City Council Business Meeting

Name: City Council Business Meeting — Palm Coast, FL
Start: 2025-04-15T09:00:00
End: 2025-04-15T11:00:00
Location: Palm Coast, FL

Regular Meeting

Palm Coast, FL · April 15, 2025

Agenda Minutes

Minutes

City Hall City of Palm Coast 160 Lake Avenue Minutes Palm Coast, FL 32164 www.palmcoastgov.com City Council Business Mayor Michael Norris Vice Mayor Theresa Pontieri Council Member Charles Gambaro Council Member Ty Miller Council Member David Sullivan City Hall - Jon Netts Tuesday, April 15, 2025 9:00 AM Community Wing City Staff Lauren Johnston, Acting City Manager Marcus Duffy, City Attorney Kaley Cook, City Clerk  Public Participation shall be in accordance with Section 286.0114 Florida Statutes.  Other matters of concern may be discussed as determined by City Council.  If you wish to obtain more information regarding the City Council’s agenda, please contact the City Clerk's Office at 386-986- 3713.  In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons needing a reasonable accommodation to participate in any of these proceedings or meeting should contact the City Clerk at 386-986-3713, at least 48 hours prior to the meeting.  City Council Meetings are streamed live on YouTube at https://www.youtube.com/@PalmCoastFL.  It is proper meeting etiquette to silence all electronic devices, including cell phones while Council is in session.  Any person who decides to appeal any decision of the City Council with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose, may need to hire a court reporter to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. A. CALL TO ORDER CITY COUNCIL BUSINESS MEETING Mayor Norris called the meeting to order at 9:00 a.m. B. PLEDGE OF ALLEGIANCE TO THE FLAG AND A MOMENT OF SILENCE C. ROLL CALL Deputy City Clerk Alison Palmer called the roll. Vice Mayor Pontieri was absent, but joined the meeting at 9:03 a.m. D. PROCLAMATIONS 1. PROCLAMATION - PARKINSON'S AWARENESS MONTH City of Palm Coast Created on 4/29/25 9 Ms. Johnston read the proclamation. The proclamation was presented to Renee Shoner of the Parkinson's of Flagler Palm Coast organization, who shared comments. 2. PROCLAMATION - COMMUNITY VOLUNTEER MONTH Ms. Johnston read the proclamation. The proclamation was presented to Suzy Gamblain, Executive Director of Flagler Volunteer Services, who shared comments. 3. PROCLAMATION - WATER CONSERVATION MONTH Ms. Johnston read the proclamation. The proclamation was presented to Peter Roussell, Deputy Director of Utility, who shared comments. Bill White and Gretchen Smith from the St. Johns River Water Management District also shared comments regarding water conservation, and Ms. Johnston introduced a short video. 4. PROCLAMATION - APRIL 26, 2025, AS WORLD TAI CHI & QIGONG DAY Ms. Johnston read the proclamation. The proclamation was presented to Katy Goldapple who shared comments. 5. PROCLAMATION - APRIL 26, 2025, AS CELEBRATE TRAILS DAY Ms. Johnston read the proclamation. The proclamation was presented to Parks & Recreation staff, who shared comments E. PRESENTATIONS 6. PRESENT CERTIFICATES TO THE LEADERSHIP INTERN TRAINING EXPERIENCE (LITE) TEAM Lauren Johnston, Acting City Manager, shared about the program and presented the graduates with their certificates. F. PUBLIC PARTICIPATION Public Participation shall be held in accordance with Section 286.0114 Florida Statutes. And pursuant to the City Council’s Meeting Policies and Procedures: (1) This agenda item has a thirty (30) minute limit. (2) Each speaker shall at the podium, provide their name and may speak for up to 3 minutes. (3) The Public may provide comments to the City Council relative to matters not on the agenda at the times indicated in this Agenda. Following any comments from the public, there may be discussion by the City Council. City of Palm Coast Created on 4/29/25 10 (4) Public speakers may address their comments to the Council as a whole, the Mayor, or to an individual Council Member (5) When addressing the City Council on specific, enumerated Agenda items, speakers shall: (a) make their comments concise and to the point; (b) not speak more than once on the same subject; (c) not, by speech or otherwise, delay or interrupt the proceedings or the peace of the City Council; (d) obey the orders of the Mayor or the City Council; and (e) not make any irrelevant, impertinent or slanderous comments while addressing the City Council; which pursuant to Council rules, shall be considered disorderly. (6) Any person who becomes disorderly or who fails to confine his or her comments to the identified subject or business, shall be cautioned by the Mayor and thereafter must conclude his or her remarks on the subject within the remaining designated time limit. Any speaker failing to comply, as cautioned, shall be barred from making any additional comments during the meeting and may be removed, as necessary, for the remainder of the meeting. Members of the public may make comments during the public comment portion of the meeting. Please be advised that public comment will only be permitted during the public comment portions of the agenda at the times indicated by the Chair during the meeting. Mayor Norris shared the rules and procedures of public comment. Public comment opened at 9:35 a.m. Jeremy Davis, P section, wanted to say thank you for the last email he received from the City and looks forward to the culvert being upgraded. Marion Petruzzi shared her issues with Ralph Carter Park, high powered lights, noise, wasted money trying to retrofit the park, quality of life issues, that sports can be played in other parks, and thinks it is unfair how this City is being run. Bruce Stone commented that what is going on in the City is disgusting, discussed meeting Mayor Norris, the local press and news stories, and told Council that they need to start working with the Mayor. Dennis McDonald discussed a workshop he attended, asked if staff had ever inventoried all of the recreation facilities in the County, suggested getting a City Manager and top staff that know what they are doing, and that Council is being failed by upper-level staff of the City. Scott Campion, President of the European Village Commercial Association, discussed European Village, asked to rezone the courtyard space for special events, and wants to sit down with the City to find out what they can and cannot do in the courtyard. Candace Stevens discussed Ralph Carter Park, that the park is overused, that improvements that can be made to other parks, and offered help to Ms. Petruzzi. Ed Fuller shared news articles about Palm Coast, says challenges are opportunities, would like Council to share their experiences in Tallahassee, City of Palm Coast Created on 4/29/25 11 asked for an update on projects, complimented the groups receiving proclamations, and thanked Council. Public comment ended at 9:49 a.m. Council Member Gambaro addressed public comment on Ralph Carter Park, the trip to Tallahassee, and discussed recent meetings in Washington D.C. Vice Mayor Pontieri addressed public comment on Ralph Carter Park, asked Council for consent to work with European Village, thanked the LITE team and complimented the ap. Council gave consent to work with European Village. Ms. Johnston responded to public comment on park inventory that the City and County collaborated on Planning our Parks (POP), an inventory and assessment, and meet monthly on POP initiatives. G. MINUTES 7. MINUTES OF THE CITY COUNCIL: APRIL 1, 2025, SPECIAL WORKSHOP MEETING APRIL 1, 2025, BUSINESS MEETING APRIL 8, 2025, WORKSHOP MEETING Pass Motion made to approve by Council Member Charles Gambaro and seconded by Council Member Ty Miller Approved - 4 - Mayor Michael Norris, Vice Mayor Theresa Pontieri, Council Member Charles Gambaro, Council Member Ty Miller H. APPOINTMENT 8. APPOINTMENT TO THE CITY COUNCIL DISTRICT SEAT 3 VACANCY Mayor Norris thanked everyone who participated in the process. Mayor Norris passed the gavel to Vice Mayor Pontieri and motioned to appoint Candace Stevens to the district 3 seat. Council Member Miller seconded for discussion. Council held discussion on the appointment and