CITY COUNCIL BUSINESS MEETING IMMEDIATELY FOLLOWING THE WORKSHOP
Regular MeetingPalm Coast, FL · December 13, 2022
Minutes
City of Palm Coast City Hall
160 Lake Avenue
Minutes Palm Coast, FL 32164
www.palmcoastgov.com
COUNCIL BUSINESS
MEETING IMMEDIATELY
FOLLOWING THE
WORKSHOP
Mayor David Alfin
Vice Mayor Ed Danko
Council Member Theresa Carli Pontieri
Council Member Cathy Heighter
Council Member Nick Klufas
Tuesday, December 13, 2022 9:00 AM COMMUNITY WING
City Staff
Denise Bevan, City Manager
Neysa Borkert, City Attorney
Virginia A. Smith, City Clerk
• Public Participation shall be in accordance with Section 286.0114 Florida Statutes.
• Other matters of concern may be discussed as determined by City Council.
• If you wish to obtain more information regarding the City Council’s agenda, please contact the City Clerk's Office at 386-986-
3713.
• In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons needing a reasonable
accommodation to participate in any of these proceedings or meeting should contact the City Clerk at 386-986-3713, at least
48 hours prior to the meeting.
• City Council Meetings are streamed live on YouTube at https://www.youtube.com/user/PalmCoastGovTV/live.
• It is proper meeting etiquette to silence all electronic devices, including cell phones while meeting is in session.
• Any person who decides to appeal any decision of the City Council with respect to any matter considered at this meeting will
need a record of the proceedings, and for such purpose, may need to hire a court reporter to ensure that a verbatim record of
the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.
A. CALL TO ORDER
Mayor Alfin called the meeting to order at 10:33 A.M.
B. PLEDGE OF ALLEGIANCE TO THE FLAG
C. ROLL CALL
City Clerk Virginia Smith called the roll. CM Klufas was absent.
D. PUBLIC PARTICIPATION
City of Palm Coast Created on 1/24/23
Public Participation shall be held in accordance with Section 286.0114 Florida Statutes. And
pursuant to the City Council’s Meeting Policies and Procedures:
(1) Each speaker shall at the podium, provide their name and may speak for up to 3 minutes.
(2) The Public may provide comments to the City Council relative to matters not on the
agenda at the times indicated in this Agenda. Following any comments from the public, there
may be discussion by the City Council.
(3) When addressing the City Council on specific, enumerated Agenda items, speakers shall:
(a) direct all comments to the Mayor;
(b) make their comments concise and to the point;
(c) not speak more than once on the same subject;
(d) not, by speech or otherwise, delay or interrupt the proceedings or the peace of the City
Council;
(e) obey the orders of the Mayor or the City Council; and
(f) not make any irrelevant, impertinent or slanderous comments while addressing the City
Council; which pursuant to Council rules, shall be considered disorderly.
(4) Any person who becomes disorderly or who fails to confine his or her comments to the
identified subject or business, shall be cautioned by the Mayor and thereafter must conclude
his or her remarks on the subject within the remaining designated time limit.
Any speaker failing to comply, as cautioned, shall be barred from making any additional
comments during the meeting and may be removed, as necessary, for the remainder of the
meeting.
Denise Calderwood-thank you for going over the rules. Staff doesn't seem to
have the same rules of decorum. At this past event, I was not allowed to park my
vehicle in the event. You should hold staff accountable and hold them to the
budget.
E. MINUTES
1. MINUTES OF THE CITY COUNCIL
DECEMBER 6, 2022 BUSINESS MEETING
Pass
Motion made to approve as amended by Vice Mayor Danko and seconded
by Council Member Carli Pontieri
Approved - 4 - Council Member Cathy Heighter, Council Member Theresa Carli
Pontieri, Mayor David Alfin, Vice Mayor Ed Danko
Motion made by CM Danko to approve. CM Carli Pontieri requested the minutes
be amended to include her motion(s) made last week. City Clerk explained the
process to amend the minutes. CM Danko revised his motion to be approve
minutes as amended, which was seconded by CM Carli Pontieri. Motion passed
unanimously.
