City Council Special Workshop-Budget

City Hall City of Palm Coast 160 Lake Avenue Agenda Palm Coast, FL 32164 www.palmcoastgov.com CITY COUNCIL SPECIAL WORKSHOP-BUDGET Mayor Milissa Holland Vice Mayor Robert G. Cuff Council Member Nick Klufas Council Member Vincent Lyon Council Member Heidi Shipley Tuesday, September 4, 2018 4:30 PM CITY HALL City Staff Jim Landon, City Manager William Reischmann, City Attorney Virginia A. Smith, City Clerk > Public Participation shall be in accordance with Section 286.0114 Florida Statutes. > Other matters of concern may be discussed as determined by City Council. > If you wish to obtain more information regarding the City Council’s agenda, please contact the City Clerk's Office at 386-986-3713. > In accordance with the Americans with Disabilities Act, persons needing assistance to participate in any of these proceedings should contact the City Clerk at 386-986-3713, at least 48 hours prior to the meeting. > City Council Meetings are televised on Charter Spectrum Networks Channel 495 and on AT&T U-verse Channel 99. > All pagers and cell phones are to remain OFF while City Council is in session. A CALL TO ORDER B PLEDGE OF ALLEGIANCE TO THE FLAG C ROLL CALL D PRESENTATIONS 1 PRESENTATION OF FINAL PROPOSED FISCAL YEAR 2018-2019 BUDGET AND REVISED FISCAL YEAR 2017-2018 BUDGET E PUBLIC PARTICIPATION Public Participation shall be held in accordance with Section 286.0114 Florida Statutes. After the Mayor calls for public participation each member of the audience interested in speaking on any topic or proposition not on the agenda or which was discussed or agendaed at the previous City Council Workshop, shall come to the podium and state their name. Each speaker will have up to three (3) minutes each to speak. The Mayor will advise when the City of Palm Coast Created on 9/4/18  three (3) minutes are up and the speaker will be asked to take a seat and wait until all public comments are finished to hear answers to all questions. Once all members of the audience have spoken, the Mayor will close public participation and no other questions/comments shall be heard. Council and staff will then respond to questions posed by members of the audience. Should you wish to provide Council with any material, all items shall be given to the City Clerk and made part of the record. If anyone is interested in discussing an issue further or ask additional questions, individual Council Members and staff will be available after the meeting to discuss the matter and answer questions. F ADJOURNMENT 2 ATTACHMENTS TO MINUTES City of Palm Coast Created on 9/4/18  City of Palm Coast, Florida Agenda Item Agenda Date: 09/04/2018 Department FINANCE DEPARTMENT Amount Item Key 4116 Account Subject PRESENTATION OF FINAL PROPOSED FISCAL YEAR 2018-2019 BUDGET AND REVISED FISCAL YEAR 2017-2018 BUDGET Background : Staff will provide City Council with a presentation on the final proposed Fiscal Year 2018- 2019 Budget and revised Fiscal Year 2017-2018 budget. This will also include a discussion regarding funding additional options. The detail budget worksheets may be found here: http://docs.palmcoastgov.com/downloads/budget/default.aspx or available in the City Clerk’s office. Recommended Action : For presentation only.  City of Palm Coast, Florida Agenda Item Agenda Date : 09/04/2018 Department CITY CLERK Amount Item Key 4195 Account # Subject ATTACHMENTS TO MINUTES Background : Recommended Action :  Fiscal Year 2019 Final Budget Workshop Tuesday, September 4th 2018 Helena P. Alves, CGFO, CIA, MBA Finance Director Lina Williams Central Services Manager, Budget Coordinator  Budget Preparation Timeline January - March qFirst Quarter Review qAnnual Financial Audit qPresentation of Annual Progress Report qSurvey Results to City Council qAnnual Update of the Strategic Action Plan April - May qReview 10 Year Infrastructure Plan qDepartments Begin FY 2019 Budget Preparation qSecond Quarter Review qYear to Date Budget Results Presentation  Budget Preparation Timeline May – June qFund Accounting & Long Term Planning Presentation qProperty Tax & Other Revenues Presentation July - August qGeneral Fund Budget Workshop qAdopt Maximum Millage Rate (August 4th deadline) qThird Quarter Review qProprietary & Special Revenue Budget Workshop qInternal Services & Capital Funds Budget Workshop qFinal Proposed Budget Presentation  Budget Preparation Timeline September qPublic Hearing to Tentatively Adopt Millage Rate & Budget qPublic Hearing to Adopt Final Millage Rate & Budget October – December qFY 2018 Year End Close-out qEnd of Year Review with Departments  2019 Personnel Ø Administration: Ø Utility: • Safety Coordinator (start June 2019) • Utility System Supervisor • Public Relations Coordinator (PT to FT) • Utility System Manager Ø Finance: • Utility System Foreman • Business Tax Inspector • Utility System Technician (2) Ø Streets Maintenance: • Utility System Operator • Equipment Operator (Mowing) Ø Building: • Signal/Traffic Technician • Building Inspector Ø Construction Management & Engineering: • Plans Examiner • Transportation Project Coordinator Ø Fleet/Facilities Maintenance: • Construction Site Inspector (Utility) • Staff Assistant Ø Information Technology: • Mechanic • Project Manager (Operations) (start April 2019) • Facilities Supervisor • Project Manager (Broadband) • Lead Equipment Operator (start March 2019) Budget includes 3% average merit raise and 2.9% adjustment to starting salaries in January. General Fund Fleet Fund Facilities Maintenance Fund Information Technology Fund – Internal Services Information Technology Fund – Enterprise Building Permits Fund Utility Operating Fund Stormwater Fund  2019 Budget Summary Includes $500,000 funding for Technology Improvements & $5,000 increase to RSVP. Millage Rate Consideration  Looking Ahead Sept. 4 th Business Meeting - Approval of Water/Wastewater Utility Adjustments Sept. 5th Public Hearing to adopt tentative millage rate and Budget Sept. 11th Workshop - Final Stormwater Rate Study Sept. 18th Business Meeting - Stormwater Rate Consideration Sept. 19th Final Public Hearing to adopt final millage and budget Future Amend Budget based on action regarding Stormwater rate