City Council Business Meeting
Regular MeetingPalm Coast, FL · June 4, 2024
Minutes
City of Palm Coast City Hall
Minutes 160 Lake Avenue
Residential Drainage Citizens Advisory Palm Coast, FL 32164
Committee www.palmcoastgov.com
City Liaison Lynn Stevens
Chair Donna Stancel
Vice Chair Richard Cooper
Committee Member Traci Domke
Committee Member Maria J Wuerth
Committee Member Tony Amaral, Jr.
Tuesday, June 4th, 2024 3:00pm City Hall – Community Wing
City Staff
Melissa Hill, Stormwater Coordinator
Virginia Smith, Land Management Administrator
Marcus Duffy, City Attorney
Kaley Cook, City Clerk
Rain Marti, Recording Secretary
• Public Participation shall be in accordance with Section 286.0114 Florida Statutes.
• Other matters of concern may be discussed as determined by Committee during the
meeting
• If you wish to obtain more information regarding the agenda, please contact the Stormwater
Department at (386) 986 - 2360.
• In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes,
persons needing a reasonable accommodation to participate in any of these proceedings or
meeting should contact the City Clerk at 386-986-3713, at least 48 hours prior to the
meeting.
• It is proper meeting etiquette to silence all electronic devices, including cell phones while
meeting is in session.
• Any person who decides to appeal any decision of the City Council with respect to any
matter considered at this meeting will need a record of the proceedings, and for such
purpose, may need to hire a court reporter to ensure that a verbatim record of the
proceedings is made, which record includes the testimony and evidence upon which the
appeal is to be based.
A CALL TO ORDER
City Liaison Stevens called the meeting to order at 3:01pm
B PLEDGE OF ALLEGIANCE AND A MOMENT OF SILENCE
C INTRODUCTIONS & SWEAR IN
Lynn Stevens, City Liaison
Rain Marti, Recording Secretary
Kaley Cook, City Clerk
Marcus Duffy, City Attorney
Committee Members:
Tony Amaral, Jr.
Richard Cooper
Traci Domke
Donna Stancel
Maria J Wuerth
All committee members were present and swear in was conducted by Virginia Smith.
D REVIEW SCOPE OF COMMITTEE
I. Review brochure of Committee Service
This item was heard after Robert’s Rules of Order
Ms. Stevens reviewed topics from the “Volunteer Boards and Committees
Brochure”:
Introduced their roles as a committee member; defined boards and committees;
defined the purpose of the Residential Drainage Citizens Advisory Committee;
number of members/alternates defined the requirements, sunset date and term
limits.
Discussion was held regarding visiting the ITT site(s) in question; making
recommendations to city council; any financial powers/options; how to address
home foundations already in place that may or may not abide by the current
Technical Manual.
II. Review Resolution 2024-33 creating the Committee
Ms. Stevens presented the Resolution 2024-33 to create the Residential
Drainage Citizens Advisory Committee and gave a brief overview.
III. Review Scope of Committee
a. Goals
1. Review information from technical experts
2. To address drainage issues related to existing lots
3. To research potential resolutions to identified issues
4. To identify potential funding sources for resolutions identified
5. Provide written and oral reports to the citizens and City Council of
findings
b. Meetings
1. At least monthly, schedule to be determined by committee members
2. Conducted utilizing Robert’s Rules of Order
3. Meetings are open to the public and must be noticed properly
4. Chairperson will conduct meetings
5. City Clerk or representative of Clerk will take meeting minutes and
distribute
c. Members
1. 5 members appointed by City Council on April 16, 2024
a. City Council may appoint 2 additional members and up to 2
alternate members
b. Volunteer Committee, no salary
2. 1 staff member liaison appointed by City Manager
Ms. Stevens went through the goals, meetings, and members of the committee.
Discussion was held on the expectations and responsibilities of the Chair and Vice
Chair
E ELECTION OF OFFICERS
I. Chair
Committee member Richard Cooper nominated Donna Stancel as Chair
Committee voted and motion was passed unanimously
II. Vice Chair
Committee member Donna Stancel nominated Richard Cooper as Vice Chair
Committee voted and motion was passed unanimously
Discussion was held on the process for the chair person to make a motion.
