City Council Business Meeting
Regular MeetingPalm Coast, FL · December 3, 2024
Minutes
City of Palm Coast City Hall
160 Lake Avenue
Minutes Palm Coast, FL 32164
www.palmcoastgov.com
City Council Business
Meeting
Mayor Michael Norris
Vice Mayor Theresa Pontieri
Council Member Charles Gambaro
Council Member Ty Miller
Council Member Raymond Stevens
Tuesday, December 3, 2024 6:00 PM City Hall - Community Wing
City Staff
Lauren Johnston, Acting City Manager
Marcus Duffy, City Attorney
Kaley Cook, City Clerk
• Public Participation shall be in accordance with Section 286.0114 Florida Statutes.
• Other matters of concern may be discussed as determined by City Council.
• If you wish to obtain more information regarding the City Council’s agenda, please contact the City Clerk's Office at 386-986-
3713.
• In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons needing a reasonable
accommodation to participate in any of these proceedings or meeting should contact the City Clerk at 386-986-3713, at least
48 hours prior to the meeting.
• City Council Meetings are streamed live on YouTube at https://www.youtube.com/@PalmCoastFL.
• It is proper meeting etiquette to silence all electronic devices, including cell phones while Council is in session.
• Any person who decides to appeal any decision of the City Council with respect to any matter considered at this meeting will
need a record of the proceedings, and for such purpose, may need to hire a court reporter to ensure that a verbatim record of
the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.
A. CALL TO ORDER
Mayor Norris called the meeting to order at 6:00 p.m.
B. PLEDGE OF ALLEGIANCE TO THE FLAG AND A MOMENT OF SILENCE
C. ROLL CALL
City Clerk Kaley Cook called the roll. All members were present.
D. PROCLAMATIONS AND PRESENTATIONS
1. PROCLAMATION - DECEMBER 15, 2024, AS PALM COAST HOLIDAY BOAT
PARADE DAY
City of Palm Coast Created on 1/6/25
The recipient was unavailable to receive the Proclamation.
2. PRESENTATION - PRESENT CERTIFICATES TO GRADUATING STUDENTS OF
THE CITY OF PALM COAST'S CITIZENS ACADEMY CLASS
Shannon Martin, Communications & Marketing Manager, opened the item.
Mayor Norris and Ms. Johnston presented the certificates to the graduates.
Mayor Norris shared comments with the graduates.
E. PUBLIC PARTICIPATION
Public Participation shall be held in accordance with Section 286.0114 Florida Statutes. And
pursuant to the City Council’s Meeting Policies and Procedures:
(1) Each speaker shall at the podium, provide their name and may speak for up to 3 minutes.
(2) The Public may provide comments to the City Council relative to matters not on the
agenda at the times indicated in this Agenda. Following any comments from the public, there
may be discussion by the City Council.
(3) Public speakers may address their comments to the Council as a whole, the Mayor, or to
an individual Council Member
(4) When addressing the City Council on specific, enumerated Agenda items, speakers shall:
(a) make their comments concise and to the point;
(b) not speak more than once on the same subject;
(c) not, by speech or otherwise, delay or interrupt the proceedings or the peace of the City
Council;
(d) obey the orders of the Mayor or the City Council; and
(e) not make any irrelevant, impertinent or slanderous comments while addressing the City
Council; which pursuant to Council rules, shall be considered disorderly.
(5) Any person who becomes disorderly or who fails to confine his or her comments to the
identified subject or business, shall be cautioned by the Mayor and thereafter must conclude
his or her remarks on the subject within the remaining designated time limit.
Any speaker failing to comply, as cautioned, shall be barred from making any additional
comments during the meeting and may be removed, as necessary, for the remainder of the
meeting.
Members of the public may make comments during the public comment portion of the
meeting. Please be advised that public comment will only be permitted during the public
comment portions of the agenda at the times indicated by the Chair during the meeting.
Mayor Norris provided the rules and procedures of public comment.
Roger Cressey, resident of the C Section and representative of the Canal
Community Coalition (CCC), shared about neighbor meetings regarding short-
term rentals, the group’s goals, senate bills, current ordinances, comments from
residents, upcoming scheduled agenda items, and the group’s hopefulness that
City Council will bring peace, order, and civility.
Eric Joston congratulated Mayor Norris, the Council Members, and Vice Mayor
Pontieri on her appointment. Mr. Joston spoke on behalf of the CCC, discussed
City of Palm Coast Created on 1/6/25
the history of the agenda item, believed it is important to express the urgency,
shared about residents listing their homes for sale because of the rentals, and
wanted Council to move this along as quickly as possible to find a resolution.
Julia Connelly, CCC, supported the creation of a short-term rental ordinance,
believed short-term rentals should require active management, and provided
measures that should be set by the Ordinances.
Lisa Jennis, CCC, shared that she is a victim of 5 short-term rentals within
walking distance of her home, discussed the constant stream of new people,
noise, and wanted to know why they are allowed to have a business in
residential neighborhoods.
Mike Solara, CCC, was hopeful for a workshop on the topic, suggested having a
lobbyist to speak on the resident’s behalf, shared that residents do not want
hotels next to their house, was concerned for decreased home value, and
threats from owners of the short-term rentals.
Cameron Orr discussed animal shelters and shared statistics of shelters across
Florida.
A speaker whose name could not be heard congratulated the Council, shared
about calling the police for noise concerns, code enforcement violations, and not
being able to enjoy his back yard.
Paul (last name could not be heard) shared issues with a short-term rental home
neighboring his and wanted regulations to be placed.
Carrie Purdy, head swim coach at Matanzas High School and Owner of Fluid
Swim Team, shared the need for an olympic swimming pool, drowning statistics,
and requested that the City consider building an aquatic center.
John Wnukowski, CCC, shared about various meetings, biggest complaints, and
hoped that the City leaders would consider the complaints and decide something
within the Ordinances to help residents.
Celia Pugliese wanted to see the issues that need to be addressed on future
agendas such as Florida Park Drive and Cimmaron Drive, need for pools, airport
noise, and to leave new developments on the back burner.
Mark Stancel discussed traffic issues near Seminole Woods, need for turn lanes,
issues seeing curbs at night in Town Center, and provided recommendations.