qualifications. Public Comment: Jeremy Davis agreed with Mayor Norris and believes Ms. Stevens would be the best representative for the residents of district 3. Denise Henry, P section, discussed experience, current Council, public sentiment, and the prior election. City of Palm Coast Created on 4/29/25 12 Jeff Knotts shared that Ms. Stevens does have experience, and that this is who he wants. Dennis McDonald addressed experience, discussed a failed building, the sheriff, a commissioner that threatened his life, and utilities. Vice Mayor Pontieri responded to public comment. City Attorney Duffy reminded Council that Mayor Norris had passed the gavel and that Vice Mayor Pontieri is acting as Mayor. Fail Motion made to approve by Mayor Michael Norris and seconded by Council Member Ty Miller Approved - 2 - Mayor Michael Norris, Vice Mayor Theresa Pontieri Denied - 2 - Council Member Charles Gambaro, Council Member Ty Miller Council Member Gambaro motioned to nominate David Sullivan to the district 3 seat. Council Member Miller seconded. Council held a brief discussion about qualifications and experience. Public comment Dennis McDonald discussed the airport and what went on at the commission level, discussed his wife and her experiences with Mr. Sullivan on the Value Adjustment Board, and stated there is a time when everyone needs to retire. Jeff Knotts commented that would like for Palm Coast to move forward not backwards. Vice Mayor Pontieri and Council Member Miller responded to public comment. Fail Motion made to approve by Council Member Charles Gambaro and seconded by Council Member Ty Miller Approved - 2 - Council Member Charles Gambaro, Council Member Ty Miller Denied - 2 - Mayor Michael Norris, Vice Mayor Theresa Pontieri Vice Mayor Pontieri motioned to appoint Mark Stancel to the district 3 seat. Mayor Norris asked City Attorney Duffy if this is a valid motion. City Attorney Duffy affirmed that this is a valid motion. The motion died for lack of a second. City of Palm Coast Created on 4/29/25 13 City Attorney Duffy outlined the two options moving forward: 1) one candidate that has not been motioned, or 2) a motion for reconsideration; and failing that, regroup and look to see how Council wants to meet the 90-day requirement of the charter. Vice Mayor Pontieri motioned to reconsider David Sullivan. Council Member Gambaro seconded. Public comment: Jeremy Davis told Council that they are missing the point and asked Council to reconsider Ms. Stevens. Dennis McDonald commented on the impasse, asked what’s wrong with the voters, discussed the prior appointment process, discussed Mayor Netts and City Hall, and stated that it is time for people to retire. Denise Henry stated that the residents do not want the same old, and if Council does not pick Ms. Stevens, Council should pick Mr. Stancel. Council discussed the vote for reconsideration. Pass Motion made to reconsider by Vice Mayor Theresa Pontieri and seconded by Council Member Charles Gambaro Approved - 3 - Vice Mayor Theresa Pontieri, Council Member Charles Gambaro, Council Member Ty Miller Denied - 1 - Mayor Michael Norris Council Member Gambaro motioned to appoint David Sullivan to the district 3 seat. Council Member Miller seconded. Council discussed the candidates. Mayor Norris asked for consensus to reopen public comment for Mr. Ray Stevens to speak via phone. Mr. Stevens responded via phone on speaker that he was returning the Mayor’s call and did not make public comment. Public Comment: Dennis McDonald addressed Council Member Miller’s comments on Mr. Sullivan’s prior races, discussed the Value Adjustment Board, and said Council is going in the wrong direction. Denise Henry, responded to Council Member Miller that alot has happened in four years, residents have become disenchanted and want fresh blood. Jeremy Davis shared praise for Mr. McDonald and asked why Council disregards Mr. McDonald. City of Palm Coast Created on 4/29/25 14 Jennifer Pellegrino shared that she does not have an opinion on any of the applicants, complimented Vice Mayor Pontieri for responding to her emails and shared that she has received support from her. Marilyn Mack commented on the process, asked if anyone has mentioned how important this vote is going to be, praised Ms. Stevens, and said that we do not need to go backwards, we need to go forwards. Pass Motion made to approve by Council Member Charles Gambaro and seconded by Council Member Ty Miller Approved - 3 - Vice Mayor Theresa Pontieri, Council Member Charles Gambaro, Council Member Ty Miller Denied - 1 - Mayor Michael Norris I. OATH OF OFFICE 9. OATH OF OFFICE FOR THE NEWLY APPOINTED COUNCIL MEMBER TO THE DISTRICT 3 VACANT SEAT Irene Schaefer, Administrative Coordinator for Planning, administered the Oath of Office to Mr. David Sullivan. Mr. Sullivan shared remarks. The meeting recessed at 10:38 a.m. The meeting reconvened at 10:47 a.m. J. ORDINANCES FIRST READ 10. ORDINANCE 2025-XX AMENDING CHAPTER 42, ARTICLE I, CREATING SECTION 42-6, PROHIBITING PUBLIC CAMPING OR SLEEPING ON PUBLIC PROPERTY City Attorney Duffy read the title into the record. Ms. Johnston announced a correction to the agenda summary and introduced Barbara Grossman, Code Enforcement Manager, who provided background to the item. Vice Mayor Pontieri asked if this ordinance addresses loitering in medians. City Attorney Duffy recommended making loitering in medians a second ordinance, as this ordinance is to remain consistent with State statute concerning sleeping or camping. Council discussed enforcement, available services, and recent local history. Ms. Johnston and Ms. Grossman provided a response to Council questions. Public Comment: City of Palm Coast Created on 4/29/25 15 Jeremy Davis discussed that he has been homeless and believes we need a shelter. Council gave consensus to discuss an ILA at a future Joint City County meeting. Pass Motion made to approve by Vice Mayor Theresa Pontieri and seconded by Council Member Charles Gambaro Approved - 5 - Mayor Michael Norris, Vice Mayor Theresa Pontieri, Council Member Charles Gambaro, Council Member Ty Miller, Council Member David Sullivan K. RESOLUTIONS 11. RESOLUTION 2025-58 APPROVING SABAL PRESERVE AT TOWN CENTER PHASES 1 AND 2 FINAL PLAT - APPLICATION 6054 City Attorney Duffy read the title into the record. Mayor Norris asked for any ex parte communications, there were none. Estelle Lens, Planner, and Dennis Leap, Site Development Coordinator, presented the topic to Council. Topics included subdivision final plat, location, zoning and FLUM maps, subdivision platting process, history of the property, infrastructure/performance bond, and recommendations. City Council held discussion on approved versus actual builds and requested to see this information in presentations going forward. Council Member Gambaro asked Ms. Johnston if we have a plan for the intersection of Royal Palms Parkway and Town Center Boulevard. Ms. Johnston provided a response to Council questions and outlined short- and long-term solutions, and that a DOT agreement will be coming before Council at a future meeting. Vice Mayor Pontieri asked about the timeline, and to see this on a future agenda. Council held discussion on the traffic analysis, plans for traffic, impact fees, traffic improvements, levels of service, and triggers for road improvements. Ms. Lens, Ray Tyner, Deputy Director of Community Development, Phong Nguyen, Senior Planner, and Jason DeLorenzo, Chief of Staff, provided a response to Council questions. Ms. Johnston advocated that Council attend upcoming TPO events on April 17 for Vision Zero to make roads safer and April 28 to review long range 2050 plans. Public Comment: City of Palm Coast Created on 4/29/25 16 There were none. Pass Motion made to approve by Council Member Charles Gambaro and seconded by Council Member Ty Miller Approved - 4 - Vice Mayor Theresa Pontieri, Council Member Charles Gambaro, Council Member Ty Miller, Council Member David Sullivan Denied - 1 - Mayor Michael Norris 12. RESOLUTION 2025-59 APPROVING RESERVE EAST FINAL PLAT - APPLICATION 5764 City Attorney Duffy read the title into the record. Mayor Norris asked for any ex