F ROBERT’S RULES OF ORDER
This item was heard after Sunshine Laws Training
City Attorney Duffy introduced the following topics from the “The Basics of Using
Robert’s Rules of Order for Meetings” presentation:
Meetings uses Robert’s Rules of Order; the purpose of RRO; The ten basic rules;
keeping minutes; motions; 8 steps in processing a motion; frequently used motions;
asking questions.
G SUNSHINE TRAINING
This item was heard after swearing in.
City Attorney Duffy introduced the following topics from the “Government in the
Sunshine Law” presentation:
The three basic requirements of the Sunshine Law; Advisory Committees Appointed by
a Single Public Official; How Sunshine Law applies to communications between board
members who are not present in the same room via telephone conversions; Written
correspondences, e-mails, and other electronic communications between board
members; Facebook and Social Media; Authorization to conduct public meetings via
telephone or video conferencing, computer, or other electronic media; Does the
Sunshine Law apply to a single individual or to a meeting between a board member
and a non-board member; Meetings between a board member and his or her alternate;
Social events; the notice and procedural requirements of the Sunshine Law; Does the
sunshine law require that an agenda be made available prior to board meetings or
restrict the board from taking action on matters not on the agenda; Public
participation; May members of a public board vote by written or secret ballot; Are
board members authorized to abstain from voting; Written minutes of all meetings,
including workshops.
Discussion was held on the following topics: social media interactions and best
practices; committee members attending public events; use of electronics during
meetings and public records request.
H REVIEW FEB 13, 2024 PRESENTATION AND PROVIDE CURRENT UPDATE
This item was heard after the Chair and Vice Chair Election
Ms. Stevens presented the following slides from the “Infill Lot Drainage” PowerPoint:
Ms. Stevens gave a brief overview of the agenda; Emergency Management’s definition
of flooding; defined Flagler County Local Mitigation Strategy (LMS); defined the
Community Rating System, The City of Palm Coast has a Class 4 rating; Flagler
County Vulnerability Assessment; Modeling of the original ITT design of the city and
roads; current Stormwater capital improvement projects; the Task Force forced in
November 2023; number of “Infill Lots” current cases and how many have been visited;
categorizations of the Infill Lots and how many cases in each of the following: cases of
standing water in yards, construction concerns, concerns not related to a new build,
water enters structure (not house), and water enters house; Technical Manual Updates
that came into effect in Feb 2024 (went through each of the updates in depth); codes
and ordinances (land development code, code of ordinances, Florida building code)
possible updates; potential grant opportunities; potential mitigation strategies;
potential next steps of the Committee.
Discussion was held regarding insurance discounts within Palm Coast due to the Class
4 CRS rating; Ms. Stevens suggested a Stormwater engineer present to the Committee
the difference between a “C0mmon Swale” and a “W Swale”; Chairperson Stancel
requested Stormwater department’s Citizens Academy Presentation be done at the
next Committee meeting; how long is standing water present; Chairperson request for
copy of the “Infill Lot Drainage” presentation.
Chairperson Stancel suggested a motion for Stormwater and Engineering’s Citizen’s
Academy presentation be done at next committee meeting.
Motion by Vice Chairperson Cooper, seconded by Committee Member Mara Wuerth.
Motion passed unanimously.
Discussion was held on the following topics: how the committee can work on visiting
the sites in questions, using the list of questions Stormwater has already completed;
suggestion to get funding to help people that are the most affected; standards of
procedure before and during site visits; how has the City of Palm Coast utilized
previous elevation data to reference current problems at certain sites.
I PUBLIC COMMENT
This item was heard after the scheduling of next meetings:
Member of the public, Richard Hamilton, came forward to speak on his interest in the
committee and decisions made as he previously worked as a senior executive at ITT.
