CITY COUNCIL SPECIAL WORKSHOP BUDGET

City Hall City of Palm Coast 160 Lake Avenue Minutes Palm Coast, FL 32164 www.palmcoastgov.com CITY COUNCIL SPECIAL BUDGET WORKSHOP Mayor David Alfin Vice Mayor Ed Danko Council Member Cathy Heighter Council Member Nick Klufas Council Member Theresa Pontieri Tuesday, June 27, 2023 9:00 AM Community Wing City Staff Denise Bevan, City Manager Neysa Borkert, City Attorney Kaley Cook, Deputy City Clerk Public Participation shall be in accordance with Section 286.0114 Florida Statutes. Other matters of concern may be discussed as determined by City Council. If you wish to obtain more information regarding the City Council’s agenda, please contact the City Clerk's Office at 386-986- 3713. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons needing a reasonable accommodation to participate in any of these proceedings or meeting should contact the City Clerk at 386-986-3713, at least 48 hours prior to the meeting. City Council Meetings are streamed live on YouTube at https://www.youtube.com/user/PalmCoastGovTV/live. It is proper meeting etiquette to silence all electronic devices, including cell phones while meeting is in session. Any person who decides to appeal any decision of the City Council with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose, may need to hire a court reporter to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. A CALL TO ORDER Mayor Alfin called the meeting to order at 9:00 a.m. B PLEDGE OF ALLEGIANCE TO THE FLAG AND A MOMENT OF SILENCE C ROLL CALL Kaley Cook, Deputy City Clerk, called the roll. All members were present. D PUBLIC PARTICIPATION Public Participation shall be held in accordance with Section 286.0114 Florida Statutes. And pursuant to the City Council’s Meeting Policies and Procedures: City of Palm Coast Created on 7/14/23 13  (1) Each speaker shall at the podium, provide their name and may speak for up to 3 minutes. (2) The Public may provide comments to the City Council relative to matters not on the agenda at the times indicated in this Agenda. Following any comments from the public, there may be discussion by the City Council. (3) When addressing the City Council on specific, enumerated Agenda items, speakers shall: (a) direct all comments to the Mayor; (b) make their comments concise and to the point; (c) not speak more than once on the same subject; (d) not, by speech or otherwise, delay or interrupt the proceedings or the peace of the City Council; (e) obey the orders of the Mayor or the City Council; and (f) not make any irrelevant, impertinent or slanderous comments while addressing the City Council; which pursuant to Council rules, shall be considered disorderly. (4) Any person who becomes disorderly or who fails to confine his or her comments to the identified subject or business, shall be cautioned by the Mayor and thereafter must conclude his or her remarks on the subject within the remaining designated time limit. Any speaker failing to comply, as cautioned, shall be barred from making any additional comments during the meeting and may be removed, as necessary, for the remainder of the meeting. Members of the public may make comments during the public comment portion of the meeting. Please be advised that public comment will only be permitted during the public comment portions of the agenda at the times indicated by the Chair during the meeting. Mayor Alfin provided the rules and procedures for public comment. Mayor Alfin asked for a consensus to allow Congressman Michael Waltz to do a presentation. Council concurred. Jeffrey Seib spoke about the Parks & Recreation report, amenities that residents want, and provided suggestions. E PRESENTATIONS 1 PRESENTATION - FLAGLER COUNTY SHERIFF Ms. Johnston, Assistant City Manager, provided opened the item. Sheriff Rick Staly presented to Council on the topic. Topics presented included: a background of the Flagler County Sheriff's Office, mission, vision, and areas of focus, accreditations, 2022 analytics, calls for service by zone, traffic fatalities, implemented programs, new initiatives for 2023, growth, current trends, and future opportunities and challenges. City of Palm Coast Created on 7/14/23 14  Mayor Alfin congratulated the Flagler County Sheriff's Office and asked the Flagler County Sheriff’s Office to offer a plan that includes programs that the city and sheriff can work together on to reduce bad driving and to raise awareness on littering offenses. Vice Mayor Danko spoke about litter programs and shared support for Flagler County Sheriff’s Office. Sheriff Staly shared details on efforts thus far regarding litter and speeding. Council Member Pontieri asked what contributes to the decrease in crime while our population is rising. Sheriff Staly provided a response that it is a combination of technology, public- private partnerships, motivated workforce, and adequate staffing allowing for a proactive approach. Council Member Pontieri shared resident concern for parks and higher crime areas and asked what assurances can be given to residents that there is a strong police presence in Palm Coast. Sheriff Staly provided information on assignments and approach. Council Member Heighter shared that she was impressed by the programs and education training offered and asked if there are criteria that must be met for inmates to participate. Sheriff Staly shared details about the programs. Council Member Heighter asked about the success rate of the programs. Sheriff Staly responded and shared about the success rate. Council Member Heighter asked about costs associated with the program. Sheriff Staly provided a response regarding the funding mechanisms. Council Member Klufas thanked Sheriff Staly for the presentation and discussed future potential electric fleet vehicles. Mayor Alfin thanked Chief Mark Strobridge. Sheriff Staly responded to Council Member Klufas regarding electric vehicles and costs. City of Palm Coast Created on 7/14/23 15  2 PRESENTATION - STRATEGIC ACTION PLAN PROJECT PLANS Mayor Alfin provided a brief description of the item. Ms. Johnston presented the topic to Council. Topics presented included updates for Council priorities and a funding summary. Mayor Alfin introduced congressman Michael Waltz. Congressman Waltz shared about his job and updates regarding priorities. A question-and-answer session was held between Congressman Waltz and Council Members. Ms. Johnston continued the presentation. Council held discussion on collection of franchise fees, electric vehicles as a priority, next steps for the priorities, adoption of the budget, and upcoming dates. Attorney Borkert provided a response regarding franchise fees. Council Member Pontieri asked about the fund summary budget and total of previous year SAP in comparison. Ms. Johnston responded that she would get the requested information for Council Member Pontieri before the July 11, 2023, workshop. Council Member Klufas requested the line items as part of the request. 