Debra Alexander discussed moving to the area of Colchester because of the
community, the loss of that community feeling in Palm Coast, asked if Council
would want to live in the area of a short-term rental and to consider children and
grandchildren.
Frank Hankey, resident of Colchester, shared complaints of noise, enviornment
that short-term rentals are ruining, and wanted to know why the rentals couldn't
be taxed at a different rate.
City of Palm Coast Created on 1/6/25
Donna Stancel echoed the comments of Mr. Stancel to include the topic of all of
the new developments and increased traffic and traffic concerns.
Robert MacDonald discussed his long history of attending Council Meetings,
discussed his submission of paperwork to rename the Council Chambers after
former Mayor Jon Netts, the process of reviewing a renaming application, and
asked Council to do the right thing and approve the renaming in honor of former
Mayor Netts.
Angie (no last name provided), shared her disappointment with Council
Members Miller and Gambaro for recent topics during City Council, discussed
traffic concerns and sheriff's office data, and was tired of the golf course as a
loss.
Al Hurley shared about short-term rentals across other areas in Palm Coast,
shared support for former Mayor Netts and the renaming proposed by Mr.
MacDonald, and a recommendation for City communications staff to share Mr.
Netts’ history.
Vice Mayor Pontieri encouraged everyone who spoke on short-term rentals to
come back next week for the scheduled discussion and encouraged fellow
Council Members to review past Council Meetings on the topic. Additionally, Vice
Mayor Pontieri requested an update on light issues at Matanzas and I-95, and
information for a turn lane on Sesame Boulevard.
Ms. Johnston replied that she noted the requests and will provide the
information.
Council Member Gambaro discussed the timeline for short-term rentals,
supported the need for a pool, turn lane needs, and supported reflectivity on
curbs.
Council Member Pontieri discussed the influx of residents on Seminole Woods
and asked Ms. Johnston to provide information on whether a portion of impact
fees can be used for a turn lane.
Council Member Miller shared that being a conservative, on the topic of short-
term rentals, he would typically lean to deregulation of industry, however, when
there is infringement on others, it is no longer something he can represent.
Council Member Miller shared that he hears the residents, and they have his
support to find a resolution.
Mayor Norris understood the pain of short -term rentals, sharing issues he faces
in his neighborhood, and asked about projects underway.
Ms. Johnston and Mr. Cote provided details of projects and requests for a signal
at the location.
Mayor Norris replied that Council will continue looking into the golf course, did
not support losses, and shared his intent to have office hours and support for
community meetings.
City of Palm Coast Created on 1/6/25
F. MINUTES
3. MINUTES OF THE CITY COUNCIL:
NOVEMBER 19, 2024, BUSINESS MEETING
Pass
Motion made to approve by Vice Mayor Pontieri and seconded by Council
Member Gambaro
Approved - 5 - Mayor Michael Norris, Vice Mayor Theresa Pontieri, Council
Member Charles Gambaro, Council Member Ty Miller, Council Member
Raymond Stevens
G. RESOLUTIONS
4. RESOLUTION 2024-201 APPROVING THE 2025 LOCAL LEGISLATIVE
PRIORITIES
Attorney Duffy read the title into the record.
Acting City Manager Lauren Johnston provided a background of the item.
Jason DeLorenzo, Chief of Staff, presented the topic to Council. Topics
presented included: Pillars of Priorities, identified projects, next steps, and
schedule.
City Council held lengthy discussion on the following topics: the identified
projects, timing of projects and use of funds, prioritization of items, concern for
the process for the new Council Members, wanting to understand how to
prioritize items, prioritization of roadway projects and needs, options to increase
the success of the YMCA project, City contributions for a YMCA facility, land for
the proposed YMCA facility, request for analysis of refurbishment of Frieda
Zamba pool, importance of elevating childrens swim lessons, refubishing existing
pools versus funding a YMCA facility, request for the projected life span of the
refurbishment, which projects impact the most amount of people, which projects
are believed to have the best chance of approval, timeline for anticipated
wastewater regulations, grants versus State appropriations, and coming to a
consensus regarding project request prioritization.
Mr. DeLorenzo responded to Council comments and questions.
City Council concurred to approve the following list of priorities:
• Wastewater Treatment Facility No. 1 Advanced Water Treatment
• Water Treatment Facility No.3 Brackish Treatment
• Wastewater Collection Equalization Tank
• F.S. 23 / Burroughs Drive Stormwater Park
• Future Wellfield Exploration
• Old Kings Road Phase 2A
• Seminole Woods Dry Lake and Weir Project
• Woodlands Subdivision Stormwater Capacity Project
City of Palm Coast Created on 1/6/25
• YMCA Project
• Pool refurbishment of Frieda Zamba (additional priority)
• Historic Fire Station 22 Conversion
• Wastewater Inflow and Intrusion (I & I) Reduction Projects
Public Comment:
Paulette Hatfield found it disturbing that there were no money asks, discussed
the Flagler County list of asks, requested monies for utilities, suggestion to
narrow the number of asks, and to prioritize water and wastewater treatment.
Celia Pugliese generally agreed with the items as proposed, discussed the lack
of a request for a municipal animal shelter from the County, supported the City
requesting such funding, and encouraged the Council to require the YMCA to
include a pool.
Pass
Motion made to approve by Council Member Miller and seconded by Vice
Mayor Pontieri
Approved - 5 - Mayor Michael Norris, Vice Mayor Theresa Pontieri, Council
Member Charles Gambaro, Council Member Ty Miller, Council Member
Raymond Stevens
5. RESOLUTION 2024-199 APPROVING THE EXECUTION OF AN FDOT LOCAL
AGENCY PROGRAM (LAP) AGREEMENT FOR THE DESIGN OF THE GRAHAM
SWAMP TRAIL EXTENSION
Attorney Duffy read the title into the record.
Carl Cote, Director of Stormwater & Engineering, described the item to City
Council. Ms. Johnston outlined the adopted Parks Master Plan objectives which
align with the item.
Council Member asked if this is funded completely by impact fees.
Mr. Cote responded yes.
Public comment:
There were none.
