City Council Business Meeting

City Hall City of Palm Coast 160 Lake Avenue Agenda Palm Coast, FL 32164 www.palmcoast.gov City Council Business Mayor Michael Norris Vice Mayor Theresa Pontieri Council Member Charles Gambaro Council Member Ty Miller Council Member David Sullivan Tuesday, March 3, 2026 6:00 PM City Hall - Jon Netts Community Wing City Staff Michael McGlothlin, City Manager Marcus Duffy, City Attorney Kaley Cook, City Clerk  Public Participation shall be in accordance with Section 286.0114 Florida Statutes.  Other matters of concern may be discussed as determined by City Council.  If you wish to obtain more information regarding the City Council’s agenda, please contact the City Clerk's Office at 386-986- 3713.  In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons needing a reasonable accommodation to participate in any of these proceedings or meeting should contact the City Clerk at 386-986-3713, at least 48 hours prior to the meeting.  City Council Meetings are streamed live on YouTube at https://www.youtube.com/@PalmCoastFL.  It is proper meeting etiquette to silence all electronic devices, including cell phones while Council is in session.  Any person who decides to appeal any decision of the City Council with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose, may need to hire a court reporter to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. NOTICE: This meeting is being live streamed on the City of Palm Coast YouTube channel and audio recorded for public record and transparency. A. PROCLAMATIONS - 5:30 P.M. 1. PROCLAMATION - MARCH 9-15, 2026, AS FLOOD AWARENESS WEEK B. CALL TO ORDER THE CITY COUNCIL BUSINESS MEETING - 6 P.M. C. PLEDGE OF ALLEGIANCE TO THE FLAG AND A MOMENT OF SILENCE D. ROLL CALL E. PUBLIC PARTICIPATION City of Palm Coast Created on 3/3/2026  Public Participation shall be held in accordance with Section 286.0114 Florida Statutes. And pursuant to the City Council’s Meeting Policies and Procedures: (1) This agenda item has a thirty (30) minute limit. (2) Each speaker shall at the podium, provide their name and may speak for up to 3 minutes. (3) The Public may provide comments to the City Council relative to matters not on the agenda at the times indicated in this Agenda. Following any comments from the public, there may be discussion by the City Council. (4) Public speakers may address their comments to the Council as a whole, the Mayor, or to an individual Council Member (5) When addressing the City Council on specific, enumerated Agenda items, speakers shall: (a) make their comments concise and to the point; (b) not speak more than once on the same subject; (c) not, by speech or otherwise, delay or interrupt the proceedings or the peace of the City Council; (d) obey the orders of the Mayor or the City Council; and (e) not make any irrelevant, impertinent or slanderous comments while addressing the City Council; which pursuant to Council rules, shall be considered disorderly. (6) Any person who becomes disorderly or who fails to confine his or her comments to the identified subject or business, shall be cautioned by the Mayor and thereafter must conclude his or her remarks on the subject within the remaining designated time limit. Any speaker failing to comply, as cautioned, shall be barred from making any additional comments during the meeting and may be removed, as necessary, for the remainder of the meeting. Members of the public may make comments during the public comment portion of the meeting. Please be advised that public comment will only be permitted during the public comment portions of the agenda at the times indicated by the Chair during the meeting. F. MINUTES 2. MINUTES OF THE CITY COUNCIL: FEBRUARY 17, 2026, BUSINESS MEETING FEBRUARY 24, 2026, SPECIAL WORKSHOP MEETING G. ORDINANCES SECOND READ 3. ORDINANCE 2026-XX GOVERNING THE SALE OF CITY-OWNED UTILITY RECESS CITY COUNCIL AND CONVENE THE SR 100 CORRIDOR CRA BOARD 4. SR 100 COMMUNITY REDEVELOPMENT AGENGY RESOLUTION 2026-XX APPROVING A CONTRACT, INCLUDING CONTINGENCY SERVICES, WITH KIMLEY HORN FOR THE COMPREHENSIVE PERFORMANCE AND STRATEGIC City of Palm Coast Created on 3/3/2026  EVALUATION