City Council Business Meeting
Regular MeetingPalm Coast, FL · May 6, 2025
Minutes
City Hall
City of Palm Coast 160 Lake Avenue
Minutes Palm Coast, FL 32164
www.palmcoastgov.com
City Council Business
Mayor Michael Norris
Vice Mayor Theresa Pontieri
Council Member Charles Gambaro
Council Member Ty Miller
Council Member David Sullivan
City Hall - Jon Netts
Tuesday, May 6, 2025 6:00 PM
Community Wing
City Staff
Lauren Johnston, Acting City Manager
Marcus Duffy, City Attorney
Kaley Cook, City Clerk
Public Participation shall be in accordance with Section 286.0114 Florida Statutes.
Other matters of concern may be discussed as determined by City Council.
If you wish to obtain more information regarding the City Council’s agenda, please contact the City Clerk's Office at 386-986-
3713.
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons needing a reasonable
accommodation to participate in any of these proceedings or meeting should contact the City Clerk at 386-986-3713, at least
48 hours prior to the meeting.
City Council Meetings are streamed live on YouTube at https://www.youtube.com/@PalmCoastFL.
It is proper meeting etiquette to silence all electronic devices, including cell phones while Council is in session.
Any person who decides to appeal any decision of the City Council with respect to any matter considered at this meeting will
need a record of the proceedings, and for such purpose, may need to hire a court reporter to ensure that a verbatim record of
the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.
A. PROCLAMATIONS AND PRESENTATIONS- 5:30 P.M.
This section of the agenda began at 5:40 p.m.
1. PROCLAMATION - MAY 10-11, 2025, AS MATERNAL MENTAL HEALTH
WEEKEND
Ms. Johnston presented the Proclamation to representatives of Maternal Matters
Favored.
Tamara Mackroy, President/Founder of Maternal Matters Favored, shared
thanks and comments.
Vice Mayor Pontieri shared comments and thanks to Ms. Mackroy.
Page 1 of 21
2. PRESENTATION - PRESENT CERTIFICATES TO GRADUATING STUDENTS OF
THE CITY OF PALM COAST'S CITIZENS ACADEMY CLASS
Ms. Johnston and Mayor Norris presented the certificates to the graduates.
Mayor Norris shared comments.
B. CALL TO ORDER CITY COUNCIL BUSINESS MEETING - 6:00 P.M.
Mayor Norris called the meeting to order at 6:00 p.m.
C. PLEDGE OF ALLEGIANCE TO THE FLAG AND A MOMENT OF SILENCE
D. ROLL CALL
City Clerk Kaley Cook called the roll. All members were present.
E. PUBLIC PARTICIPATION
Public Participation shall be held in accordance with Section 286.0114 Florida Statutes. And
pursuant to the City Council’s Meeting Policies and Procedures:
(1) This agenda item has a thirty (30) minute limit.
(2) Each speaker shall at the podium, provide their name and may speak for up to 3 minutes.
(3) The Public may provide comments to the City Council relative to matters not on the
agenda at the times indicated in this Agenda. Following any comments from the public, there
may be discussion by the City Council.
(4) Public speakers may address their comments to the Council as a whole, the Mayor, or to
an individual Council Member
(5) When addressing the City Council on specific, enumerated Agenda items, speakers shall:
(a) make their comments concise and to the point;
(b) not speak more than once on the same subject;
(c) not, by speech or otherwise, delay or interrupt the proceedings or the peace of the City
Council;
(d) obey the orders of the Mayor or the City Council; and
(e) not make any irrelevant, impertinent or slanderous comments while addressing the City
Council; which pursuant to Council rules, shall be considered disorderly.
(6) Any person who becomes disorderly or who fails to confine his or her comments to the
identified subject or business, shall be cautioned by the Mayor and thereafter must conclude
his or her remarks on the subject within the remaining designated time limit.
Any speaker failing to comply, as cautioned, shall be barred from making any additional
comments during the meeting and may be removed, as necessary, for the remainder of the
meeting.
Members of the public may make comments during the public comment portion of the
meeting. Please be advised that public comment will only be permitted during the public
comment portions of the agenda at the times indicated by the Chair during the meeting.
Mayor Norris addressed the contentious times and encouraged everyone to
maintain civility.
Page 2 of 21
Cameron Orr stated that he resigned his position on the humane society
board because they are resistant to change, believed it to be apparent from
the recent joint cities/county meeting on the topic, shared that they have no
money, no land, and no plan, and encouraged finding a cost-effective solution.
Wendy Chumarchi discussed the humane society, ignoring State mandates,
loss of a dog at the shelter, sought to move all animal control under the
excellent supervision on Ms. Grossman, highlighted a Florida Statute
requirement for audits, and encouraged including such language in future
agreements.
Donna Stancel encouraged annexing the existing access behind RaceTrac on
SR 100 and Seminole Woods, asked the Council to consider annexing via
eminent domain, discussed potential traffic improvements from annexing the
land, and asked about the turn lane onto Seminole Woods.
Ken McDowell shared his disgust with the City Council, collective efforts
against the mayor, wanted the district representatives to represent the district,
discussed the need to straighten out the City, supported funding a forensic
audit, especially of the Utility department, shared demands for a forensic
audit, and wanted the State of Florida to look into an illegal appointment.
Robert MacDonald asked for ballpark figure for how much the city has paid for
the City Manager Search, discussed the recent search process and wanted to
know how much it would cost to change the Charter regarding City Manager
residency requirements, shared support for Ms. Johnston in her role as Acting
City Manager, and for Vice Mayor Pontieri.
Elizabeth Esposito urged Council to create a cement skate park, shared the
need for a proper skate park, popularity of skating, tourism, and highlighted
community support for a skatepark.
Brad West shared his history in Palm Coast, shared support for the Council
Members, discussed great leaders, told the Mayor that he is surrounded by
great leaders and did not understand why the Mayor does not leverage it,
shared support for Ms. Johnston and Attorney Duffy, shared frustration with
the Mayor, and provided recommendations.
Kyle Rhodes highlighted his time in the community, his local business, the
opening of a public skatepark in Stewart, FL, wanted to see a park opened in
Palm Coast, dilapitated state of the current parks, community need, and
thanked the community for showing support.
Mark Stancel stated that the city need to look at how to economize and not
waste time, money, and resources, discussed recent projects, waste, looking
for efficiencies, asked about a sidewalk on Seminole Woods, and discussed
turn lanes.
Jim Blecken discussed drainage, swales, a suggestion provided, case status
and response received, hoped that someone was actually looking at the
Page 3 of 21
suggestion, discussed the housing market, homes on the market, homes sold
per month, prices dropping, market saturation, and encouraged a moratorium.
Bruce Stone shared about traffic issues and comments from Council
Members.
Rose Chumaceiro, long time resident of Palm Coast, wanted a new City
Manager, thanked the Mayor for fighting for residents, discussed swale
maintenance and issues, supported a forensic audit, and signed a petition for
DOGE.
Mayor Norris asked for the resident’s street address.
Carol Stoughton discussed crumbling roads, detours, traffic, City employee
salaries, the need to look into the backroom people, wanted a moratorium,
discussed water supply and pep tanks, the need for people on the Council
who are going to take care of residents on a fixed income, and wanted people
to be under oath.
Mayor Norris asked Ms. Johnston if he provided with documents from
someone regarding a skatepark.
Ms. Johnston replied yes.
Mayor Norris replied that we should look to explore that.
Ms. Johnston highlighted the adopted Parks Master Plan which sets policies
and guidelines for park priority projects, and that this is a great consideration
for the upcoming discussion of the Park Impact Fees, currently scheduled for
the May 27, 2025, meeting.
Mayor Norris shared support for the request.
Council Member Sullivan shared that the County got significant briefings and
shared problems, and asked Ms. Johnston to check on the status of
Wadsworth skatepark projects.
Vice Mayor Pontieri shared that she reached out to Commissioner Dance on
the topic, provided response and suggested a meeting with a County
representative, City representative, and residents to avoid duplication and to
streamline communication.
Mayor Norris shared discussions from the joint meeting regarding an audit for
the Humane Society.
Ms. Johnston shared the action items from the joint City/county meeting.
Ms. Johnston replied to various public comments on the topics of the Florida
Department of Transportation construction project on SR 100, annexation of
land, upcoming topics on a Charter Review, City Manager Search costs, turn
lanes, and a swale presentation scheduled for June.
Page 4 of 21
Mayor Norris asked staff to check on Ms. Chumacerio’s street to see what
maintenance has been done.
Mayor Norris asked if we can we do imminent domain on Seminole Woods.
Attorney Duffy replied that he would need to review further.
Council Member Miller shared support for a skatepark, to work with the
County to try to find funds and discussed the priorities from the joint
city/county meeting.
Vice Mayor Pontieri thanked Mayor Norris for the statement to remain civil,
was appreciative of resident engagement, and echoed the sentiment of the
Mayor.
Council Member Sullivan shared a history of an issue obtaining land near BJ’s
and offered a solution of going south.
Council Member Gambaro shared support for a skatepark and sought
consensus from the Council move to through the administrative business
items and to come back and talk through the organizational items.
Mayor Norris and Vice Mayor Pontieri highlighted the agenda order.
Vice Mayor Pontieri replied to Mr. Blecken to share that she asked staff to
include the suggestions provided in the upcoming presentation.
F. MINUTES
3. MINUTES OF THE CITY COUNCIL:
APRIL 15, 2025, BUSINESS MEETING
APRIL 22, 2025, WORKSHOP MEETING
APRIL 24, 2025, SPECIAL WORKSHOP MEETING
APRIL 29, 2025, SPECIAL MEETING
MAY 1, 2025, SPECIAL MEETING
Mayor Norris asked to amend the April 29 and May 1 minutes to be a full
transcript of the meetings.
Vice Mayor Pontieri asked to do a transcript for any meeting discussing the
ethics issue.
Mayor Norris asked the City Clerk to complete a transcript for any meeting from
the beginning of the ethics discussion to now which included discussion on the
topic.
Pass
Motion made to approve as amended by Vice Mayor Pontieri and seconded
by Council Member Sullivan
Page 5 of 21
Approved - 5 - Mayor Michael Norris, Vice Mayor Theresa Pontieri, Council
Member Charles Gambaro, Council Member Ty Miller, Council Member David
Sullivan
G. ORGANIZATIONAL
4. DISCUSSION - CITY MANAGER SEARCH
Ms. Johnston shared conversations with Mr. Thomas the prior week and that
both candidates rescinded their applications.