Pass
Motion made to approve by Vice Mayor Pontieri and seconded by Council
Member Gambaro
Approved - 5 - Mayor Michael Norris, Vice Mayor Theresa Pontieri, Council
Member Charles Gambaro, Council Member Ty Miller, Council Member
Raymond Stevens
City of Palm Coast Created on 1/6/25
6. RESOLUTION 2024-198 APPROVING A CONTRACT WITH CLEARWATER
SOLUTIONS, LLC FOR THE WTP 1 WELLFIELD EXPANSION, EQUIP 2 WELLS
AND NEW RAW WATER MAIN PROJECT
Attorney Duffy read the title into the record.
Ms. Johnston opened the item.
Alexander Blake, Utility Engineer III, and Peter Roussell, Utility Deputy Director,
presented the topic to Council. Topics presented included: water supply, Palm
Coast water supply, cost for a new well, Palm Coast wellfield, and wells SW-1R
and 2R.
City Council held discussion on the following topics: understanding if this project
is for current residents or future, potential of using impact fees as funding,
potential contamination concerns.
Public Comment:
There were none.
Pass
Motion made to approve by Vice Mayor Pontieri and seconded by Council
Member Miller
Approved - 5 - Mayor Michael Norris, Vice Mayor Theresa Pontieri, Council
Member Charles Gambaro, Council Member Ty Miller, Council Member
Raymond Stevens
7. RESOLUTION 2024-200 APPROVING A GRANT AGREEMENT WITH THE
DEPARTMENT OF ENVIRONMENTAL PROTECTION FOR THE PALM COAST
RAPID INFILTRATION BASIN LAND ACQUISITION
Attorney Duffy read the title into the record.
Alexander Blake, Utility Engineer, described the item to City Council.
Public Comment:
There were none.
Pass
Motion made to approve by Miller and seconded by Council Member
Gambaro
Approved - 5 - Mayor Michael Norris, Vice Mayor Theresa Pontieri, Council
Member Charles Gambaro, Council Member Ty Miller, Council Member
Raymond Stevens
City of Palm Coast Created on 1/6/25
8. RESOLUTION 2024-193 APPROVING A CONTRACT WITH GPS CIVIL
CONSTRUCTION FOR THE CONSTRUCTION OF THE A1A FORCEMAIN
EXTENSION PROJECT
Attorney Duffy read the title into the record.
Alexander Blake, Utility Engineer III, presented the topic to City Council.
Topics presented included: description of the project, interlocal agreement,
project purpose, project location, project funding, and Council action.
City Council held discussion on the following topics: recommendation for an
MOU, changes to the interlocal agreement, timeline for the interlocal agreement,
contract details, and funding contingencies.
Mr. Cote provided additional details.
Public Comment:
Celia Pugliese shared that she has been following the project, asked where all of
the wastewater is going, discussed DEP timelines, and asked when the flows will
be going to Plant 1.
Mr. Blake provided a response regarding pipe size, residential PEP
communities, density, and addition flows.
Pass
Motion made to approve by Council Member Gambaro and seconded by
Vice Mayor Pontieri
Approved - 5 - Mayor Michael Norris, Vice Mayor Theresa Pontieri, Council
Member Charles Gambaro, Council Member Ty Miller, Council Member
Raymond Stevens
H. CONSENT
Mayor Norris shared that all of the items appear to have been budgeted.
Ms. Johnston responded yes that all of the items were budgeted in the Fiscal
Year 2025 budget.
Council Member Pontieri asked about the cost and details for item 9 of the
agenda.
Lengthy discussion was held with Mr. Roussell and Mr. Cote on the details and
cost of the pilot study.
Public Comment:
Celia Pugliese appreciated concern for cost and asked if Council approves these
expenses from the enterprise fund.
City of Palm Coast Created on 1/6/25
9. RESOLUTION 2024-196 APPROVING A WORK ORDER WITH WRIGHT-PIERCE,
INC., FOR PILOT TESTING SERVICES OF THE OVIVO CLEARBLOX FILTERS,
OZONE, AND GRANULAR ACTIVATED CARBON FILTRATION
10. RESOLUTION 2024-197 APPROVING A WORK ORDER WITH FREESE AND
NICHOLS, INC., FOR RISK AND RESILIENCY ASSESSMENT
11. RESOLUTION 2024-195 APPROVING A MASTER SERVICES AGREEMENT WITH
EAU GALLIE ELECTRIC, INC., FOR GENERATOR AND AUTOMATIC TRANSFER
SWITCH INSTALLATION FOR WELL SITES SW-36 AND SW-136
12. RESOLUTION 2024-194 APPROVING PIGGYBACKING ORANGE COUNTY,
FLORIDA CONTRACT #Y24-1021B WITH DSI INNOVATIONS FOR SUPERVISORY
CONTROL AND DATA ACQUISITION (SCADA) SERVICES
Pass
Motion made to be adopted on consent by Vice Mayor Pontieri and
seconded by Council Member Ty Miller
Approved - 5 - Mayor Michael Norris, Vice Mayor Theresa Pontieri, Council
Member Charles Gambaro, Council Member Ty Miller, Council Member
Raymond Stevens
I. PUBLIC PARTICIPATION
Remainder of Public Comments is limited to three (3) minutes each.
Eddie Lang discussed Rymfire Drive and a paving job that was done, describing
the condition of the road, and found it disappointing that the City paid for such
work.
Mr. Cote responded that the work has not been paid for yet and that a list of
corrections has been provided to contractor.
Celia Pugliese asked if it is the same company that did the north end of Florida
Park Drive and discussed the management of the golf course.
Mr. Cote responded that it was not the same contractor.
J. DISCUSSION BY CITY COUNCIL OF MATTERS NOT ON THE AGENDA
Council Member Pontieri thanked staff for the tree lighting ceremony and Feet to
Feast 5k event.
K. DISCUSSION BY CITY ATTORNEY OF MATTERS NOT ON THE AGENDA
Mayor Norris sought consensus to have the city attorney draft a formal legal
opinion regarding the appointment of the district 4 seat.
City of Palm Coast Created on 1/6/25
Vice Mayor Pontieri asked if Mayor Norris was referring to the interpretation of
the charter.
Mayor Norris responded yes and that he was seeking the details that would
cover the City in court should the city be sued.
Attorney Duffy shared that the opinion was provided in prior City Council
meetings and through email but that he could do that again, if it is the direction of
the Council.
City Council held discussion on the topic and a consensus was not provided.
