City Council Workshop
Regular MeetingPalm Coast, FL · November 12, 2024
Minutes
City Hall
City of Palm Coast 160 Lake Avenue
Minutes Palm Coast, FL 32164
www.palmcoastgov.com
City Council Business
Meeting
Mayor David Alfin
Vice Mayor Ed Danko
Council Member Charles Gambaro
Council Member Nick Klufas
Council Member Theresa Pontieri
Tuesday, November 12, 2024 9:00 AM City Hall - Community Wing
City Staff
Lauren Johnston, Acting City Manager
Marcus Duffy, City Attorney
Kaley Cook, City Clerk
Public Participation shall be in accordance with Section 286.0114 Florida Statutes.
Other matters of concern may be discussed as determined by City Council.
If you wish to obtain more information regarding the City Council’s agenda, please contact the City Clerk's Office at 386-986-
3713.
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons needing a reasonable
accommodation to participate in any of these proceedings or meeting should contact the City Clerk at 386-986-3713, at least
48 hours prior to the meeting.
City Council Meetings are streamed live on YouTube at https://www.youtube.com/@PalmCoastFL.
It is proper meeting etiquette to silence all electronic devices, including cell phones while Council is in session.
Any person who decides to appeal any decision of the City Council with respect to any matter considered at this meeting will
need a record of the proceedings, and for such purpose, may need to hire a court reporter to ensure that a verbatim record of
the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.
A. CALL TO ORDER
Mayor Alfin called the meeting to order at 9:02 a.m.
B. PLEDGE OF ALLEGIANCE TO THE FLAG AND A MOMENT OF SILENCE
C. ROLL CALL
City Clerk Kaley Cook called the roll. All members were present.
D. PROCLAMATIONS AND PRESENTATIONS
1. PROCLAMATION - NOVEMBER 2024 AS SHIRLEY CHISHOLM MONTH
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Council Member Klufas presented the proclamation.
Agnes Lightfoot and Mayor Alfin shared comments about Ms. Chisholm.
2. PRESENTATION - EXTERIOR BUILDING HOUSE COLORS
Jason DeLorenzo, Chief of Staff, provided a background of the item.
Tracey Doak, Zoning Supervisor, and Barbara Grossman, Code Enforcement
Manager, presented the topic to City Council. Topics presented included:
background, recommendations, and options for consideration.
City Council held discussion on the following topics: change to reflectivity,
viewable differences, yellow as a prohibited color, property values, look of the
neighborhoods, and a request for clear language.
Mr. DeLorenzo reiterated the direction of City Council, and that staff will prepare
an Ordinance to come before City Council at a future meeting.
3. PRESENTATION - HURRICANE MILTON PREPARATION AND RESPONSE
Kyle Berryhill, Fire Chief, presented the topic to Council.
Topics presented included: storm stats, emergency organization chart, Fire
Department response, pre-storm preparation plan, ride-out team purpose and
tasks, damage assessment and prioritization, fleet and facilities, Stormwater
Division, Wastewater Operations, Utility Wastewater Treatment, Utility Water
Distribution, Parks & Recreation, Building Division, Code Division, Information
Technology, Communications, Customer Service, and Finance.
City Council held discussion on the following topics: pre-execution check list,
consideration of this storm and prior storms to determine areas of improvement,
gap between the presentation and what the residents feel, sufficient
communication and updates to residents, frustration with debris pickup, request
for procurement to review emergency contracts for competitive pricing, and
contractor repercussions for timely response.
Public Comment:
Mayor Alfin asked a representative from Grand Haven to share feedback related
to the storm.
Celia Pugliese appreciated the good things that were done, discussed debris
collection, and was concerned for elderly residents.
Ed Fuller thanked the citizens of Palm Coast for lowering water usage during the
storm, was glad that employees and citizens were not injured, asked if gas
stations are required to have emergency power, and shared compliments to the
communications staff during the storm.
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Mindy Melendez spoke on item 2 of the agenda, discussed the history, petitions
that she has related to house colors, spoke of 2 builds that were approved
outside of the allowable colors, cautioned selective enforcement, and discussed
Homeowners Associations (HOA) allowing different colors.
Jeremy Davis thanked the Fire Department for their response during the storm,
discussed water treatment, and accountability in the City.
Celia Pugliese believed that Code Enforcement does a great job, discussed
house colors, house color noncompliance, and Code Enforcement responsibility
versus the responsibilities of other departments.
Mr. DeLorenzo provided an update on debris pickup.
Mayor Alfin requested a future presentation on FEMA dollars and contractual
obligations to help clear confusion.