Mayor Norris sought to understand why Mr. Thomas was not in attendance,
shared his guidance, discussed the process, his conversations with Mr. Hough,
issues with the process, criteria, and wanted to know why Mr. Thomas felt or got
direction from the City not to write the whitepaper.
Ms. Johnston reiterated the conversations and direction from Mr. Thomas.
Mayor Norris stated that Mr. Thomas did not have the authority to stop the
process and sought a motion from someone who voted against Mr. Hough to
nominate him to be the next City Manager.
Council Member Gambaro shared issues with interviews held in an
unprofessional fashion, Mayor Norris’ behavior, and believed that Council should
take a break in the process.
Mayor Norris replied that he has the right, as a single member of the Council, to
conduct interview wherever he pleases.
Mayor Norris reiterated the motion he was seeking and that the next motion he
will make will be to terminate the contract with SGR for violating their contractual
obligations.
Vice Mayor Pontieri shared her thoughts on the candidates, their qualifications
and experience, the needs of the City, supported terminating the contract with
SGR, and believed that Council should take a breath to get some good and
positive work done.
Mayor Norris believed that the process was tainted, candidates were
sandbagged, and believed that an outsider needs to be selected.
Mayor Norris passed the gavel to Vice Mayor Pontieri.
Mayor Norris moved to terminate the services of SGR and move on to
immediately search for another firm. The motion was seconded by Council
Member Sullivan.
Council Member Sullivan shared that SGR was not able to find someone
acceptable and wants a unanimous vote if at all possible.
Page 6 of 21
Council Member Gambaro shared support for terminating the SGR contract and
shared support for a pause before starting another search.
Council Member Miller agreed and believed that there were hiccups along the
way.
Vice Mayor Pontieri asked for Council Member Miller’s position on starting the
search immediately versus waiting.
Council Member Miller preferred to wait to get some stability.
Mayor Norris wanted to move immediately, discussed the budget cycle, and
asked for a follow up on how much the City has paid SGR in the last 10 years.
Vice Mayor Pontieri highlighted the appearance of a consensus to terminate the
contract with SGR, believed there would be a benefit to not reopen the search
immediately, shared concern for not getting the best possible candidates, and
believed that in doing what is best interest of the city, that her opinion is to wait
and the potential of reviewing additional search options.
Mayor Norris asked if traditional methods were used.
Mayor Norris amended the motion to immediately start an internal search.
Council Member Sullivan, as the seconder of the motion, did not agree with the
amendment and found the motions at hand to be complicated.
Attorney Duffy recommended splitting the motion into two.
Mayor Norris rescinded the original motion.
Mayor Norris motioned to terminate SGR as the search firm.
Council Member Sullivan withdrew the second from the original motion and
seconded the new motion.
Public Comment:
Paulette Hatfield shared about several friends in Fort Myers Beach and an
internal search for City Manager that received over 75 applicants, that the City
hired a very qualified City Manager, but did not believe anyone will be found
anytime soon because of the internal mess, and was very sad for the conditions
the city is in.
Rose Chumaceiro didn't understand why we had to pay money for a City
Manager search, discussed Council Members on the fence causing disruption,
the need to fix this, and the need to do something now.
Mark Stancel shared a need to expand the search and to find someone with
knowledge and experience.
Page 7 of 21
Rita Madeiros wanted Mr. Hough, shared her history of not being hired because
of lack of experience, wanted Council to take another look at Mr. Hough and his
white paper, and wanted a review of the situation.
Carol Stoughton commented on Ms. Johnston's experience, that Council never
gave the 2 applicants a chance, did not believe Vice Mayor Pontieri had the right
to tell the public that the candidates were unqualified, wanted Vice Mayor
Pontieri to abstain from the votes, wanted the City to get a new City Manager
and move on with business.
Jeani Duarte believed the conversation between Ms. Johnston and Mr. Thomas
needs to be evaluated, shared support for Mr. Hough as the last man standing
and to bring him on board.
Denise Henry agreed to fire Doug Thomas, issues with the process, supported
an internal process, and supported Mr. Hough.
Donna McGevna stated that Mr. Hough lost his integrity when he tried to change
his salary after watching the meeting and hearing the other applicant’s salary,
Mr. Hough was used as a bargaining tool and last man standing, discussed the
suffering as a city and encouraged taking a long pause.
Darlene Shelley disagreed with the prior speaker, believed the city is in a crisis,
resident expectations for issues to be addressed, shared her experience as an
operations manager, issue with members not elected by the people pushing their
will on elected Council Members, wanted to know who found SGR, asked how
long have they been representing the city, and discussed the process.
Jim Blecken spoke about the Acting City Manager, doing the role of Acting City
Manager and Assistant City Manager by herself, discussed Mr. Hough’s
experience, and supported reconsidering Mr. Hough.
Dennis McDonald stated that Mr. Thomas was bad out of the box, shared issues
throughout the process, and the need to stick with this and get it done.
Jeremy Davis said that he would love to see the accountability that the Mayor is
asking for and that someone inside the city is pushing their own agenda.
Marilyn Mack reiterated the comments from Mr. McDonald, stated that this city
does not know how to do contract management, believed Mr. Hough should be
reevaluated, did not want to wait, the City is suffering, and that there is a need to
get it together.
Vice Mayor Pontieri responded to public comment on the decision at hand and
the Council responsibility to pick the right person.
The City Clerk reiterated that the motion is to terminate the contract with SGR for
the City Manager search.
Page 8 of 21
Pass
Approved - 5 - Mayor Michael Norris, Vice Mayor Theresa Pontieri, Council
Member Charles Gambaro, Council Member Ty Miller, Council Member
David Sullivan
Mayor Norris motioned to direct the Human Resource Manager to create a
listing, post the job for 45 days, and for council to re-examine the applicants at
that time.
Council Member Miller asked for 60 days.
Mayor Norris was not amenable to the change and asked for details of the
budget process.
The motion died for lack of a second.
Vice Mayor Pontieri motioned to open an internal search the City Manager and
to keep it open for 90 days. The motion was second by Council Member Miller.
Council Member Sullivan shared that right now we're at a low point for
candidates wanting to come in and take the job and recommended pausing the
search before we start it again.
Mayor Norris asked how long Ms. Johnston has been the acting City Manager.
Ms. Johnston replied just over a year.
Council Member Gambaro agreed with Council Member Sullivan and highlighted
his experience.
Vice Mayor Pontieri understood wanting to go out immediately, shared concerns,
and wanted to get the right people and complete the proper vetting.
Mayor Norris requested weekly updates to the whole council of the applications
received, with no exclusions, by the close of business on Fridays.
Vice Mayor Pontieri wanted to see the qualifications and criteria for Council
approval.
Attorney Duffy recommended a follow up workshop discussion if the motion
passes.
Public Comment:
Marilyn Mack stated that she was sick of the games, discussed kickbacks, and
that the city can be dissolved because there is no benefit of the city to the
residents.
Rita Madeiros did not believe Mayor Norris was the problem, discussed her work
experience, and that anyone put in the position is going to need training time.
Page 9 of 21
Rich Cooper wanted to make Council aware that some of residents are happy
and think you are doing a good job, discussed his history living in the city,
intentions of the Mayor, that people will continue to want to move here, and that
a pause is strategically responsible.
Carol Stoughton could not believe that Council did not know when Ms. Johnston
assumed the position of Acting City Manager and wanted Mr. Hough to come in.
Jeanie Duarte shared that 90 days is long enough, the City has been suffering,
and wanted Mr. Hough.
Bruce Stone discussed the Council raise, wanted to see the Council raise
decreased, would love to see another vote on the moratorium, and comments
from NextDoor.
Rose Chumaceiro discussed votes, voting members out, and the need to get the
situation taken care of.
Mindy Melendez shared concern for waiting and that the Council should all be
getting along.
Paulette Hatfield urged Council to get back to the motion at hand, that the motion
is for 90 days, she did not believe anyone was going to run and jump into the
position, shared support for Ms. Johnston and that people think city staff are
doing a great job.
Jim Blecken encouraged working the work around, while the Council is looking
for a permanent City Manager, discussed the vacant positions, stated that
somebody needs to be in the position, and that 90 days from now is after the
budget is due.
Pass
Approved - 5 - Mayor Michael Norris, Vice Mayor Theresa Pontieri, Council
Member Charles Gambaro, Council Member Ty Miller, Council Member
David Sullivan
City Council held discussion on the need for a workshop to review the
qualifications before the listing goes out.
Council concurred to add the topic to the next workshop meeting.
5. DISCUSSION - FLORIDA STATUTE 288.075 COMMERCIAL DEVELOPMENT AND
CAPITAL IMPROVEMENTS, AND ALLEGATIONS OF QUID PRO QUO
Mayor Norris shared the need to table the discussion so that he can have a
conversation with the sheriff, was concerned for legal issues, and that this is an
improper forum.
Attorney Duffy shared the details of his conversation with Mayor Norris.
Page 10 of 21
Vice Mayor Pontieri shared concerns from the prior comments by the Mayor for
allegations of quid pro quo, that it had not been brought up sooner, and was
concerned for where to go from here and whether or not actions need to be
taken.
Mayor Norris replied that he wanted the Council to be aware that it happened
and that some of the sworn statements are from the people involved in the
alleged quid pro quo.
Vice Mayor Pontieri felt that the Council was now hamstrung because they don’t
know what is going on.
Mayor Norris shared about legal guidance that he will seek and that he did not
want to open the City up to litigation.
Vice Mayor Pontieri replied that discernment should have been exercised last
week.
Council Member Gambaro shared the Vice Mayor’s concerns, reiterated the
comments and emergency meeting request from the Mayor last week, that the
allegations were criminal in nature, and supported going to the Florida
Department of Law Enforcement to have the allegations addressed.
Council Member Sullivan agreed with the comments and cautioned bringing up
issues and leaving them with no resolution.
Vice Mayor Pontieri asked that before allegations are launched form this dais,
that Council think carefully about what they say and do, shared concern for
leaving something hanging for people to misinterpret, asked the Mayor to consult
legal beforehand, and for Council to exercise discernment in what they say and
when.
Mayor Norris asked to look at any emails that were sent to all of the Council
Members besides him.