L. DISCUSSION BY CITY MANAGER OF MATTERS NOT ON THE AGENDA
13. REPORTING OF EMERGENCY AND SOLE SOURCE PURCHASES FOR
OCTOBER 2024
Ms. Johnston highlighted the emergency and sole source purchases. There were no
questions.
Ms. Johnston shared about an upcoming Utility strategic planning event and
community outreach.
Ms. Johnston shared about correspondence received for a Council appointment to the
Northeast Florida Regional Council for Council’s consideration.
Vice Mayor Pontieri shared about Christmas Come True trees around City facilities for
gift donations and encouraged participation.
M. ADJOURNMENT
The meeting was adjourned at 9:35 p.m.
Respectfully submitted by: Kaley Cook, CMC, FCRM
City Clerk
City of Palm Coast Created on 1/6/25
Agenda
City of Palm Coast City Hall
160 Lake Avenue
Agenda Palm Coast, FL 32164
www.palmcoastgov.com
City Council Business
Meeting
Mayor Michael Norris
Vice Mayor Theresa Pontieri
Council Member Charles Gambaro
Council Member Ty Miller
Council Member Raymond Stevens
Tuesday, December 3, 2024 6:00 PM City Hall - Community Wing
City Staff
Lauren Johnston, Acting City Manager
Marcus Duffy, City Attorney
Kaley Cook, City Clerk
• Public Participation shall be in accordance with Section 286.0114 Florida Statutes.
• Other matters of concern may be discussed as determined by City Council.
• If you wish to obtain more information regarding the City Council’s agenda, please contact the City Clerk's Office at 386-986-
3713.
• In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons needing a reasonable
accommodation to participate in any of these proceedings or meeting should contact the City Clerk at 386-986-3713, at least
48 hours prior to the meeting.
• City Council Meetings are streamed live on YouTube at https://www.youtube.com/@PalmCoastFL.
• It is proper meeting etiquette to silence all electronic devices, including cell phones while Council is in session.
• Any person who decides to appeal any decision of the City Council with respect to any matter considered at this meeting will
need a record of the proceedings, and for such purpose, may need to hire a court reporter to ensure that a verbatim record of
the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE TO THE FLAG AND A MOMENT OF SILENCE
C. ROLL CALL
D. PROCLAMATIONS AND PRESENTATIONS
1. PROCLAMATION - DECEMBER 15, 2024, AS PALM COAST HOLIDAY BOAT
PARADE DAY
2. PRESENTATION - PRESENT CERTIFICATES TO GRADUATING STUDENTS OF
THE CITY OF PALM COAST'S CITIZENS ACADEMY CLASS
City of Palm Coast Created on
1
E. PUBLIC PARTICIPATION
Public Participation shall be held in accordance with Section 286.0114 Florida Statutes. And
pursuant to the City Council’s Meeting Policies and Procedures:
(1) Each speaker shall at the podium, provide their name and may speak for up to 3 minutes.
(2) The Public may provide comments to the City Council relative to matters not on the
agenda at the times indicated in this Agenda. Following any comments from the public,
there may be discussion by the City Council.
(3) Public speakers may address their comments to the Council as a whole, the Mayor, or to
an individual Council Member
(4) When addressing the City Council on specific, enumerated Agenda items, speakers shall:
(a) make their comments concise and to the point;
(b) not speak more than once on the same subject;
(c) not, by speech or otherwise, delay or interrupt the proceedings or the peace of the City
Council;
(d) obey the orders of the Mayor or the City Council; and
(e) not make any irrelevant, impertinent or slanderous comments while addressing the City
Council; which pursuant to Council rules, shall be considered disorderly.
(5) Any person who becomes disorderly or who fails to confine his or her comments to the
identified subject or business, shall be cautioned by the Mayor and thereafter must conclude
his or her remarks on the subject within the remaining designated time limit.
Any speaker failing to comply, as cautioned, shall be barred from making any additional
comments during the meeting and may be removed, as necessary, for the remainder of the
meeting.
Members of the public may make comments during the public comment portion of the
meeting. Please be advised that public comment will only be permitted during the public
comment portions of the agenda at the times indicated by the Chair during the meeting.
F. MINUTES
3. MINUTES OF THE CITY COUNCIL:
NOVEMBER 19, 2024, BUSINESS MEETING
G. RESOLUTIONS
4. RESOLUTION 2024-XX APPROVING THE 2025 LOCAL LEGISLATIVE PRIORITIES
5. RESOLUTION 2024-XX APPROVING THE EXECUTION OF AN FDOT LOCAL
AGENCY PROGRAM (LAP) AGREEMENT FOR THE DESIGN OF THE GRAHAM
SWAMP TRAIL EXTENSION
6. RESOLUTION 2024-XX APPROVING A CONTRACT WITH CLEARWATER
SOLUTIONS, LLC FOR THE WTP 1 WELLFIELD EXPANSION, EQUIP 2 WELLS
AND NEW RAW WATER MAIN PROJECT
City of Palm Coast Created on
2
7. RESOLUTION 2024-XX APPROVING A GRANT AGREEMENT WITH THE
DEPARTMENT OF ENVIRONMENTAL PROTECTION FOR THE PALM COAST
RAPID INFILTRATION BASIN LAND ACQUISITION
8. RESOLUTION 2024-XX APPROVING A CONTRACT WITH GPS CIVIL
CONSTRUCTION FOR THE CONSTRUCTION OF THE A1A FORCEMAIN
EXTENSION PROJECT
H. CONSENT
9. RESOLUTION 2024-XX APPROVING A WORK ORDER WITH WRIGHT-PIERCE,
INC., FOR PILOT TESTING SERVICES OF THE OVIVO CLEARBLOX FILTERS,
OZONE, AND GRANULAR ACTIVATED CARBON FILTRATION
10. RESOLUTION 2024-XX APPROVING A WORK ORDER WITH FREESE AND
NICHOLS, INC., FOR RISK AND RESILIENCY ASSESSMENT
11. RESOLUTION 2024-XX APPROVING A MASTER SERVICES AGREEMENT WITH
EAU GALLIE ELECTRIC, INC., FOR GENERATOR AND AUTOMATIC TRANSFER
SWITCH INSTALLATION FOR WELL SITES SW-36 AND SW-136
12. RESOLUTION 2024-XX APPROVING PIGGYBACKING ORANGE COUNTY,
FLORIDA CONTRACT #Y24-1021B WITH DSI INNOVATIONS FOR SUPERVISORY
CONTROL AND DATA ACQUISITION (SCADA) SERVICES
I. PUBLIC PARTICIPATION
Remainder of Public Comments is limited to three (3) minutes each.
