City Council Business Meeting
Regular MeetingPalm Coast, FL · February 18, 2025
Minutes
City Hall
City of Palm Coast 160 Lake Avenue
Minutes Palm Coast, FL 32164
www.palmcoastgov.com
City Council Business
Mayor Michael Norris
Vice Mayor Theresa Pontieri
Council Member Charles Gambaro
Council Member Ty Miller
Council Member Ray Stevens
Tuesday, February 18, 2025 9:00 AM City Hall - Community Wing
City Staff
Lauren Johnston, Acting City Manager
Marcus Duffy, City Attorney
Kaley Cook, City Clerk
Public Participation shall be in accordance with Section 286.0114 Florida Statutes.
Other matters of concern may be discussed as determined by City Council.
If you wish to obtain more information regarding the City Council’s agenda, please contact the City Clerk's Office at 386-986-
3713.
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons needing a reasonable
accommodation to participate in any of these proceedings or meeting should contact the City Clerk at 386-986-3713, at least
48 hours prior to the meeting.
City Council Meetings are streamed live on YouTube at https://www.youtube.com/@PalmCoastFL.
It is proper meeting etiquette to silence all electronic devices, including cell phones while Council is in session.
Any person who decides to appeal any decision of the City Council with respect to any matter considered at this meeting will
need a record of the proceedings, and for such purpose, may need to hire a court reporter to ensure that a verbatim record of
the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.
A. CALL TO ORDER
Mayor Norris called the meeting to order at 9:00 a.m.
B. PLEDGE OF ALLEGIANCE TO THE FLAG AND A MOMENT OF SILENCE
C. ROLL CALL
Deputy City Clerk Alison Palmer called the roll. Council Member Stevens was
absent.
D. AWARD
1. GREAT PLACES IN FLORIDA AWARD
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Brittany Kershaw, Director Of Communications & Marketing, introduced a brief
video about Waterfront Park.
Allara Mills-Gutcher and Kathie Ebaugh, from the American Planning
Association’s Florida Chapter, presented the award for Waterfront Park to Mayor
Norris, and made remarks.
Brittany McDermott, Deputy Director of Parks & Recreation thanked APA Florida
for the award, the public for showing their support, the parks maintenance team,
and the Florida Inland Navigation District (FIND) commissioner Randy
Stapleford. Ms. McDermott also mentioned an upcoming event on Saturday
April 26, Celebrate Trails Day.
Commissioner Stapleford thanked the APA for the award and made remarks.
Ms. Johnston thanked staff and discussed how Waterfront Park was financed.
Vice Mayor Pontieri also thanked staff and Commissioner Stapleford.
E. PUBLIC PARTICIPATION
Public Participation shall be held in accordance with Section 286.0114 Florida Statutes. And
pursuant to the City Council’s Meeting Policies and Procedures:
(1) This agenda item has a thirty (30) minute limit.
(2) Each speaker shall at the podium, provide their name and may speak for up to 3 minutes.
(3) The Public may provide comments to the City Council relative to matters not on the
agenda at the times indicated in this Agenda. Following any comments from the public, there
may be discussion by the City Council.
(4) Public speakers may address their comments to the Council as a whole, the Mayor, or to
an individual Council Member
(5) When addressing the City Council on specific, enumerated Agenda items, speakers shall:
(a) make their comments concise and to the point;
(b) not speak more than once on the same subject;
(c) not, by speech or otherwise, delay or interrupt the proceedings or the peace of the City
Council;
(d) obey the orders of the Mayor or the City Council; and
(e) not make any irrelevant, impertinent or slanderous comments while addressing the City
Council; which pursuant to Council rules, shall be considered disorderly.
(6) Any person who becomes disorderly or who fails to confine his or her comments to the
identified subject or business, shall be cautioned by the Mayor and thereafter must conclude
his or her remarks on the subject within the remaining designated time limit.
Any speaker failing to comply, as cautioned, shall be barred from making any additional
comments during the meeting and may be removed, as necessary, for the remainder of the
meeting.
Members of the public may make comments during the public comment portion of the
meeting. Please be advised that public comment will only be permitted during the public
comment portions of the agenda at the times indicated by the Chair during the meeting.
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Mayor Norris provided the rules and procedures of public comment.
Public comment opened at: 9:08 a.m.
Anna Gibson discussed the recent workshop on utility rates, Wateropolis, and
spoke about Nashville and St Johns County and how they manage to lower their
utility bills. Ms. Gibson made recommendations to keep rates lower and shared
documents that are attached to these minutes.
Kathy Davisson spoke about how she manages her Airbnb and the short-term
rental ordinance.
Joel Davisson spoke about Airbnbs in Palm Coast, that Palm Coast is rated a
best town for senior citizens to visit, vacation rentals by senior citizens, and loss
of income.
Brian (last name not audible) discussed the land development code and
Seminole Woods corridor, and the landscape buffers required by the code.
Mark Webb spoke about the prior workshop, that he cannot find the
presentations online, and made suggestions about making the documents
available. Mr. Webb also discussed the challenge of fixing our water issues.
Steve Carr thanked Council for the traffic calming measures on Florida Park
Drive and asked that Council look at the utility rate increase.
Jeremy Davis, asked for accountability for the flooding issues and referenced
prior public records requests. Mayor Norris asked to pause time at 1:34 to ask
Mr. Davis to follow the rules of public participation. Mr. Davis continued
comment, but time was suspended at 1:07 and he left the meeting. Mayor Norris
informed the audience that Mr. Davis’s house had flooding issues in 2012.
Paulette Hatfield discussed irrigation and water conservation, and thanked
Council for the traffic calming devices on Florida Park Drive.
Ed Fuller shared about construction at his house and his experience with the
permitting process. Mr. Fuller thanked staff member Scott Thomas for his help.
Darlene Shelley thanked the City for Waterfront Park and shared about the
children’s memorial park and the loss of her granddaughter.
Public comment closed at 9:31 a.m.
Acting City Manager Lauren Johnston responded to Ms. Gibson, discussed the
buffer on Seminole Woods, Mr. Webb’s comments on presentations and that the
communications department will make them available after they are made ADA
compliant, and thanked Ms. Hatfield, Mr. Fuller, and Ms. Shelley for their
comments.
Vice Mayor Pontieri asked for the schedule of requests made by Mr. Davis, and
for the documents shared by Ms. Gibson.
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Council Member Gambaro thanked Ms. Gibson and praised Waterfront Park.
Mayor Norris responded to Mr. Webb that printing is very costly, and that crowd
size is unpredictable.