6. DRAFT ETHICS COMPLAINT
Attorney Duffy highlighted that the draft ethics complaint is in the packet, shared
advice from the Commission on Ethics, and sought direction from City Council.
Mayor Norris asked if all sworn statements have been received.
Attorney Duffy replied that Mr. Brandon is working on it.
Mayor Norris asked Attorney Duffy to be diligent in reviewing if any of the
statements have changed.
Attorney Duffy replied yes and that Mr. Brandon is doing that as well.
Council Member Sullivan sought to add a sentence to the end of the cover letter
highlighting the 4-0 vote of no confidence and censure by the Council as a result
of the investigation.
Page 11 of 21
Mayor Norris asked if the transcripts requested earlier in the meeting could be
included in the complaint.
Attorney Duffy replied that he did not think it was needed, but if the Council
wants to, it can be added.
Vice Mayor Pontieri asked about the specific instances highlighted and provided
a recommendation to update the language. Council provided consensus to
update the language.
Public Comment:
Carol Stoughton wanted to know if the attorney got sworn statements and if they
were received before the decision was made.
Leslie Johnson shared that she has been requested to speak the following: what
would you do to protect millions of dollars? Unwitting witnesses to collusion to
cover crimes, corroborations, and if you would like to get in contact with the
resident to please go through her.
Karen Martin discussed the silencing of anyone who doesn’t agree, people
mocking and berating employees, disgusting and personal attacks, actions of
supporters of the Mayor, that the ringleader is the Mayor, the creation of a toxic
work environment, and stated that Palm Coast cannot move forward until the
leadership crisis is behind us.
Jeanie Duarte stated that Vice Mayor Pontieri has led the pack, that the Vice
Mayor should be ashamed of herself for the wording suggested, asked about the
updates of sworn statements, and diminished trust.
Rita Madeiros, said that the public speaker does not speak for many of us, we
voted the Mayor in, asked the Council to work with him, and discussed an audit
and moratorium.
Mark Stancel said that the Mayor has got his rough sides, but he was elected for
a reason, that he had high hopes for the Council, and shared support for Mayor
Norris.
Darlene Shelley said that every complainant in the investigation has something
significant to lose by addressing the wrongs that have been done in our city and
was concerned that the Acting City Manager has worked along side all of the
people who no longer work here.
Dennis McDonald shared concerns, believed that Mr. Gambaro will be removed,
discussed Mr. Gambaro’s recent land purchase, and to pay attention to why
people are upset and why we want a city manager. Mr. McDonald provided an
attachment which are included with these minutes.
Gary Kunnas discussed costs, speed bumps on the main roadway, and to take a
look at people driving on lawns to avoid the speedbumps.
Page 12 of 21
Paulette Hatfield urged Council to send the report to the ethics committee as
soon as possible.
Council Member Gambaro responded to public comment on his land purchase.
Vice Mayor Pontieri reiterated the motions on the topic, following the proper
process for an admitted charter violation, a lawsuit about a potential lawsuit, the
censorship of a prior Council Member, and her consistency. Vice Mayor Pontieri
did not appreciate the behavior of the audience, the social media comments, or
the attacks on staff and asked the public to stop minimizing what people have
said they experienced.
Attorney Duffy shared that he needs someone to sign the Form 50.
The Council concurred to have Vice Mayor Pontieri sign the form.
Mayor Norris shared advice that he received regarding municipal insurance
policy coverage for elected official legal defense against ethical complaints and
asked for the details.
7. PROPOSED CONFIDENTIAL SETTLEMENT AGREEMENT
Attorney Duffy provided a brief overview of the proposed confidential settlement
agreement.
Motion by Council Member Miller to accept the proposed settlement agreement,
seconded by Council Member Gambaro.
Public comment:
There were none.
Pass
Approved - 5 - Mayor Michael Norris, Vice Mayor Theresa Pontieri, Council
Member Charles Gambaro, Council Member Ty Miller, Council Member
David Sullivan
8. COUNCIL LIAISON APPOINTMENTS FOR FY 2024-2025
City Clerk Kaley Cook provided a brief background of the item and highlighted a
vacancy.
Council Member Sullivan was willing to fill the vacant appointment.
Mayor Norris shared that since the Council has censured and voted no confidence,
that he would like the other Council Members to fill his appointments, other than the
joint cities/county workshop.
Page 13 of 21
City Council outlined the following appointments:
Affordable Housing Advisory Committee Gambaro
Family Life Center Pontieri
Flagler County Cultural Council Pontieri
Flagler County Transportation Disadvantaged Sullivan
Local Coordinating Board
Flagler Schools Oversight Committee Miller, Gambaro
Florida Department of Juvenile Justice, Circuit
7 Sullivan
Joint Cities and County Workshop Norris, Miller
River to Sea Transportation Planning Organization Miller, Pontieri
St. Johns River Water Management District Gambaro
Review prior time
Stewart Marchman Act (SMA) Healthcare conflict
Tourist Development Council Pontieri
H. APPOINTMENT
9. APPOINT ONE MEMBER TO THE FIREFIGHTERS RETIREMENT SYSTEM AND
TRUST FUND
Kyle Berryhill, Fire Chief, provided a background of the item.
Ms. Johnston shared an additional application for Ms. Stancel.
Motion by Vice Mayor Pontieri, seconded by Council Member Sullivan to
reappoint Mr. Hackney.
Public Comment:
Robert MacDonald was opposed to the appointment, believed the policy is
wrong, that the board was made to represent the volunteers not the career
firefighters, discussed the history of the appointment, and wanted to get an
interpretation of the composition of the board.
Jeremy Davis agreed with the comments of the prior speaker and shared the
need for a volunteer to fight for the volunteers.
Chief Berryhill provided clarification on the two different tracks associated with
the current pension system.
Vice Mayor Pontieri held discussion with Chief Berryhill on potential conflicts on
interest.
Pass
Approved - 5 - Mayor Michael Norris, Vice Mayor Theresa Pontieri, Council
Member Charles Gambaro, Council Member Ty Miller, Council Member
David Sullivan
Page 14 of 21
I. ORDINANCES SECOND READ
10. ORDINANCE 2025-06 ADOPTION OF THE 2050 COMPREHENSIVE PLAN
City Attorney Duffy read the title into the record.
Jose Papa, Senior Planner, presented the topic.
City Council held discussion on requirements and meeting needs, removing
subjective language, clarification on policies, State preemption on certain topics,
and accepted or rejected recommended changes.
Vice Mayor Pontieri made a motion to approve the current Comprehensive Plan
with the language as presented, without the recommended changes from the
PLDRB as to policies 3.1.1.6, 3.1.1.7, and 5.1.1.6, but with the suggested
changes from PLDRB regarding the bird studies as to policy 6.1.13.8, and to
change policies 1.7.1.1 and 1.7.2.3 to reflect the proposed changes from staff to
reflect that we can approve with more than one MPD and the resulting language.
The motion was seconded by Council Member Miller.
Public Comment:
Jim Blecken was glad for the changes, shared serious problems with water and
wastewater supply, and putting teeth into developers to put in the infrastructure
and cover usage on the systems.
Carol Stoughton asked if this plan is going to help the current citizens or if this is
going to harm us more than we are already harmed.
Darlene Shelley shared prior concerns, history of the item, concern for a
document that was written by people who are no longer here, and catering to the
growth of the airport and developer wants.
Jeanie Duarte asked what a creed design is.
Mayor Norris shared that he has a problem with the plan, DRI expiration dates,
that he was going to make a motion to table this plan until we got a permanent
City Manager, inability to catch up on utilities, and that he intends to vote no.
Vice Mayor Pontieri shared that she believes it is a good comprehensive plan, to
the extent it will motivate Project Magellan to come in, infusing the community
with a lot of dollars and jobs, highlighted that the Council will review the MPDs,
and responded to Mr. Blecken on infrastructure.
Pass
Approved - 4 - Vice Mayor Theresa Pontieri, Council Member Charles
Gambaro, Council Member Ty Miller, Council Member David Sullivan
Denied - 1 - Mayor Michael Norris
Page 15 of 21
11. ORDINANCE 2025-05 AMENDING CHAPTER 42, ARTICLE I, CREATING SECTION
42-6, PROHIBITING PUBLIC CAMPING OR SLEEPING ON PUBLIC PROPERTY
Attorney Duffy read the title into the record.
Ms. Johnston shared that no changes have been made to the item.
Council Member Sullivan reminded the Council of his prior comments on
potential waivers for veterans to share that there are none.
Council Member Miller asked about funding for a Volusia County shelter.
Ms. Johnston shared that she has had those conversations with Ms. Petito,
County Administrator.
Public Comment:
There were none.
Pass
Motion made to be adopted on second reading by Vice Mayor Pontieri and
seconded by Council Member Miller
Approved - 5 - Mayor Michael Norris, Vice Mayor Theresa Pontieri, Council
Member Charles Gambaro, Council Member Ty Miller, Council Member David
Sullivan
J. RESOLUTIONS
12. RESOLUTION 2025-73 SUPPORTING GOVERNMENT EFFORTS IN IDENTIFYING
UNNECESSARY SPENDING, CREATING EFFICIENCIES, AND SAVING TAX
PAYER DOLLARS
City Attorney Duffy read the title into the record.
Ms. Johnston provided a brief background of the item.
Public Comment
C.D. Roussell shared his 25 years of experience in software, experience with
DOGE for the State of California, and discussed algorithms.
Marilyn Mack stated that the agenda item makes no reference to DOGE.
Council responded that DOGE is referenced in the Resolution.
Mayor Norris asked for the Resolution to be sent to Ms. Mack.
Pass
Motion made to approve by Council Member Gambaro and seconded by
Council Member Miller
Page 16 of 21
Approved - 5 - Mayor Michael Norris, Vice Mayor Theresa Pontieri, Council
Member Charles Gambaro, Council Member Ty Miller, Council Member David
Sullivan
13. RESOLUTION 2025-71 APPROVING A LAND DONATION OF 3 PARCELS FROM
MPC LOTS, LLC FOR THE BELLE TERRE SAFETY IMPROVEMENTS PROJECT
City Attorney Duffy read the title into the record.
Ms. Johnston provided a background of the item.
Public Comment:
There were none.
Pass
Motion made to approve by Council Member Gambaro and seconded by
Council Member Miller
Approved - 5 - Mayor Michael Norris, Vice Mayor Theresa Pontieri, Council
Member Charles Gambaro, Council Member Ty Miller, Council Member David
Sullivan
14. RESOLUTION 2025-67 APPROVING COLBERT LANDINGS PHASE 2 FINAL PLAT
- APPLICATION 6063
City Attorney Duffy read the title into the record.