J SCHEDULE DATE AND TIME OF NEXT MEETING
This item was heard after the Review of February 13th presentation:
Suggestion by Committee Member Wuerth to meet twice a month at 6pm to begin, for
the Committee to effectively sort through the influx of information.
Discussion was held for Melissa Hill and Lynn Stevens to provide list of sites visited
and open cases before the next meeting.
Committee decided on next meetings to be held on June 20th at 6:00pm and July 10th
6:00pm.
K AGENDA ITEMS FOR NEXT MEETING
This item was heard after Public Comment:
Ms. Stevens clarified documents Stormwater will provide before the next meeting
L MOTION TO ADJOURN
Motion to adjourn was made by Vice Chairperson Cooper. The motion was seconded
by Committee Member Mara Wuerth. Motion passed unanimously.
The meeting was adjourned at 5:00pm.
Respectfully Submitted by:
Rain Marti, Recording Secretary
Agenda
City Hall
City of Palm Coast 160 Lake Avenue
Agenda Palm Coast, FL 32164
www.palmcoastgov.com
City Council Business
Meeting
Mayor David Alfin
Vice Mayor Ed Danko
Council Member Cathy Heighter
Council Member Nick Klufas
Council Member Theresa Pontieri
Tuesday, June 4, 2024 6:00 PM City Hall - Community Wing
City Staff
Lauren Johnston, Acting City Manager
Marcus Duffy, City Attorney
Kaley Cook, City Clerk
Public Participation shall be in accordance with Section 286.0114 Florida Statutes.
Other matters of concern may be discussed as determined by City Council.
If you wish to obtain more information regarding the City Council’s agenda, please contact the City Clerk's Office at 386-986-
3713.
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons needing a reasonable
accommodation to participate in any of these proceedings or meeting should contact the City Clerk at 386-986-3713, at least
48 hours prior to the meeting.
City Council Meetings are streamed live on YouTube at https://www.youtube.com/user/PalmCoastGovTV/live.
It is proper meeting etiquette to silence all electronic devices, including cell phones while Council is in session.
Any person who decides to appeal any decision of the City Council with respect to any matter considered at this meeting will
need a record of the proceedings, and for such purpose, may need to hire a court reporter to ensure that a verbatim record of
the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE TO THE FLAG AND A MOMENT OF SILENCE
C. ROLL CALL
D. PRESENTATIONS
1. PRESENTATION - RALPH CARTER PARK UPDATE
E. PUBLIC PARTICIPATION
Public Participation shall be held in accordance with Section 286.0114 Florida Statutes. And
pursuant to the City Council’s Meeting Policies and Procedures:
City of Palm Coast Created on 4/5/24
1
(1) Each speaker shall at the podium, provide their name and may speak for up to 3 minutes.
(2) The Public may provide comments to the City Council relative to matters not on the
agenda at the times indicated in this Agenda. Following any comments from the public,
there may be discussion by the City Council.
(3) When addressing the City Council on specific, enumerated Agenda items, speakers shall:
(a) direct all comments to the Mayor;
(b) make their comments concise and to the point;
(c) not speak more than once on the same subject;
(d) not, by speech or otherwise, delay or interrupt the proceedings or the peace of the City
Council;
(e) obey the orders of the Mayor or the City Council; and
(f) not make any irrelevant, impertinent or slanderous comments while addressing the City
Council; which pursuant to Council rules, shall be considered disorderly.
(4) Any person who becomes disorderly or who fails to confine his or her comments to the
identified subject or business, shall be cautioned by the Mayor and thereafter must conclude
his or her remarks on the subject within the remaining designated time limit.
Any speaker failing to comply, as cautioned, shall be barred from making any additional
comments during the meeting and may be removed, as necessary, for the remainder of the
meeting.
Members of the public may make comments during the public comment portion of the
meeting. Please be advised that public comment will only be permitted during the public
comment portions of the agenda at the times indicated by the Chair during the meeting.