F. MINUTES
Pass
Motion made to approve by Council Member Miller and seconded by
Council Member Gambaro
Approved - 4 - Mayor Michael Norris, Vice Mayor Theresa Pontieri,
Council Member Charles Gambaro, Council Member Ty Miller
2. MINUTES OF THE CITY COUNCIL:
FEBRUARY 4, 2025, BUSINESS MEETING
FEBRUARY 11, 2025, WORKSHOP MEETING
G. APPOINTMENTS
3. APPOINT TWO (2) MEMBERS TO THE CODE ENFORCEMENT BOARD
Ms. Johnson read the list of applicants. Council, the City Attorney, and the
Acting City Manager discussed the process to select the Board members.
Council gave consensus to have the applicants speak for 3 minutes each.
The following applicants were present and addressed Council:
Mark Burton
Robert Calabrese
Paulette Hatfield
Donna Stancel
The following applicants were not present:
Glenn Davis
Josh Fabean
Ben Roussel
Council Member Gambaro nominated Robert Calabrese, seconded by Council
Member Miller. Mr. Calabrese was elected unanimously.
Council Member Miller nominated Paulette Hatfield, seconded by Council
Member Gambaro. Ms. Hatfield was elected unanimously.
Mayor Norris and Council thanked all of the applicants.
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H. ORDINANCES SECOND READ
4. ORDINANCE 2025-03 AMEND AND RESTATE FAIR HOUSING ORDINANCE
Jackie Gonzalez, Site Development Coordinator I, provided a background of the item.
Council confirmed the change on gender requested at the February 11, 2025,
Workshop Meeting.
Public comment:
There were none.
Pass
Motion made to approve by Council Member Miller and seconded by
Council Member Gambaro
Approved - 4 - Mayor Michael Norris, Vice Mayor Theresa Pontieri, Council
Member Charles Gambaro, Council Member Ty Miller
I. ORDINANCES FIRST READ
5. ORDINANCE 2025-XX VOLUNTARY ANNEXATION OF APPROXIMATELY 38.811
ACRES OF PROPERTY OWNED BY FLAGLER PINES PROPERTIES, LLC
City Attorney Duffy read the title into the record.
Mayor Norris asked for all witnesses to be sworn. Mr. Duffy said this step was
not required at this reading, but to verify any ex parte communication with the
Council Members.
Mayor Norris asked Council about any ex parte communications: Vice Mayor
Pontieri affirmed yes from residents, but that it would not affect her vote, Mayor
Norris and Council Members Gambaro and Miller had no ex parte
communication.
Phong Nguyen, PTP, Senior Planner presented the item to Council and the
applicant’s representative Jay Livingston was present.
Topics presented included: the location of the property, voluntary annexation,
notice requirements, traffic on State Road 100, staff recommendations, and next
steps.
City Council held discussion on the following topics: the traffic on State Road
100, plans for the site, and the road improvements necessitated by this
development.
Vice Mayor Pontieri asked why the applicant did not rezone with the County
ahead of annexation, expressed concern that it is currently zoned for multi-
family, and stated that the applicant is not obligated to rezone to commercial.
The Vice Mayor further expressed concern that this location is right by the
airport. The Vice Mayor asked how many units are allowed? Mr. Livingston
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responded to the questions, answered that the cap is 255, and that the plan is to
rezone to mixed-use, then commercial.
Council continued discussion on zoning with Mr. Livingston.
Vice Mayor Pontieri proposed possibly tabling the vote to give the applicant time
to prepare the paperwork. Ray Tyner, Deputy Chief Development Officer,
responded, and Council continued discussion of options.
Council Member Gambaro made a motion to approve.
Council continued discussion of options, and Mayor Norris asked about the plan
for traffic flow. Mr. Livingston responded to the question.
The motion was seconded by Council Member Miller.
Public comment:
Darlene Shelley discussed that this was sketchy, discussed prior annexations,
other commercial development in the City, and plans for the airport.
Paulette Hatfield asked what the benefit of this annexation is for Palm Coast.
Why are we adding homes, what benefit do we receive?
Pass
Motion made to approve by Council Member Gambaro and seconded by
Council Member Miller
Approved - 3 - Mayor Michael Norris, Council Member Charles Gambaro,
Council Member Ty Miller
Denied - 1 - Vice Mayor Theresa Pontieri
The meeting adjourned at 10:34
The meeting reconvened at 10:44
J. PRESENTATIONS
6. PRESENTATION - THE 2050 COMPREHENSIVE PLAN
At the January 28, 2025, Workshop Meeting, Mayor Norris asked for consensus
to table discussion of the comp plan to a future meeting.
Ms. Johnston provided background for the item and the prior presentation.
Mayor Norris asked who proposed amending the comp plan? Jose Papa, Senior
Planner, and Ms. Johnston responded, and Council and staff discussed briefly.
Mayor Norris passed the gavel to Vice Mayor Pontieri and made a motion to
table the comp plan to a date uncertain. The motion died for lack of a second.
The Vice Mayor returned the gavel to Mayor Norris.
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Vice Mayor Pontieri discussed her views on the comp plan, objections to the new
land use designation, and the abandonment of the current DRIs in the west.
Mayor Norris discussed his concerns, his opposition to urban sprawl, and a prior
meeting with property owners. Mayor Norris also mentioned that the comp plan
award was not for the plan, but for how the plan was presented, and was
confirmed by Ms. Johnston. Mayor Norris shared that he was looking to the
property owners to offer up their land for industrial and commercial development
to offset the City tax base.
Council Member Gambaro gave his perspective that the comp plan is a living
document that needs to be updated along the way.
Mayor Norris shared concerns that developers see the comp plan as a legal
document and continued discussion of the DRIs and entitlements, increasing
density, the sale of Wastewater Treatment Plant 1, and rezoning to commercial
and industrial.
Vice Mayor Pontieri shared many concerns regarding the DRIs in the West, that
developers have left us holding the bag with infrastructure, and the MPMU
designation, but would like the comp plan to move forward because of the
positive elements.
Council continued discussion of several topics including land use designation,
additional dwelling units, future councils, the FLUM maps, the loop road in the
west, and the State deadline.
Ms. Johnston turned the discussion to the options listed at the end of the
presentation on the slide entitled ‘Next Steps’ and the State deadline.
Council continued discussion.
Vice Mayor Pontieri would like substantive changes to the housing element and
the FLUM element. Mayor Norris does not want to make any changes to the
current comp plan, and pointed out that the current DRIs do not expire until
2034, and the current comp plan does not expire until 2035.
Mayor Norris asked staff how many times the current comp plan has been
amended. Mr. Papa responded over 25 times.
Council continued discussion of several topics including unincorporated Nassau
County, a State bill on housing, the maps on the presentation slides entitled
‘Response to Department of Transportation Comments’ and ‘Response to
Department of Commerce Comments,’ the Old Brick Road, a North-South
connector road planned by the State, the role of the County, the current DRIs,
the MPMU, Live Local, conservation, the unemployment rate, and the housing
elements.
Council Member Gambaro asked about development in the 7,500 acre ‘donut
hole’ area. Mr. Tyner responded to Council questions.