Estelle Lens, Planner, and Dennis Leap, Site Development Manager, presented
the topic to Council.
Vice Mayor Pontieri asked what Council is able to consider, from a legal
perspective, to either approve or deny, a final plat.
Attorney Duffy provided the criteria outlined in the Land Development Code:
2.05.05. Review findings. When reviewing a development order application, the
approval authority shall determine whether sufficient factual data was presented
in order to render a decision. The decision to issue a development order shall be
based upon the following including, but not limited to:
A. The proposed development must not be in conflict with or contrary to the
public interest;
B. The proposed development must be consistent with the Comprehensive Plan
and the provisions of this LDC;
C. The proposed development must not impose a significant financial liability or
hardship for the City;
D. The proposed development must not create an unreasonable hazard, or
nuisance, or constitute a threat to the general health, welfare, or safety of the
City's inhabitants; and
Page 17 of 21
E. The proposed development must comply with all other applicable local, state,
and federal laws, statutes, ordinances, regulations, or codes.
Vice Mayor Pontieri asked if sufficient information and data was provided from
the applicant that the infrastructure needs are met.
Ms. Johnston and Attorney Duffy replied yes.
Public Comment:
Carol Stoughton asked if they are going to handle the sewage treatment plants
and how many more people are coming into this development.
Jim Blecken said that 1.6 homes is an interesting number, discussed homes per
acre, reasons for denial, and believed the grounds have been met.
Bruce Stone asked why we let builders in if they don’t give assistance for utilities
and infrastructure.
Mayor Norris asked about administrative approval.
Mr. Tyner provided the process and authority outlined in the Land Development
Code.
Mayor Norris wanted to know how we can stop it and recommended ungodly
fees.
Attorney Duffy highlighted property owner rights and that as long as they are
following the land development code, and without data that says that they can’t
move forward, the City Council cannot say no.
Ms. Johnston shared that it might be beneficial to have a workshop item on the
comp plan policies and previous approvals. Council concurred to add this item to
a future workshop.
Vice Mayor Pontieri recommended tabling the item to have staff bring back what
they have presented, that it meets the criteria, so that Council can review the
objective data and shared concerns for not meeting the burden as outlined by
the City Attorney. Additionally, Vice Mayor Pontieri recommended that staff
include the criteria for future plat considerations for City Council. City Council
agreed with the recommendation.
Vice Mayor Pontieri held discussion with staff and Ms. Johnston on wastewater
capacity.
Pass
Motion made to approve by Council Member Gambaro and seconded by
Council Member Sullivan
Approved - 4 - Vice Mayor Theresa Pontieri, Council Member Charles
Gambaro, Council Member Ty Miller, Council Member David Sullivan
Denied – 1 - Mayor Michael Norris
Page 18 of 21
15. RESOLUTION 2025-68 APPROVING MASTER SERVICES AGREEMENTS WITH
CERES ENVIRONMENTAL SERVICES, INC., AND CTC DISASTER RESPONSE,
INC., FOR DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES
Attorney Duffy read the title into the record.
Ms. Johnston provided a background of the item.
Matt Mancill, Director of Public Works, provided a quick overview.
City Council held discussion on prior storms, issues with debris pickup, and
preparedness for the upcoming storm season.
Public comment:
There were none.
Pass
Motion made to approve by Council Member Gambaro and seconded by
Council Member Miller
Approved - 5 - Mayor Michael Norris, Vice Mayor Theresa Pontieri, Council
Member Charles Gambaro, Council Member Ty Miller, Council Member David
Sullivan
K. CONSENT
Ms. Johnston highlighted the correction of word within the Resolution to the utility
fund.
Vice Mayor Pontieri asked about items 19 and 20.
Christopher Crawford, Utility System Supervisor, provided details of the two
items.
Public Comment:
From the audience, Marilyn Mack asked about the update language and
Resolution numbers.
Pass
Motion made to adopt the consent agenda, with the update to the fund
listed in item 16, by Council Member Miller and seconded by Council
Member Sullivan
Approved - 5 - Mayor Michael Norris, Vice Mayor Theresa Pontieri, Council
Member Charles Gambaro, Council Member Ty Miller, Council Member David
Sullivan
Page 19 of 21
16. RESOLUTION 2025-64 ESTABLISHING INTENT TO REIMBURSE CERTAIN
CAPITAL EXPENDITURES INCURRED WITH PROCEEDS OF A FUTURE TAX-
EXEMPT FINANCING
17. RESOLUTION 2025-65 APPROVING MASTER PRICE AGREEMENT CONTRACTS
WITH MULTIPLE VENDORS FOR CITYWIDE CHEMICALS AND FERTILIZERS
18. RESOLUTION 2025-66 APPROVING A MASTER SERVICES AGREEMENT WITH
CLEARWATER SOLUTIONS, LLC FOR THE REPAIRS NEEDED ON PUTTER
DRIVE TO THE SEWER SYSTEM AND ROADWAY
19. RESOLUTION 2025-70 APPROVING A MASTER SERVICES AGREEMENT WITH
S.E. CLINE CONSTRUCTION, INC., FOR THE REPAIRS NEEDED ON
FARMSWORTH DRIVE TO THE SEWER SYSTEM AND ROADWAY
20. RESOLUTION 2025-69 APPROVING A MASTER SERVICES AGREEMENT WITH
ALL STATE CIVIL CONSTRUCTION, INC., FOR THE REPAIRS NEEDED ON UTAH
PLACE TO THE SEWER SYSTEM AND ROADWAY
21. RESOLUTION 2025-72 APPROVING PIGGYBACKING THE FLORIDA SHERIFF'S
ASSOCIATION CONTRACT WITH BOULEVARD TIRE CENTER FOR THE
PURCHASE OF TIRES AND RELATED SERVICES
L. PUBLIC PARTICIPATION
Remainder of Public Comments is limited to three (3) minutes each.
From the audience, Ms. Stoughton asked about item 18.
Mayor Norris explained that the item was approved on the consent agenda.
Jeremy Davis shared his history of asking the City to correct issues, discussed
stormwater intrusion, and responded to earlier public comment.
Marilyn Mack asked about referencing the solicitation number.
Discussion was held on the numbering of items.
Jim Blecken discussed swales, that he sees waste and spending, bonds
proposed, and providing funding recommendations.
Attorney Duffy informed the Council that per the Council Policies and
Procedures, they will need a motion to extend the meeting past 11:00 p.m.
Motion by Vice Mayor Pontieri, seconded by Council Member Gambaro, to
extend the meeting the 11:15 p.m.
Bruce Stone shared that he was very confused, discussed homes put up that are
sitting empty and shared Wall Street predictions.
Carol Stoughton shared about a noisy manhole cover and asked if the
engineering department makes sure work is complete before approving.
Page 20 of 21
Kimberly Rosania was deeply disappointed by the lack of decorum, frivolous
investigation, and urged respect for speakers including each other.
Mayor Norris asked staff to take a look at 13 Putter Drive.
M. DISCUSSION BY CITY COUNCIL OF MATTERS NOT ON THE AGENDA
Council Member Miller shared about local sports organizations.
Council Member Sullivan commented on development and economy.
Vice Mayor Pontieri shared about upcoming presentations related to the golf
course and sought consensus to have staff present full cost recovery would look
like to include 5-year and 10-year CIP. Council concurred.
Council Member Miller asked for the presentation date.
Ms. Johnston replied that staff is targeting May 27th.
Discussion was held on potential options and information to include in the
presentation.
Vice Mayor Pontieri asked staff to show flows for wastewater treatment plants for
all approved plats and the timeline in the future presentation.
Vice Mayor Pontieri responded to the comments of Ms. Rosania.
Mayor Norris shared about the recent County League of Mayors meeting and
appreciated Mayor Emmett hosting the event. Additionally, Mayor Norris stated
that we need to look at a special assessment bond and shared about the finalists
for the Mayor Mike STEM scholarship.
N. DISCUSSION BY CITY ATTORNEY OF MATTERS NOT ON THE AGENDA
Attorney Duffy shared that he will call an executive session for new litigation
entitled Mayor Mike Norris vs. the City of Palm Coast.
O. DISCUSSION BY CITY MANAGER OF MATTERS NOT ON THE AGENDA
Ms. Johnston highlighted the length of meetings and asked Council if the
workshop scheduled for May 13 can be scheduled to at 4:00 p.m. Council
concurred.
P. ADJOURNMENT
The meeting was adjourned at 11:10 p.m.
Respectfully submitted by: Kaley Cook, CMC, FCRM
City Clerk
Page 21 of 21
Attachment to May 6, 2025, Business Meeting Minutes
Agenda
City Hall
City of Palm Coast 160 Lake Avenue
Agenda Palm Coast, FL 32164
www.palmcoast.gov
City Council Business
Mayor Michael Norris
Vice Mayor Theresa Pontieri
Council Member Charles Gambaro
Council Member Ty Miller
Council Member David Sullivan
Tuesday, May 6, 2025 6:00 PM City Hall - Jon Netts Community Wing
City Staff
Lauren Johnston, Acting City Manager
Marcus Duffy, City Attorney
Kaley Cook, City Clerk
• Public Participation shall be in accordance with Section 286.0114 Florida Statutes.
• Other matters of concern may be discussed as determined by City Council.
• If you wish to obtain more information regarding the City Council’s agenda, please contact the City Clerk's Office at 386-986-
3713.
• In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons needing a reasonable
accommodation to participate in any of these proceedings or meeting should contact the City Clerk at 386-986-3713, at least
48 hours prior to the meeting.
• City Council Meetings are streamed live on YouTube at https://www.youtube.com/@PalmCoastFL.
• It is proper meeting etiquette to silence all electronic devices, including cell phones while Council is in session.
• Any person who decides to appeal any decision of the City Council with respect to any matter considered at this meeting will
need a record of the proceedings, and for such purpose, may need to hire a court reporter to ensure that a verbatim record of
the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.