F. MINUTES
2. MINUTES OF THE CITY COUNCIL:
MAY 21, 2024, BUSINESS MEETING
MAY 28, 2024 SPECIAL WORKSHOP MEETING
G. RESOLUTIONS
3. RESOLUTION 2024-XX APPROVING A MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITY OF PALM COAST AND THE FLAGLER COUNTY SCHOOL
DISTRICT
4. RESOLUTION 2024-XX APPROVING A CONTRACT WITH MASCI
CONSTRUCTION, INC., A WORK ORDER FOR CONSTRUCTION ENGINEERING
AND INSPECTION SERVICES, AND A PROJECT CONTINGENCY FOR THE
ARTERIAL RESURFACING PROJECT
H. CONSENT
City of Palm Coast Created on 4/5/24
2
5. RESOLUTION 2024-XX APPROVING A CONTRACT WITH GENTRY SOD FARMS
FOR SOD REPLACEMENT FOR THE RALPH CARTER PARK REHAB AND
RENEWAL PROJECT
6. RESOLUTION 2024-XX APPROVING PIGGYBACKING THE LANCASTER
COUNTY, NEBRASKA CONTRACT WITH URETEK USA, INC., FOR SOIL
STABILIZATION SERVICES AS NEEDED
7. RESOLUTION 2024-XX APPROVING A WORK ORDER WITH CONNECT
CONSULTING, INC., FOR CONSTRUCTION AND TESTING OF WELL SW-147 AND
CONSTRUCTION AND TESTING OF TWO (2) BRACKISH MONITORING WELLS
8. RESOLUTION 2024-XX APPROVING PIGGYBACKING THE NASPO MASTER
AGREEMENT 43210000-23-NASPO-ACS CONTRACT WITH DELL MARKETING
L.P., FOR COMPUTER EQUIPMENT PURCHASES
I. PUBLIC PARTICIPATION
Remainder of Public Comments is limited to three (3) minutes each.
J. DISCUSSION BY CITY COUNCIL OF MATTERS NOT ON THE AGENDA
K. DISCUSSION BY CITY ATTORNEY OF MATTERS NOT ON THE AGENDA
L. DISCUSSION BY CITY MANAGER OF MATTERS NOT ON THE AGENDA
M. ADJOURNMENT
9. AGENDA WORKSHEET AND CALENDAR
City of Palm Coast Created on 4/5/24
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City of Palm Coast, Florida
Agenda Item
Agenda Date: June 4, 2024
Department PARKS & RECREATION Amount
Division Account #
Subject: PRESENTATION - RALPH CARTER PARK UPDATE
Presenter: James Hirst, Director of Parks & Recreation
Attachments:
1. Presentation
2. Five Year Musco Light Schedule
Background:
Council Priority:
B. Safe and Reliable Services
At the request of City Council, the Parks & Recreation Department has prepared a
presentation on Ralph Carter Park. This presentation includes information on the importance
of youth sports, an update on operations and maintenance, and data on sport participation
and field and park usage.
Recommended Action:
FOR PRESENTATION ONLY
4
City of Palm Coast, Florida
Agenda Item
Agenda Date: June 4, 2024
Department CITY ADMINISTRATION Amount
Division Account #
Subject: MINUTES OF THE CITY COUNCIL:
MAY 21, 2024, BUSINESS MEETING
MAY 28, 2024, SPECIAL WORKSHOP MEETING
Presenter: Kaley Cook, City Clerk
Attachments:
1. Minutes (2)
Background:
Recommended Action:
APPROVE MINUTES OF THE CITY COUNCIL:
MAY 21, 2024, BUSINESS MEETING
MAY 28, 2024, SPECIAL WORKSHOP MEETING
41
City of Palm Coast, Florida
Agenda Item
Agenda Date: June 4, 2024
Department PARKS & RECREATION Amount
Division Account #
Subject: RESOLUTION 2024-XX APPROVING A MEMORANDUM OF
UNDERSTANDING BETWEEN THE CITY OF PALM COAST AND THE
FLAGLER COUNTY SCHOOL DISTRICT
Presenter: James Hirst, Director of Parks & Recreation
Attachments:
1. Memorandum of Understanding
Background:
Council Priority:
B. Safe and Reliable Services
The City of Palm Coast and the Flagler County School District entered into an agreement
titled “Master Agreement between Flagler County School District and the City of Palm Coast,
Florida for Joint Use of Real Property and Facilities and Coordination of Programs and
Services” officially approved and signed on July 27, 2023. This agreement aims to provide
the community with greater access to certain sites and facilities for both recreational and
educational purposes while ensuring efficient allocation of public resources.