J. DISCUSSION BY CITY COUNCIL OF MATTERS NOT ON THE AGENDA
K. DISCUSSION BY CITY ATTORNEY OF MATTERS NOT ON THE AGENDA
L. DISCUSSION BY CITY MANAGER OF MATTERS NOT ON THE AGENDA
13. REPORTING OF EMERGENCY AND SOLE SOURCE PURCHASES FOR
OCTOBER 2024
M. ADJOURNMENT
14. AGENDA WORKSHEET AND CALENDAR
City of Palm Coast Created on
3
City of Palm Coast, Florida
Agenda Item
Agenda Date: December 3, 2024
Department CITY ADMINISTRATION Amount
Division Account #
Subject: PROCLAMATION - DECEMBER 15, 2024, AS PALM COAST HOLIDAY BOAT
PARADE DAY
Presenter: Mayor and City Council
Attachments:
1. Proclamation
Background:
The City of Palm Coast would like to proclaim December 15, 2024, as Palm Coast Holiday
Boat Parade Day.
Recommended Action:
PROCLAIM DECEMBER 15, 2024, AS PALM COAST HOLIDAY BOAT PARADE DAY
4
City of Palm Coast, Florida
Agenda Item
Agenda Date: December 3, 2024
Department COMMUNICATIONS AND Amount
MARKETING
Division Account #
Subject: PRESENTATION - PRESENT CERTIFICATES TO GRADUATING STUDENTS
OF THE CITY OF PALM COAST'S CITIZENS ACADEMY CLASS
Presenter: Brittany Kershaw, Director of Communications & Marketing
Attachments:
1. None
Background:
Council Priority:
C. Civic Engagement
The members of the 56th Citizens Academy Class are graduating today. Citizens Academy
was created to educate residents about the operation of our city government. During the last
seven Monday evenings, from 6:00 to 9:00 p.m., Academy students attended classes during
which City directors discussed operations relating to their departments. In order to fully
understand the function of each department as it relates to the city, students were
encouraged to ask questions during these sessions.
Recommended Action:
PRESENT CERTIFICATES TO GRADUATES
6
City of Palm Coast, Florida
Agenda Item
Agenda Date: December 3, 2024
Department CITY ADMINISTRATION Amount
Division Account #
Subject: MINUTES OF THE CITY COUNCIL:
NOVEMBER 19, 2024, BUSINESS MEETING
Presenter: Kaley Cook, City Clerk
Attachments:
1. Minutes (1)
Background:
Recommended Action:
APPROVE MINUTES OF THE CITY COUNCIL:
NOVEMBER 19, 2024, BUSINESS MEETING
7
City of Palm Coast, Florida
Agenda Item
Agenda Date: December 3, 2024
Department CITY ADMINISTRATION Amount
Division Account #
Subject: RESOLUTION 2024-XX APPROVING THE 2025 LOCAL LEGISLATIVE
PRIORITIES
Presenter: Jason DeLorenzo, Chief of Staff
Attachments:
1. Presentation
2. Resolution
3. 2025 Legislative Priorities
Background:
Staff will present the proposed 2025 legislative priorities for discussion and adoption.
Recommended Action:
ADOPT RESOLUTION 2024-XX APPROVING THE 2025 LOCAL LEGISLATIVE
PRIORITIES
26
City of Palm Coast, Florida
Agenda Item
Agenda Date: December 3, 2024
Department CONSTRUCTION MANAGEMENT Amount
& ENGINEERING
Division Account # 21066015-063000-
61016
Subject: RESOLUTION 2024-XX APPROVING THE EXECUTION OF AN FDOT LOCAL
AGENCY PROGRAM (LAP) AGREEMENT FOR THE DESIGN OF THE
GRAHAM SWAMP TRAIL EXTENSION
Presenter: Carl Cote, Director of Stormwater & Engineering
Attachments:
1. Resolution
2. LAP Agreement
Background:
Council Priority:
D. Sustainable Environment and Infrastructure:
The Graham Swamp Trail project phase is from the Lehigh Trail & Graham Swamp Trail
intersection to the existing Graham Swamp Conservation Area Trailhead located off Old
Kings Road. This project is approximately 3.5 miles long. The proposed improvements are to
add a 12-foot-wide trail in the existing forested area, required signage, pavement markings,
drainage, and elevated boardwalks through wetland areas.
This item is to approve a FDOT LAP Agreement (#447101-1-38-01) for a total award amount
of $680,019.00 with $615,608.00 funded by FDOT and $65,321 to be funded by the City for
the design phase of this project.
This project is in the Recreation Impact Fee Fund 5-Year Capital Improvement Plan. The
design phase for this project is budgeted for Fiscal Year 2025.
Recommended Action:
ADOPT RESOLUTION 2024-XX APPROVING THE EXECUTION OF AN FDOT LOCAL
AGENCY PROGRAM (LAP) AGREEMENT FOR THE DESIGN OF THE GRAHAM SWAMP
TRAIL EXTENSION
54
City of Palm Coast, Florida
Agenda Item
Agenda Date: December 3, 2024
Department CONSTRUCTION MANAGEMENT Amount $890,603.64
& ENGINEERING
Division ENGINEERING Account # 54029088-063000-
81030
Subject: RESOLUTION 2024-XX APPROVING A CONTRACT WITH CLEARWATER
SOLUTIONS, LLC FOR THE WTF 1 WELLFIELD EXPANSION, EQUIP 2
WELLS AND NEW RAW WATER MAIN PROJECT
Presenter: Alexander Blake, P.E Utility Engineer III
Attachments:
1. Presentation
2. Resolution
3. Draft Contract
4. Notice of Intent to Award
5. Project Overview
Background:
Council Priority:
D. Sustainable Environment and Infrastructure
In 2024, two (2) new raw water production wells were drilled, which will provide additional
raw water to Water Treatment Facility 1 (WTF 1). One of the wells, SW-1, was constructed
on the site of WTF 1, the other well, SW-2R, is located North of WTF 1 at 13 Brewster Ln.