OF THE STATE ROAD 100 COMMUNITY DEVELOPMENT AREA ADJOURN THE SR 100 CORRIDOR CRA BOARD AND RECONVENE CITY COUNCIL J. RESOLUTIONS 5. RESOLUTION 2026-XX APPROVING A WORK ORDER FOR THE EXISTING FIRE STATION 22 SCHEMATIC DESIGN PHASE 6. RESOLUTION 2026-XX APPROVING EXPENSES FOR REPLACEMENT TURF AT HOLLAND PARK K. PUBLIC PARTICIPATION Remainder of Public Comments is limited to three (3) minutes each. L. DISCUSSION BY CITY COUNCIL OF MATTERS NOT ON THE AGENDA M. DISCUSSION BY CITY ATTORNEY OF MATTERS NOT ON THE AGENDA N. DISCUSSION BY CITY MANAGER OF MATTERS NOT ON THE AGENDA O. ADJOURNMENT 7. AGENDA WORKSHEET AND CALENDAR City of Palm Coast Created on 3/3/2026  City of Palm Coast, Florida Agenda Item Agenda Date: March 3, 2026 Department CITY ADMINISTRATION Amount Division Account # Subject: PROCLAMATION - MARCH 9-15, 2026, AS FLOOD AWARENESS WEEK Presenter: Mayor and City Council Attachments: 1. Proclamation Background: The City of Palm Coast would like to proclaim March 9-15, 2026, as Flood Awareness Week. Recommended Action: PROCLAIM MARCH 9-15, 2026, AS FLOOD AWARENESS WEEK  City of Palm Coast, Florida Agenda Item Agenda Date: March 3, 2026 Department CITY ADMINISTRATION Amount Division Account # Subject: MINUTES OF THE CITY COUNCIL: FEBRUARY 17, 2026, BUSINESS MEETING FEBRUARY 24, 2026, SPECIAL WORKSHOP MEETING Presenter: Kaley Cook, City Clerk Attachments: 1. Minutes (2) Background: Recommended Action: APPROVE MINUTES OF THE CITY COUNCIL: FEBRUARY 17, 2026, BUSINESS MEETING FEBRUARY 24, 2026, SPECIAL WORKSHOP MEETING  City of Palm Coast, Florida Agenda Item Agenda Date: March 3, 2026 Department CITY ADMINISTRATION Amount Division Account # Subject: ORDINANCE 2026-XX GOVERNING THE SALE OF CITY-OWNED UTILITY Presenter: Marcus Duffy, City Attorney Attachments: 1. Ordinance (redline and clean copy) 2. Business Impact Estimate Background: UPDATED BACKGROUND FROM THE FEBRUARY 17, 2026, BUSINESS MEETING: City Council heard the first reading of this item at the February 17, 2026, Business Meeting and the attached Ordinance has been updated per City Council direction. ORIGINAL BACKGROUND FROM THE FEBRUARY 17, 2026, BUSINESS MEETING: During the November 18, 2025, City Council Business Meeting, the Council provided unanimous consent to consider an Ordinance governing the sale of a City-owned utility. The proposed Ordinance is attached for review and consideration. Recommended Action: ADOPT ORDINANCE 2026-XX GOVERNING THE SALE OF CITY-OWNED UTILITY  City of Palm Coast, Florida Agenda Item Agenda Date: March 3, 2026 Department COMMUNITY DEVELOPMENT Amount 139,988 Division ECONOMIC DEVELOPMENT Account # 21802600-034000 Subject: SR 100 COMMUNITY REDEVELOPMENT AGENGY RESOLUTION 2026-XX APPROVING A CONTRACT WITH KIMLEY HORN FOR THE COMPREHENSIVE PERFORMANCE AND STRATEGIC EVALUATION OF THE STATE ROAD 100 COMMUNITY DEVELOPMENT Presenter: Craig McKinney, Economic Development Director Attachments: 1. PRESENTATION 2. RESOLUTION 3. DRAFT CONTRACT 4. NOTICE OF INTENT 5. EXECUTIVE SUMMARY 6. CRA BOUNDARY MAP Background: Council Priority: Create a strong resilient community and ensure sustainable economic growth. The State Road 100 Community Redevelopment Area (CRA) was established in 2004 to address slum, blight and stimulate investment. With the CRA planned to sunset in FY 2034, there are approximately eight (8) years remaining to maximize its Tax Increment Fund (TIF) impact and fulfill its redevelopment goals. To ensure the CRA is on the most effective fiscal and strategic trajectory, the City issued an RFP on November 19, 2025, for a Comprehensive Performance and Strategic Evaluation. Two bids were received that were deemed responsive and responsible. Following a competitive selection process involving five (5) evaluation criteria—including relevant experience, methodology, and cost—Kimley-Horn and Associates, Inc. was identified as the top-ranked firm. The funding for these services is included in the Fiscal Year 2026 SR 100 CRA Budget.  