This Memorandum of Understanding serves as an adjunct to the Master Agreement,
focusing specifically on outlining the terms and conditions for City maintenance operations of
six school owned athletic fields located at Indian Trails Middle School and Indian Trails
Sports Complex.
Recommended Action:
ADOPT RESOLUTION 2024-XX APPROVING A MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITY OF PALM COAST AND THE FLAGLER COUNTY SCHOOL
DISTRICT
55
City of Palm Coast, Florida
Agenda Item
Agenda Date: June 4, 2024
Department CONSTRUCTION MANAGEMENT Amount $3,882,624.42
& ENGINEERING
Division ENGINEERING Account # 21055011-063000-
54104
Subject: RESOLUTION 2024-XX APPROVING A CONTRACT WITH MASCI
CONSTRUCTION, INC., A WORK ORDER FOR CONSTRUCTION
ENGINEERING AND INSPECTION SERVICES, AND A PROJECT
CONTINGENCY FOR THE ARTERIAL RESURFACING PROJECT
Presenter: Carl Cote, Director of Stormwater & Engineering
Attachments:
1. Resolution
2. Draft Contract
3. Notice of Intent to Award
4. Project Overview
5. Proposal
Background:
Council Priority:
D. Sustainable Environment and Infrastructure
The milling and resurfacing of the Arterial Roadways Project will consist of the following
roadways: Royal Palms Pkwy., Rymfire Dr., and Pine Lakes Pkwy. This will include milling
1.5 inches of asphalt and replacing it with 1.5 inches of asphalt to include striping and utility
valve/manhole adjustments. Arterial roadway work will include areas of base repair, utilizing
deep milling up to 8 inches, and replacement of base material with asphalt.
On April 10, 2024, City staff advertised this project (ITB-SWE-24-44) and received two (2)
bids. City staff recommends awarding the contract to Masci Construction, Inc., for
$3,285,158.57 with a project contingency of $328,515.85, for a total of $3,613,674.42.
Under the existing contract (ITB-SWE-24-24), staff negotiated a scope and fee in a not-to-
exceed amount of $268,950.00, with GAI Consultants, Inc., for construction engineering and
inspection services for the Arterial Resurfacing Project. City staff has determined that the
cost for the engineering services is reasonable and fair and consistent with these types of
services for a project of this size and scope.
This project is budgeted for in the FY24 Street Improvement fund.
67
Source of Funds Worksheet FY 2024
Street R&R 21055011-034000-54104 $6,580,000.00
Total Expended/Encumbered to Date $1,779,675.38
Pending Work Orders/Contracts $0.00
Current (WO/Contract) $3,882,624.42
Balance $917,700.20
Recommended Action:
ADOPT RESOLUTION 2024-XX APPROVING A CONTRACT WITH MASCI
CONSTRUCTION, INC., A WORK ORDER FOR CONSTRUCTION ENGINEERING AND
INSPECTION SERVICES, AND A PROJECT CONTINGENCY FOR THE ARTERIAL
RESURFACING PROJECT
68
City of Palm Coast, Florida
Agenda Item
Agenda Date: June 4, 2024
Department CONSTRUCTION MANAGEMENT Amount $105,000.00
& ENGINEERING
Division ENGINEERING Account # 43000099-063000-
66032
Subject: RESOLUTION 2024-XX APPROVING A CONTRACT WITH GENTRY SOD
FARMS FOR SOD REPLACEMENT FOR THE RALPH CARTER PARK REHAB
AND RENEWAL PROJECT
Presenter: Eric Gebo, Architect III
Attachments:
1. Resolution
2. Draft Contract
3. Notice of Intent to Award
4. Project Overview
Background:
Council Priority:
B. Safe and Reliable Services
Ralph Carter Park was completed in 2009 as a neighborhood park. In the current budget,
funding was included to address the multi-purpose field conditions. Efforts to proceed with
these field improvements will be performed with in-house staff. The scope of work will
include correcting any grading and drainage issues and to replace the sod. In addition, we
have explored options with the field lighting manufacturer to address stray lighting concerns
that the city has received.