Mr. DeLorenzo shared briefly about federal programs, regulations, and efforts
taken to ensure the maximum amount recovered.
Council Member Klufas discussed debris pickup during previous storms and
HOA approved colors.
Council Member Gambaro asked Mr. DeLorenzo to explain why there was a
delay in debris pickup.
Mr. DeLorenzo explained the debris pickup contracts, process for pickup, and
contractor's ability.
Council Member Gambaro reiterated that the contractor failed the residents of
Palm Coast.
Mayor Alfin shared a reminder that better is going to cost more.
Mr. DeLorenzo discussed the delicate balance related to reimbursements,
managing costs, and potential City expenditure for the debris collection services.
Council Member Pontieri requested the addresses discussed by Ms. Melendez,
provided applicable statute language, and encouraged Code Enforcement to
continue to apply laws evenly.
E. PUBLIC PARTICIPATION
Public Participation shall be held in accordance with Section 286.0114 Florida Statutes. And
pursuant to the City Council’s Meeting Policies and Procedures:
(1) Each speaker shall at the podium, provide their name and may speak for up to 3 minutes.
(2) The Public may provide comments to the City Council relative to matters not on the
agenda at the times indicated in this Agenda. Following any comments from the public, there
may be discussion by the City Council.
(3) When addressing the City Council on specific, enumerated Agenda items, speakers shall:
(a) direct all comments to the Mayor;
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(b) make their comments concise and to the point;
(c) not speak more than once on the same subject;
(d) not, by speech or otherwise, delay or interrupt the proceedings or the peace of the City
Council;
(e) obey the orders of the Mayor or the City Council; and
(f) not make any irrelevant, impertinent or slanderous comments while addressing the City
Council; which pursuant to Council rules, shall be considered disorderly.
(4) Any person who becomes disorderly or who fails to confine his or her comments to the
identified subject or business, shall be cautioned by the Mayor and thereafter must conclude
his or her remarks on the subject within the remaining designated time limit.
Any speaker failing to comply, as cautioned, shall be barred from making any additional
comments during the meeting and may be removed, as necessary, for the remainder of the
meeting.
Members of the public may make comments during the public comment portion of the
meeting. Please be advised that public comment will only be permitted during the public
comment portions of the agenda at the times indicated by the Chair during the meeting.
Randy Stapleford, Flagler County Commissioner for the Florida Inland
Navigation District (FIND), recognized City staff members Alyssa Roscoe, James
Hirst, and Eric Gebo, and discussed grants throughout the years.
Robert MacDonald discussed the City's 25th anniversary celebration, event fees,
audio issues at City events, and did not want the departing Council Members to
be strangers.
Cathy Saris discussed Veterans Day and thanked service members and K9
members, discussed the Flagler County Humane Society, begged City Council
to consider donating land for a municipal shelter, discussed comments at a
recent joint City/County meeting on the topic, and discussed euthanasia reports.
Mark Stancel paid gratitude to the City Council and thanked them for appointing
him to boards.
Annamaria Long discussed complaints, shared compliments for the clear streets
after Hurricane Milton, safety afforded by the Flagler County Sheriff’s Office,
efforts to increase safety at the Indian Trails Sports Complex, wastewater
spillage in other cities in Florida, encouraged everyone to have gratitude for the
beautiful place that we leave, and thanked the Council for their dedication and
hard work.
Celia Pugliese stated that residents want to preserve Palm Coast, to keep the
beautiful quality of life, and shared support for the need for a municipal shelter.
Ed Fuller thanked veterans for their service, discussed community events held,
and shared thanks to various staff and community members for the recent
Veterans Day event.
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Jeremy Davis thanked various Council Members for their prior service and
discussed his quality of life and Council responsibility.
Council Member Pontieri thanked Commissioner Stapleford for his efforts.
Mayor Alfin hoped that it is Commissioner Stapleford’s intention to continue on
and shared encouragement to continue supporting the community.
Council Member Klufas thanked Commissioner Stapleford and shared
compliments for the joint collaborative efforts.
F. MINUTES
4. MINUTES OF THE CITY COUNCIL:
OCTOBER 15, 2024, BUSINESS MEETING
Pass
Motion made to approve by Vice Mayor Danko and seconded by Council
Member Pontieri
Approved - 5 - Mayor David Alfin, Vice Mayor Ed Danko, Council Member Nick
Klufas, Council Member Theresa Pontieri, Council Member Charles Gambaro
G. ORDINANCES SECOND READ
5. ORDINANCE 2024-16 AMENDING CHAPTER 2, ADMINISTRATION, ARTICLE VI,
RETIREMENT, DIVISION 2, VOLUNTEER FIREFIGHTER RETIREMENT SYSTEM
AND TRUST FUND
Attorney Duffy read the title into the record.