SOURCE OF FUNDS WORKSHEET FY 2026 CRA 21802600-034000 157,575 Total Expenses/Encumbered to date 17,583 Pending Work Orders/Contracts 0 Current Contract 139,988 Balance 4 Staff recommends approving the contract, including the contingency for additional services relating to boundary modification, finding of necessity, and sunset date, if applicable. Recommended Action: ADOPT SR 100 COMMUNITY REDEVELOPMENT AGENGY RESOLUTION 2026-XX APPROVING A CONTRACT WITH KIMLEY HORN FOR THE COMPREHENSIVE PERFORMANCE AND STRATEGIC EVALUATION OF THE STATE ROAD 100 COMMUNITY DEVELOPMENT  City of Palm Coast, Florida Agenda Item Agenda Date: March 3, 2026 Department CONSTRUCTION MANAGEMENT Amount $226,000 & ENGINEERING Division Account # 21066015-063000- 61400 Subject: RESOLUTION 2026-XX APPROVING A WORK ORDER FOR THE EXISTING FIRE STATION 22 SCHEMATIC DESIGN PHASE Presenter: Eric Gebo, Architect III Attachments: 1. Presentation 2. Resolution 3. Draft Proposal Background: Council Priority: D. Sustainable Environment and Infrastructure: As directed identified by Council, Forefront and City Staff held stakeholders’ meetings with various local community organizations along with representatives from Palm Coast Fire Services and City Staff. These respective groups provided insight into their organizations and offered suggestions regarding potential uses for the facility and their desired level of involvement. A new entry to the facility will be constructed which consists of a 200 square foot, two story lobby space with reception area and adjacent restrooms and service closet. A secured office suite makes up the west side of the building. It includes a 175-square-foot office with storage, a 340 square-foot conference room and a central work. An elevator and stairs to serve the mezzanine are conveniently adjacent to the lobby. The City has explored opportunities that would allow for additional parking at nearby businesses and organizations, but these are not a long-term solution due to liability issues, time of day constraints and distance from the Center. The fire station site is an ideal solution. The FS site encompasses just under 1 acre and is not impacted by areas of wetlands or the flood plain. Under the existing contract RFSQ-SWE-25-02, staff negotiated a scope and in the amount of $226,000 with Forefront Architecture & Engineering, LLC., to provide schematic design services for the existing fire station 22. City staff have determined that the cost for the services is reasonable and fair and is consistent with these types of services for a project of this size and scope. This item is for approval of a work order in the amount of $226,000 with Forefront Architecture & Engineering, LLC., to provide design services for the above-mentioned scope for the existing Fire Station 22. Funds for this project are budgeted out of the FY 26 Recreation Impact Fee fund. Source of Funds Worksheet FY 26 Recreation Impact Fee 21066015-063000-61400 $334,500.00 Total Expenses/Encumbered to Date $105,731.77 Pending Work Orders/Contracts $0.00 Current Contract $226,000.00 Balance $2,768.23 Recommended Action: ADOPT RESOLUTION 2026-XX APPROVING A WORK ORDER FOR THE EXISTING FIRE STATION 22 DESIGN PHASE  City of Palm Coast, Florida Agenda Item Agenda Date: March 3, 2026 Department CONSTRUCTION MANAGEMENT Amount $256,212.00 & ENGINEERING Division ENGINEERING Account # 43000099-063000- 66008 Subject: RESOLUTION 2026-XX APPROVING EXPENSES FOR REPLACEMENT TURF AT HOLLAND PARK Presenter: Eric Gebo, Architect III Attachments: 1. Resolution 2. Quote Background: Council Priority: B. Safe & Reliable Services Phase I of the James F. Holland Park, completed in 2016, has continued to be one of the City’s most popular, and attended, parks. With the high attendance comes a great amount of wear and increasing maintenance. Although the Parks Department has been diligent in addressing problem areas throughout the years, the turf has reached the end of its life cycle and is now becoming a safety hazard. Through an approved Piggyback contract with ForeverLawn, Inc., Staff is requesting approval for the replacement of the entire extent of the original Phase 1 turf at a cost of $256,212.00. Funding for this project is included in the FY2026 Capital Projects Park R&R Fund. Recommended Action: ADOPT RESOLUTION 2026-XX APPROVING EXPENSES FOR REPLACEMENT TURF AT HOLLAND PARK