A. PROCLAMATIONS AND PRESENTATIONS- 5:30 P.M.
1. PROCLAMATION - MAY 10-11, 2025, AS MATERNAL MENTAL HEALTH
WEEKEND
2. PRESENTATION - PRESENT CERTIFICATES TO GRADUATING STUDENTS OF
THE CITY OF PALM COAST'S CITIZENS ACADEMY CLASS
B. CALL TO ORDER CITY COUNCIL BUSINESS MEETING - 6:00 P.M.
C. PLEDGE OF ALLEGIANCE TO THE FLAG AND A MOMENT OF SILENCE
D. ROLL CALL
City of Palm Coast Created on 5/2/2025
1
E. PUBLIC PARTICIPATION
Public Participation shall be held in accordance with Section 286.0114 Florida Statutes. And
pursuant to the City Council’s Meeting Policies and Procedures:
(1) This agenda item has a thirty (30) minute limit.
(2) Each speaker shall at the podium, provide their name and may speak for up to 3 minutes.
(3) The Public may provide comments to the City Council relative to matters not on the
agenda at the times indicated in this Agenda. Following any comments from the public,
there may be discussion by the City Council.
(4) Public speakers may address their comments to the Council as a whole, the Mayor, or to
an individual Council Member
(5) When addressing the City Council on specific, enumerated Agenda items, speakers shall:
(a) make their comments concise and to the point;
(b) not speak more than once on the same subject;
(c) not, by speech or otherwise, delay or interrupt the proceedings or the peace of the City
Council;
(d) obey the orders of the Mayor or the City Council; and
(e) not make any irrelevant, impertinent or slanderous comments while addressing the City
Council; which pursuant to Council rules, shall be considered disorderly.
(6) Any person who becomes disorderly or who fails to confine his or her comments to the
identified subject or business, shall be cautioned by the Mayor and thereafter must conclude
his or her remarks on the subject within the remaining designated time limit.
Any speaker failing to comply, as cautioned, shall be barred from making any additional
comments during the meeting and may be removed, as necessary, for the remainder of the
meeting.
Members of the public may make comments during the public comment portion of the
meeting. Please be advised that public comment will only be permitted during the public
comment portions of the agenda at the times indicated by the Chair during the meeting.
F. MINUTES
3. MINUTES OF THE CITY COUNCIL:
APRIL 15, 2025, BUSINESS MEETING
APRIL 22, 2025, WORKSHOP MEETING
APRIL 24, 2025, SPECIAL WORKSHOP MEETING
APRIL 29, 2025, SPECIAL MEETING
MAY 1, 2025, SPECIAL MEETING
G. ORGANIZATIONAL
4. DISCUSSION - CITY MANAGER SEARCH
5. DISCUSSION - FLORIDA STATUTE 288.075 COMMERCIAL DEVELOPMENT AND
City of Palm Coast Created on 5/2/2025
2
CAPITAL IMPROVEMENTS, AND ALLEGATIONS OF QUID PRO QUO
6. DRAFT ETHICS COMPLAINT
7. PROPOSED CONFIDENTIAL SETTLEMENT AGREEMENT
8. COUNCIL LIAISON APPOINTMENTS FOR FY 2024-2025
H. APPOINTMENT
9. APPOINT ONE MEMBER TO THE FIREFIGHTERS RETIREMENT SYSTEM AND
TRUST FUND
I. ORDINANCES SECOND READ
10. ORDINANCE 2025-XX ADOPTION OF THE 2050 COMPREHENSIVE PLAN
11. ORDINANCE 2025-XX AMENDING CHAPTER 42, ARTICLE I, CREATING SECTION
42-6, PROHIBITING PUBLIC CAMPING OR SLEEPING ON PUBLIC PROPERTY
J. RESOLUTIONS
12. RESOLUTION 2025-XX SUPPORTING GOVERNMENT EFFORTS IN IDENTIFYING
UNNECESSARY SPENDING, CREATING EFFICIENCIES, AND SAVING TAX
PAYER DOLLARS
13. RESOLUTION 2025-XX APPROVING A LAND DONATION OF 3 PARCELS FROM
MPC LOTS, LLC FOR THE BELLE TERRE SAFETY IMPROVEMENTS PROJECT
14. RESOLUTION 2025-XX APPROVING COLBERT LANDINGS PHASE 2 FINAL PLAT
- APPLICATION 6063
15. RESOLUTION 2025-XX APPROVING MASTER SERVICES AGREEMENTS WITH
CERES ENVIRONMENTAL SERVICES, INC., AND CTC DISASTER RESPONSE,
INC., FOR DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES
K. CONSENT
16. RESOLUTION 2025-XX ESTABLISHING INTENT TO REIMBURSE CERTAIN
CAPITAL EXPENDITURES INCURRED WITH PROCEEDS OF A FUTURE TAX-
EXEMPT FINANCING
17. RESOLUTION 2025-XX APPROVING MASTER PRICE AGREEMENT CONTRACTS
WITH MULTIPLE VENDORS FOR CITYWIDE CHEMICALS AND FERTILIZERS
18. RESOLUTION 2025-XX APPROVING A MASTER SERVICES AGREEMENT WITH
CLEARWATER SOLUTIONS, LLC FOR THE REPAIRS NEEDED ON PUTTER
City of Palm Coast Created on 5/2/2025
3
DRIVE TO THE SEWER SYSTEM AND ROADWAY
19. RESOLUTION 2025-XX APPROVING A MASTER SERVICES AGREEMENT WITH
S.E. CLINE CONSTRUCTION, INC., FOR THE REPAIRS NEEDED ON
FARMSWORTH DRIVE TO THE SEWER SYSTEM AND ROADWAY
20. RESOLUTION 2025-XX APPROVING A MASTER SERVICES AGREEMENT WITH
ALL STATE CIVIL CONSTRUCTION, INC., FOR THE REPAIRS NEEDED ON UTAH
PLACE TO THE SEWER SYSTEM AND ROADWAY
21. RESOLUTION 2025-XX APPROVING PIGGYBACKING THE FLORIDA SHERIFF'S
ASSOCIATION CONTRACT WITH BOULEVARD TIRE CENTER FOR THE
PURCHASE OF TIRES AND RELATED SERVICES
L. PUBLIC PARTICIPATION
Remainder of Public Comments is limited to three (3) minutes each.
M. DISCUSSION BY CITY COUNCIL OF MATTERS NOT ON THE AGENDA
N. DISCUSSION BY CITY ATTORNEY OF MATTERS NOT ON THE AGENDA
O. DISCUSSION BY CITY MANAGER OF MATTERS NOT ON THE AGENDA
P. ADJOURNMENT
22. AGENDA WORKSHEET AND CALENDAR
City of Palm Coast Created on 5/2/2025
4
City of Palm Coast, Florida
Agenda Item
Agenda Date: May 6, 2025
Department CITY ADMINISTRATION Amount
Division Account #
Subject: PROCLAMATION - MAY 10-11, 2025, AS MATERNAL MENTAL HEALTH
WEEKEND
Presenter: Mayor and City Council
Attachments:
1. Proclamation
Background:
The City of Palm Coast would like to proclaim May 10-11, 2025, as Maternal Mental Health
Weekend.
Recommended Action:
PROCLAIM MAY 10-11, 2025, AS MATERNAL MENTAL HEALTH WEEKEND
5
City of Palm Coast, Florida
Agenda Item
Agenda Date: May 6, 2025
Department CITY ADMINISTRATION Amount
Division Account #
Subject: PRESENTATION - PRESENT CERTIFICATES TO GRADUATING STUDENTS
OF THE CITY OF PALM COAST'S CITIZENS ACADEMY CLASS
Presenter: Brittany Kershaw, Director of Communications & Marketing
Attachments:
1. None
Background:
Council Priority:
C. Civic Engagement
The members of the 57th Citizens Academy Class are graduating today. Citizens Academy
was created to educate residents about the operation of our city government. During the last
seven Monday evenings, from 6:00 to 9:00 p.m., Academy students attended classes during
which City directors discussed operations relating to their departments. In order to fully
understand the function of each department as it relates to the city, students were
encouraged to ask questions during these sessions.
Recommended Action:
PRESENT CERTIFICATES TO GRADUATES
7
City of Palm Coast, Florida
Agenda Item
Agenda Date: May 6, 2025
Department CITY ADMINISTRATION Amount
Division Account #
Subject: MINUTES OF THE CITY COUNCIL:
APRIL 15, 2025, BUSINESS MEETING
APRIL 22, 2025, WORKSHOP MEETING
APRIL 24, 2025, SPECIAL WORKSHOP MEETING
APRIL 29, 2025, SPECIAL MEETING
MAY 1, 2025, SPECIAL MEETING
Presenter: Kaley Cook, City Clerk
Attachments:
1. Minutes (5)
Background:
Recommended Action:
APPROVE MINUTES OF THE CITY COUNCIL:
MINUTES OF THE CITY COUNCIL:
APRIL 15, 2025, BUSINESS MEETING
APRIL 22, 2025, WORKSHOP MEETING
APRIL 24, 2025, SPECIAL WORKSHOP MEETING
APRIL 29, 2025, SPECIAL MEETING
MAY 1, 2025, SPECIAL MEETING
8
City of Palm Coast, Florida
Agenda Item
Agenda Date: May 6, 2025
Department CITY ADMINISTRATION Amount
Division Account #
Subject: DISCUSSION - CITY MANAGER SEARCH
Presenter: Renina Fuller, Director of Human Resources and Doug Thomas, Strategic
Government Resources (SGR)
Attachments:
1. None
Background:
City Council interviewed two candidates during a special workshop held on April 24, 2025.
City Council held discussion on the candidates and the City Manager Search during the
Special Business Meeting on April 29, 2025.
City Council requested to revisit the topic during the May 6, 2025, Business Meeting.
Recommended Action:
FOR COUNCIL DISCUSSION AND DIRECTION
42
City of Palm Coast, Florida
Agenda Item
Agenda Date: May 6, 2025
Department CITY ADMINISTRATION Amount
Division Account #
Subject: DISCUSSION - FLORIDA STATUTE 288.075 COMMERCIAL DEVELOPMENT
AND CAPITAL IMPROVEMENTS, AND ALLEGATIONS OF QUID PRO QUO
Presenter: City Council and City Attorney
Attachments:
1. None
Background:
During the May 1, 2025, Special Business Meeting, Mayor Norris shared quid pro quo
allegations and sought discussion on Florida Statute 288.075, Commercial Development
and Capital Improvements. City Council concurred to discuss the topics during the May
6, 2025, Business Meeting.