Chief Berryhill provided a background of the item and shared that Mr. Lozen,
with Foster & Foster, is available for Council questions.
City Council held discussion on the following topics: outline of the incentive or
opportunity, employment retention, support for retention efforts, growth of the
Fire Department over the years, and the future of the Fire Department.
Public Comment:
Patrick Juliano, Vice President of the Palm Coast Professional Firefighters,
discussed this item as a remarkable achievement that honors service, shared
about the collaborative efforts, and shared thanks to the Council Members.
Mayor Alfin asked that this be shared with young members of the community to
encourage training and become a part of our local organization.
Celia Pugliese supported the Fire Department and asked how much this will cost
the taxpayers.
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Chief Berryhill thanked City Council for their approval.
Pass
Motion made to be adopted on second reading by Vice Mayor Danko and
seconded by Council Member Klufas
Approved - 5 - Mayor David Alfin, Vice Mayor Ed Danko, Council Member Nick
Klufas, Council Member Theresa Pontieri, Council Member Charles Gambaro
6. ORDINANCE 2024-17 AMENDING THE UNIFIED LAND DEVELOPMENT CODE TO
IMPLEMENT AND ENSURE COMPLIANCE WITH THE LIVE LOCAL ACT
Attorney Duffy read the title into the record.
Michael Hanson, Planner, presented the topic to City Council. Topics presented
included: history of the item, changes requested by City Council, and an
overview of the item.
City Council held discussion on the following topics: the topic across the State,
the topic as a dynamic area of law, enforcement, clauses for development
already in the process, concern for potential litigation, and helping the
community to understand the impacts to the City of Palm Coast.
Mr. Hanson and Mr. DeLorenzo provided a response to Council comments and
questions.
Public Comment:
Celia Pugliese wanted residents to be aware that vacant lots, on Palm Coast
Parkway for example, are subject to the Live Local Act and shared concern for
traffic impacts.
Mayor Alfin replied that this may be parcel specific and reiterated his prior
comments to Mr. DeLorenzo.
Pass
Motion made to be adopted on second reading by Council Member Pontieri
and seconded by Council Member Gambaro
Approved - 4 - Mayor David Alfin, Council Member Nick Klufas, Council
Member Theresa Pontieri, Council Member Charles Gambaro
Denied - 1 - Vice Mayor Ed Danko
7. ORDINANCE 2024-18 CREATING AN ART IN PUBLIC PLACES PROGRAM FOR
CITY BEAUTIFICATION
Attorney Duffy read the title into the record.
James Hirst, Director of Parks & Recreation, presented the topic to Council.
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Topics presented included: background of the item, SAP priority, current
verbiage, public art fund examples, establishment of art in lieu of fee, application
requirements, acceptable versus nonacceptable artwork, committee review
process, updates to the Ordinance, and Council action.
City Council held discussion on the following topics: impact fees, enriching the
community, funding mechanism for cultural arts, allowable fund uses for dollars
received, concern for the lack of a comprehensive plan, execution and process,
concern for “in lieu of” within Paragraph E, setting rules on a private property,
potential of new staff positions, concern for setting a precedence, definition of an
impact fee and if this fee follows the same regulations, selection of art, and
recommending to remove the Paragraph E of the Ordinance.
Ms. Johnston shared about future policy Resolutions that would follow the
adoption of the Ordinance.
Public Comment:
Danielle Anderson, Flagler County Cultural Council, thanked City Council for
their consideration and hoped the item would be supported.
Celia Pugliese appreciated the presentation and supported the idea, believed life
without art is rudimentary, and wanted the fund expenditures to be approved by
the residents.
Pass
Motion made to be adopted as amended on second reading removing
Paragraph E (“In Lieu Of”) of by Council Member Gambaro and seconded
by Council Member Klufas
Approved - 5 - Mayor David Alfin, Vice Mayor Ed Danko, Council Member Nick
Klufas, Council Member Theresa Pontieri, Council Member Charles Gambaro
H. RESOLUTIONS
8. RESOLUTION 2024-190 APPROVING THE DONATION OF SURPLUS DIRT
Attorney Duffy read the title into the record.
Lynn Stevens, Deputy Director of Stormwater & Engineering opened the item.
Donna Stancel, Chair of the Residential Drainage Citizens Advisory Committee,
presented the topic to City Council. Topics presented included: an introduction,
committee objective, information gathering, recommendation, and agreement
details.