The wells must be equipped and plumbed to the WTF 1 treatment process piping. In the
case of the offsite SW-2R, a raw watermain will need to be extended from the site to WTF 1
to connect the well.
The project, ITB-SWE-24-64, to equip the wells and install a raw watermain, is a scheduled
Capital Improvement Project, which was advertised on August 28, 2024. Bids were received
on October 3, 2024. Bids ranged from $809,639.67 to $1,294,295.00. City staff is
recommending awarding the contract to the low bidder, Clearwater Solutions, LLC, of Ocala,
Florida for $809,639.67, with a 10% contingency of $80,963.98 for a total of $890,603.64.
The Notice of Intent to Award, Project Overview, and Engineer’s Letter of Recommendation
are attached.
Funds for this project have been budgeted out of the FY 25 Utility Capital Improvement Fund
and are included in the 5-year Capital Improvement Plan.
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Source of Funds Worksheet FY25
Utility CAP 54029088-063000-81030 $1,000,000.00
Total Expended/Encumbered to Date $0.00
Pending Work Orders/Contracts $24,500.00
Current (WO/Contract) $890,603.64
Balance $84,896.36
Recommended Action:
ADOPT RESOLUTION 2024-XX APPROVING A CONTRACT WITH CLEARWATER
SOLUTIONS, LLC FOR THE WTF 1 WELLFIELD EXPANSION, EQUIP 2 WELLS AND
NEW RAW WATER MAIN PROJECT
86
City of Palm Coast, Florida
Agenda Item
Agenda Date: December 3, 2024
Department CONSTRUCTION MANAGEMENT Amount N/A
& ENGINEERING
Division ENGINEERING Account # 54028083-061000-
82047
Subject: RESOLUTION 2024-XX APPROVING A GRANT AGREEMENT WITH THE
DEPARTMENT OF ENVIRONMENTAL PROTECTION FOR THE PALM COAST
RAPID INFILTRATION BASIN LAND ACQUISITION
Presenter: Alexander Blake, Utility Engineer III
Attachments:
1. Resolution
2. Loan Agreement
Background:
Council Priority:
D. Sustainable Environment and Infrastructure
The City of Palm Coast has identified the need to convert approximately 43 acres used for
treated wastewater effluent wet weather disposal from spray fields to rapid infiltration basins
(RIBs) to increase disposal volume to accommodate growth and reduce discharge frequency
to the Matanzas River. The project will provide additional inland disposal and storage of
treated wastewater effluent to accommodate growth, protect natural waterways by avoiding
surface water discharge, and provide storage and recovery for irrigation needs when
irrigation demands are at peak levels which can exceed daily production of effluent during
weather or seasonal conditions.
This item is to approve a Florida Department of Environmental Protection Grant Agreement
(#L0094) for a total award amount of $2,000,000 for the Rapid Infiltration Basin Land
Acquisition.
This Project is budgeted for out of the 5-year Utility Capital Improvement Plan.
Recommended Action:
ADOPT RESOLUTION 2024-XX APPROVING A GRANT AGREEMENT WITH THE
DEPARTMENT OF ENVIRONMENTAL PROTECTION FOR THE PALM COAST RAPID
INFILTRATION BASIN LAND ACQUISITION
117
City of Palm Coast, Florida
Agenda Item
Agenda Date: December 3, 2024
Department CONSTRUCTION MANAGEMENT Amount $3,243,199.30
& ENGINEERING
Division Account # 54029082-063000-
95005
Subject: RESOLUTION 2024-XX APPROVING A CONTRACT WITH GPS CIVIL
CONSTRUCTION AND A PROJECT CONTINGNECY FOR THE
CONSTRUCTION OF THE A1A FORCEMAIN EXTENSION PROJECT
Presenter: Alexander Blake, P.E, Utility Engineer III
Attachments:
1. Presentation
2. Resolution
3. Draft Contract
4. Notice of Intent to Award
5. Project Overview
Background:
Council Priority:
D. Sustainable Environment and Infrastructure
This project is part of an Inter Local Agreement (ILA) between Flagler County and the City
of Palm Coast, which utilizes ARPA funds allocated to the County, to compensate the City
to design and construct a sanitary sewer forcemain extension along A1A. The project
involves extension of the City’s existing 12-inch sanitary sewer force main along A1A, from
Jungle Hut Rd to Mala Compra Rd, approximately 2.3 miles and smaller force main
sections along Mala Compra Rd, approximately 0.5 miles, in order to serve the Flagler
County Hammock Community Center and to provide other future connections. The
forcemain will also provide the initial infrastructure towards the future conversion of septic
tank areas, to sewage collection. The ILA designated $3,300,000.00 for this project. City
Council approved a contract with CPH Engineers, Inc. to provide design services in the
amount of $428l,482 and the City issued a Work Order for grant compliance in the amount
of $35,000.00.
The project, ITB-SWE-24-26, was advertised on June 19, 2024, and received four (4) bids
on July 24, 2024. Bids ranged from $2,948,363.00 to $3,823,646.45. City staff
recommends awarding the contract to the low bidder GPS Civil Construction of St.
Augustine, Florida for $2,948,363.00, with a 10% contingency of $294,836.30 for a total of
$3,243,199.30. This amount exceeds the funding available per the current ILA.
The City has also entered into an ILA with the County for Phase 2 of this project which will
extend the forcemain from Mala Compra Rd. to just south of Marineland. This project is
funded by a Flagler County / FDEP grant agreement in the amount of $8,000,000.00. The
County has had correspondence with FDEP to amend this agreement to utilize up to
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$1,000,000 of this grant to cover the shortfall of funding for the current project from Jungle
Hut to Mala Compra Rd. FDEP has issued an amended to the County for review and
execution.
Should the FDEP Agreement not be amended, then the sewer forcemain project will be
constructed from the start at the south extent near Jungle Hut Rd., and proceed northward
for as far as the ARPA funding will provide as the Bid was structured to allow for this
option. A deductive Change Order would be processed in conjunction with the Notice-To-
Proceed.
City staff recommends awarding the contract to the low bidder GPS Civil Construction of
St. Augustine, Florida for $2,948,363.00, with a 10% contingency of $294,836.30 for a total
of $3,243,199.30. The Notice of Intent to Award and a Project Bid Overview are attached.