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Council and staff continued discussion of commercial development and the
westward expansion.
Council Member Gambaro made a motion to approve the comp plan with the
2035 map and current DRIs. Council Member Miller seconded the motion.
Mr. Duffy suggested that staff continue with the presentation as part of the
discussion.
Jose Papa, Senior Planner, presented the following topics to Council: life stage
housing, future land use, master planned mixed-use, comments from the
Department of Commerce, and next steps.
City Council continued discussion on MPMU, definition of terms, how does the
change in this plan benefit Palm Coast, height restrictions, the greenway overlay
and conservation, and the migratory patterns of local wildlife.
Ms. Johnston sought clarification on Council direction and offered to host a
special workshop to go line by line.
Public comment:
Mark Webb discussed the State deadline and the legality of the comp plan.
Mayor Norris addressed Mr. Webb’s comment.
Council and staff continued discussion of next steps.
Council Member Gambaro withdrew his motion.
Ms. Johnston confirmed Council direction to include a future special workshop
meeting and asking for an extension from the State. Ms. Johnston confirmed
Council direction to include goal 3.1 of the housing element and goal 1.7 on
FLUM at the special workshop.
Council Member Miller asked the Vice Mayor about her thoughts on the housing
element. Vice Mayor Pontieri outlined several changes.
Ms. Johnston reaffirmed Council direction.
K. RESOLUTIONS
7. RESOLUTION 2025-26 APPROVING A CONTRACT WITH ATLANTIC PIPE
SERVICES AND A PROJECT CONTINGENCY FOR THE BELLE TERRE
TRENCHLESS PIPE REHABILIATION PHASE II PROJECT
City Attorney Duffy read the title into the record.
Ms. Johnston provided background of the item.
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Mayor Norris paused to ask who the individuals are who had just left the meeting. Ms
Johnston identified them as being from JBPro, the consultants who worked on the
Comp Plan.
Carl Cote, Director of Stormwater & Engineering and Carmelo Morales, Stormwater
Engineer III, presented the item to Council and responded to questions regarding the
location, construction schedule, lane closures, and goals of the project.
Public comment:
There were none.
Pass
Motion made to approve by Council Member Gambaro and seconded by
Council Member Miller
Approved - 4 - Mayor Michael Norris, Vice Mayor Theresa Pontieri, Council
Member Charles Gambaro, Council Member Ty Miller
8. RESOLUTION 2025-23 APPROVING A MASTER SERVICES AGREEMENT WITH
PAYMENTUS CORPORATION FOR ELECTRONIC PAYMENT SERVICES AND
AMENDING THE MASTER SERVICES AGREEMENT WITH TYLER TECHOLOGIES
City Attorney Duffy read the title into the record.
Ms. Johnston provided a background of the item.
Helena Alves, Director of Financial Services, and Stacy Young, Finance Operations
Manager, presented the item to Council. Topics presented included: the scope of
services, the RFP process, vendor selection criteria, staff selections of Paymentus and
Tyler Technologies, and next steps.
Council held discussion on chatbot, user fees, cost savings to the City, and the App
that the City is developing.
Mayor Norris asked for Ms. Alves' recommendations. Ms. Alves shared her
discussions with the rate consultant.
Council Member Miller made a motion to approve the user fee model for both payment
vendors, seconded by Council Member Gambaro.
Public comment:
Mark Webb commented on billing methods, fees, the residents not knowing why the bill
is going up, and asked how this was going to be communicated to the residents.
Council asked about incentivizing in order to encourage specific payment methods,
and for a communications plan.
Ms. Johnston confirmed that staff will negotiate auto-pay programs and develop a
communications plan for the rollout.
Pass
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Motion made to approve by Council Member Miller and seconded by
Council Member Gambaro
Approved - 4 - Mayor Michael Norris, Vice Mayor Theresa Pontieri, Council
Member Charles Gambaro, Council Member Ty Miller
L. CONSENT
Vice Mayor Pontieri sought clarification of items 9, 11, and 12. Staff provided
responses to the Vice Mayor’s questions.
Council Member Gambaro motioned to approve the consent agenda, seconded by
Council Member Miller.
Public comment:
There were none.
Pass
Motion made to approve by Council Member Gambaro and seconded by Council
Member Miller
Approved - 4 - Mayor Michael Norris, Vice Mayor Theresa Pontieri, Council
Member Charles Gambaro, Council Member Ty Miller
9. RESOLUTION 2025-29 APPROVING AN INTERLOCAL AGREEMENT WITH
FLAGLER COUNTY REGARDING THE TREATMENT OF OPIOID SETTLEMENT
FUNDS
10. RESOLUTION 2025-25 APPROVING A MASTER PRICE AGREEMENT WITH
UNIVAR SOLUTIONS USA, LLC FOR 25% SODIUM HYDROXIDE (RAYON OR
MEMBRANE GRADE)
11. RESOLUTION 2025-11 APPROVING THE MARION COUNTY, FLORIDA
PIGGYBACK CONTRACT WITH PARTNER ASSESSMENT CORPORATION FOR
BUILDING CONDITION AND NEEDS ASSESSMENT
12. RESOLUTION 2025-28 APPROVING PIGGYBACKING THE SEMINOLE COUNTY
CONTRACT WITH CHUCK ROBINSON CONCRETE AND BOB CAT SERVICE,
INC., FOR AQUATIC MANAGEMENT SERVICES
13. RESOLUTION 2025-27 APPROVING A MASTER PRICE AGREEMENT WITH
SPARKS CONCRETE & ASPHALT FOR CONCRETE 4000 PSI WITH FIBER MESH
M. PUBLIC PARTICIPATION
Remainder of Public Comments is limited to three (3) minutes each.
Public comment opened at 1:03 p.m.
Mark Webb discussed the rules of public participation and a recent court
decision concerning public participation.
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Public comment closed at 1:06 p.m.
N. DISCUSSION BY CITY COUNCIL OF MATTERS NOT ON THE AGENDA
Council Member Miller thanked Mr. Webb, and discussed his thoughts on civil
discourse. Council Member Miller expressed support for Mayor Norris’ earlier
actions.
Vice Mayor Pontieri discussed the utility rate issue and recommended that
Council look at the utility rate presentations and material from 2018.
Council Member Gambaro discussed the recent visit from representatives from
Senator Rick Scott’s office and their assistance with applying for appropriations
and grant recommendations. Council Member Gambaro also mentioned the
Tunnel to Tower race on April 26, and the informational signs on Rymfire
regarding construction. Mr. Cote affirmed that work is still ongoing but will
remove the signs as soon as work is complete. Council Member Gambaro
asked Mr. Cote to update the messaging.
Mayor Norris shared a message to residents that Council is working on the utility
issues, and about parenting, and the road issues.