parte communications, there were none. Estelle Lens, Planner, and Dennis Leap, Site Development Coordinator, presented the topic to Council. Topics included subdivision final plat, location, zoning and FLUM maps, subdivision platting process, history of the property, infrastructure/performance bond, and recommendations. Council did not have questions or comments. Public Comment: There were none. Pass Motion made to approve by Council Member Charles Gambaro and seconded by Vice Mayor Theresa Pontieri Approved - 4 - Vice Mayor Theresa Pontieri, Council Member Charles Gambaro, Council Member Ty Miller, Council Member David Sullivan Denied - 1 - Mayor Michael Norris 13. RESOLUTION 2025-62 APPROVING A CONSTRUCTION CONTRACT WITH HALIFAX PAVING, INC., A CEI CONTRACT WITH GAI CONSULTANTS, A POST DESIGN SERVICE WORK ORDER WITH ENGLAND-THIMS & MILLER ENGINEERS, AND A 10.00% PROJECT CONTINGENCY FOR THE WHITEVIEW PARKWAY City Attorney Duffy read the title into the record. Carl Cote, Director of Stormwater & Engineering, presented the item to Council. Topics included: project limits and scope, objectives, and proposed improvements. Mr. Cote provided a response to Council questions. Public Comment: There were none. City of Palm Coast Created on 4/29/25 17 Pass Motion made to approve by Vice Mayor Theresa Pontieri and seconded by Council Member Ty Miller Approved - 5 - Mayor Michael Norris, Vice Mayor Theresa Pontieri, Council Member Charles Gambaro, Council Member Ty Miller, Council Member David Sullivan L. CONSENT Council discussed items 15, 16, and 17. Public Comment: There were none. Pass Motion made to approve by Council Member Charles Gambaro and seconded by Council Member David Sullivan Approved - 5 - Mayor Michael Norris, Vice Mayor Theresa Pontieri, Council Member Charles Gambaro, Council Member Ty Miller, Council Member David Sullivan 14. RESOLUTION 2025-60 APPROVING A MASTER SERVICES AGREEMENT WITH G.E.M. STONE CONTRACTORS, INC., FOR THE INSTALLATION OF NEW AND REPLACEMENT PEP TANKS 15. RESOLUTION 2025-57 APPROVING A MASTER SERVICES AGREEMENT WITH TRI-COUNTY BOBCAT SERVICES, INC., FOR CITYWIDE TREE SERVICES 16. RESOLUTION 2025-61 APPROVING PIGGYBACKING THE SOURCEWELL CONTRACT WITH KOHLER POWER SYSTEMS FOR ELECTRICAL ENERGY POWER GENERATION EQUIPMENT AS NEEDED 17. RESOLUTION 2025-63 APPROVING A MASTER SERVICES AGREEMENT WITH FOREFRONT ARCHITECTURE & ENGINEERING, LLC FOR ARCHITECTURE AND ENGINEERING SERVICES FOR COMMUNITY CENTER PARKING EXPANSION AND ADAPTIVE REUSE OF FIRE STATION #22 M. PUBLIC PARTICIPATION Remainder of Public Comments is limited to three (3) minutes each. Public Comment: Mark Webb discussed citizens academy, partnering with developers, the Whiteview project, and developing a wish list of projects for partnership. Ms. Johnston responded to public comment. N. DISCUSSION BY CITY COUNCIL OF MATTERS NOT ON THE AGENDA City of Palm Coast Created on 4/29/25 18 Vice Mayor Pontieri thanked European village, asked how many representatives we have to TPO and are we advocating projects. Ms. Johnston provided an update on an ILA from the TPO regarding membership and voting, and long-range plans. Vice Mayor Pontieri asked for consensus to have staff draft a resolution regarding utility impact fees and move to repeal the payment plan. Council gave consensus. Ms. Johnston agreed to have staff draft a resolution to be presented at a future meeting. Council Member Gambaro discussed Congressman Fine’s visit and sufficient notice so Council can attend. Council Member Sullivan shared thanks for the process. O. DISCUSSION BY CITY ATTORNEY OF MATTERS NOT ON THE AGENDA There were none. P. DISCUSSION BY CITY MANAGER OF MATTERS NOT ON THE AGENDA Ms. Johnston presented sole source and responded to Council questions. Ms. Johnston provided a schedule of upcoming City and County meetings: 4/24 City Manager Interviews 4/29 Joint City County workshop on animal control 4/29 Special Meeting at 6 p.m. for direction on the City Manager search. Ms. Johnston clarified the DOGE letter and response. Mayor Norris discussed a request for a sign at the Palm Coast VFW Post and asked if staff would work with the VFW. Ms. Johnston responded that there is no variance process for the sign code and would need consensus from Council for staff to look at re-writing the sign code. Council did not give consensus. 18. REPORTING OF EMERGENCY AND SOLE SOURCE PURCHASES FOR MARCH 2025 Q. ADJOURNMENT The meeting was adjourned at 12:17 p.m. Respectfully submitted by Alison Palmer Deputy City Clerk City of Palm Coast Created on 4/29/25 19

Agenda

City Hall City of Palm Coast 160 Lake Avenue Agenda Palm Coast, FL 32164 www.palmcoast.gov City Council Business Mayor Michael Norris Vice Mayor Theresa Pontieri Council Member Charles Gambaro Council Member Ty Miller Tuesday, April 15, 2025 9:00 AM City Hall - Jon Netts Community Wing City Staff Lauren Johnston, Acting City Manager Marcus Duffy, City Attorney Kaley Cook, City Clerk • Public Participation shall be in accordance with Section 286.0114 Florida Statutes. • Other matters of concern may be discussed as determined by City Council. • If you wish to obtain more information regarding the City Council’s agenda, please contact the City Clerk's Office at 386-986- 3713. • In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons needing a reasonable accommodation to participate in any of these proceedings or meeting should contact the City Clerk at 386-986-3713, at least 48 hours prior to the meeting. • City Council Meetings are streamed live on YouTube at https://www.youtube.com/@PalmCoastFL. • It is proper meeting etiquette to silence all electronic devices, including cell phones while Council is in session. • Any person who decides to appeal any decision of the City Council with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose, may need to hire a court reporter to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. A. CALL TO ORDER CITY COUNCIL BUSINESS MEETING B. PLEDGE OF ALLEGIANCE TO THE FLAG AND A MOMENT OF SILENCE C. ROLL CALL D. PROCLAMATIONS 1. PROCLAMATION - PARKINSON'S AWARENESS MONTH 2. PROCLAMATION - COMMUNITY VOLUNTEER MONTH 3. PROCLAMATION - WATER CONSERVATION MONTH 4. PROCLAMATION - APRIL 26, 2025, AS WORLD TAI CHI & QIGONG DAY City of Palm Coast Created on 4/10/2025 1 5. PROCLAMATION - APRIL 26, 2025, AS CELEBRATE TRAILS DAY E. PRESENTATIONS 6. PRESENT CERTIFICATES TO THE LEADERSHIP INTERN TRAINING EXPERIENCE (LITE) TEAM F. PUBLIC PARTICIPATION Public Participation shall be held in accordance with Section 286.0114 Florida Statutes. And pursuant to the City Council’s Meeting Policies and Procedures: (1) This agenda item has a thirty (30) minute limit. (2) Each speaker shall at the podium, provide their name and may speak for up to 3 minutes. (3) The Public may provide comments to the City Council relative to matters not on the agenda at the times indicated in this Agenda. Following any comments from the public, there may be discussion by the City Council. (4) Public speakers may address their comments to the Council as a whole, the Mayor, or to an individual Council Member (5) When addressing the City Council on specific, enumerated Agenda items, speakers shall: (a) make their comments concise and to the point; (b) not speak more than once on the same subject; (c) not, by speech or otherwise, delay or interrupt the proceedings or the peace of the City Council; (d) obey the orders of the Mayor or the City Council; and (e) not make any irrelevant, impertinent or slanderous comments while addressing the City Council; which pursuant to Council rules, shall be considered disorderly. (6) Any person who becomes disorderly or who fails to confine his or her comments to the identified subject or business, shall be cautioned by the Mayor and thereafter must conclude his or her remarks on the subject within the remaining designated time limit. Any speaker failing to comply, as cautioned, shall be barred from making any additional comments during the meeting and may be removed, as necessary, for the remainder of the meeting. Members of the public may make comments during the public comment portion of the meeting. Please