This project and the construction is budgeted for Fiscal Year 2025 (as reimbursed by
Flagler County ARPA ILA). The proposed project budget funding code is as follows:
Source of Funds Worksheet FY 25
WW Line Ext 54029082-063000-95005 $3,300,000.00
Total Expended/Encumbered to Date $463,482.00
Pending Work Orders/Contracts $0.00
Current (WO Contract) $3,243,199.30
Balance ($406,681.30)
Recommended Action:
ADOPT RESOLUTION 2024-XX APPROVING A CONTRACT WITH GPS CIVIL
CONSTRUCTION AND A PROJECT CONTINGENCY FOR THE CONSTRUCTION OF THE
A1A FORCEMAIN EXTENSION PROJECT
154
City of Palm Coast, Florida
Agenda Item
Agenda Date: December 3, 2024
Department WATER AND WASTEWATER Amount $637,080.00
UTILITY
Division Account # 54029086 063000
84021
Subject: RESOLUTION 2024-XX APPROVING A WORK ORDER WITH WRIGHT-
PIERCE, INC., FOR PILOT TESTING SERVICES OF THE OVIVO CLEARBLOX
FILTERS, OZONE, AND GRANULAR ACTIVATED CARBON FILTRATION
Presenter: Peter Roussell, Utility Deputy Director
Attachments:
1. Resolution
2. Contract
3. Proposals (2)
Background:
Council Priority:
D. Sustainable Environment and Infrastructure
The City of Palm Coast, Utility Department operates a 6.0 million gallon per day water
treatment facility (WTP 1), located at 4 Corporate Drive N in the City of Palm Coast.
Water Treatment Plant 1’s treatment includes six dual media rapid sand gravity filters to
maintain proper water quality in the finished water. The current filters have a maximum
capacity of 6.0 million gallons per day. Through our consultant, City staff recommends a pilot
study on ceramic filters that may improve water quality to a higher level, be less labor
intensive and increase the overall capacity of the Treatment Plant. This is referred to as the
Filter Pilot Study.
The second pilot study will be to explore and test to see if Ozone – which removes color
causing agents along with GAC (Granular Activated Carbon) to do multiple improvements to
the Water Treatment Facility and Increase the water quality. These 2 components have the
potential to decrease the color of the overall finished water and increase the capacity of this
Water Treatment Facility by 1.8 million gallons per day.
Both pilots were recommended by our consultant to be on the forefront of new ideas to help
increase the water quality along with increasing the treatment facility to process more
potable water for our citizens.
Under the existing contract RFSQ-SWE-24-12, staff negotiated a scope and fee for
$637,080.00 with Wright-Pierce, Inc., for pilot testing services of the ovivo clearblox filters,
ozone, and granular activated carbon filtration. City staff has determined that the cost for the
services is reasonable and fair and are consistent with these types of services for a project
187
of this size and scope.
Funds for this project have been budgeted for out of FY 2025 Utility Capital Projects-
Improvements WTP1 expansion.
SOURCE OF FUNDS WORKSHEET FY 2025
Improvements – WTP1 EXPANSION
54029086 063000 84021 $1,000,000.00
Total Expended/Encumbered to Date $0.00
Pending Work Orders/Contracts $0.00
Current (WO/Contract) $637,080.00
Balance $362,920.00
Recommended Action:
ADOPT RESOLUTION 2024-XX APPROVING A WORK ORDER WITH WRIGHT-PIERCE,
INC., FOR PILOT TESTING SERVICES OF THE OVIVO CLEARBLOX FILTERS, OZONE,
AND GRANULAR ACTIVATED CARBON FILTRATION
188
City of Palm Coast, Florida
Agenda Item
Agenda Date: December 3, 2024
Department WATER AND WASTEWATER Amount $105,000.00
UTILITY
Division Account # 54019000 031000
Subject: RESOLUTION 2024-XX APPROVING A WORK ORDER WITH FREESE AND
NICHOLS, INC., FOR RISK AND RESILIENCY ASSESSMENT
Presenter: Peter Roussell, Utility Deputy Director
Attachments:
1. Resolution
2. Contract
3. Proposal
Background:
Council Priority:
D. Sustainable Environment and Infrastructure
In 2020, Freese and Nichols (FNI) supported the City of Palm Coast to complete a Risk and
Resiliency Assessment (RRA) and Emergency Response Plan (ERP) for our public water
system in compliance with the 2018 American War Infrastructure Act (AWIA). AWIA Section
2013 requires the owners of public water systems to routinely update the RRA and ERP and
re-certify these items every 5 years. The next recertification deadline for Palm Coast is 2025.
The project will also incorporate an aquifer assessment and potential risk of groundwater
contamination, overdraft, and saltwater intrusion. This assessment will help evaluate the
reliability of our water supply and the factors that pose risk to the source of supply. The
assessment is intended to identify the most critical vulnerabilities so a strategy can be
developed and implemented to minimize those risks.
Under the existing contract RFSQ-SWE-24-12, staff negotiated a scope and fee with FNI, in
the amount of $105,000.00 to provide the engineering services in support of the review,
update, and recertification of Palm Coast’s RRA to comply with the requirements of the
AWIA so the City can continue to commit to the resilience of its public water system.
City staff has determined that the cost for the services is reasonable and fair and is
consistent with these types of services for a project of this size and scope. Funds for this
project have been budgeted out of the FY 2025 Utility Fund Professional Services.