F. RESOLUTIONS
City of Palm Coast Created on 1/24/23
2. RESOLUTION 2022-XX APPROVING A MASTER SERVICES AGREEMENT WITH
BERRYDUNN FOR THE DEVELOPMENT OF A COMPREHENSIVE PARKS &
RECREATION MASTER PLAN
R20220161
Public Comments:
Denise Calderwood-Palm Coast has plans and the plans are beautiful. I cannot
say enough how many times I have sat on the sidelines and watched the plans
being written but the City has not followed through on the plans. What happens
is a group of people come before Council and request this be done or that be
done, and no consideration is giving to these plans.
CM Carli Pontieri-one comment to Brittany McDermott, I understand there will be
public involvement with this process., so to address this last person at the
podium, in what manner have you addressed how to get the public involved with
the vendor? Ans: Ms. McDermott stated part of this will be from the needs
assessment questionnaires, we will work with focus groups, stakeholders, and
community partners to put those questions together. The surveys will be direct
mailed to select households, but also available on a website for the general
community to provide their input.
CM Carli Pontieri-where can residents go to keep an eye on when that survey
will be available? Ans: Ms. McDermott-we will provide that on the City website.
CM Carli Pontieri-my other question is in this assessment, will there be, or can
there be, if it hasn't been contemplated yet, a section we can look at other
facilities that generate revenue to assess our ROI long term? Ans: Ms.
McDermott-Yes, that will go back to the scope of work with that cost benefit
analysis and level of service, so they will be analyzing current facilities at the
same time as they are doing the other and future facilities. We will ensure there
will be a robust campaign that goes out.
Pass
Motion made to approve by Vice Mayor Danko and seconded by Council
Member Carli Pontieri
Approved - 4 - Council Member Cathy Heighter, Council Member Theresa Carli
Pontieri, Mayor David Alfin, Vice Mayor Ed Danko
3. RESOLUTION 2022-XX APPROVING A CONCESSION LEASE AGREEMENT WITH
LOOPERS AT PALM HARBOR GOLF CLUB, LLC, FOR FOOD AND BEVERAGE
CONCESSIONS AT PALM HARBOR GOLF COURSE
R20220159
Mr. DeLorenzo provided Council with the utility costs update requested at the
workshop for the shared facility. The City is not responsible for the electric or
propane in this lease agreement and the water will be paid at 50% of the monthly
amounts.
City of Palm Coast Created on 1/24/23
Mr. Hirst presented to Council on this item.
CM Carli Pontieri-Lease terms. It doesn't appear to have terms for late fees and
repairs to HVAC. Section 1B of the lease has a generalization of the
maintenance and repair and replacement of the equipment at the leased
premises. Replacing with own equipment and will be responsible for
maintenance.
CM Carli Pontieri is requesting an addendum to spell out the mechanical
equipment and who is responsible for maintenance as well.
Mayor Alfin requested the motion be amended to approve the contract with the
addition of a late fee, a detailed inventory list of tenants' equipment and
responsibility, and the ability for staff to finalize and execute.
After the vote, Mr. James Hirst provided Council an overview of the transition
plans.
CM Heighter-My feelings are we have a good solution that will work for the City
at this time.
Pass
Motion made to approve as amended by Vice Mayor Danko and seconded
by Council Member Carli Pontieri
Approved - 4 - Council Member Cathy Heighter, Council Member Theresa Carli
Pontieri, Mayor David Alfin, Vice Mayor Ed Danko
G. CONSENT
4. RESOLUTION 2022-XX APPROVING THE COMMUNITY DEVELOPMENT BLOCK
GRANT (CDBG) PROGRAM FFY 2021 (FY 2021/22) CONSOLIDATED ANNUAL
PERFORMANCE AND EVALUATION REPORT (CAPER)
R20220160
Pass
Motion made to to be adopted on consent by Vice Mayor Danko and
seconded by Council Member Carli Pontieri
Approved - 4 - Council Member Cathy Heighter, Council Member Theresa Carli
Pontieri, Mayor David Alfin, Vice Mayor Ed Danko
CM Carli Pontieri-CDBG item approval will it include a further breakdown of the
dollars spent? Ans: Mr. Papa will provide a breakdown.
Public Comments:
Gene Dowd-thanked Jose Papa for his work, how much in grant money did we
receive over the 10 years? Thank you for worrying about our water in the future.