Recommended Action:
FOR DISCUSSION
43
City of Palm Coast, Florida
Agenda Item
Agenda Date: May 6, 2025
Department CITY ADMINISTRATION Amount
Division Account #
Subject: DRAFT ETHICS COMPLAINT
Presenter: Marcus Duffy, City Attorney
Attachments:
1. Draft Complaint
Background:
Per the City Council direction provided at the April 22, 2024, Workshop Meeting, the City
Attorney is providing a draft ethics complaint for Council consideration.
Recommended Action:
FOR COUNCIL CONSIDERATION
44
City of Palm Coast, Florida
Agenda Item
Agenda Date: May 6, 2025
Department CITY ADMINISTRATION Amount
Division Account #
Subject: PROPOSED CONFIDENTIAL SETTLEMENT AGREEMENT
Presenter: Marcus Duffy, City Attorney
Attachments:
1. None
Background:
Proposed Confidential Settlement regarding pending litigation City of Palm Coast vs BBI
Construction Management INC. City of Palm Coast (“City”) is currently a plaintiff in Case
No. 2022-CA-000773 in the Circuit Court in and for Flagler County, in which the City brought
suit related to the construction of the Splash Pad at James F. Holland Park. Pursuit to court
order, the Parties participated in mediation on January 16, 2025. The Parties have
continued settlement discussions and produced a tentative confidential partial settlement
agreement, subject to approval of the City Council of the City of Palm Coast, to avoid the
costs and uncurtaining of further litigation of this matter. A copy of the confidential settlement
agreement is attached to this agenda item for review and consideration. (This proposed
settlement does not resolve the pending litigation with the non-settling parties).
Recommended Action:
PROPOSED CONFIDENTIAL SETTLEMENT AGREEMENT
47
City of Palm Coast, Florida
Agenda Item
Agenda Date: May 6, 2025
Department CITY ADMINISTRATION Amount
Division Account #
Subject: COUNCIL LIAISON APPOINTMENTS
Presenter: Kaley Cook, City Clerk
Attachments:
1. Board Brochure
Background:
At the April 22, 2025, Workshop Meeting, City Council asked to review the annual liaison
appointments. The members of the Palm Coast City Council serve on various regional
boards and the appointments are reviewed annually.
Current Boards and Council Liaisons:
Organization 2024-2025
Affordable Housing Advisory Committee Norris
Family Life Center Pontieri
Flagler County Cultural Council Pontieri
Flagler County Transportation Disadvantaged Norris
Local Coordinating Board
Flagler Schools Oversight Committee Miller, Gambaro
Florida Department of Juvenile Justice, Circuit 7 Stevens
Joint Cities and County Workshop Norris, Miller
River to Sea Transportation Planning Organization Norris
St. Johns River Water Management District Gambaro
Stewart Marchman Act (SMA) Healthcare None (time conflict)
Tourist Development Council Pontieri
Recommended Action:
REVIEW THE COUNCIL LIAISON APPOINTMENTS
48
City of Palm Coast, Florida
Agenda Item
Agenda Date: May 6, 2025
Department PUBLIC SAFETY Amount
Division FIRE Account
#
Subject: APPOINT ONE MEMBER TO THE FIREFIGHTERS RETIREMENT SYSTEM
AND TRUST FUND
Presenter: Kyle Berryhill, Fire Chief
Attachments:
1. Application - Daniel Hackney
Background:
The City of Palm Coast Firefighters’ Retirement System and Trust Fund requires City Council
to appoint one Board Member this term. Board Member Daniel Hackney’s term expired April
30th, 2025.
The intent of the Board is to serve as the Firefighters’ Retirement System and Trust Fund
Administrator and the Trustee of the Fund. In addition, the general administration,
management, and responsibility for the proper operation of the system shall be vested in the
Board. The Board is responsible for administering the trust fund.
Section 175.06, Florida Statutes mandates that the pension plan be administered by a five
(5) member Board. Two (2) of the five (5) members are to be appointed by City Council; two
(2) are elected by the Volunteer Firefighters and the fifth member is chosen by the majority
of the previous four (4) members. Statute sets the term of the office at two (2) years for all
members; however, there are no term limits.
Staff advertised in the media outlets, as well as posted on the City website and contacted
the association members as well. There was one received, current board member up for re-
election, Daniel Hackney.
Applications were received and sent for background checks available in the Human
Resources office for Council’s review.
Recommended Action:
APPOINT ONE MEMBER TO THE FIREFIGHTERS RETIREMENT SYSTEM AND TRUST
FUND
62
City of Palm Coast, Florida
Agenda Item
Agenda Date: May 6, 2025
Department COMMUNITY DEVELOPMENT Amount
Division PLANNING Account #
Subject: ORDINANCE 2025-XX ADOPTION OF THE 2050 COMPREHENSIVE PLAN
Presenter: Jose Papa, AICP, Senior Planner & Ray Tyner, Deputy Director Community
Development Department
Attachments:
1. Presentation
2. Ordinance
3. Plans, Goals, and Objectives
4. Map Series
5. Summary of Amendments with Comments from Planning and Land Development
Regulation Board
Background:
This is a legislative item.
The update of the City of Palm Coast Comprehensive Plan, Imagine 2050, started with a
Community Wide Kick-off meeting on September 23, 2023. Throughout the process, various
public engagement activities invited the community to participate in the process. Reaching
an estimated 87,000 residents, these engagement activities included: Community Wide
Engagements, Pop-Up Events, Special Events, Media Outreach, Radio Broadcasting
Events, Civic Organization Meetings, Homeowner Association Forums, and the PLDRB and
City Council Public Hearings Additionally, an interactive website
(palmcoast.mysocialpinpoint.com) was created to allow residents to review draft policies and
provide feedback during different stages in the development of the plan. Key themes from
this feedback included support for sustainable development, improved transportation
options, and the need for diverse housing choices.
The Planning and Land Development Regulation Board (PLDRB) held a public hearing on
August 14, 2024 to review and receive public comments on the proposed Imagine 2050
Comprehensive Plan and recommended that City Council approve the transmittal of the plan
to the state for review and comments.
City Council held a public hearing on September 3, 2024 and voted to transmit the plan.
Transmittal of the plan provided FloridaCommerce and other state review agencies like the
Dept. of Transportation, the Water Management District, etc. FDOT, SJRWMD, and FDEP
30-days to review and provide comments and recommendations on the amendments. After
receipt of the comment letter from the various state agencies, the City has 180 days to
address comments by adopting or adopting with changes the proposed amendments. As
allowed by State Statutes, the City requested and was granted an extension for adoption of
the Comprehensive Plan to July 4, 2025.
70
City Council (with 4 new members) held additional workshops to identify outstanding issues
as well as to give staff direction on addressing these issues. These additional amendments
to the transmitted version of the Plan were presented to the Planning and Land
Development Regulation Board at a public hearing on April 16, 2025.
The PLDRB discussed the proposed amendments and approved a recommendation to the
City Council to approve the amendments with additional changes or in some cases, a
recommendation to keep the proposed policy language, as is. These recommendations are
provided on a summary sheet attached to this agenda.
Recommended Action:
THE PLANNING AND LAND DEVELOPMENT REGULATION BOARD (PLDRB)
RECOMMENDS THAT CITY COUNCIL APPROVE THE AMENDMENTS WITH THE
PROPOSED RECOMMENDED CHANGES
71
City of Palm Coast, Florida
Agenda Item
Agenda Date: May 6, 2025
Department COMMUNITY DEVELOPMENT Amount
Division CODE ENFORCEMENT Account #
Subject: ORDINANCE 2025-XX AMENDING CHAPTER 42, ARTICLE I, CREATING
SECTION 42-6, PROHIBITING PUBLIC CAMPING OR SLEEPING ON PUBLIC
PROPERTY
Presenter: Barbara Grossman, Code Enforcement Manager
Attachments:
1. Ordinance
2. Business Impact Estimate
Background:
UPDATED BACKGROUND FROM THE APRIL 15, 2025, BUSINESS MEETING:
The first reading of the item was held during the April 15, 2025, Business Meeting. No
changes have been made to the item.
ORIGINAL BACKGROUND FROM THE APRIL 15, 2025, BUSINESS MEETING:
On March 20, 2024, House Bill 1365 was enacted by the Florida legislature and signed into
law.
Effective October 1, 2024, the City of Palm Coast is required to begin enforcing this
legislation under Section 125.0321, Florida Statutes. This law prohibits the City of Palm
Coast from authorizing or allowing regular public camping and sleeping on public properties,
including, but not limited to, any public building or its grounds and any public right of way
under the City’s jurisdiction.
This Ordinance provides for the prohibition, enforcement and appeal processes for public
camping or sleeping on public property.
No person may regularly engage in public camping or sleeping on any public property,
including, but not limited to, any public building or its grounds or any public right-of-way
under the jurisdiction of the City.
The City Manager, designee, or a law enforcement officer may issue a trespass warning to
any individual violating the terms of this Ordinance. The trespass warning will be valid and
enforceable for two years in accordance with Section 9-1 of the Code of Ordinances of Palm
Coast.
The appeal process is to file an appeal to the City Clerk in writing with ten days of issuance
of the warning. The appeal shall be heard by the City’s Special Magistrate in accordance
with Section 9-1(h) of the Code of Ordinances as well. The decision of the Special
Magistrate shall be final.
425
Recommended Action:
ADOPT ORDINANCE 2025-XX AMENDING CHAPTER 42, ARTICLE I, CREATING
SECTION 42-6, PROHIBITING PUBLIC CAMPING OR SLEEPING ON PUBLIC
PROPERTY
426
City of Palm Coast, Florida
Agenda Item
Agenda Date: May 6, 2025
Department CITY ADMINISTRATION Amount
Division Account #
Subject: RESOLUTION 2025-XX SUPPORTING GOVERNMENT EFFORTS IN
IDENTIFYING UNNECESSARY SPENDING, CREATING EFFICIENCIES, AND
SAVING TAXPAYER DOLLARS
Presenter: Lauren Johnston, Acting City Manager
Attachments:
1. Information Request
2. Resolution
3. Letter of Support
Background:
During the May 1, 2025, Special Business Meeting, City Council provided consensus to add
this item to the May 6, 2025, Business Meeting Agenda.
Governor DeSantis signed Executive Order 25-44 Ensuring Government Efficiency on
February 24, 2025. The Executive Order establishes within the Office of Policy and Budget
in the Executive Office of the Governor, a Department of Governmental Efficiency Team
(EOG DOGE Team). The EOG DOGE Team is responsible for assisting local governments
in identifying unnecessary spending, eliminating waste, and saving taxpayers money.