be advised that public comment will only be permitted during the public comment portions of the agenda at the times indicated by the Chair during the meeting. G. MINUTES 7. MINUTES OF THE CITY COUNCIL: APRIL 1, 2025, SPECIAL WORKSHOP MEETING APRIL 1, 2025, BUSINESS MEETING APRIL 8, 2025, WORKSHOP MEETING City of Palm Coast Created on 4/10/2025 2 H. APPOINTMENT 8. APPOINTMENT TO THE CITY COUNCIL DISTRICT SEAT 3 VACANCY I. OATH OF OFFICE 9. OATH OF OFFICE FOR THE NEWLY APPOINTED COUNCIL MEMBER TO THE DISTRICT 3 VACANT SEAT J. ORDINANCES FIRST READ 10. ORDINANCE 2025-XX AMENDING CHAPTER 42, ARTICLE I, CREATING SECTION 42-6, PROHIBITING PUBLIC CAMPING OR SLEEPING ON PUBLIC PROPERTY K. RESOLUTIONS 11. RESOLUTION 2025-XX APPROVING SABAL PRESERVE AT TOWN CENTER PHASES 1 AND 2 FINAL PLAT - APPLICATION 6054 12. RESOLUTION 2025-XX APPROVING RESERVE EAST FINAL PLAT - APPLICATION 5764 13. RESOLUTION 2025-XX APPROVING A CONSTRUCTION CONTRACT WITH HALIFAX PAVING, INC., A CEI CONTRACT WITH GAI CONSULTANTS, A POST DESIGN SERVICE WORK ORDER WITH ENGLAND-THIMS & MILLER ENGINEERS, AND A 10.00% PROJECT CONTINGENCY FOR THE WHITEVIEW PARKWAY L. CONSENT 14. RESOLUTION 2025-XX APPROVING A MASTER SERVICES AGREEMENT WITH G.E.M. STONE CONTRACTORS, INC., FOR THE INSTALLATION OF NEW AND REPLACEMENT PEP TANKS 15. RESOLUTION 2025-XX APPROVING A MASTER SERVICES AGREEMENT WITH TRI-COUNTY BOBCAT SERVICES, INC., FOR CITYWIDE TREE SERVICES 16. RESOLUTION 2025-XX APPROVING PIGGYBACKING THE SOURCEWELL CONTRACT WITH KOHLER POWER SYSTEMS FOR ELECTRICAL ENERGY POWER GENERATION EQUIPMENT AS NEEDED 17. RESOLUTION 2025-XX APPROVING A MASTER SERVICES AGREEMENT WITH FOREFRONT ARCHITECTURE & ENGINEERING, LLC FOR ARCHITECTURE AND ENGINEERING SERVICES FOR COMMUNITY CENTER PARKING EXPANSION AND ADAPTIVE REUSE OF FIRE STATION #22 City of Palm Coast Created on 4/10/2025 3 M. PUBLIC PARTICIPATION Remainder of Public Comments is limited to three (3) minutes each. N. DISCUSSION BY CITY COUNCIL OF MATTERS NOT ON THE AGENDA O. DISCUSSION BY CITY ATTORNEY OF MATTERS NOT ON THE AGENDA P. DISCUSSION BY CITY MANAGER OF MATTERS NOT ON THE AGENDA 18. REPORTING OF EMERGENCY AND SOLE SOURCE PURCHASES FOR MARCH 2025 Q. ADJOURNMENT 19. AGENDA WORKSHEET AND CALENDAR City of Palm Coast Created on 4/10/2025 4 City of Palm Coast, Florida Agenda Item Agenda Date: April 15, 2025 Department CITY ADMINISTRATION Amount Division Account # Subject: PROCLAMATION - PARKINSON'S AWARENESS MONTH Presenter: Mayor and City Council Attachments: 1. Proclamation Background: The City of Palm Coast would like to proclaim April 2025 as Parkinson's Awareness Month. Recommended Action: PROCLAIM APRIL 2025 AS PARKINSON'S AWARENESS MONTH. 5 City of Palm Coast, Florida Agenda Item Agenda Date: April 15, 2025 Department CITY ADMINISTRATION Amount Division Account # Subject: PROCLAMATION - COMMUNITY VOLUNTEER MONTH Presenter: Mayor and City Council Attachments: 1. Proclamation Background: Flagler Volunteer Services has requested that the City of Palm Coast proclaim April 2025 as Community Volunteer Month. Recommended Action: PROCLAIM APRIL 2025 AS COMMUNITY VOLUNTEER MONTH 7 City of Palm Coast, Florida Agenda Item Agenda Date: April 15, 2025 Department CITY ADMINISTRATION Amount Division Account # Subject: PROCLAMATION - WATER CONSERVATION MONTH Presenter: Mayor and City Council Attachments: 1. Proclamation Background: The St. Johns River Water Management District and the City of Palm Coast would like to proclaim April 2025 as Water Conservation Month. Recommended Action: PROCLAIM APRIL 2025 AS WATER CONSERVATION MONTH 9 City of Palm Coast, Florida Agenda Item Agenda Date: April 15, 2025 Department CITY ADMINISTRATION Amount Division Account # Subject: PROCLAMATION - APRIL 26, 2025, AS WORLD TAI CHI & QIGONG DAY Presenter: Mayor and City Council Attachments: 1. Proclamation Background: Northeast Florida Tai Chi and Qigong practitioners have requested that the City of Palm Coast proclaim April 26, 2025, as World Tai Chi & Qigong Day in Palm Coast. Recommended Action: PROCLAIM APRIL 26, 2025, AS WORLD TAI CHI & QIGONG DAY IN PALM COAST 11 City of Palm Coast, Florida Agenda Item Agenda Date: April 15, 2025 Department PARKS & RECREATION Amount Division Account # Subject: PROCLAMATION – APRIL 26, 2025, AS CELEBRATE TRAILS DAY Presenter: James Hirst, Director of Parks & Recreation Attachments: 1. Proclamation Background: Celebrate Trails Day is an annual event that encourages people to explore and enjoy their local trails. Organized by the Rails-to-Trails Conservancy and recognized by communities across the country, this celebration highlights the many ways trails enhance health, recreation, and connectivity. With more than 130 miles of trails, Palm Coast is proud to offer residents and visitors opportunities to walk, bike, and experience the area’s natural beauty. In partnership with the Flagler County Tourism Development Office, the City of Palm Coast is recognizing Celebrate Trails Day to promote outdoor activity, environmental stewardship, and the importance of maintaining our trail system. Recommended Action: PROCLAIM APRIL 26, 2025, AS CELEBRATE TRAILS DAY 13 City of Palm Coast, Florida Agenda Item Agenda Date: April 15, 2025 Department CITY ADMINISTRATION Amount Division Account # Subject: PRESENT CERTIFICATES TO THE LEADERSHIP INTERN TRAINING EXPERIENCE (LITE) TEAM Presenter: Lauren Johnston, Acting City Manager Attachments: 1. None Background: The LITE (Leadership Intern Training Experience) Team is a specialized program within the City of Palm Coast, initiated in 2012 under the direction of the City Manager. It was established to address the City’s growing need for executive leadership and to cultivate additional talent within the organization. The primary objective of the LITE Team Program is to expose staff members to the unique opportunity to collaborate directly with the City Manager and the Executive Team to foster professional growth and development among employees. The program is designed for team members interested in enhancing their leadership capabilities and embracing new challenges. Team members apply to participate, and the program operates over 12 months. Throughout this period, they engage in a variety of activities aimed at increasing their leadership skills and expanding their knowledge base. Special projects are assigned to the team, which serve as learning opportunities and avenues for the practical application of leadership principles. This year, the focus of the team's project was creating a framework for the City’s custom mobile app to enhance how residents connect with local services and access information. Throughout the project, the LITE Team researched & analyzed apps from comparable municipalities, examined the legal implications of AI, and established key performance indicators for success. They also conducted internal and external surveys to hear from City Staff and Residents to identify desired features, develop marketing strategies, and determine and establish alpha and beta testers for the app. The targeted launch date for the mobile app is December 2025. The LITE Team serves as a platform for cultivating leadership talent, fostering collaboration, and addressing critical issues within the City of Palm Coast, contributing to the City’s continued growth and development. This year’s participants were: • Annie Pereira, Public Works Staff Assistant II, Public Works • Brandon Mahadeo, Wastewater Pumping Supervisor, Utility • Caitlyn Norberg, Code Enforcement Technician II, Community Development • Katelyn Anderson, Staff Assistant III, Parks & Recreation 15 • Tom Palmese, Streets Crew Lead, Public Works • Zachary Cooper, Streets Crew Lead, Public Works Recommended Action: PRESENT CERTIFICATES TO THE LEADERSHIP INTERN TRAINING EXPERIENCE (LITE) TEAM 16 City of Palm Coast, Florida Agenda Item Agenda Date: April 15, 2025 Department CITY ADMINISTRATION Amount Division Account # Subject: MINUTES OF THE CITY COUNCIL: APRIL 1, 2025, SPECIAL WORKSHOP MEETING APRIL 1, 2025, BUSINESS MEETING APRIL 8, 2025, WORKSHOP MEETING Presenter: Alison Palmer, Deputy City Clerk Attachments: 1. Minutes (3) Background: Recommended