Thanked staff for the budget at a glance pamphlet. Hot debate on the budget in
City of Palm Coast Created on 1/24/23
August but in fact, our budget starts earlier. In May our Property Appraiser
came.
5. RESOLUTION 2022-XX APPROVING A WORK ORDER WITH MCKIM & CREED,
INC., FOR DESIGN AND CONSTRUCTION ENGINEERING SERVICES FOR THE
NEW SLUDGE THICKENER AT WATER TREATMENT PLANT NO. 2
R20220158
Pass
Motion made to to be adopted on consent by Vice Mayor Danko and
seconded by Council Member Carli Pontieri
Approved - 4 - Council Member Cathy Heighter, Council Member Theresa Carli
Pontieri, Mayor David Alfin, Vice Mayor Ed Danko
CM Carli Pontieri-there seems not be any type of mechanism for oversight on
making sure whatever contractor is hired is monitored as far as making sure the
engineers designs are followed through with. I think one of the things we are
seeing with City contracts are that designs are not being followed or monitored
during the process and then we are paying more on the back end to address
these issues. So, if there could be some type of mechanism in the scope of
work where the contractor is, rather the engineer is responsible to not monitor
the contractors themselves, that is not their job but to make sure that their
designs are being followed by whoever is hired as the contractor.
Mayor Alfin clarified the request, does it relate to final inspection? CM Carli
Pontieri clarified further to add certain items into the scope of work to make sure
certain things are followed. Ans: Alex Blake-Yes, there are daily inspections
performed. I am frequently on site; there is a staff project member on site
performing inspections and writes reports. There are also building inspections
done on projects.
6. RESOLUTION 2022-XX APPROVING A WORK ORDER WITH CONNECT
CONSULTING, INC., FOR THE DESIGN, PERMITTING, DRILLING,
CONSTRUCTION, AND TESTING OF THREE PUBLIC WATER SUPPLY WELLS
FOR WATER TREATMENT PLANT 1
R20220157
Pass
Motion made to to be adopted on consent by Vice Mayor Danko and
seconded by Council Member Carli Pontieri
Approved - 4 - Council Member Cathy Heighter, Council Member Theresa Carli
Pontieri, Mayor David Alfin, Vice Mayor Ed Danko
H. PUBLIC PARTICIPATION
Remainder of Public Comments is limited to three (3) minutes each.
City of Palm Coast Created on 1/24/23
There were no public comments.
I. DISCUSSION BY CITY COUNCIL OF MATTERS NOT ON THE AGENDA
VM Mayor-we have begun the scheduling of our next budget hearings; I know
we discussed going much deeper into the budget by department line by line.
Just want to make sure this is what we are doing. Happy Holidays.
CM Carli Pontieri-budget comments echoed. Shout out to Fire, Public Works
and the Sheriff's office.
CM Heighter-wished all a Happy Holiday. Thanked the Mayor for going to the
constituents' homes for input.
Mayor Alfin- bright new year full of opportunity.
J. DISCUSSION BY CITY ATTORNEY OF MATTERS NOT ON THE AGENDA
Happy Holidays and a great New Year.
K. DISCUSSION BY CITY MANAGER OF MATTERS NOT ON THE AGENDA
7. REPORTING OF EMERGENCY AND SOLE SOURCE PURCHASES FOR
NOVEMBER 2022
Ms. Bevan presented this item to Council and was available for any questions
they may have.
L. ADJOURNMENT
The meeting was adjourned at 11:22 a.m.
Respectfully submitted by: Virginia A. Smith, MMC
City Clerk
City of Palm Coast Created on 1/24/23
Agenda
City Hall
City of Palm Coast 160 Lake Avenue
Agenda Palm Coast, FL 32164
www.palmcoastgov.com
COUNCIL BUSINESS
MEETING IMMEDIATELY
FOLLOWING THE
WORKSHOP
Mayor David Alfin
Vice Mayor Ed Danko
Council Member Theresa Carli Pontieri
Council Member Cathy Heighter
Council Member Nick Klufas
Tuesday, December 13, 2022 9:00 AM COMMUNITY WING
City Staff
Denise Bevan, City Manager
Neysa Borkert, City Attorney
Virginia A. Smith, City Clerk
• Public Participation shall be in accordance with Section 286.0114 Florida Statutes.