O. DISCUSSION BY CITY ATTORNEY OF MATTERS NOT ON THE AGENDA
Mr. Duffy responded to Mr. Webb’s public comment that Council policies and
procedures were recently updated to conform to the decision by the 11th Circuit.
P. DISCUSSION BY CITY MANAGER OF MATTERS NOT ON THE AGENDA
14. REPORTING OF EMERGENCY AND SOLE SOURCE PURCHASES FOR JANUARY
2025
Ms. Johnston highlighted the emergency and sole source purchases. There were
no questions.
The Special Workshop on the comp plan is tentatively set for March 7 from 9:00
a.m.-12:00.
In response to Mr. Webb, 45% of users receive electronic bills, and their notices
are sent as attachments.
Florida Park Drive is scheduled to be repaired starting this week.
Q. ADJOURNMENT
The meeting was adjourned at 1:18 p.m.
Respectfully submitted by: Alison Palmer
Deputy City Clerk
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Agenda
City Hall
City of Palm Coast 160 Lake Avenue
Agenda Palm Coast, FL 32164
www.palmcoastgov.com
City Council Business
Mayor Michael Norris
Vice Mayor Theresa Pontieri
Council Member Charles Gambaro
Council Member Ty Miller
Council Member Ray Stevens
Tuesday, February 18, 2025 9:00 AM City Hall - Community Wing
City Staff
Lauren Johnston, Acting City Manager
Marcus Duffy, City Attorney
Kaley Cook, City Clerk
• Public Participation shall be in accordance with Section 286.0114 Florida Statutes.
• Other matters of concern may be discussed as determined by City Council.
• If you wish to obtain more information regarding the City Council’s agenda, please contact the City Clerk's Office at 386-986-
3713.
• In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons needing a reasonable
accommodation to participate in any of these proceedings or meeting should contact the City Clerk at 386-986-3713, at least
48 hours prior to the meeting.
• City Council Meetings are streamed live on YouTube at https://www.youtube.com/@PalmCoastFL.
• It is proper meeting etiquette to silence all electronic devices, including cell phones while Council is in session.
• Any person who decides to appeal any decision of the City Council with respect to any matter considered at this meeting will
need a record of the proceedings, and for such purpose, may need to hire a court reporter to ensure that a verbatim record of
the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE TO THE FLAG AND A MOMENT OF SILENCE
C. ROLL CALL
D. AWARD
1. GREAT PLACES IN FLORIDA AWARD
E. PUBLIC PARTICIPATION
Public Participation shall be held in accordance with Section 286.0114 Florida Statutes. And
pursuant to the City Council’s Meeting Policies and Procedures:
City of Palm Coast Created on 2/13/2025
1
(1) This agenda item has a thirty (30) minute limit.
(2) Each speaker shall at the podium, provide their name and may speak for up to 3 minutes.
(3) The Public may provide comments to the City Council relative to matters not on the
agenda at the times indicated in this Agenda. Following any comments from the public,
there may be discussion by the City Council.
(4) Public speakers may address their comments to the Council as a whole, the Mayor, or to
an individual Council Member
(5) When addressing the City Council on specific, enumerated Agenda items, speakers shall:
(a) make their comments concise and to the point;
(b) not speak more than once on the same subject;
(c) not, by speech or otherwise, delay or interrupt the proceedings or the peace of the City
Council;
(d) obey the orders of the Mayor or the City Council; and
(e) not make any irrelevant, impertinent or slanderous comments while addressing the City
Council; which pursuant to Council rules, shall be considered disorderly.
(6) Any person who becomes disorderly or who fails to confine his or her comments to the
identified subject or business, shall be cautioned by the Mayor and thereafter must conclude
his or her remarks on the subject within the remaining designated time limit.
Any speaker failing to comply, as cautioned, shall be barred from making any additional
comments during the meeting and may be removed, as necessary, for the remainder of the
meeting.
Members of the public may make comments during the public comment portion of the
meeting. Please be advised that public comment will only be permitted during the public
comment portions of the agenda at the times indicated by the Chair during the meeting.
F. MINUTES
2. MINUTES OF THE CITY COUNCIL:
FEBRUARY 4, 2025, BUSINESS MEETING
FEBRUARY 11, 2025, WORKSHOP MEETING
G. APPOINTMENTS
3. APPOINT TWO (2) MEMBERS TO THE CODE ENFORCEMENT BOARD
H. ORDINANCES SECOND READ
4. ORDINANCE 2025-XX AMEND AND RESTATE FAIR HOUSING ORDINANCE
I. ORDINANCES FIRST READ
5. ORDINANCE 2025-XX VOLUNTARY ANNEXATION OF APPROXIMATELY 38.811
ACRES OF PROPERTY OWNED BY FLAGLER PINES PROPERTIES, LLC
City of Palm Coast Created on 2/13/2025
2
J. PRESENTATIONS
6. PRESENTATION - THE 2050 COMPREHENSIVE PLAN
K. RESOLUTIONS
7. RESOLUTION 2025-XX APPROVING A CONTRACT WITH ATLANTIC PIPE
SERVICES AND A PROJECT CONTINGENCY FOR THE BELLE TERRE
TRENCHLESS PIPE REHABILIATION PHASE II PROJECT
8. RESOLUTION 2025-XX APPROVING A MASTER SERVICES AGREEMENT WITH
PAYMENTUS CORPORATION FOR ELECTRONIC PAYMENT SERVICES AND
AMENDING THE MASTER SERVICES AGREEMENT WITH TYLER TECHOLOGIES
L. CONSENT
9. RESOLUTION 2025-XX APPROVING AN INTERLOCAL AGREEMENT WITH
FLAGLER COUNTY REGARDING THE TREATMENT OF OPIOID SETTLEMENT
FUNDS
10. RESOLUTION 2025-XX APPROVING A MASTER PRICE AGREEMENT WITH
UNIVAR SOLUTIONS USA, LLC FOR 25% SODIUM HYDROXIDE (RAYON OR
MEMBRANE GRADE)
11. RESOLUTION 2025-XX APPROVING THE MARION COUNTY, FLORIDA
PIGGYBACK CONTRACT WITH PARTNER ASSESSMENT CORPORATION FOR
BUILDING CONDITION AND NEEDS ASSESSMENT
12. RESOLUTION 2025-XX APPROVING PIGGYBACKING THE SEMINOLE COUNTY
CONTRACT WITH CHUCK ROBINSON CONCRETE AND BOB CAT SERVICE,
INC., FOR AQUATIC MANAGEMENT SERVICES
13. RESOLUTION 2025-XX APPROVING A MASTER PRICE AGREEMENT WITH
SPARKS CONCRETE & ASPHALT FOR CONCRETE 4000 PSI WITH FIBER MESH
M. PUBLIC PARTICIPATION
Remainder of Public Comments is limited to three (3) minutes each.