Action: APRIL 1, 2025, SPECIAL WORKSHOP MEETING APRIL 1, 2025, BUSINESS MEETING APRIL 8, 2025, WORKSHOP MEETING 17 City of Palm Coast, Florida Agenda Item Agenda Date: April 15, 2025 Department CITY ADMINISTRATION Amount Division Account # Subject: APPOINTMENT TO THE CITY COUNCIL DISTRICT SEAT 3 VACANCY Presenter: Mayor and City Council Attachments: 1. None Background: UPDATED BACKGROUND FROM THE APRIL 8, 2025, WORKSHOP MEETING: Council held three rounds of voting, and selected their top three applicants to move forward: 1. Dave Ferguson 2. Candace Stevens 3. David Sullivan The selection to fill the District 3 vacancy will be made at the April 15, 2025, business meeting. UPDATED BACKGROUND FROM THE APRIL 1, 2025, WORKSHOP MEETING: City Council held an interview session with the applicants present during the April 1, 2025, Workshop Meeting. Three applicants had withdrawn their applications prior to the April 1st interviews and were not in attendance: Scott Pillath, Chad Raymond, and Andrew Werner. City Council concurred to select their top 3 candidates during the April 8, 2025, Workshop Meeting and a voting sheet has been attached to this item. ORIGINAL BACKGROUND FROM THE APRIL 1, 2025, WORKSHOP MEETING: At the March 4, 2025, Business Meeting, City Council approved the following process and timeline for filling the District Seat 3 vacancy: • Application Period: Open until March 19, 2025, at 5:00 p.m. • interviews: April 1, 2025, at 3:00 p.m. • Discussion of Applicants: April 8, 2025, at 6:00 p.m. • Appointment Date: April 15, 2025, at 9:00 a.m. City staff received a total of 13 applications within the timeframe: 1. Mark Burton 2. Douglas Courtney 3. Dave Ferguson 4. Michael Flanagan 45 5. Cornelia Downing Manfre 6. Joan Paulus 7. Gene Perez 8. Scott Pillath (withdrawn) 9. Chad Raymond (withdrawn) 10. Dana Mark Stancel 11. Candace Stevens 12. David Sullivan 13. Andrew Werner (withdrawn) The applications within District 3 are attached to this item for Council consideration and interview. Recommended Action: APPOINTMENT TO THE CITY COUNCIL DISTRICT SEAT 3 VACANCY 46 City of Palm Coast, Florida Agenda Item Agenda Date: April 15, 2025 Department CITY ADMINISTRATION Amount Division Account # Subject: OATH OF OFFICE FOR THE NEWLY APPOINTED COUNCIL MEMBER TO THE DISTRICT 3 VACANT SEAT Presenter: Irene Schaefer. Administrative Coordinator, Planning Attachments: 1. None Background: On February 28, 2025, Palm Coast City Council Member Ray Stevens announced his resignation from the District 3 seat. Per Council direction, the application period was open until March 19, 2025, receiving 13 applications from within the district. City Council held an interview session with the applicants present during the April 1, 2025, Special Workshop Meeting, and discussion during the April 8, 2025, Workshop Meeting. City Council will have discussion and appoint an applicant to the District 3 seat vacancy during the April 15, 2025, Business Meeting. The appointee will be sworn in immediately following the decision of City Council. Recommended Action: OATH OF OFFICE 47 City of Palm Coast, Florida Agenda Item Agenda Date: April 15, 2025 Department COMMUNITY DEVELOPMENT Amount Division CODE ENFORCEMENT Account # Subject: ORDINANCE 2025-XX AMENDING CHAPTER 42, ARTICLE I, CREATING SECTION 42-6, PROHIBITING PUBLIC CAMPING OR SLEEPING ON PUBLIC PROPERTY Presenter: Barbara Grossman, Code Enforcement Manager Attachments: 1. Ordinance 2. Business Impact Estimate Background: On March 20, 2024, House Bill 1365 was enacted by the Florida legislature and signed into law. Effective October 1, 2024, the City of Palm Coast is required to begin enforcing this legislation under Section 125.0321, Florida Statutes. This law prohibits the City of Palm Coast from authorizing or allowing regular public camping and sleeping on public properties, including, but not limited to, any public building or its grounds and any public right of way under the City’s jurisdiction. This Ordinance provides for the prohibition, enforcement and appeal processes for public camping or sleeping on public property. No person may regularly engage in public camping or sleeping on any public property, including, but not limited to, any public building or its grounds or any public right-of-way under the jurisdiction of the City. The City Manager, designee, or a law enforcement officer may issue a trespass warning to any individual violating the terms of this Ordinance. The trespass warning will be valid and enforceable for two years in accordance with Section 9-1 of the Code of Ordinances of Palm Coast. The appeal process is to file an appeal to the City Clerk in writing with ten days of issuance of the warning. The appeal shall be heard by the City’s Special Magistrate in accordance with Section 9-1(h) of the Code of Ordinances as well. The decision of the Special Magistrate shall be final. Recommended Action: ADOPT ORDINANCE 2025-XX AMENDING CHAPTER 42, ARTICLE I, CREATING SECTION 42-6, PROHIBITING PUBLIC CAMPING OR SLEEPING ON PUBLIC PROPERTY 48 City of Palm Coast, Florida Agenda Item Agenda Date: April 15, 2025 Department COMMUNITY DEVELOPMENT Amount Division PLANNING Account # Subject: RESOLUTION 2025-XX APPROVING SABAL PRESERVE AT TOWN CENTER PHASES 1 AND 2 FINAL PLAT – APPLICATION 6054 Presenter: Estelle Lens, AICP, Planner and Dennis R. Leap, PE, Site Development Manager/Engineer Attachments: 1. Presentation 2. Resolution 3. Final Plat Background: This is a quasi-judicial item, please disclose any ex parte communications. The application, submitted by RLS (Sabal) LLC proposes to plat and subdivide approximately 84.44 acres of land into 224 single family residential lots. The project is located on the north side of Royal Palms Parkway adjacent to the intersection with Town Center Blvd. The Future Land Use Map designation is DRI-Urban Core. The Official Zoning map designation is Master Planned Development (MPD). The Final Plat is the last step in the process of platting land which establishes legally recognized lots for sale and development. The City of Palm Coast has a three-step process which ensures compliance with zoning regulations and facilitates orderly community growth by defining property boundaries, easements, roads, stormwater facilities, and other essential features. Subject Property History: • The project is located on Tracts 16 and 17 of the Town Center Master Planned Development (MPD) and the Town Center Development of Regional Impact (DRI) • The Town Center DRI was originally approved in July 2003 • The Town Center MPD was originally approved in December 2003 • The 2nd Amendment to the DRI and the 2nd Amendment to the MPD were approved by Council February 2024 • Tracts 16 and 17 are designated as Town Residential in the MPD which allows development of dwelling units. • This Project is subject to a drainage easement which encumbers six of the lots. This easement is being terminated. Subdivision Process in Palm Coast (3 step process) 1. Subdivision Master Plan (Requires Planning and Land Development Board (PLDRB) approval for projects creating 100 or more lots.) 55 - Ensures the proposed project will meet the City Land Development Code (LDC) requirements and any applicable development agreement(s). - PLDRB approved the Subdivision Master Plan April 19, 2023 2. Preliminary Plat (Requires administrative approval) - Submitted with Construction Plans - This approval allows the developer to obtain a site development permit and commence construction of the infrastructure, including roadways, stormwater systems/drainage retention ponds, installation of water and sewer lines, lift station construction, etc. - The Preliminary Plat was approved October 10, 2023 - Site Development Permit was issued February 5, 2024 3. Final Plat (Requires City Council approval) - Reviewed by staff, the City Attorney and 2nd Party Surveyor to ensure the Final Plat meets LDC regulations and State Statute requirements for recording. - Current/Final stage for Council consideration Subject Property Development/Infrastructure: • Infrastructure improvements including roadways, stormwater management systems, wastewater and