Recommended Action:
ADOPT RESOLUTION 2025-XX SUPPORTING GOVERNMENT EFFORTS IN
IDENTIFYING UNNECESSARY SPENDING, CREATING EFFICIENCIES, AND SAVING
TAXPAYER DOLLARS
433
City of Palm Coast, Florida
Agenda Item
Agenda Date: May 6, 2025
Department CONSTRUCTION MANAGEMENT Amount $6,000
& ENGINEERING
Division ENGINEERING Account # 21097011-06300-54416
Subject: RESOLUTION 2025-XX APPROVING A LAND DONATION OF 3 PARCELS
FROM MPC LOTS, LLC FOR THE BELLE TERRE SAFETY IMPROVEMENTS
PROJECT
Presenter: Carl Cote, Director of Stormwater & Engineering, and Virginia Smith, Land
Management Administrator
Attachments:
1. Presentation
2. Resolution
3. Donation Letter from MPC Lots, LLC
Background:
On April 16, 2024, City Council approved the Florida Department of Transportation State-
Funded Grant Agreement for the Belle Terre Safety Improvements Project. As part of this
project, the City needed to acquire several parcels of land and obtain a few License
Agreements.
The project is to enhance traffic operations, improve safety, and increase roadway capacity
along Belle Terre Parkway. The proposed Improvements are based on recommendations
from the Belle Terre Parkway/Boulevard Intersection Analysis that the River to Sea
Transportation Planning Organization completed in January 2016. The proposed project will
improve safety along Belle Terre Parkway by addressing the turning movement conflicts at
intersections along the corridor from Royal Palms Parkway north to Pritchard Drive
intersection. The design will provide access movement improvements that eliminate turning
conflict through an access management plan to eliminate certain turning movements along
this stretch. In addition to the access management, the proposed project will add or modify
either right or left turn lanes and restrict movement as recommended by the completed
study. These improvements are intended to reduce the number of rear-end collisions as well
as improve traffic flow.
The three parcels being donated to the City of Palm Coast from MPC Lots, LLC are along
Belle Terre Parkway. Minor closing costs will be associated with the land donation, such as
title commitment, recording fees, appraisals, etc. The funds for the project are budgeted out
of the five-year Capital Improvement Transportation Impact fund.
440
Source of Funds Worksheet FY 2025
Transportation Impact Fee 21097011-063000-54416 $5,750,000.00
Total Expended/Encumbered to Date $0.00
Pending (Work Orders/Contracts) $0.00
Current (Work Orders/Contracts) $6,000.00
Balance $5,744,000.00
Recommended Action:
ADOPT RESOLUTION 2025-XX APPROVING A LAND DONATION OF 3 PARCELS FROM
MPC LOTS, LLC FOR THE BELLE TERRE SAFETY IMPROVEMENTS PROJECT
441
City of Palm Coast, Florida
Agenda Item
Agenda Date: May 6, 2025
Department COMMUNITY DEVELOPMENT Amount
Division PLANNING Account #
Subject: RESOLUTION 2025-XX APPROVING COLBERT LANDINGS PHASE 2 FINAL
PLAT - APPLICATION 6063
Presenter: Estelle Lens, AICP, Planner and Dennis R. Leap, PE, Site Development
Manager
Attachments:
1. Presentation
2. Resolution
3. Plat
Background:
This is a quasi-judicial item, please disclose any ex parte communications.
The application, submitted by Meritage Homes of Florida, Inc., proposes to plat and
subdivide approximately 44.40 acres of land into 269 single family residential lots. The
project is located on the west side of Colbert Lane approximately 0.75 miles north of SR
100. The Future Land Use Map designation is Residential. The Official Zoning map
designation is Single Family Residential (SFR-1).
The Final Plat is the last step in the process of platting land which establishes legally
recognized lots for sale and development. The City of Palm Coast has a three-step process
which ensures compliance with zoning regulations and facilitates orderly community growth
by defining property boundaries, easements, roads, stormwater facilities, and other essential
features.
Subdivision Process in Palm Coast:
1. Subdivision Master Plan (Requires Planning and Land Development Regulation
Board (PLDRB) approval for projects creating 100 or more lots.)
- Ensures the proposed project will meet the City Land Development Code (LDC)
requirements and any applicable development agreement(s).
- PLDRB approved the Subdivision Master Plan August 18, 2021
2. Preliminary Plat (Requires administrative approval)
- Submitted with Construction Plans
- This approval allows the developer to obtain a site development permit and
commence construction of the infrastructure, including roadways, stormwater
systems/drainage retention ponds, installation of water and sewer lines, lift
station construction, etc.
- Preliminary Plat was approved December 5, 2024
- Site Development Permit was issued December 18, 2024
449
3. Final Plat (Requires City Council approval)
- Reviewed by staff, the City Attorney and 2nd Party Surveyor to ensure the Final
Plat meets LDC regulations and State Statute requirements for recording.
- Current/Final stage for Council consideration
Subject Property/Development:
• Property is zoned Single Family Residential (SFR-1).
• This entitles the owner to develop 7 units per acre.
• Phase 2 is platting just lots and roadways. (The “Future Development (FD)Tracts”
from Phase 1.)
• Density for the entire project (Phases 1 and 2) is 1.6 units per acre
(482 lots total / 293.3 acres)
• The entire project preserves approximately 96 acres of wetlands.
• Infrastructure:
Construction of all infrastructure improvements including roadways,
stormwater management systems, wastewater and potable water lines, lift
station(s), etc. has been completed. This was at the sole cost of the
developer. Therefore, a performance bond is not required.
The roadways and stormwater management facilities are to remain privately
owned and maintained by the Colbert Landings Community Development
District.
The project meets the technical requirements of the City Code and Florida Statutes, Chapter
177 FS.
Recommended Action:
ADOPT RESOLUTION 2025-XX APPROVING THE FINAL PLAT AND AUTHORIZING THE
MAYOR TO EXECUTE THE PLAT FOR APPLICATION 6063
450
City of Palm Coast, Florida
Agenda Item
Agenda Date: May 6, 2025
Department PUBLIC WORKS Amount OVER $50K
Division Account #
Subject: RESOLUTION 2025-XX APPROVING MASTER SERVICES AGREEMENTS
WITH CERES ENVIRONMENTAL SERVICES, INC., AND CTC DISASTER
RESPONSE, INC., FOR DISASTER DEBRIS REMOVAL AND DISPOSAL
SERVICES
Presenter: Matthew Mancill, Director of Public Works
Attachments:
1. Resolution
2. Draft Contracts (2)
3. Notice of Intent to Award
4. Project Overview
Background:
Council Priority:
B. Safe and Reliable Services
Hurricanes and other natural disasters can generate unprecedented amounts of debris
creating unsafe conditions on our City’s public roadways. Consequently, debris removal
becomes a high priority following a disaster. In these situations, the City and its contracted
residential waste provider have limited resources (staff and equipment) to devote to the
increased demand. Therefore, experienced disaster recovery debris contractors play a
significant role in the debris removal, collection, reduction and disposal process. These
contractors can assemble sufficient resources to remove large volumes of disaster-
generated debris from a large area in a timely and cost-effective manner, and lawfully
dispose of all debris according to local, State, and Federal environmental requirements and
in accordance with applicable regulations of the Federal Emergency Management Agency
(FEMA).
The City has taken a proactive approach through advanced planning to assure necessary
resources are readily available to mitigate the threat to the health, safety, and welfare of the
City of Palm Coast’s residents. City staff advertised and solicited bids (RFP-PW-25-33) in
accordance with the City’s Purchasing Policy. Several bids were received and found to be
responsive and responsible.
Following careful evaluation, City staff recommend City Council to approve Master Service
Agreement (MSA) contracts with Ceres Environmental Services, Inc. and CTC Disaster
Response, Inc. for disaster debris removal and disposal services on an as needed basis.
484
Recommended Action:
ADOPT RESOLUTION 2025-XX APPROVING MASTER SERVICES AGREEMENTS WITH
CERES ENVIRONMENTAL SERVICES, INC., AND CTC DISASTER RESPONSE, INC.,
FOR DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES
485
City of Palm Coast, Florida
Agenda Item
Agenda Date: May 6, 2025
Department FINANCIAL SERVICES Amount
Division Account #
Subject: RESOLUTION 2025-XX ESTABLISHING INTENT TO REIMBURSE CERTAIN
CAPITAL EXPENDITURES INCURRED WITH PROCEEDS OF A FUTURE TAX-
EXEMPT FINANCING
Presenter: Helena Alves, Director of Financial Services
Attachments:
1. Resolution
Background:
City staff in coordination with our consultant, Raftelis, has performed various financial and
utility analysis to estimate the costs associated with expanding and improving the City’s
water and sewer utility system.
During the March, 18, 2025, City Council meeting and following a collaborative
presentation by Raftelis and City staff, Council voted 3-1 to proceed with a rate structure
that supports the issuance of debt to pay for capital expenditures to improve the City’s
water and sewer utility system.
Approving this resolution will establish intent to facilitate and complete the capital
improvement needs of the City’s Utility department. It is the City’s intent to be reimbursed
from proceeds of a future tax-exempt financing for capital expenditures to be paid by the
City prior to the incurrence of debt for the purpose of constructing, designing, permitting,
renovating, acquiring and equipping certain additions, extensions and improvements to its
water and sewer utility system. Pending reimbursement, the City expects to use funds on
deposit in the utiity none fund to pay such costs including but not limited to capital
expenditures, costs of design and engineering, and other costs related to the projects. It is
reasonably expected that the total amount of debt to be incurred by the City with respect to
the projects will not exceed $287,500,000.