N. DISCUSSION BY CITY COUNCIL OF MATTERS NOT ON THE AGENDA
O. DISCUSSION BY CITY ATTORNEY OF MATTERS NOT ON THE AGENDA
P. DISCUSSION BY CITY MANAGER OF MATTERS NOT ON THE AGENDA
14. REPORTING OF EMERGENCY AND SOLE SOURCE PURCHASES FOR JANUARY
2025
City of Palm Coast Created on 2/13/2025
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Q. ADJOURNMENT
15. AGENDA WORKSHEET AND CALENDAR
City of Palm Coast Created on 2/13/2025
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City of Palm Coast, Florida
Agenda Item
Agenda Date: February 18, 2025
Department CITY ADMINISTRATION Amount
Division Account #
Subject: GREAT PLACES IN FLORIDA AWARD
Presenter: American Planning Association’s Florida Chapter
Attachments:
(None)
Background:
The American Planning Association’s Florida Chapter has named the City of Palm Coast’s
Waterfront Park as the winner of the Great Places in Florida award as the 2024 People’s
Choice Winner, bringing in 60% of the votes!
The serene beauty of City of Palm Coast’s Waterfront Park delivers a unique experience as
visitors enjoy the Intracoastal Waterway. The 20-acre park's numerous amenities include
three picnic pavilions, a covered patio, a playground, a fishing pier, a public art sculpture, a
floating ADA dock, kayak and paddleboard rentals, and trails that provide the linkage to the
City's entire system making it an optimal contender for the Public Space category. Visitors
often see manatees, dolphins, and birds while strolling along the Intracoastal Waterway
Trail.
The award will be presented by:
• Allara Mills-Gutcher, AICP, APA Florida President
• Kathie Ebaugh, FAICP (APA Florida Executive Committee / VP of Conference
Services)
• Casey Dendor, AICP (APA Florida Executive Committee / First Coast Section Chair)
Recommended Action:
FOR PRESENTATION ONLY
5
City of Palm Coast, Florida
Agenda Item
Agenda Date: February 18, 2025
Department CITY ADMINISTRATION Amount
Division Account #
Subject: MINUTES OF THE CITY COUNCIL:
FEBRUARY 4, 2025, BUSINESS MEETING
FEBRUARY 11, 2025, WORKSHOP MEETING
Presenter: Kaley Cook, City Clerk
Attachments:
1. Minutes (2)
Background:
Recommended Action:
APPROVE MINUTES OF THE CITY COUNCIL:
FEBRUARY 4, 2025, BUSINESS MEETING
FEBRUARY 11, 2025, WORKSHOP MEETING
6
City of Palm Coast, Florida
Agenda Item
Agenda Date: February 18, 2025
Department CITY ADMINISTRATION Amount
Division Account #
Subject: APPOINT TWO (2) MEMBERS TO THE CODE ENFORCEMENT BOARD
Presenter: Kaley Cook, City Clerk
Attachments:
1. Application (7)
Background:
City Council needs to appoint two members to the Code Enforcement Board to fill the
vacancies left by the resignations of Larry Pulos and Mark Stancel. Mr. Pulos and Mr.
Stancel’s board terms were 2023-2026.
It is the intent of the Code Enforcement Board to promote, protect and improve the health,
safety and welfare of the citizens of the City by authorizing the creation of administrative
boards with authority to impose administrative fines and other noncriminal penalties to
provide an equitable, expeditious, effective and inexpensive method of enforcing any
codes and ordinances in force in the City, where a pending, or repeated violation continues
to exist.
Section 2-205 of the Code of Ordinances states that appointments shall be made on the
basis of experience or interest in the subject matter of the Code Enforcement Board. The
composition of the Code Enforcement Board shall, whenever possible, include an
architect, a businessperson, an engineer, a general contractor, a subcontractor and a
realtor.
Under Florida Statute 162.05(3)(b)(3), Code Enforcement Board terms are for three years.
Currently, the board is comprised of the following members:
Members District Term Expires Occupation
Gennaro Arcamone 4 2026 Retired Property Management
Andrew Dodzik 4 2027 Retired Civil Engineer
Norman Mugford 2 2027 President-Alarm Co.
Charles Dean Roberts 2 2026 Retired Sales Representative
Geraldine Wright 3 2027 Retired Office Chief CAFDOT
Alternates:
Jonathan Andrejczyk 2 2026 Tax Analyst
Merrit Zucca 1 2026 Realtor
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Seven (7) applications were received from the residents listed below:
Applicants District Occupation
Mark Burton 3 Retired Business Owner
Robert Calabrese 3 Retired Law Enforcement
Glenn Davis 4 Retired Traffic Operations
Joshua Fabean 2 Technical Director
Paulette Hatfield 2 Retired Business Owner
Ben Roussel 2 Sub Integration Planner
Donna Stancel 3 Life, Health, Annuity Agent
Recommended Action:
APPOINT TWO (2) MEMBERS TO THE CODE ENFORCEMENT BOARD
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City of Palm Coast, Florida
Agenda Item
Agenda Date: February 18, 2025
Department COMMUNITY DEVELOPMENT Amount
Division PLANNING Account #
Subject: ORDINANCE 2025-XX AMEND AND RESTATE FAIR HOUSING ORDINANCE
Presenter: Jacqueline Gonzalez, Site Development Coordinator I
Attachments:
1. Presentation
2. Ordinance (Redline and Clean Copy)
3. Business Impact Estimate
Background:
This is a legislative item.
UPDATED BACKGROUND FROM THE FEBRUARY 4, 2025, BUSINESS MEETING:
City Council approved the first reading of this item on February 4, 2025, with an
amendment to remove “Gender Identity” from the definition “Sex”. The Ordinance has been
updated to reflect the amendment.
UPDATED BACKGROUND FROM THE JANUARY 21, 2025, BUSINESS MEETING:
At the January 21, 2025, Business Meeting, City Council asked for a redline version of the
Ordinance which has been attached to the item.
UPDATED BACKGROUND FROM THE JANUARY 14, 2025, WORKSHOP MEETING:
City Council received a presentation on the item at their January 14, 2025, Workshop
Meeting. No changes have been made to the item.
ORIGINAL BACKGROUND FROM THE JANUARY 14, 2025, WORKSHOP MEETING:
The Community Development Block Grant (CDBG) Program started in 1974 in order to
provide funding for housing and community development. Activities or Programs funded by
CDBG funds must meet one of the following the National Objectives of the Program:
1) Benefit low- and moderate-income persons (LMI)
2) Prevent or eliminate slum or blight
3) Address urgent community development needs (Emergency)
As an entitlement community, the City of Palm Coast will be eligible to receive an annual
allocation from the Department of Housing and Urban Development (HUD). Historically,
CDBG funds have been used for various community development activities such as:
• Housing Programs,
• Public Services (Limited to 15% of Grant),
• Public Infrastructure/Facilities (In Qualified Areas based on Census or benefits area
51% or greater LMI Area),
81
• Economic Development, and
• Planning/Administration/Monitoring of the Program (limited to 20% of allocation).