potable water lines, lift station(s), etc. are to be constructed and installed at the sole cost of the developer. • Approximately 97 percent of the infrastructure for this project has been completed. • The applicant has provided an estimate to complete the remaining construction which has been found acceptable. • Prior to plat execution the applicant will provide a bond in the amount of $209,632.00 which is 120% of the cost to construct the remaining infrastructure. • The roadways and stormwater management facilities are to remain privately owned and maintained by the Property Owners Association (POA). Offsite improvements: • The right turn lanes into this project were already in existence and were provided by the developer of the Town Center DRI with the construction of Royal Palms Parkway. The Developer of this project is required to construct an east bound left turn lane for the western entrance. The project meets the technical requirements of the City Code and Florida Statutes, Chapter 177 FS. Recommended Action: ADOPT RESOLUTION 2025-XX APPROVING THE FINAL PLAT AND AUTHORIZING THE MAYOR TO EXECUTE THE PLAT FOR APPLICATION 6054 56 City of Palm Coast, Florida Agenda Item Agenda Date: April 15, 2025 Department COMMUNITY DEVELOPMENT Amount Division PLANNING Account # Subject: RESOLUTION 2025-XX APPROVING RESERVE EAST FINAL PLAT – APPLICATION 5764 Presenter: Estelle Lens, AICP, Planner and Dennis R. Leap, PE, Site Development Manager/Engineer Attachments: 1. Presentation 2. Resolution 3. Final Plat Background: This is a quasi-judicial item, please disclose any ex-parte communications. The application, submitted by Century Communities of Florida, LLC proposes to plat and subdivide approximately 141.47 acres of land into 217 single family residential lots. The project is located on the east side of Roberts Road, approximately 0.5 miles south of Colbert Lane and 0.75 miles north of SR 100. The Future Land Use Map (FLUM) designation is Residential and Conservation. The Official Zoning map designation is Single Family Residential (SFR-1) and Preservation (PRS). The Final Plat is the last step in the process of platting land which establishes legally recognized lots for sale and development. The City of Palm Coast has a three-step process which ensures compliance with zoning regulations and facilitates orderly community growth by defining property boundaries, easements, roads, stormwater facilities, and other essential features. Subject Property History: • The property was annexed into the City August 17, 2021 • FLUM and Zoning adopted January 24, 2022 Subdivision Process in Palm Coast (3 step process) 1. Subdivision Master Plan (Requires Planning and Land Development Board (PLDRB) approval for projects creating 100 or more lots.) - Ensures the proposed project will meet the City Land Development Code (LDC) requirements and any applicable development agreement(s). - PLDRB approved the Subdivision Master Plan June 15, 2022 2. Preliminary Plat (Requires administrative approval) - Submitted with Construction Plans - This approval allows the developer to obtain a site development permit and 78 commence construction of the infrastructure, including roadways, stormwater systems/drainage retention ponds, installation of water and sewer lines, lift station construction, etc. - The Preliminary Plat was approved December 20, 2022 - Site Development Permit was issued October 11, 2023 3. Final Plat (Requires City Council approval) - Reviewed by staff, the City Attorney and 2nd Party Surveyor to ensure the Final Plat meets LDC regulations and State Statute requirements for recording. - Current/Final stage for Council consideration Subject Property Development: • Property is zoned Single Family Residential (SFR-1) and Preservation. • SFR-1 zoning entitles the owner to develop 7 units per acre. • The property is being developed at a density of 1.53 units per acre. • Project places approximately 45 acres in conservation  Infrastructure improvements including roadways, stormwater management systems, wastewater and potable water lines, lift station(s), etc. are to be constructed and installed at the sole cost of the developer.  Approximately 99 percent of the infrastructure for this project has been completed.  The applicant has provided an estimate to complete the remaining construction which has been found acceptable.  Prior to plat execution the applicant will provide a bond in the amount of $151,952.36 which is 120% of the cost to construct the remaining infrastructure.  The roadways and stormwater management facilities are to remain privately owned and maintained by the Property Owner’s Association (HOA). The project meets the technical requirements of the City Code and Florida Statutes, Chapter 177 FS. Recommended Action: ADOPT RESOLUTION 2025-XX APPROVING THE FINAL PLAT AND AUTHORIZING THE MAYOR TO EXECUTE THE PLAT FOR APPLICATION 5764 79 City of Palm Coast, Florida Agenda Item Agenda Date: April 15, 2025 Department CONSTRUCTION Amount $7,949,268.99 MANAGEMENT & ENGINEERING Division ENGINEERING Account # 21097011-063000- 54420 and 21055011- 034000-54104 Subject: RESOLUTION 2025-XX APPROVING A CONSTRUCTION CONTRACT WITH HALIFAX PAVING, INC., A CEI CONTRACT WITH GAI CONSULTANTS, A POST DESIGN SERVICE WORK ORDER WITH ENGLAND-THIMS & MILLER ENGINEERS, AND A PROJECT CONTINGENCY FOR THE WHITEVIEW PARKWAY IMPROVEMENT PROJECT Presenter: Carl Cote, Director of Stormwater & Engineering Attachments: 1. Presentation 2. Resolution 3. Draft Contract (Halifax) 4. WO Proposal 5. Notice of Intent to Award (Construction) 6. Project Overview (Construction) 7. Notice of Intent to Award (CEI) 8. Project Overview (CEI) Background: Council Priority: D. Sustainable Environment and Infrastructure ORIGINAL BACKGROUND FROM THE MARCH 8, 2022, WORKSHOP: The Whiteview Parkway Corridor Safety Improvement is designed to improve safety for both motorists and non-motorists, as well as improve traffic operations along the entire corridor. Reported in the River to Sea TPO’s 2017 Crash Analysis, the segment within the corridor, between Wood Aspen Ln. and Rolling Sands Dr., was ranked in the top 10 for crash severity. The proposed project will improve safety along this segment by addressing the turning movement conflicts created by the proximity of three intersections along the corridor (Rolling Sands Dr., Wood Aspen Dr., and Woodbury Dr.). The proposed design will provide access movement improvements that eliminate turning conflicts by an access management plan to eliminate certain turning movements along this stretch of the White View Pkwy Corridor. In addition to the access management improvements described above, the proposed project will add either right or left turn lanes as recommended by the completed corridor study. These improvements are intended to reduce the number of rear- end collisions as well as improve traffic flow. These improvements are consistent with addressing the findings of the 2012 Florida Strategic Highway Safety Plan, which identifies 106 Intersection Crashes as an Emphasis Area. Finally, the project proposes the addition of street lighting along the entire corridor, as well as the extension of the multi-purpose path system that currently ends at White Mill to be extended to the west to provide a connection to Rolling Sands and Wood Ash Lane. The lighting provides an additional safety benefit by improving visibility along the corridor for both motorists and bicyclists, while the multi- purpose path improves safety by creating a dedicated separate facility for bicyclists and pedestrian users of the corridor. • April 11, 2017, City Staff presented the project to City Council. • January 31, 2018, a neighborhood meeting was held. • May 24, 2018, and June 28, 2018, staff presented the project concept and discussed 479 the project with the Beautification and Environmental Advisory Committee. • August 7, 2018, City Council Approved a Work Order with England-Thims & Miller Inc. (ETM) to complete the design of the project. The City submitted an application to FDOT/TPO to seek funding for the construction of the improvements. It is currently ranked #4 on the TPO List of