On December 19, 2023, Council approved expenses in the amount of $450,000 to complete
the above-mentioned project scope.
On April 10, 2024, City staff advertised a bid for sod replacement for the Ralph Carter Rehab
and Renewal Project (ITB-SWE-24-49) and received two (2) bids. Staff recommends
awarding the contract to the low bidder, Gentry Sod Farms, in the amount of $105,260. The
Notice Intent to Award and Project Overview are attached.
This item is to approve a contract with Gentry Sod Farms in the amount of $105,260 for
Ralph Carter Park Sod Replacement. This project is budgeted for in the FY24 Capital
Improvement Fund.
96
Source of Funds Worksheet FY 24
Cap-Ralph Carter Park 43000099-063000-66032 $450,000.00
Total Expended/Encumbered to Date $22,650.72
Pending Work Order/Contracts $0.00
Current (W/O/Contract) $105,260.00
Balance $322,089.28
Recommended Action:
ADOPT RESOLUTION 2024-XX APPROVING A CONTRACT WITH GENTRY SOD FARMS
FOR SOD REPLACEMENT FOR THE RALPH CARTER PARK REHAB AND RENEWAL
PROJECT
97
City of Palm Coast, Florida
Agenda Item
Agenda Date: June 4, 2024
Department CONSTRUCTION MANAGEMENT Amount AS NEEDED PER
& ENGINEERING APPROVED BUDGET
Division ENGINEERING Account # MULTIPLE USE
CITYWIDE
Subject: RESOLUTION 2024-XX APPROVING PIGGYBACKING THE LANCASTER
COUNTY, NEBRASKA CONTRACT WITH URETEK USA, INC., FOR SOIL
STABILIZATION SERVICES AS NEEDED
Presenter: Carmelo Morales, Stormwater Engineer III
Attachments:
1. Resolution
2. Piggyback Contract
Background:
Council Priority:
D. Sustainable Environment and Infrastructure
Staff is recommending piggybacking the Lancaster County, Nebraska Contract (Bid No. 20-
087) with Uretek USA, Inc., through May 13, 2026, for soil stabilization services on an as-
needed basis. Piggybacking existing competitively bid contracts is advantageous since the
pricing is generally better than what the City could obtain on its own, and the City does not
incur the expense and delay of soliciting a bid.
Since the underlying contract is an agreement of fees and services, City staff will purchase
on an as-needed basis using budgeted funds appropriated by City Council.
Recommended Action:
ADOPT RESOLUTION 2024-XX APPROVING PIGGYBACKING THE LANCASTER
COUNTY, NEBRASKA CONTRACT WITH URETEK USA, INC., FOR SOIL
STABILIZATION SERVICES AS NEEDED
123
City of Palm Coast, Florida
Agenda Item
Agenda Date: June 4, 2024
Department WATER AND WASTEWATER Amount $731,755.50
UTILITY
Division WATER Account 54029088 063000
99520
Subject: RESOLUTION 2024-XX APPROVING A WORK ORDER WITH CONNECT
CONSULTING, INC., FOR CONSTRUCTION AND TESTING OF WELL SW-147
AND CONSTRUCTION AND TESTING OF TWO (2) BRACKISH MONITORING
WELLS
Presenter: Peter Roussell, Utility Deputy Director
Attachments:
1. Resolution
2. Proposals
Background:
Council Priority:
D. Sustainable Environment and Infrastructure
SW-147 is proposed to be a newly developed and constructed production raw water well
that will supply water for treatment into the potable water system to Water Treatment Plant
#1. The well location was identified and plotted in a previous work order. A test well was
constructed, and it was determined that this site, 13 Commerce BLVD. is a viable site
location for the construction of a new Confined Surficial Aquifer (CSA) Public Water Supply
(PWS) well to supply water to Water Treatment Plant #1 and meet future potable water
demands projected.