In the City of Palm Coast, CDBG funds have been used to fund the following activities:
• Housing rehabilitation of owner-occupied units
• Public Services,
• Public Infrastructure (trails), and
• Planning/Administration/Monitoring of the
It was recommended by our CDBG Program Consultant Guardian CRM that the City
review and update the required HUD Policy regulations considering recent compliance
changes made to some of HUD policies. To receive CDBG Funds, an entitlement
community is required to adopt and maintain these HUD policies. The amendment and
restatement of Fair Housing Ordinance was one of those policies. The following updates
were made to Fair Housing ordinance:
Section headers titles changes and renumbered.
Addition of 9 new definitions.
New section added Unlawful Housing Practices which incorporate
discrimination sales or rental advertising, discrimination in financing, and
discrimination in brokage services.
Expanded on accordance with federal law Exemptions and Exceptions section.
New section added Complaint and Processing Complaints defining claims, the
policy, and process on handling them in accordance with HUD.
New sections added Additional Remedies regarding the procedures prescribed
by this ordinance they effect other state and federal constitutions or laws.
New section Report to Florida Real Estate Commission regarding the city’s
responsibility report realtor’s violations to the commission.
New section Education and Public information enabling the city to promote the
policies in this ordinance.
New section Untruthful Complaints or Testimony explaining this is an unlawful.
New sections Penalty which describes fine which can be inquired for violations
of this policy. Fine is 5% of the federal penalties to be issued.
Recommended Action:
CITIZEN ADVISORY TASK FORCE (CATF) RECOMMEND BY 6-0 VOTE THAT CITY
COUNCIL APPROVE ORDINANCE 2025-XX TO AMEND AND RESTATE FAIR HOUSING
CODE
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City of Palm Coast, Florida
Agenda Item
Agenda Date: February 18, 2025
Department COMMUNITY DEVELOPMENT Amount
Division PLANNING Account #
Subject: ORDINANCE 2025-XX VOLUNTARY ANNEXATION OF APPROXIMATELY
38.811 ACRES OF PROPERTY OWNED BY FLAGLER PINES PROPERTIES,
LLC
Presenter: Phong Nguyen, Senior Planner
Attachments:
1. Presentation
2. Ordinance
3. Petition To Voluntarily Annex Real Property To The City
4. Business Impact Estimate
Background:
This is a quasi-judicial item, please disclose any ex parte communication.
Property Owner, Flagler Pines Properties, LLC filed a petition to voluntarily annex real
property into the City of Palm Coast municipal boundaries.
The subject parcel is approximately 38.811 acres and is generally located along SR 100
on the southside and west of Seminole Woods Boulevard and south of McCormick Drive.
The annexation of the subject property is being accomplished in accordance with Florida
Statutes, Chapter 171. The proposed annexation meets the criteria set forth in Subsection
171.043, Florida Statutes regarding the character of the area to be annexed:
• The property’s boundary is contiguous to the City’s existing boundary.
• The property is reasonably compact and is not part of another incorporated
municipality and will be used for urban purposes.
• The proposed annexation will not create an enclave.
Additionally, the subject area is within the Palm Coast Service Area for water and sewer
services, and per Ordinance 2003-23 and 2007-03, is required to annex in order to receive
utility service from the City.
Staff find the annexation request meets the statutory requirement for a voluntary annexation.
Recommended Action:
ADOPT ORDINANCE 2025-XX VOLUNTARY ANNEXATION OF APPROXIMATELY
38.811 OF PROPERTY OWNED BY FLAGLER PINES PROPERTIES, LLC
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City of Palm Coast, Florida
Agenda Item
Agenda Date: February 18, 2025
Department COMMUNITY DEVELOPMENT Amount
Division Account #
Subject: PRESENTATION - THE 2050 COMPREHENSIVE PLAN
Presenter: Ray Tyner, Deputy Chief Development Officer, Jose Papa, AICP, Senior
Planner
Attachments:
1. Presentation
Background:
Staff will provide a presentation on the Comprehensive Plan. Staff intends to provide a
review of the process that led to the proposed amendments to the Comprehensive Plan, a
summary of the changes to the changes to the goals, objectives, and policies, as well as
staff’s response to comments received from various state agencies.
The presentation will provide additional detail on some specific issues of concern to City
Council. Finally, staff will provide options and request City Council for direction on how to
move forward with the adoption of the Comprehensive Plan.
Recommended Action:
STAFF REQUESTS DIRECTION FROM CITY COUNCIL ON ANY CHANGES TO THE
PROPOSED TEXT AND MAP AMENDMENTS
146
City of Palm Coast, Florida
Agenda Item
Agenda Date: February 18, 2025
Department CONSTRUCTION Amount $1,637,541.73
MANAGEMENT &
ENGINEERING
Division Account # 54205509-063000-
55232
Subject: RESOLUTION 2025-XX APPROVING A CONTRACT WITH ATLANTIC PIPE
SERVICES AND A PROJECT CONTINGENCY FOR THE BELLE TERRE
TRENCHLESS PIPE REHABILIATION PHASE II PROJECT
Presenter: Carmelo Morales, Stormwater Engineer III
Attachments:
1. Resolution
2. Draft Contract
3. Notice of Intent to Award
4. Project Overview
Background:
Council Priority:
D. Sustainable Environment and Infrastructure
City Staff have identified the need for trenchless pipe rehabilitation services for the repair
of aging, damaged, and deteriorated stormwater infrastructure. This project focuses on
three sections along Belle Terre Parkway, located north of Palm Coast Parkway and south
of Matanzas Woods Parkway. The work includes the rehabilitation of seventeen (17)
stormwater pipes beneath Belle Terre Parkway.
On November 6, 2024, staff advertised Bid (ITB-SWE-25-14) for the Belle Terre Trenchless
Pipe Rehabilitation Phase II Project. Staff received seven (7) bids that was responsive and
responsible. The project bid overview and notice of intent to award are attached. Staff
recommends awarding the contract to the lowest bidder Atlantic Pipe Services in the
amount of $1,488,674.30 along with a 10% project contingency in the amount of
$148,867.43 for unforeseen circumstances. The Notice of Intent to Award and Project
Overview are attached.
Funds for this project are budgeted out of the Stormwater Engineering Fund for FY 2025.