• Other matters of concern may be discussed as determined by City Council.
• If you wish to obtain more information regarding the City Council’s agenda, please contact the City Clerk's Office at 386-986-
3713.
• In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons needing a reasonable
accommodation to participate in any of these proceedings or meeting should contact the City Clerk at 386-986-3713, at least
48 hours prior to the meeting.
• City Council Meetings are streamed live on YouTube at https://www.youtube.com/user/PalmCoastGovTV/live.
• It is proper meeting etiquette to silence all electronic devices, including cell phones while Council is in session.
• Any person who decides to appeal any decision of the City Council with respect to any matter considered at this meeting will
need a record of the proceedings, and for such purpose, may need to hire a court reporter to ensure that a verbatim record of
the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE TO THE FLAG
C. ROLL CALL
D. PUBLIC PARTICIPATION
Public Participation shall be held in accordance with Section 286.0114 Florida Statutes. And
pursuant to the City Council’s Meeting Policies and Procedures:
(1) Each speaker shall at the podium, provide their name and may speak for up to 3 minutes.
City of Palm Coast Created on 12/8/22
1
(2) The Public may provide comments to the City Council relative to matters not on the
agenda at the times indicated in this Agenda. Following any comments from the public,
there may be discussion by the City Council.
(3) When addressing the City Council on specific, enumerated Agenda items, speakers shall:
(a) direct all comments to the Mayor;
(b) make their comments concise and to the point;
(c) not speak more than once on the same subject;
(d) not, by speech or otherwise, delay or interrupt the proceedings or the peace of the City
Council;
(e) obey the orders of the Mayor or the City Council; and
(f) not make any irrelevant, impertinent or slanderous comments while addressing the City
Council; which pursuant to Council rules, shall be considered disorderly.
(4) Any person who becomes disorderly or who fails to confine his or her comments to the
identified subject or business, shall be cautioned by the Mayor and thereafter must conclude
his or her remarks on the subject within the remaining designated time limit.
Any speaker failing to comply, as cautioned, shall be barred from making any additional
comments during the meeting and may be removed, as necessary, for the remainder of the
meeting.ortions of the agenda at the times indicated by the Chair during the meeting.
E. MINUTES
1. MINUTES OF THE CITY COUNCIL
DECEMBER 6, 2022 BUSINESS MEETING
F. RESOLUTIONS
2. RESOLUTION 2022-XX APPROVING A MASTER SERVICES AGREEMENT WITH
BERRYDUNN FOR THE DEVELOPMENT OF A COMPREHENSIVE PARKS & RECREATION
MASTER PLAN
3. RESOLUTION 2022-XX APPROVING A CONCESSION LEASE AGREEMENT WITH LOOPERS
AT PALM HARBOR GOLF CLUB, LLC, FOR FOOD AND BEVERAGE CONCESSIONS AT
PALM HARBOR GOLF COURSE
G. CONSENT
4. RESOLUTION 2022-XX APPROVING THE COMMUNITY DEVELOPMENT BLOCK GRANT
(CDBG) PROGRAM FFY 2021 (FY 2021/22) CONSOLIDATED ANNUAL PERFORMANCE
AND EVALUATION REPORT (CAPER)
5. RESOLUTION 2022-XX APPROVING A WORK ORDER WITH MCKIM & CREED, INC., FOR
DESIGN AND CONSTRUCTION ENGINEERING SERVICES FOR THE NEW SLUDGE
THICKENER AT WATER TREATMENT PLANT NO. 2
City of Palm Coast Created on 12/8/22
2
6. RESOLUTION 2022-XX APPROVING A WORK ORDER WITH CONNECT CONSULTING,
INC., FOR THE DESIGN, PERMITTING, DRILLING, CONSTRUCTION, AND TESTING OF
THREE PUBLIC WATER SUPPLY WELLS FOR WATER TREATMENT PLANT 1
H. PUBLIC PARTICIPATION
Remainder of Public Comments is limited to three (3) minutes each.