The future brackish Upper Floridan Aquifer (UFA) well field will consist of approximately 15
production wells as determined by 5 compass points using monitoring wells to establish
water quality data to determine the lateral migration within the north, south, east, and west.
Also, the monitoring wells will establish data related to upconing from below. The (5)
monitoring wells have been approved by the St. Johns River Water Management District for
implementation.
Under the existing contract RFSQ-CD-20-31, staff negotiated a scope and fee for
$696,910.00 with Connect Consulting, Inc. Proposal 101.35 in the amount of $226,950.00
for the construction and testing of well SW-147 and Proposal 101.36 in the amount of
$469,960.00 for the construction and testing of 2 brackish monitoring wells. City staff has
determined that the cost for the services is reasonable and fair and are consistent with these
types of services for a project of this size and scope.
Funds for this project have been budgeted for out of FY 2024 Utility Capital Projects-
Improvements Wellfield expansion, including a 5% contingency of $34,845.50 for a total of
$731,755.50.
319
SOURCE OF FUNDS WORKSHEET FY 2024
Improvements – Wellfield Expansion
54029088 063000 99520 $1,000,000.00
Total Expended/Encumbered to Date $14,850.00
Pending Work Orders/Contracts $0.00
Current (WO/Contract) $731,755.50
Balance $253,394.50
Recommended Action:
ADOPT RESOLUTION 2024-XX APPROVING A WORKORDER WITH CONNECT
CONSULTING, INC., FOR CONSTRUCTION AND TESTING OF WELL SW-147 AND
CONSTRUCTION AND TESTING OF TWO (2) BRACKISH MONITORING WELLS
320
City of Palm Coast, Florida
Agenda Item
Agenda Date: June 4, 2024
Department INFORMATION Amount Over $50,000
TECHNOLOGY
Division Account # Various funds including the IT
Internal Services budget
(65052525), the Capital
Projects Budget (43000099),
and the Utility Capital Projects
Budget (54029000)
Subject RESOLUTION 2024-XX APPROVING PIGGYBACKING THE NASPO MASTER
AGREEMENT 43210000-23-NASPO-ACS CONTRACT WITH DELL
MARKETING L.P., FOR COMPUTER EQUIPMENT PURCHASES
Presenter: Doug Akins, Director of IT
Attachments:
1. Resolution
2. NASPO Contract
Background:
Council Priority:
B. Safe and Reliable Services
The Information Technology Department (IT) is responsible for supplying and maintaining all
technology and maintenance service purchases relating to desktop computers, laptops,
monitors, and other computer related equipment for all City Departments and staff. To provide
these services, it is necessary to purchase new equipment and have equipment replacements
on hand as well as have maintenance service plans in place.
City staff is recommending that City Council approve piggybacking of the NASPO Master
Agreement 43210000-23-NASPO-ACS with Dell Marketing L.P., which initially expires June
30, 2025, but may renew for up to 36 additional months. Dell Computer Corporation is the
current vendor the City uses for purchasing of computer desktops, laptops, monitors, servers
and most computer related equipment. This contract was negotiated by the Florida
Department of Management Services.
Since the underlying contract is a price agreement, City staff will purchase items on an as-
needed basis using budgeted funds appropriated by City Council. The Fiscal Year 2024
budget includes $290,483.00 within the IT budget for new and replacement computer related
purchases.
Recommended Action:
ADOPT RESOLUTION 2024-XX APPROVING PIGGYBACKING THE NASPO MASTER
AGREEMENT 43210000-23-NASPO-ACS CONTRACT WITH DELL MARKETING L.P.,
FOR COMPUTER EQUIPMENT PURCHASES
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