180
Source of Funds Worksheet FY 2025
SW Engineering 54205509-063000-55232 $4,325,000.00
Total Expended/Encumbered to Date $418,437.44
Penidng Work Orders/Contracts $0.00
Current (WO/Contract) $1,637,541.73
Balance $2,269,020.83
Recommended Action:
ADOPT RESOLUTION 2025-XX APPROVING A CONTRACT WITH ATLANTIC PIPE
SERVICES AND A PROJECT CONTINGENCY FOR THE BELLE TERRE TRENCHLESS
PIPE REHABILIATION PHASE II PROJECT
181
City of Palm Coast, Florida
Agenda Item
Agenda Date: February 18, 2025
Department FINANCIAL SERVICES Amount
Division Account # VARIOUS
Subject: RESOLUTION 2025-XX APPROVING A MASTER SERVICES AGREEMENT
WITH PAYMENTUS CORPORATION FOR ELECTRONIC PAYMENT
SERVICES AND AMENDING THE MASTER SERVICES AGREEMENT WITH
TYLER TECHOLOGIES
Presenter: Helena Alves, Director of Financial Services
Attachments:
1. Presentation
2. Resolution
3. Notice of Intent to Award
4. Project Overview
5. Agreements Available in the Clerk’s Office
Background:
Council Priority:
B. Safe and Reliable Services
In May 2024, the City of Palm Coast issued a solicitation to identify a qualified processing
service capable of providing merchant services to the City with the Service to begin June 1,
2025. Selecting the right merchant service vendor is important for streamlining payments,
enhancing financial management and improving resident services. Through the RFP
process two vendors were selected to provide merchant services across four projects:
• Tyler Technologies was selected to provide services for Project 1: Tyler
Technologies Point of Sale Processing (Cashiering) software
• Paymentus Corporation was selected to provide services for Project 2: ERP
Merchant Services, Electronic Billing, and Customer Portal, Project 3: CDPLUS
Software POS and Web Payment Services, and Project 4: Online Miscellaneous
Payments.
The amended master service agreement with Tyler Technologies will allow customer to see
real-time payments through the customer portal and allow the City to upgrade the
Cashiering software with minimal budget impacts.
The new master services agreement with Paymentus will allow the City to utilize some of
the new features such as real-time lockbox payments, scan-to-pay at local retailers, and
allow customer to keep their current Utility customer portal.
Each proposer provided the City 2 different payment models for Utility bill payment:
225
• The User Fee Paid Model – where the merchant services fee is paid by the end
user, it is added to the amount due by the customer and is not accounted for in City
of Pam Coast budget (currently the process for building department payments in CD
Plus)
• The Client Fee Paid Model - where the City of Palm Coast absorbs the fee into its
budget (currently the process for utility payments) – The estimated cost under this
new contract is approximately $790,000 and represents a savings of $210,000 from
the current contract.
The funding for the services is included in the Fiscal Year 2025 budget as follows:
SOURCE OF FUNDS Fiscal Year 2025
Code Enforcement: 10013508-034000
Budgeted $3,500.00
Paid to date $79.43
Current contract $0.00
Balance $3,420.57
Solid Waste: 54105010-034000
Budgeted $188,000.00
Paid to date $29,146.39
Current contract $0.00
Balance $158,853.61
Utility Non-Departmental:54019099-034000
Budgeted $338,400.00
Paid to date $52,463.51
Current contract $0.00
Balance $285,936.49
Stormwater Non-Departmental: 54209099-034000
Budgeted $225,600.00
Paid to date $34,975.67
Current contract $0.00
Balance $190,624.33
Recommended Action:
ADOPT RESOLUTION 2025-XX APPROVING A MASTER SERVICES AGREEMENT WITH
PAYMENTUS CORPORATION FOR ELECTRONIC PAYMENT SERVICES AND
AMENDING THE MASTER SERVICES AGREEMENT WITH TYLER TECHOLOGIES
226
City of Palm Coast, Florida
Agenda Item
Agenda Date: February 18, 2025
Department CITY ADMINISTRATION Amount
Division Account #
Subject: RESOLUTION 2025-XX APPROVING AN INTERLOCAL AGREEMENT WITH
FLAGLER COUNTY REGARDING THE TREATMENT OF OPIOID
SETTLEMENT FUNDS
Presenter: Helena Alves, Director of Financial Services
Attachments:
1. Resolution
2. Interlocal Agreement
Background:
On July 6, 2021, the City Council approved Resolution 2021-97, joining the State of Florida
and other local governmental units as a participant in the Florida Memorandum of
Understanding and Formal Agreements implementing a unified plan relating to the opioid
epidemic.
The Opioid Litigation has since been settled and the State of Florida has started to receive
the settlement proceeds contemplated by the Florida Plan. In the Florida Plan, the
settlement proceeds have been separated into three (3) distinct funds: (1) the City/County
Fund, (2) the Regional Fund, and (3) the State Fund - Flagler County and its municipalities
are entitled to settlement proceeds from both the City/County Fund and the Regional Fund
as outlined in the attached Interlocal Agreement.
Recommended Action:
ADOPT RESOLUTION 2025-XX APPROVING AN INTERLOCAL AGREEMENT WITH
FLAGLER COUNTY REGARDING THE TREATMENT OF OPIOID SETTLEMENT FUNDS
252
City of Palm Coast, Florida
Agenda Item
Agenda Date: February 18, 2025
Department WATER AND WASTEWATER Amount AS NEEDED
UTILITY
Division Account # 54019085 052030
54019087 052030
Subject: RESOLUTION 2025-XX APPROVING A MASTER PRICE AGREEMENT WITH
UNIVAR SOLUTIONS USA, LLC FOR 25% SODIUM HYDROXIDE (RAYON OR
MEMBRANE GRADE)
Presenter: Peter Roussell, Utility Deputy Director
Attachments:
1. Resolution
2. MPA Contract
3. Notice of Intent to Award
4. Project Overview
Background:
Council Priority:
D. Sustainable Environment and Infrastructure
The City's Utility Department/Water Operations Division utilizes 25% Sodium Hydroxide
(Rayon or Membrane Grade) at both Water Treatment Plant #2 and Water Treatment Plant
#3 which is used in the treatment process. The City of Palm Coast bid the supply of 25%
Sodium Hydroxide (Rayon or Membrane Grade) through ITB-UT-25-26. This Agreement
shall take effect on the effective date and shall terminate at the end of one (1) year. The
Agreement may be renewed for two (2) successive periods not to exceed one (1) year
each.
Staff recommends that the City approve a Master Price Agreement with Univar Solutions
USA, LLC, for 25% Sodium Hydroxide (Rayon or Membrane Grade) supply based on the
City of Palm Coast bid ITB-UT-25-26. The Notice of Intent to Award and Project Overview
are attached to this agenda item.
City staff will purchase this chemical using budgeted funds appropriated by City Council.
The Fiscal Year 2025 Budget includes available funding within the Utility Fund-Chemicals
to purchase this chemical. This chemical will be purchased on an as-needed basis.