I. DISCUSSION BY CITY COUNCIL OF MATTERS NOT ON THE AGENDA
J. DISCUSSION BY CITY ATTORNEY OF MATTERS NOT ON THE AGENDA
K. DISCUSSION BY CITY MANAGER OF MATTERS NOT ON THE AGENDA
7. REPORTING OF EMERGENCY AND SOLE SOURCE PURCHASES FOR NOVEMBER 2022
L. ADJOURNMENT
8. AGENDA WORKSHEET AND CALENDAR
City of Palm Coast Created on 12/8/22
3
City of Palm Coast, Florida
Agenda Item
Agenda Date : December 13, 2022
Department CITY ADMINISTRATION Amount
Division Account
#
Subject MINUTES OF THE CITY COUNCIL
DECEMBER 6, 2022 BUSINESS MEETING
Presenter :
Background :
Recommended Action :
APPROVE MINUTES OF THE CITY COUNCIL
DECEMBER 6, 2022 BUSINESS MEETING
4
City of Palm Coast, Florida
Agenda Item
Agenda Date: December 13, 2022
Department PARKS & RECREATION Amount $100,000
Division Account 21066015 - 034000
#
Subject RESOLUTION 2022-XX APPROVING A MASTER SERVICES AGREEMENT
WITH BERRYDUNN FOR THE DEVELOPMENT OF A COMPREHENSIVE
PARKS & RECREATION MASTER PLAN
Presenter : Brittany McDermott, Deputy Director of Parks & Recreation
Background :
UPDATE FROM THE OCTOBER 13, 2022 WORKSHOP
City Council heard this item at the October 13, 2022 workshop.
ORIGINAL BACKGROUND FROM THE OCTOBER 13, 2022 WORKSHOP
CITY COUNCIL PRIORITY:
C2. Identify local recreation demands (i.e. aquatics, fields, senior services, etc.) to balance the
need of regional activity centers
As adopted in City Council 2023 Strategic Action Plan, C2 priority, staff began to prioritize
recreation projects as part of the Parks & Recreation Capital Improvement Plan.
The Comprehensive Parks & Recreation Master Plan will make project recommendations and
develop a financially feasible 5-year Capital Improvements Schedule to meet the defined needs
of the community. This will be accomplished over several phases including an inventory of all
recreation facilities, a needs assessment, and a visioning workshop. The City of Palm Coast is
working closely with Flagler County on this initiative and has established an Interlocal
Agreement identifying a cost share.
In accordance with the City’s Purchasing Policy, City staff advertised a Request for Statement
of Qualifications: RFSQ-PR-22-87 - Parks and Rec Master Plan For COPC & Flagler County.
The City received two (2) responses. The evaluation team ranked the qualifications and
selected BerryDunn to conduct the study. The cost of the study is $100,000.
Recommended Action :
ADOPT RESOLUTION 2022-XX APPROVING A MASTER SERVICES AGREEMENT WITH
BERRYDUNN FOR THE DEVELOPMENT OF A COMPREHENSIVE PARKS & RECREATION
MASTER PLAN
11
City of Palm Coast, Florida
Agenda Item
Agenda Date : December 13, 2022
Department PARKS AND RECREATION Amount
Division Account
#
Subject RESOLUTION 2022-XX APPROVING A CONCESSION LEASE AGREEMENT
WITH LOOPERS AT PALM HARBOR GOLF CLUB, LLC, FOR FOOD AND
BEVERAGE CONCESSIONS AT PALM HARBOR GOLF COURSE
Presenter : Jason DeLorenzo, Chief of Staff and James Hirst, Parks N Recreation Director
Background :
UPDATE FROM THE OCTOBER 13, 2022 WORKSHOP
This item was heard by City Council at their October 13, 2022 Workshop.
ORIGINAL BACKGROUND FROM THE OCTOBER 13, 2022 WORKSHOP
In September, the City issued RFP-PR-22-74 for a Concession Lease Agreement for the Palm
Harbor Golf Course. The RFP included the final draft agreement previously discussed with City
Council. We received two proposals considered complete, and individuals from a staff team
independently evaluated and scored each proposal on certain criteria. The unanimous choice
was Loopers. The Loopers RFP is attached for your review.