Recommended Action:
ADOPT RESOLUTION 2025-XX ESTABLISHING INTENT TO REIMBURSE CERTAIN
CAPITAL EXPENDITURES INCURRED WITH PROCEEDS OF A FUTURE TAX-EXEMPT
FINANCING
544
City of Palm Coast, Florida
Agenda Item
Agenda Date: May 6, 2025
Department PUBLIC WORKS Amount OVER $50K
Division STREETS MAINTENANCE Account # 10015011-052000
Subject: RESOLUTION 2025-XX APPROVING MASTER PRICE AGREEMENTS WITH
MULTIPLE VENDORS FOR CITYWIDE CHEMICALS AND FERTILIZERS
Presenter: Matthew Mancill, Director of Public Works
Attachments:
1. Resolution
2. Draft Contracts (6)
3. Notice of Intent to Award
4. Project Overview
Background:
Council Priority:
D. Sustainable Environment and Infrastructure
The City of Palm Coast’s Public Works department is seeking City Council approval to enter
into Master Price Agreements (MPA) with multiple qualified vendors capable of supplying
essential chemical products used to maintain and treat citywide landscaped areas. These
products are necessary for the upkeep of medians, parks, facilities, and other public
properties throughout the City. In accordance with the City’s Purchasing Policy, staff
advertised and solicited competitive bids. Multiple submissions were received and evaluated
based on responsiveness, responsibility, and pricing. Selected vendors were deemed
qualified and capable of meeting the City’s needs. A Notice of Intent to Award and draft
agreements for each selected vendor are attached.
Fiscal Impact:
Funding for these purchases is included in the Public Works Department’s Fiscal Year 2025
adopted budget. Expenditures will be made on an as-needed basis and within allocated
budget appropriations. A detailed cost breakdown and funding source information is
provided in the attached Source of Funds Worksheet.
Staff Recommendation:
Staff recommends approval of the proposed MPA Contracts based on the City of Palm
Coast’s bid ITB-PW-25-38 to ensure a consistent, cost-effective, and timely supply of
essential chemicals necessary for maintaining the City’s landscaped assets.
Vendors:
• MD Plant Health
• Heritage Landscape Supply Group, Inc.
• Harrell’s, LLC
• SiteOne Landscape Supply
547
• Howard Fertilizer & Chemical Company, Inc
• Target Specialty Products
Source of Funds Worksheet FY 2025
Streets Maintenance - Operating Supp & Equip Under $5K
10015011-052000 $278,800.00
Total Expended/Encumbered to Date $168,053.51
Pending Work Orders/Contracts $0.00
Current (WO/Contract) $0.00
Balance $110,746.49
Recommended Action:
ADOPT RESOLUTION 2025-XX APPROVING MASTER PRICE AGREEMENTS WITH
MULTIPLE VENDORS FOR CITYWIDE CHEMICALS AND FERTILIZERS
548
City of Palm Coast, Florida
Agenda Item
Agenda Date: May 6, 2025
Department WATER AND WASTEWATER Amount $51,411.70
UTILITY
Division Account # 54029083 063000
85005
Subject: RESOLUTION 2025-XX APPROVING A MASTER SERVICES AGREEMENT
WITH CLEARWATER SOLUTIONS, LLC FOR THE REPAIRS NEEDED ON
PUTTER DRIVE TO THE SEWER SYSTEM AND ROADWAY
Presenter: James Melley, Utility Systems Manager
Attachments:
1. Resolution
2. Contract
3. Notice of Intent to Award
4. Project Overview
Background:
Council Priority:
D. Sustainable Environment and Infrastructure
As part of the City Council’s goals to ensure that all infrastructure maintenance, public
safety, and performance are priorities, City staff is recommending approving a Master
Services Agreement with Clearwater Solutions, LLC to repair the gravity sewer main and
sewer lateral at the intersection of Putter Drive and correct a failing roadway caused by the
broken main. This repair is essential to maintaining public safety.
In accordance with the City’s purchasing policy, City staff advertised and solicited bids for
construction services to repair the damaged sewer main and service lateral. The staff
recommends approving a Master Services Agreement with Clearwater Solutions, LLC, this
contract (ITB-UT-25-36) will be a one-time services agreement to provide construction
services. The Project Overview and Notice of Intent to Award are attached. The contract
amount for these services is $51,411.70.
SOURCE OF FUNDS WORKSHEET FY 2025
GENERAL PLANT R&R 54029083 063000 85005 $1,300,000.00
Total Expended/Encumbered to date $736,217.82
Current (WO/Contract) $51,411.70
Balance $512,370.48
Recommended Action:
ADOPT RESOLUTION 2025-XX APPROVING A MASTER SERVICES AGREEMENT WITH
CLEARWATER SOLUTIONS, LLC FOR THE REPAIRS NEEDED ON PUTTER DRIVE TO
THE SEWER SYSTEM AND ROADWAY
662
City of Palm Coast, Florida
Agenda Item
Agenda Date: May 6, 2025
Department WATER AND WASTEWATER Amount $81,232.50
UTILITY
Division Account # 54029083 063000
85005
Subject: RESOLUTION 2025-XX APPROVING A MASTER SERVICES AGREEMENT
WITH S.E. CLINE CONSTRUCTION, INC., FOR THE REPAIRS NEEDED ON
FARMSWORTH DRIVE TO THE SEWER SYSTEM AND ROADWAY
Presenter: James Melley, Utility Systems Manager
Attachments:
1. Resolution
2. Contract
3. Notice of Intent to Award
4. Project Overview
Background:
Council Priority:
D. Sustainable Environment and Infrastructure
As part of the City Council’s goals to ensure that all infrastructure maintenance, public
safety, and performance are priorities, City staff is recommending approving a Master
Services Agreement with S.E. Cline Construction, Inc., to repair the gravity sewer main and
sewer lateral at Farmsworth Drive and correct a failing roadway caused by the broken main.
This repair is essential to maintaining public safety.
In accordance with the City’s purchasing policy, City staff advertised and solicited bids for
construction services to repair the damaged sewer main and service lateral. The staff
recommends approving a Master Services Agreement with S.E. Cline Construction, Inc.; this
contract (ITB-UT-25-43) will be a one-time services agreement to provide construction
services. The Project Overview and Notice of Intent to Award are attached. The contract
amount for these services is $81,232.50.
SOURCE OF FUNDS WORKSHEET FY 2025
GENERAL PLANT R&R 54029083 063000 85005 $1,300,000.00
Total Expended/Encumbered to date $736,217.82
Current (WO/Contract) $81,232.50
Pending (WO/Contract) $135,361.70
Balance $482,549.68
Recommended Action:
ADOPT RESOLUTION 2025-XX APPROVING A MASTER SERVICES AGREEMENT WITH
S.E. CLINE CONSTRUCTION, INC., FOR THE REPAIRS NEEDED ON FARMSWORTH
DRIVE TO THE SEWER SYSTEM AND ROADWAY
689
City of Palm Coast, Florida
Agenda Item
Agenda Date: May 6, 2025
Department WATER AND WASTEWATER Amount $83,950.00
UTILITY
Division Account # 54029083 063000
85005
Subject: RESOLUTION 2025-XX APPROVING A MASTER SERVICES AGREEMENT
WITH ALL STATE CIVIL CONSTRUCTION, INC., FOR THE REPAIRS NEEDED
ON UTAH PLACE TO THE SEWER SYSTEM AND ROADWAY
Presenter: James Melley, Utility Systems Manager
Attachments:
1. Resolution
2. Contract
3. Notice of Intent to Award
4. Project Overview
Background:
Council Priority:
D. Sustainable Environment and Infrastructure
As part of the City Council’s goals to ensure that all infrastructure maintenance, public
safety, and performance are priorities, City staff is recommending approving a Master
Services Agreement with All State Civil Construction, Inc. to repair the gravity sewer main
and sewer lateral at 57 Utah Place and correct a failing roadway caused by the broken main.
This repair is essential to maintaining public safety.
In accordance with the City’s purchasing policy, City staff advertised and solicited bids for
construction services to repair the damaged sewer main and service lateral. The staff
recommends approving a Master Services Agreement with All State Civil Construction, Inc.;
this contract (ITB-UT-25-39) will be a one-time services agreement to provide construction
services. The Project Overview and Notice of Intent to Award are attached. The contract
amount for these services is $83,950.00
SOURCE OF FUNDS WORKSHEET FY 2025
GENERAL PLANT R&R 54029083 063000 85005 $1,300,000.00
Total Expended/Encumbered to date $736,217.82
Pending $51,411.70
Current (WO/Comtract) $83,950.00
Balance $479,832.18
716
Recommended Action:
ADOPT RESOLUTION 2025-XX APPROVING A MASTER SERVICES AGREEMENT WITH
ALL STATE CIVIL CONSTRUCTION, INC., FOR THE REPAIRS NEEDED ON UTAH
PLACE TO THE SEWER SYSTEM AND ROADWAY
717
City of Palm Coast, Florida
Agenda Item
Agenda Date: May 6, 2025
Department PUBLIC WORKS Amount OVER $50K
Division FLEET Account # 65010071-052000
Subject: RESOLUTION 2025-XX APPROVING PIGGYBACKING THE FLORIDA
SHERIFFS ASSOCIATION CONTRACT WITH BOULEVARD TIRE CENTER
FOR THE PURCHASE OF TIRES AND RELATED SERVICES
Presenter: Matthew Mancill, Director of Public Works
Attachments:
1. Resolution
2. Piggyback Contract
Background:
Council Priority:
B. Safe and Reliable Services
The Public Works Fleet Division is responsible for the repair and maintenance of all City
vehicles. This includes the ongoing procurement of parts and services necessary to maintain
the operational readiness of the fleet. A significant component of this maintenance is the
purchase of various types of tires and tire-related services on an as-needed basis.
City staff recommends utilizing the Florida Sheriff’s Association Contract #FSA25-TRS27.0,
which was competitively bid and awarded to Boulevard Tire Center. This contract remains in
effect through March 31, 2027, and allows for other government entities to piggyback under
the same pricing, terms, and conditions.
Piggybacking on this existing competitively awarded contract is advantageous to the City as
it offers pricing that is generally more favorable than if the City were to conduct its own
solicitation. Additionally, it saves time and resources by avoiding the need to initiate a
separate bid process.
The estimated expenditure for tires and tire-related services under this contract is
$156,000.00. Funding is budgeted and available in account 65010071-052000.
Source of Funds Worksheet FY 2025
Fleet Fund - OPERATING SUPP&EQUIPUNDER$5K $722,200.00
Total Expended/Encumbered to Date $704,974.21
Pending Work Orders/Contracts $0.00
Current (WO/Contract) $0.00
Balance $17,225.79
747
Recommended Action:
ADOPT RESOLUTION 2025-XX APPROVING PIGGYBACKING THE FLORIDA
SHERIFFS ASSOCIATION CONTRACT WITH BOULEVARD TIRE CENTER FOR THE
PURCHASE OF TIRES AND RELATED SERVICES
748
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