda Item
Agenda Date: May 7, 2024
Department COMMUNITY DEVELOPMENT Amount
Division PLANNING Account #
Subject: ORDINANCE 2024-XX AMENDING SECTION 2.05.02 NEIGHBORHOOD
MEETING REQUIREMENTS, SUBSECTION B NOTIFICATION REQUIRED OF
THE UNIFIED LAND DEVELOPMENT CODE OF ORDINANCES OF THE CITY
OF PALM COAST
Presenter: Virginia Smith, Land Management Administrator
Attachments:
1. Ordinance
2. Business Impact Estimate
Background:
UPDATED BACKGROUND FROM THE APRIL 16, 2024, CITY COUNCIL BUSINESS
MEETING: This item was heard by City Council at the April 16, 2024, City Council Business
Meeting. There were no changes suggested to this item.
ORIGINAL BACKGROUND FROM THE APRIL 16, 2024, BUSINESS MEETING:
At the March 12, 2024, City Council Workshop, Council requested a change to the required
footage for notification of a neighborhood meeting from 300 feet to 500 feet.
This change will provide additional notice to the neighboring residents for applicable
applications such as comprehensive plan amendments, rezonings and tier 2 and 3
applications. In addition, staff will continue to follow State and Land Development Code
requirements, which include but are not limited, to posting the property, newspaper
advertisements, neighborhood meetings, and residential mailing.
Recommended Action:
ADOPT ORDINANCE 2024-XX AMENDING SECTION 2.05.02 NEIGHBORHOOD
MEETING REQUIREMENTS, SUBSECTION B NOTIFICATION REQUIRED OF THE
UNIFIED LAND DEVELOPMENT CODE OF ORDINANCES OF THE CITY OF PALM
COAST
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City of Palm Coast, Florida
Agenda Item
Agenda Date: May 7, 2024
Department CONSTRUCTION Amount
MANAGEMENT &
ENGINEERING
Division ENGINEERING Account # 21097011/54029090//21107011
21397011
Project #54527
Subject: RESOLUTION 2024-XX APPROVAL OF A FLORIDA DEPARTMENT OF
TRANSPORTATION STATE-FUNDED GRANT AGREEMENT FOR THE
DESIGN OF OLD KINGS ROAD SOUTH PHASE TWO PROJECT
Presenter: Carl Cote, Director of Stormwater & Engineering
Attachments:
1. Presentation
2. Resolution
3. Grant Agreement
Background:
Council Priority:
D. Sustainable Environment and Infrastructure
The proposed design roadway improvements include widening within the project limits from
2 to 4 lanes. Drainage and stormwater modifications are proposed within the project limits
along with Pedestrian/bicycle paths. The limits on Old Kings Road are from south of Town
Center Boulevard to Brighton Circle. The limits on Town Center Boulevard are from Royal
Palms Parkway to Old Kings Road. The project is approximately 4.25 miles in length. Town
Center Boulevard goes underneath Interstate 95. The project will include but not limited to
landscaping, street lighting, intersection analysis, signing, and pavement marking.
City Staff is requesting approval of a Florida Department of Transportation (FDOT)
(#453232-1-34-01) State-Funded Grant Agreement for the design of Old Kings Road South
Phase Two Project. The estimated project cost for design is $4,013,010.00 the department
agrees to participate in the project cost up to a maximum amount of $500,000.00. The
estimated City funded portion for this project is $3,513,010 million. Funds for this project are
expected to be paid out of the five-year Capital Improvement Plan from the Transportation
Impact Fund, the Town Center Transportation Impact Fee Fund, the Old Kings Road Special
Assessment Fund, and the Utility Fund.