SOURCE OF FUNDS WORKSHEET FY 2025
Utility Fund Professional Services 54019000 031000 $145,000.00
Total Expended/Encumbered to Date $10,000.00
Pending Work Orders/Contracts $0.00
Current (WO/Contract) $105,000.00
Balance $30,000.00
281
Recommended Action:
ADOPT RESOLUTION 2024-XX APPROVING A WORK ORDER WITH FREESE AND
NICHOLS, INC., FOR RISK AND RESILIENCY ASSESSMENT
282
City of Palm Coast, Florida
Agenda Item
Agenda Date: December 3, 2024
Department WATER AND WASTEWATER Amount $220,000.00
UTILITY
Division Account # 54029088 063000
81019
Subject: RESOLUTION 2024-XX APPROVING A MASTER SERVICES AGREEMENT
WITH EAU GALLIE ELECTRIC, INC., FOR GENERATOR AND AUTOMATIC
TRANSFER SWITCH INSTALLATION FOR WELL SITES SW-36 AND SW-136
Presenter: Peter Roussell, Utility Deputy Director
Attachments:
1. Resolution
2. Draft Contract
3. Notice of Intent to Award
4. Project Overview
Background:
Council Priority:
D. Sustainable Environment and Infrastructure
Water Treatment Plant 1 (WTP 1) has a combination of Generators and Diesel Motor Driven
Right Angle Drives (RAD) to power the well sites during times of Natural Emergencies and
Power Outages. WTP 1 well field uses 9 Perkins 4 Cylinder 75HP +/- diesel powered
engines connected to Amarillo Right Angle Drive Units. The units use a clutch assembly to
engage the motor to the pump. This allows us to use the submersed pump in the well to
pump water from below the ground to the Treatment Plant to be treated and converted to
drinking water. However, the conversion process from Florida Power & Light power to
Perkins’s drive is a very manual process and time-consuming process. These Perkins
engines and the Amarillo RAD’s are old and worn out. Parts are extremely hard to find, and
they have become unreliable in cases of emergencies. This project is a multi-year process
where we will be replacing the Perkins Engines and the Amarillo RAD’s with diesel powered
generators. This year we are installing 2 diesel powered generators which in raw water flow
capability will allow us to remove 3 or 4 of the Perkins Engines and RAD units. Diesel
Powered Generators are more dependable. Less manual labor intensive and will produce
just a fraction of the pollution than what currently exists.
In accordance with the City’s Purchasing Policy, City staff advertised and solicited bids for
generator and automatic transfer switch installation under ITB-UT-25-04. The Notice of
Intent to Award and Project Overview are attached. Staff recommends City Council
approves a Master Services Agreement with Eau Gallie Electric Inc., for generator and
automatic transfer switch installation for well sites SW-36 and SW-136.
Funds for this project have been budgeted for out of FY 2025 Utility Capital WTP1 Wellfield
and Wells.
311
Recommended Action:
ADOPT RESOLUTION 2024-XX APPROVING A MASTER SERVICES AGREEMENT
WITH EAU GALLIE ELECTRIC, INC., FOR GENERATOR AND AUTOMATIC TRANSFER
SWITCH INSTALLATION FOR WELL SITES SW-36 AND SW-136
312
City of Palm Coast, Florida
Agenda Item
Agenda Date: December 3, 2024
Department WATER AND WASTEWATER Amount AS NEEDED PER
UTILITY APPROVED BUDGET
Division Account # UTILITY OPERATIONS
BUDGETED FUNDS
# 54019083 034000
# 54019084 034000
# 54019085 034000
# 54019086 034000
# 54019087 034000
Subject: RESOLUTION 2024-XX APPROVING PIGGYBACKING ORANGE COUNTY,
FLORIDA CONTRACT #Y24-1021B WITH DSI INNOVATIONS FOR
SUPERVISORY CONTROL AND DATA ACQUISITION (SCADA) SERVICES
Presenter: Danny Ashburn, Wastewater Utility Systems Manager
Attachments:
1. Resolution
2. Engagement Letter
Background:
Council Priority:
D. Sustainable Environment and Infrastructure
Water Plant 3 and Wastewater Plants 1 & 2 have Programmable Logic Controllers (PLCs)
which control automated functions within the plants. These PLCs continuously scan items
within their network, update trends, and perform other various automated functions. There
are two major components of the PLCs the stored program and the hardware that it
operates. Every so often, the PLC programs need to be updated for new processes or for
general maintenance. For these functions, an integrator is needed. An integrator is
someone familiar with various PLC programs and platforms.
In a previous City bid, a contract was awarded to an out-of-state integrator. The PLC
technicians were not able to get to the sites quickly and there were a lot of travel costs.
The contract went mostly unused because of the lack of expedited service and overall
costs for services performed. Expedited service is an important factor since a large
portion of one of the water or wastewater plants could be non-operational because of the
issue.
Recently, the IT Department was starting the Supervisory Control and Data Acquisition
(SCADA) upgrade project. DSI came in as a third-party integrator to perform various
groundwork functions such as retrieving the programs off all the utility’s PLCs. DSI was
able to work through all three of the platforms currently being utilized. During the
process, DSI proved they had the capability to handle large projects and PLC
maintenance.
342
DSI has an office located in Jacksonville and has responded to emergency service within
an hour’s notice. DSI has shown that they have the capability to troubleshoot complex
issues and restore the PLC function in a short amount of time. DSI has offered a piggy-
back of a much larger contract with Orange County that was competitively bid and will
take effect as of November 30, 2024. The current piggyback dollar amount with DSI is
being expanded so that all maintenance and emergency repairs are covered.
City staff is recommending piggybacking Orange County, FL. Contract (Y24-1021B) with
DSI Innovations for Supervisory Control and Data Acquisition (SCADA) Services.
Piggybacking existing competitively bid contracts is advantageous since the pricing is
generally better than what the City could obtain on its own, and the City does not incur the
expense and delay of soliciting a bid.
City staff will purchase these services using budgeted funds appropriated by City Council.
The Fiscal Year 2025 Budget includes available funding for these services.
These services will be purchased on an as-needed basis
Recommended Action:
ADOPT RESOLUTION 2024-XX APPROVING PIGGYBACKING ORANGE COUNTY,
FLORIDA CONTRACT WITH DSI INNOVATIONS FOR SUPERVISORY CONTROL AND
DATA ACQUISITION (SCADA) SERVICES
343
City of Palm Coast, Florida
Agenda Item
Agenda Date: December 3, 2024
Department FINANCIAL SERVICES Amount
Division Account #
Subject: REPORTING OF EMERGENCY AND SOLE SOURCE PURCHASES FOR
OCTOBER 2024
Presenter: Lauren Johnston, Acting City Manager
Attachments:
1. Emergency and Sole Source Purchase Report
Background:
Attached is a list of all emergency and sole source purchases for the month of October
2024, in accordance with Sec. 2.25 of Chapter 2, Article 1 Division 3 of the Code of
Ordinances of the City of Palm Coast (Procurement Policy).
Recommended Action:
FOR REPORTING ONLY - VIA CITY MANAGER COMMENTS
392
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