3 PRESENTATION - COMMUNITY DEVELOPMENT DEPARTMENT UPDATE Jason DeLorenzo, Chief of Staff, opened the item and introduced the managers within the Community Development Department. Ray Tyner, Deputy Chief Development Officer, presented the topic to Council. Topics presented included: strategies for success, updates by division, development orders issued, site development permits, staffing, comprehensive plan update, CDBG program, customer satisfaction survey, building permits, and Code Enforcement statistics. Council held discussion on the following topics: completion rate of applications and projects, application fees in comparison to other cities, succession planning, roof inspections, customer satisfaction survey and staff procedure for the results, largest percentage of Code Enforcement calls and proactive communication on those issues, and new resident questions for Code Enforcement. City of Palm Coast Created on 7/14/23 16  4 PRESENTATION - BUSINESS RECRUITMENT AND EXPANSION INCENTIVES Barbara Fiedor, Economic Development Manager, presented the topic to Council. Topics presented included: priorities and types of incentives. Vice Mayor asked for tangible examples of the incentives. Ms. Fiedor responded not today, but that she can come back to Council with that information. Discussion was held on non-financial incentives. Council Member Pontieri asked how the incentives fund is created. Ms. Fiedor provided a response about the allocation of such funds. Council held lengthy discussion on the following topics: commercial developments, pad-ready sites, Town Center kickstart program, phased approach to the incentives, staff recommendations, funding mechanisms, statutory requirements for building funds, types of business or industries which incentives have had success in attracting, and use of funds dedicated through the Strategic Action Plan. Mayor Alfin requested staff provide the top incentives of Babcock Ranch to attract businesses. 5 PRESENTATION - FACILITY ASSESSMENT OF EXISTING FIRE STATION 22 Eric Gebo, Architect III, provided a background of the item. Topics presented included: facility assessment and findings, Community Center Parking, options available, and request for Council direction. Council held discussion on the following topics: request for information related to demolishing the building and creating parking, square footage of the space, parking spaces acquired through each option, vacant lots available in the area, potential to put this on a ballot, information on the ecology of the area and the City of Palm Coast Created on 7/14/23 17  effects of the options, request to see information on rehabilitation of the building, potential relief through the Southern Recreation Center, budgeting timeline for the options presented, Council Member Pontieri requested to see a side-by-side comparison of timeline and what it will take to demolish the building and site work for just the parking lot versus keeping the buildings site work and timeline for the option. Mr. Cote requested direction on where to spend the dollars for both options discussed. Mayor Alfin suggested asking staff to only provide details for the parking lot. Council concurred. Vice Mayor Danko suggested Council consider both options available. Council Member Klufas shared his position on the matter and would like to see the fire station remain a part of the community. Council Member Heighter shared that there are a lot of items to consider on the topic and she was in favor of supporting the historical society and keeping the fire station in place if possible. F PUBLIC PARTICIPATION Remainder of Public Comments is limited to three (3) minutes each. Gene Dowd spoke about a road closure on Pine Lakes due to Stormwater and encouraged Council to look at funding and maintaining roads for the future. Mr. Dowd also thanked all first responders, those who serve, and City staff. Greg Johnston, member of the Historical Society, spoke about 56 acres on Palm Coast Parkway available to Council for parking. Mayor Alfin asked Mr. Johnston to meet with Ms. Bevan to have a discussion on the topic of the land. Alex Mahler spoke about how beautiful and livable Palm Coast is and spoke about maintaining that. Mayor Alfin shared about the upcoming comprehensive plan and encouraged residents to be involved. Greg Blose, Palm Coast - Flagler Regional Chamber, commended Council for the discussion on the Strategic Action Plan and shared the Chamber’s Support for pieces of the Strategic Action Plan. G DISCUSSION BY CITY COUNCIL OF MATTERS NOT ON THE AGENDA Vice Mayor Danko asked when the signage ordinance will be coming before Council. City of Palm Coast Created on 7/14/23 18  Ms. Bevan shared details and an approximate timeline. Mr. DeLorenzo shared a timeline for the matter. The topic is currently scheduled for the 8/16 Planning Board Hearing and is intended to be brought back to Council in September. Council Member Pontieri provided an update from the joint meeting held in Flagler Beach. Council Member Pontieri shared that the purpose of the meeting was to discuss the influx of residents and traffic areas of the beach and collaboration on how to successfully manage growth. Council Member Heighter shared that she will not be available for the July 25th meeting. H DISCUSSION BY CITY ATTORNEY OF MATTERS NOT ON THE AGENDA Attorney Borkert shared about discussion with Waste Pro’s Attorney and asked for Council concurrence to go into negotiations with them regarding the administrative charges and liquidated damages that were assessed by the City. Council concurred. I DISCUSSION BY CITY MANAGER OF MATTERS NOT ON THE AGENDA Ms. Bevan wished everyone a safe and fun July 4th holiday and applauded all community partners for the event. J ADJOURNMENT The meeting was adjourned at 1:38 p.m. Respectfully submitted by: Kaley Cook, CMC, FCRM Deputy City Clerk City of Palm Coast Created on 7/14/23 19