Recommended Action:
ADOPT RESOLUTION APPROVAL OF A FLORIDA DEPARTMENT OF
TRANSPORTATION STATE-FUNDED GRANT AGREEMENT FOR THE DESIGN OF OLD
KINGS ROAD SOUTH PHASE TWO PROJECT
74
City of Palm Coast, Florida
Agenda Item
Agenda Date: May 7, 2024
Department PUBLIC SAFETY Amount OVER 50K
Division FIRE Account # 10014000-052000
Subject: RESOLUTION 2024-XX APPROVING PIGGYBACKING THE CONTRACT
BETWEEN QUADMED, INC., AND OSCEOLA COUNTY, FLORIDA
Presenter: Kyle Berryhill, Fire Chief
Attachments:
1. Resolution
2. Contract
Background:
Council Priority:
B. Safe and Reliable Services
Palm Coast Fire Department would like to continue partnering with Quadmed, Inc., to
utilize the terms, conditions, scope, and pricing of Osceola County’s agreement for
emergency medical supplies and equipment services on an as-needed basis.
SOURCE OF FUNDS WORKSHEET FY 2024
OPERATING EXPENSES UNDER 5K
10014000-052000 $335,906.00
Total Expended/Encumbered to Date $332,063.90
Pending Work Orders $0.00
Current (WO/Contract) $0.00
Balance $3,842.10
Recommended Action:
ADOPT RESOLUTION 2024-XX APPROVING PIGGYBACKING THE CONTRACT
BETWEEN QUADMED, INC., AND OSCEOLA COUNTY, FLORIDA
106
City of Palm Coast, Florida
Agenda Item
Agenda Date: May 7, 2024
Department PUBLIC WORKS Amount OVER $50K
Division FLEET Account # 65010071-052000
Subject: RESOLUTION 2024-XX APPROVING PIGGYBACKING THE BREVARD
COUNTY, FLORIDA CONTRACT WITH EFE, INC., TO UTILIZE THE TERMS,
CONDITIONS, SCOPE, AND PRICING OF THE AGREEMENT FOR
AGRICULTURAL EQUIPMENT OEM REPLACEMENT PARTS AS NEEDED
Presenter: Matthew Mancill, Director of Public Works
Attachments:
1. Resolution
2. Contract
Background:
Council Priority:
B. Safe and Reliable Services
City Staff is recommending piggybacking the Brevard County Contract No. B-5-24-18 with
EFE, Inc., (Everglades Equipment Group) for the purchase of various agricultural equipment
OEM replacement parts as needed for City fleet mower and small equipment maintenance
and repair. Piggybacking existing competitively bid contracts is advantageous since the
pricing is generally better than what the City could obtain on its own, and the City does not
incur the expense and delay of soliciting a bid.
Source of Funds Worksheet FY 2024
FLEET FUND OPERATING SUPP & EQUIP UNDER $5K
65010071-052000 $735,400.00
Total Expended/Encumbered to Date $652,393.19
Pending Work Order/Contracts $0.00
Current (WO/Contract) $0.00
Balance $83,006.81
Recommended Action:
ADOPT RESOLUTION 2024-XX APPROVING PIGGYBACKING THE BREVARD COUNTY,
FLORIDA CONTRACT WITH EFE, INC., TO UTILIZE THE TERMS, CONDITIONS, SCOPE,
AND PRICING OF THE AGREEMENT FOR AGRICULTURAL EQUIPMENT OEM
REPLACEMENT PARTS AS NEEDED
242
City of Palm Coast, Florida
Agenda Item
Agenda Date: May 7, 2024
Department PUBLIC WORKS Amount OVER $50K
Division FLEET Account # 65010071-046000
Subject: RESOLUTION 2024-XX APPROVING PIGGYBACKING THE OSCEOLA
COUNTY, FLORIDA CONTRACT WITH EFE, INC., TO UTILIZE THE TERMS,
CONDITIONS, SCOPE, AND PRICING FOR JOHN DEERE OEM PARTS AND
SERVICES AS NEEDED
Presenter: Matthew Mancill, Director of Public Works
Attachments:
1. Resolution
2. Contract
Background:
Council Priority:
B. Safe and Reliable Services
City Staff is recommending piggybacking the Osceola County, Florida Contract RFQ 24-
14158-MB with EFE, Inc., (Everglades Equipment Group) for the purchase of John Deere
OEM parts and service as needed for City fleet mower and small equipment repair.
Piggybacking existing competitively bid contracts is advantageous since the pricing is
generally better than what the City could obtain on its own, and the City does not incur the
expense and delay of soliciting a bid.