Per the RFP, Loopers is a new concept by experienced restaurateur Jamie Bourdeau. Since
2014, Mr. Bourdeau has successfully operated Beach Front Grille in Flagler Beach. Prior to
Beach Front Grille, Mr. Bourdeau operated Old Fibbers Restaurant and Tavern in Millford,
Connecticut.
This Concession Lease Agreement is for 5 years with three (3) 5-year extensions available.
The rent starts at $17,982 annually, equivalent to $9.00 per square foot, and increases 3%
annually.
Electric, propane, phone, and internet are the sole responsibility of the tenant. Water and sewer
utilities are split 50/50 between the tenant and the city.
Recommended Action :
ADOPT RESOLUTION 2022-XX APPROVING A CONCESSION LEASE AGREEMENT WITH
LOOPERS AT PALM HARBOR GOLF CLUB, LLC, FOR FOOD AND BEVERAGE
CONCESSIONS AT PALM HARBOR GOLF COURSE
22
City of Palm Coast, Florida
Agenda Item
Agenda Date : December 13, 2022
Department COMMUNITY Amount
DEVELOPMENT
Division Account
#
Subject RESOLUTION 2022-XX APPROVING THE COMMUNITY DEVELOPMENT
BLOCK GRANT (CDBG) PROGRAM FFY 2021 (FY 2021/22) CONSOLIDATED
ANNUAL PERFORMANCE AND EVALUATION REPORT (CAPER)
Presenter : Jose Papa, AICP, Senior Planner
Background :
UPDATE FROM THE DECEMBER 13, 2022 WORKSHOP
This item was heard by City Council at their December 13, 2022 Workshop.
ORIGINAL BACKGROUND FROM THE DECEMBER 13, 2022 WORKSHOP
In accordance with the regulations for the Community Development Block Grant (CDBG)
program, participants are required to complete an annual performance report called the
Consolidated Annual Performance and Evaluation Report (CAPER).
The CAPER describes the activities and accomplishments during the recently completed
program year (October 1, 2021 to September 30, 2022), using CDBG funds. This document
provides information on expenditures of the CDBG funds received by the City through HUD.
Additionally, this report provides an update on the City’s progress in implementing the CDBG
programs and activities identified in the Consolidated and Annual Action Plan. The
projects/activities and the accomplishments described in the CAPER, consistent with the
national objectives of the CDBG program benefit low- and moderate-income persons or
neighborhoods where there is a high percentage of low- and moderate-income residents.
During the reporting period, the City used $676,460 from the regular CDBG allocation to
accomplish the following:
• Completed rehabilitation of 20 single-family homes - $571,535
• Assisted one household with down-payment assistance - $10,000
• Provided recreational activities scholarships to 62 low – moderate income students -
$13,845 (total - $24,765)
• Program Administration (including Housing Activity Admin) - $81,079
The Citizens Advisory Task Force met on December 7, 2022 and recommended City Council
approve the CAPER for 2021-2022.
Recommended Action: THE CITIZENS ADVISORY TASK FORCE RECOMMENDS THAT
CITY COUNCIL APPROVE RESOLUTION 2022-XX APPROVING THE COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM FFY 2021 (FY 2021/22)
CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT (CAPER)
94
City of Palm Coast, Florida
Agenda Item
Agenda Date: December 13, 2022
Department CONSTRUCTION Amount $261,994.00
MANAGEMENT &
ENGINEERING
Division ENGINEERING Account 54029087-063000-84003
Subject RESOLUTION 2022-XX APPROVING A WORK ORDER WITH MCKIM & CREED,
INC., FOR DESIGN AND CONSTRUCTION ENGINEERING SERVICES FOR THE
NEW SLUDGE THICKENER AT WATER TREATMENT PLANT NO. 2
Presenter: Alex Blake, PE, Utility Engineer III
Background:
The City’s Water Treatment Plant No. 2 utilizes a mechanized lime sludge thickening basin,
which is critical to the zero liquid discharge process that was implemented at the plant in 2015.
A second sludge thickening basin is proposed for handling additional flows and to provide
redundancy and the ability to perform maintenance on each basin without interruption to the
water treatment process. Also, included with the project is the upgrading of mechanical
equipment within the existing basin after the new sludge thickening basin is constructed and
placed into service. This project is a scheduled Capital Improvement Plan utility project for the
approved fiscal year 2023 budget.