Prioritized Traffic Operations, Safety, and Local Initiatives Projects. City staff have had numerous discussions regarding this project for potential upcoming funding opportunities. The previously completed design plans for Whiteview Parkway included: reducing the existing 4-lane roadway to 2 lanes (road diet), an extension of the multi-use path from Whitemill Drive to US-1, intersection improvements, and drainage improvements associated with the roadway and path construction. Due to feedback received, ongoing development will occur along and adjacent to the corridor, as well as the potential extension of Whiteview Parkway to the west to accommodate future development to the west of the railroad tracks. It has been determined that the design should be updated to seek a modified design not reduce the existing roadway down from 4-lanes to 2-lanes. The City negotiated and obtained a scope and fee proposed with ETM to provide services that consist of a preliminary engineering analysis to determine the feasibility of constructing the multi-use path without reducing the existing roadway down to two lanes. Services will include preliminary roadway and path design, preliminary drainage design, coordination with COPC and St. John’s River Water Management District (SJRWMD) staff, and preparation of plans to the 15% design level. Upon completion of the preliminary engineering analysis, a determination will be made as to whether it is feasible to proceed with the final design, permitting, and final plans preparation. If determined to be feasible, then ETM will then proceed with engineering services to provide a final design for construction of the improvements without reducing the existing roadway to two lanes. On August 7, 2018, the Council approved a work order with England-Thims & Miller for design services for the Whiteview Parkway Improvement Project. The originally completed design plans for Whiteview Parkway included: reducing the existing 4-lane roadway down to 2 lanes (road diet), an extension of the multi-use path from Whitemill Drive to US-1, intersection improvements, and drainage improvements associated with the roadway and path construction. On September 7, 2021, and follow-up on October 12, 2021, City staff presented an overview of the project and current status as well as a scope of work that consisted of the completion of an engineering analysis to determine the feasibility of constructing the multi- use path without reducing the existing roadway down to two lanes. 107 On October 12, 2021, the Council approved a work order with England-Thims & Miller for a feasibility study, in the amount of $130,059. The results of that study indicated that construction of the revised project is feasible. On February 15, 2022, A public meeting was held to present the feasibility study and to obtain citizen feedback on the proposed changes. The comments regarding the updated design were positive with indication that this option was preferred. On March 18, 2022, the council approved a work order with England-Thims & Miller for engineering services to provide final design plans, permitting, and FDOT updates and services as required to prepare a set of construction documents for the improvements to Whiteview Parkway. On April 4, 2023, City Council approved a FDOT LAP Agreement (#449855-1-58-01) for grant funding in the amount of $1,579,264.00 for the construction phase of this project. This amount is to cover the FDOT eligible items portion of the project. This item is to approve the reconstruction and resurfacing of Whiteview Parkway; installation of turn lanes; curb and gutter; raised curbed grass medians and 12’ wide multiuse path. The project limits are from the western intersection of US 1 to 400 ft West of Belle Terre Parkway: 400 ft East of Belle Terre Parkway to the curve onto Pritchard Drive. The project is approximately 3.4 miles. The project is an off-system project with impact on one on-system road, US 1. Construction Engineering & Inspection Services (CEI) services are a requirement of the LAP Agreement. The CEI services, RFSQ-SWE-23-33, was advertised on April 12, 2023, and the City received three (3) qualification proposals on June 1, 2023. City staff evaluated the proposals and selected GAI Consultants as the most qualified proposer and negotiated a scope and fee with GAI Consultants to provide CEI services in the amount of $570,116.20 for this project. On November 27, 2024, staff advertised Bid (IITB-SWE-23-18) for the Whiteview Parkway Improvement Project. Staff received three (3) bids that was responsive and responsible. The project bid overview and notice of intent to award are attached. Staff recommends awarding the contract to the lowest bidder Halifax Paving, Inc. in the amount of $6,571,491.97. The Notice of Intent to Award and Project Overview are attached. Post Design Services will be provided by the design team to provide environmental and other miscellaneous post design services including, but not limited to, design revisions, contractor’s revision reviews, review and responses to RFIs, attending construction progress meetings, and other on-call services to assist the City during construction. England-Thims & Miller (ETM) will provide responses to issues related to changes or questions regarding design and will provide revised plans or exhibits to document revisions. Any revision will be provided to the City as an addendum to the conformed plans and specifications. The City negotiated a scope and fee to be billed for actual hours required in the amount of $85,000.00. 108 In addition, based on past experience with similar construction projects, staff is requesting a project contingency in the amount of $722,660.82. to address unforeseen circumstances and/or unknown conditions. This item is to seek approval of the contracts and expenses for a total project cost of $7,949,268.99. Funds for this project are budgeted out of the Transportation Impact Fee Fund and the Street Improvement Fund for FY 2025. Source of Funds Worksheet FY 2025 Transportation Impact Fee 21097011-063000-54420 $7,200,000.00 Total Expended/Encumbered to Date $3,944.28 Pending Work Orders/Contracts $0.00 Current (WO/Contract) $6,796,773.99 Balance $399,281.73 Source of Funds Worksheet FY 2025 Street Improvement Fund 2105011-034000-54104 $6,293,958.00 Total Expended/Encumbered to Date $3,581,018.44 Pending Work Orders/Contracts $0.00 Current (WO/Contract) $1,152,495.00 Balance $1,560,444.56 Recommended Action: RESOLUTION 2025-XX APPROVING A CONSTRUCTION CONTRACT WITH HALIFAX PAVING, INC., A CEI CONTRACT WITH GAI CONSULTANTS, A POST DESIGN SERVICE WORK ORDER WITH ENGLAND-THIMS & MILLER ENGINEERS, AND PROJECT CONTINGENCY FOR THE WHITEVIEW PARKWAY IMPROVEMENT PROJECT 109 City of Palm Coast, Florida Agenda Item Agenda Date: April 15, 2025 Department WATER AND WASTEWATER Amount AS NEEDED UTILITY Division Account # 54029082 063000 82001 54029082 063000 82019 Water/Wastewater Utility Capital Fund Subject: RESOLUTION 2025-XX APPROVING A MASTER SERVICES AGREEMENT WITH G.E.M. STONE CONTRACTORS, INC., FOR THE INSTALLATION OF NEW AND REPLACEMENT PEP TANKS Presenter: James Melley, Utility Systems Manager Attachments: 1. Resolution 2. Draft Contract 3. Notice of Intent to Award 4. Project Overview Background: Council Priority: B. Safe and Reliable Services As part of City Council’s goals to ensure that all infrastructure maintenance and performance is a priority, as well as providing wastewater services to new residents, City staff is recommending approving a Master Services Agreement with G.E.M. Stone Contractors, Inc., for the installation and replacement of PEP tanks. New methods of installation will require more work at a single job to expedite the installation of tanks to better serve building timelines and free multiple staff members. This method of installation will require one visit to complete a tank install, previously requiring three visits. One by City staff and two by separate contractors. The process will allow two staff members to no longer focus on one aspect of the installation and focus on maintaining prompt responses to customers and keeping a high level of service. The increased contractor cost is negated by the time saved by staff intervention. In accordance with the City’s purchasing policy, City staff advertised and solicited bids for construction services to install and replace PEP tanks. The staff recommends approving a Master Services Agreement with G.E.M. Stone Contractors, Inc., This contract (ITB-UT-25- 32) will be an annual service agreement to provide construction services. Actual expenditures under these contracts will depend on the demand for PEP tank installations and replacements. 