SOURCE OF FUNDS WORKSHEET FY 2024
FLEET FUND REPAIR AND MAINTENANCE SVCS
65010071-046000 $319,650.00
Total Expended/Encumbered to Date $161,309.37
Pending Work Order/Contracts $0.00
Current (WO/Contract) $0.00
Balance $158,340.63
Recommended Action:
ADOPT RESOLUTION 2024-XX APPROVING PIGGYBACKING THE OSCEOLA COUNTY,
FLORIDA CONTRACT WITH EFE, INC., TO UTILIZE THE TERMS, CONDITIONS, SCOPE,
AND PRICING FOR JOHN DEERE OEM PARTS AND SERVICES AS NEEDED
318
City of Palm Coast, Florida
Agenda Item
Agenda Date: May 7, 2024
Department CONSTRUCTION MANAGEMENT Amount AS NEEDED
& ENGINEERING
Division ENGINEERING Account # MULTIPLE
USE CITYWIDE
Subject: RESOLUTION 2024-XX APPROVING A PIGGYBACK CONTRACT WITH
DEPARTMENT OF MANAGEMENT SERVICES, AN AGENCY OF THE STATE
OF FLORIDA, WITH EMPIRE OFFICE/STEELCASE, INC., FOR THE
PURCHASE AND INSTALLATION OF FURNITURE AND EQUIPMENT
CITYWIDE ON AN AS-NEEDED BASIS
Presenter: Carl Cote, Director of Stormwater & Engineering
Attachments:
1. Resolution
2. Contract
Background:
Council Priority:
D. Sustainable Environment and Infrastructure
Staff is recommending piggybacking the Department of Management Services, (#56120000-
4-NY-ACS 20915-23295) with Empire Office Furniture, Inc., through December 1, 2028, the
purchase and installation of Citywide workstation on an as-needed basis. Piggybacking
existing competitively bid contracts is advantageous since the pricing is generally better than
what the City could obtain on its own, and the City does not incur the expense and delay of
soliciting a bid.
Since the undelaying contract is an agreement of fees and services, City staff will purchase
on an as-needed basis using budgeted funds appropriated by City Council.
Recommended Action:
ADOPT RESOLUTION 2024-XX APPROVING A PIGGYBACK CONTRACT WITH
DEPARTMENT OF MANAGEMENT SERVICES, AN AGENCY OF THE STATE OF
FLORIDA, WITH EMPIRE OFFICE/STEELCASE, INC., FOR THE PURCHASE AND
INSTALLATION OF FURNITURE AND EQUIPMENT CITYWIDE ON AN AS-NEEDED
BASIS
361
City of Palm Coast, Florida
Agenda Item
Agenda Date: May 7, 2024
Department PUBLIC WORKS Amount Over $50K
Division FLEET Account # 65019086-064000
Subject: RESOLUTION 2024-XX APPROVING PIGGYBACKING FLORIDA SHERIFF'S
ASSOCIATION CONTRACT WITH BOZARD FORD TO PURCHASE ONE (1)
2023 FORD F350
Presenter: Matthew Mancill, Director of Public Works
Attachments:
1. Resolution
2. Quote
The piggyback contract is available for review in the Clerk’s office.
Background:
Staff is seeking City Council approval to piggyback contract FSA23-VEL31.0 to purchase
one (1) 2023 Ford F350 to replace asset #1990 which was involved in a crash on 3/11/2024.
Appraisers of Central Florida inspected the vehicle and deemed it to be a total loss.
Insurance is paying $37,246.00 and the City has collected $23,454.00 on the fleet lease
schedule through allocation payments. Between the insurance and allocations collected, no
additional funds would be needed towards the purchase.
Source of Funds Worksheet FY 2024 - 65019086-064000
FLWTP1 MACHINERY & EQUIPMENT OVER $5K $0.00
ACV - Insurance $37,246.00
Allocations collected for Asset #1990 $23,454.00
Current (WO/Contract) $59,975.00
Balance $725.00
Recommended Action:
ADOPT RESOLUTION 2024-XX APPROVING PIGGYBACKING FLORIDA SHERIFF'S
ASSOCIATION CONTRACT WITH BOZARD FORD TO PURCHASE ONE (1) 2023 FORD
F350
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