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SOURCE OF FUNDS WORKSHEET FY 2025
UTILITYFND Chemicals 54019085 052030 $299,146.00
Total Expended/Encumbered to Date 242,682.00
Pending Work Orders/Contracts 0.00
Current (WO/Contract) 0.00
Balance $56,464.00
UTILITYFND Chemicals 54019087 052030 $1,325,947.00
Total Expended/Encumbered to Date 1,226,607.70
Pending Work Orders/Contracts 0.00
Current (WO/Contract) 0.00
Balance $99,339.30
Recommended Action:
ADOPT RESOLUTION 2025-XX APPROVING A MASTER PRICE AGREEMENT WITH
UNIVAR SOLUTIONS USA, LLC FOR 25% SODIUM HYDROXIDE (RAYON OR
MEMBRANE GRADE)
265
City of Palm Coast, Florida
Agenda Item
Agenda Date: February 18, 2025
Department PUBLIC WORKS Amount OVER $50K
Division Account # 43000099-099095
Subject: RESOLUTION 2025-XX APPROVING THE MARION COUNTY, FLORIDA
PIGGYBACK CONTRACT WITH PARTNER ASSESSMENT CORPORATION
FOR BUILDING CONDITION AND NEEDS ASSESSMENT
Presenter: Matthew Mancill, Director of Public Works
Attachments:
1. Resolution
2. Contract
3. Proposal
Background:
Council Priority:
D. Sustainable Environment and Infrastructure
The City of Palm Coast’s Public Works department is seeking approval for RFP #20P-145
Piggyback Contract with Partner Assessment Corporation (Partner Engineering and
Science, Inc.) for the assessment of building conditions and needs citywide.
The piggyback contract will be effective from the approved date through July 6, 2025, with a
total of ten, one-year renewals. Assessments will take place at numerous citywide facilities
over the course of fiscal year 2025. These assessments are needed to provide a detailed
understanding of each building’s current condition including any imperative needs that must
be addressed, and to prevent large costs by assessing maintenance necessities of the
buildings. Doing so will also give City staff a 10-year outlook on each building to create a
tailored plan of needs, refurbishments, etc., that will be required to ensure safe and reliable
integrity of each facility.
The Fiscal Year 2025 budget includes available funding in the City's Capital Improvement
Projects’ budget to cover the costs of these building assessment services.
Source of Funds Worksheet
Capital Improvement Projects
Capital Outlay Reserve Fund 43000099-099095 $75,000.00
Total Expended/Encumbered to Date $0.00
Pending Work Orders/Contracts $0.00
Current (WO/Contract) $70,450.00
Balance $4,550.00
291
Recommended Action:
ADOPT RESOLUTION 2025-XX APPROVING THE MARION COUNTY, FLORIDA
PIGGYBACK CONTRACT WITH PARTNER ASSESSMENT CORPORATION FOR
BUILDING CONDITION AND NEEDS ASSESSMENT
292
City of Palm Coast, Florida
Agenda Item
Agenda Date: February 18, 2025
Department CONSTRUCTION MANAGEMENT Amount AS NEEDED
& ENGINEERING
Division Account # MULTIPLE ACCOUNTS
Subject: RESOLUTION 2025-XX APPROVING PIGGYBACKING THE SEMINOLE
COUNTY CONTRACT WITH CHUCK ROBINSON CONCRETE AND BOB CAT
SERVICE, INC., FOR AQUATIC MANAGEMENT SERVICES
Presenter: Carl Cote, Director of Stormwater & Engineering
Attachments:
1. Resolution
2. Contract
Background:
Council Priority:
D. Sustainable Environment and Infrastructure
The City of Palm Coast would like to utilize Seminole County’s contracted pricing with
Chuck Robinson Concrete and Bob Cat for Aquatic Management services on an as-needed
basis.
City staff is recommending piggybacking the Seminole County Contract #RFP-604273-22
with Chuck Robinson Concrete and Bob Cat Service, Inc. through 5/30/2026 for Aquatic
Management Services. Piggybacking existing competitively bid contracts is advantageous
since the pricing is generally better than what the City could obtain on its own, and the City
does not incur the expense and delay of soliciting a bid.
Since the underlying contract is an agreement on a per unit price basis, City staff will make
purchases on an as needed basis using budgeted funds appropriated by City Council.
Recommended Action:
ADOPT RESOLUTION 2025-XX APPROVING A PIGGYBACK CONTRACT WITH
SEMINOLE COUNTY, AND CHUCK ROBINSON CONCRETE AND BOB CAT SERVICE,
INC. FOR AQUATIC MANAGERMENT SERVICES
370
City of Palm Coast, Florida
Agenda Item
Agenda Date: February 18, 2025
Department CONSTRUCTION Amount AS NEEDED
MANAGEMENT & ENGINEERING
Division Account # MULTIPLE
Subject: RESOLUTION 2025-XX APPROVING A MASTER PRICE AGREEMENT
WITH SPARKS CONCRETE & ASPHALT FOR CONCRETE 4000 PSI WITH
FIBER MESH
Presenter: Lynn Stevens, Deputy Director of Stormwater & Engineering
Attachments:
1. Resolution
2. Draft Contract
3. Notice of Intent to Award
4. Project Overview
Background:
Council Priority:
D. Sustainable Environment and Infrastructure
Staff has determined the need to purchase 4,000 PSI concrete with fiber mesh for the repair
of sidewalks, driveways, paths, headways, spillways, and other stormwater structures at
various job locations throughout the city. These materials are required for day-to-day
operations city-wide.
Staff advertised and solicited bids (ITB-SWE-25-23) for concrete 4000 PSI with fiber mesh
in accordance with the City’s Purchasing Policy. City Staff received one (1) bid that was
deemed responsive and responsible and recommends council approval of a master price
agreement with Sparks Concrete & Asphalt.
Since this is a price agreement, City staff from all departments will be able to utilize this
agreement to purchase items on an as-needed basis using budgeted funds appropriated
by City Council.
Recommended Action:
ADOPT RESOLUTION 2025-XX APPROVING A MASTER PRICE AGREEMENT WITH
SPARKS CONCRETE & ASPHALT FOR CONCRETE 4000 PSI WITH FIBER MESH
414
City of Palm Coast, Florida
Agenda Item
Agenda Date: February 18, 2025
Department FINANCIAL SERVICES Amount
Division Account #
Subject: REPORTING OF EMERGENCY AND SOLE SOURCE PURCHASES FOR
JANUARY 2025
Presenter: Lauren Johnston, Acting City Manager
Attachments:
1. Emergency and Sole Source Purchase Report
Background:
Attached is a list of all emergency and sole source purchases for the month of January
2025, in accordance with Sec. 2.25 of Chapter 2, Article 1 Division 3 of the Code of
Ordinances of the City of Palm Coast (Procurement Policy).
Recommended Action:
FOR REPORTING ONLY - VIA CITY MANAGER COMMENTS
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