225 Recommended Action: ADOPT RESOLUTION 2025-XX APPROVING A MASTER SERVICES AGREEMENT WITH G.E.M. STONE CONTRACTORS, INC., FOR THE INSTALLATION OF NEW AND REPLACEMENT PEP TANKS 226 City of Palm Coast, Florida Agenda Item Agenda Date: April 15, 2025 Department COMMUNITY DEVELOPMENT Amount AS NEEDED Division CODE ENFORCEMENT Account # 10013508-034000 General Fund Subject: RESOLUTION 2025-XX APPROVING A MASTER SERVICES AGREEMENT WITH TRI- COUNTY BOBCAT SERVICES, INC., FOR CITYWIDE TREE SERVICES Presenter: Barbara Grossman, Code Enforcement Manager Attachments: 1. Resolution 2. Draft Master Services Agreement 3. Notice Of Intent to Award 4. Project Overview Background: Council Priority: B. Safe and Reliable Services The Code Enforcement Division is responsible for making sure all City Codes of Ordinances are followed by all property owners. There is a need for contractors to perform various tree services for the City including services necessary for tree removal on those properties where property owners do not comply with City Code. The Master Services Agreement with our current provider has expired. In accordance with the City’s Purchasing Policy, City staff advertised and solicited bids for Citywide tree services on an as-needed basis. The City received two (2) bids which were responsive and responsible. The project bid overview and notice of intent to award are attached. Staff recommends City Council approve a Master Services Agreement with Tri- County Bobcat Services, Inc., for a three (3) year term with two (2) one (1) year renewals for Citywide tree services. City staff will purchase these services on an as-needed basis using budgeted funds as appropriated by City Council. The Fiscal Year 2025 Budget includes funds to purchase these services on an as-needed basis. SOURCE OF FUNDS WORKSHEET FY 2025 CODE ENFORCEMENT-CITYWIDE TREE SERVICE 10013508-034000 $597,450.00 Total Expenses/Encumbered to date $390,202.08 Pending Work Orders/Contracts $0.00 Balance $207,247.92 254 Recommended Action: ADOPT RESOLUTION 2025-XX APPROVING A MASTER SERVICES AGREEMENT WITH TRI- COUNTY BOBCAT SERVICES, INC., FOR CITYWIDE TREE SERVICES 255 City of Palm Coast, Florida Agenda Item Agenda Date: April 15, 2025 Department WATER AND WASTEWATER Amount $402,130.82 UTILITY Division Account # 54029082 063000 82022 Water/Wastewater Capital Fund Subject: RESOLUTION 2025-XX APPROVING PIGGYBACKING THE SOURCEWELL CONTRACT WITH KOHLER POWER SYSTEMS FOR ELECTRICAL ENERGY POWER GENERATION EQUIPMENT AS NEEDED Presenter: Danny Ashburn, Wastewater Utility Systems Manager Attachments: 1. Resolution 2. Contract 3. Proposal Background: Council Priority: D. Sustainable Environment and Infrastructure Staff is requesting approval to purchase a Kohler Model KD1000 EPA Certified Generator with 1600 amp 100% LSI Breaker. This unit will replace the existing thirty-year-old 500KW CAT generator. During a loss of FPL power, this generator supplies auxiliary power to 40% of the plant's process equipment. The existing generator is a liability due to its age and the fact that there are no available factory parts for this model and year unit. City staff is recommending piggybacking the Sourcewell RFP# 09222-KOH with Kohler Power Systems for the purchase of a Kohler Model KD1000 EPA Certified Diesel Generator with 1600 amp 100% LSI Breaker. Piggybacking existing competitively bid contracts is advantageous since the pricing is generally better than what the City could obtain on its own, and the City does not incur the expense and delay of soliciting a bid. City staff will purchase these services using budgeted funds appropriated by the City Council. The Fiscal Year 2025 Budget includes available funding for these services. 285 SOURCE OF FUNDS WORKSHEET FY25 WWTP#1 EXPANSION/REHAB_RR 54029082 063000 82022 $0.00 Budget Transfer From 54029082 063000 82002 $425,000.00 Total Expended/Encumbered to Date $0.00 Pending Work Orders/Contracts $0.00 Current (WO/ Contracts) $402,130.82 Balance $22,869.18 Recommended Action: ADOPT RESOLUTION 2025-XX APPROVING PIGGYBACKING THE SOURCEWELL CONTRACT WITH KOHLER POWER SYSTEMS FOR ELECTRICAL ENERGY POWER GENERATION EQUIPMENT AS NEEDED 286 City of Palm Coast, Florida Agenda Item Agenda Date: April 15, 2025 Department CONSTRUCTION Amount $ 129,270 MANAGEMENT & ENGINEERING Division ENGINEERING Account # 21066015-063000- 61400 Subject: RESOLUTION 2025-XX APPROVING A MASTER SERVICES AGREEMENT WITH FOREFRONT ARCHITECTURE & ENGINEERING, LLC FOR ARCHITECTURE AND ENGINEERING SERVICES FOR COMMUNITY CENTER PARKING EXPANSION AND ADAPTIVE REUSE OF FIRE STATION #22 Presenter: Eric Gebo, Architect III Attachments: 1. Resolution 2. Draft Contract 3. Proposals (2) 4. Notice of Intent to Award 5. Project Overview Background: Council Priority: D. Sustainable Environment and Infrastructure UPDATED BACKGROUND FROM THE APRIL 8, 2025, WORKSHOP: No changes were made to the item. ORIGINAL BACKGROUND FROM THE APRIL 8, 2025, WORKSHOP: In October of last year, staff presented two options to Council for the expansion of the community center parking and the future of Fire Station 22. The directive was that the existing building would remain and options for renovating and repurposing the building into alternate uses would be developed and presented back to Council. Programming ideas to be explored included its use as a history museum, an arts venue or various other public events gathering spaces. The building site and adjacent parcel was to be developed allowing for 90 new spaces or 228 total spaces available to serve the Community Center. Staff advertised a request for qualifications (#RFSQ-SWE-25-02) for architecture and engineering services for the Community Center parking expansion and adaptive reuse design of Fire Station #22. Staff received two (2) bids that were responsive and responsible. The project bid overview and notice of intent to award are attached. Staff recommends awarding the contract to Forefront Architecture & Engineering. Staff negotiated a scope and fee for the following tasks - o Task 1 345  Design, Engineering and Construction Documents for the Palm Coast Community Center Parking Expansion  $104,650.00 o Task 2  Programming and Needs Assessment for the existing Fire Station 22  $24,620.00 This item is to request approval of a contract with Forefront Architect & Engineering in a not-to-exceed amount of $129,270. Funds for this project are budgeted out of the Recreation Impact Fund for FY 2025. Source of Funds Worksheet FY 2025 Recreation Impact Fun 21066015-063000-61400 $150,000.00 Total Expended/Encumbered to Date $8,042.77 Pending Work Orders/Contracts $0.00 Current (WO/Contract) $129,270.00 Balance $12,687.23 ADOPT RESOLUTION 2025-XX APPROVING A MASTER SERVICES AGREEMENT Recommen WITH FOREFRONT ARCHITECTURE & ENGINEERING, LLC FOR ARCHITECTURE ADOPT RE AND ENGINEERING SERVICES FOR COMMUNITY CENTER PARKING EXPANSION HALIFAX P AND ADAPTIVE REUSE OF FIRE STATION #22 346 City of Palm Coast, Florida Agenda Item Agenda Date: April 15, 2025 Department FINANCIAL SERVICES Amount Division Account # Subject: REPORTING OF EMERGENCY AND SOLE SOURCE PURCHASES FOR MARCH 2025 Presenter: Lauren Johnston, Acting City Manager Attachments: 1. Emergency and Sole Source Purchase Report Background: Attached is a list of all emergency and sole source purchases for the month of March 2025, in accordance with Sec. 2.25 of Chapter 2, Article 1 Division 3 of the Code of Ordinances of the City of Palm Coast (Procurement Policy). Recommended Action: FOR REPORTING ONLY - VIA CITY MANAGER COMMENTS 400

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