Under the existing contract (RFQ-CD-19-12), City staff negotiated a scope and fee not-to-
exceed of $261,994.00 with McKim & Creed, Inc., to provide design and construction
engineering services for the new sludge thickener at WTP No. 2. City staff has concluded the
cost for the services are reasonable and fair, and consistent with these types of services for a
project of this size and scope.
This project is in the utility 5-Year Capital Improvement Plan, and the construction is budgeted
for the Fiscal Year 2023.
SOURCE OF FUNDS WORKSHEET FY 2023
WTR QUALITY/WELLS & WELLFIELDS 54029087-063000-84003 $ 3,600,000.00
Total Expended/Encumbered to Date…………………………………………….… $ 520,540.35
Pending Work Orders/Contracts………………………………………………………$ 0
Current (WO/Contract)…………………………………………………………………$ 261,994.00
Balance………………………………………………………………………………… $ 2,817,465.65
Recommended Action :
RESOLUTION 2022-XX APPROVING A WORK ORDER WITH MCKIM & CREED, INC., FOR
THE DESIGN AND CONSTRUCTION ENGINEERING FOR THE NEW SLUDGE THICKENER
AT WATER TREATMENT PLANT NO. 2.
123
City of Palm Coast, Florida
Agenda Item
Agenda Date: December 13, 2022
Department CONSTRUCTION Amount $735,000.00
MANAGEMENT &
ENGINEERING
Division ENGINEERING Account 54029088-063000-81019
Subject RESOLUTION 2022-XX APPROVING A WORK ORDER WITH CONNECT
CONSULTING, INC., FOR THE DESIGN, PERMITTING, DRILLING,
CONSTRUCTION, AND TESTING OF THREE PUBLIC WATER SUPPLY WELLS
FOR WATER TREATMENT PLANT 1
Presenter: Alex Blake, PE, Utility Engineer III
Background :
Additional raw water production wells are needed for Water Treatment Plant 1 (WTP1), to both
offset production loss of older wells and to supplement the raw water supply to meet increasing
demand due to development. Two existing undeveloped well sites just north of WTP1, which
are located off Breeze Hill Lane (SW-2 and SW-3) and one located on the plant site (SW-1R),
were investigated by the City’s continuing service hydrogeologist and have been determined to
be good locations for the development of raw water production wells.
City staff recommends retaining CCI, Inc., a continuing services engineering consultant for the
City, to provide hydrogeological engineering services for the design, permitting, drilling,
construction, and testing of three public water supply wells project. Under the existing contract
with CCI, Inc. (RFQ-CD-19-12), staff negotiated a scope and fee not-to-exceed of $735,000.00.
This project is in the Utility 5-Year Capital Improvement Plan, and the construction is budgeted
for Fiscal Year 2023.
SOURCE OF FUNDS WORKSHEET FY 2023
Wells & Wellfields 54029088-063000-81019 $ 2,600,000.00
Total Expended/Encumbered to Date…………………………………….… $ 336,778.75
Pending Work Orders/Contracts…………………………………………… $ 0
Current (WO/Contract).……………………………………………………… $ 735,000.00
Balance………………………………………………………………………. $ 1,528,221.25
Recommended Action :
RESOLUTION 2022-XX APPROVING A WORK ORDER WITH CONNECT CONSULTING,
INC., FOR THE DESIGN, PERMITTING, CONSTRUCTION, AND TESTING OF THREE
PUBLIC WATER SUPPLY WELLS FOR WATER TREATMENT PLANT 1
133
City of Palm Coast, Florida
Agenda Item
Agenda Date : December 13, 2022
Department FINANCIAL SERVICES Amount
Division Account
#
Subject REPORTING OF EMERGENCY AND SOLE SOURCE PURCHASES FOR
NOVEMBER 2022
Presenter : Denise Bevan, City Manager
Background :
Attached is a list of all emergency and sole source purchases for the month of November 2022,
in accordance with Sec 2.25 of Chapter 2, Article 1 Division 3 of the Code of Ordinances of the
City of Palm Coast (Procurement Policy).
Recommended Action :
FOR REPORTING ONLY - VIA CITY MANAGER COMMENTS
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