Ms. Stevens provided additional details on the topic.
City Council held discussion on the following topics: support for donation dirt,
other items reviewed and discussed by the committee, CDBG loan details,
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developer/home builder contribution, support for survey, updates to the technical
manual to avoid such issues in the future, and monetary relief for homeowners.
Council Member Pontieri requested to include language in the agreement that
the dirt is for personal use, not for resale.
Public Comment:
Jeremy Davis did not believe that this would fix the problem, discussed a
neighboring home which is higher than his, and wanted the committee to come
up with real solutions.
Celia Pugliese believed that the committee was doing everything that they can
but did not believe that this is a solution. Ms. Pugliese discussed developer
responsibility to do proper drainage and proper enforcement.
Pass
Motion made to approve as amended by Vice Mayor Danko and seconded
by Council Member Gambaro
Approved - 5 - Mayor David Alfin, Vice Mayor Ed Danko, Council Member Nick
Klufas, Council Member Theresa Pontieri, Council Member Charles Gambaro
9. RESOLUTION 2024-191 APPROVING PROPOSED UPDATES AND CHANGES TO
CURRENT DEBT POLICY
Attorney Duffy read the title into the record.
Helena Alves, Director of Financial Services, presented the topic to Council.
Public Comment:
There were none.
Pass
Motion made to approve by Vice Mayor Danko and seconded by Council
Member Pontieri
Approved - 5 - Mayor David Alfin, Vice Mayor Ed Danko, Council Member Nick
Klufas, Council Member Theresa Pontieri, Council Member Charles Gambaro
10. RESOLUTION 2024-XX RENAMING THE PALM COAST COMMUNITY CENTER TO
THE JON NETTS COMMUNITY CENTER
Vice Mayor Danko shared that he had to leave early and wanted to share his
comments on this item with the Council that he does not support naming
buildings.
Attorney Duffy read the title into the record.
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James Hirst, Director of Parks & Recreation, presented the topic to Council.
Topics presented included: a background of the item, about Jon Netts, concept
design, and recommended action.
City Council held discussion on the following topics: listening to the public, lack
of general outreach for community input, Mr. Netts contributions to the City,
outreach and marketing, suggestion to rename a room in the Community Center
to honor Mr. Netts, concern for the process and addressing those before
considering this item.
Ms. Johnston responded to concerns to share that staff has followed the
renaming policy.
Public Comment:
Celia Pugliese disagreed with the comments of City Council, shared beliefs of
residents, and concern for the cost to rename the Community Center.
Ms. Johnston shared the related Strategic Action Plan and history of renaming.
Bruce Stone discussed resident impacts and recognition.
Steve Carr asked City Council what they think Jon Netts would say and do,
discussed the hurting infrastructure, and asked City Council to consider what Mr.
Netts would do.
Mr. Hirst shared that only one sign would be changed and that a new sign is
already in consideration.
Motion by Council Member Klufas to rename the Palm Coast Community Center
to the John Netts Community Center. The motion died for lack of second.
Council Member Pontieri made a motion to rename the large “sunshine room” at
the Community Center.
Discussion was held on the renaming policy and the motion on the floor.
Council Member Pontieri withdrew the motion.
11. RESOLUTION 2024-189 APPROVING A DONATION OF SURPLUS EQUIPMENT
TO THE CITY OF BUNNELL
Attorney Duffy read the title into the record.
Mr. DeLorenzo presented the topic to Council. Topics presented included: a
background of the item, Bunnell inquiry for surplus equipment, fleet review, and
Council action.
City Council held discussion on the following topics: auction value, opportunity to
help our governmental community, and end use of the equipment.
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Public Comment:
Celia Pugliese asked how many times the Council says no to the residents for
nominal expenditures, that these are taxpayer dollars, and did not support the
donation.
Pass
Motion made to approve by Council Member Gambaro and seconded by
Council Member Pontieri
Approved - 4 - Mayor David Alfin, Council Member Nick Klufas, Council
Member Theresa Pontieri, Council Member Charles Gambaro
I. CONSENT
Council Member Pontieri had questions about items 12,17, and 18 to ask why
we are contracting for work that the City can do.
Ms. Johnston, Ms. Alves, and Mr. DeLorenzo provided a response to the
questions.
Council Member Gambaro asked for details of item 15 and asked that any sole
source purchases be explained in the future.
Mr. Berryhill provided a description of the tool and purchase.
Public Comment:
Celia Pugliese discussed item 12 and associated fees, discussed items 16, 17,
18 and believed they should only be used for large projects.
Pass
Motion made to be adopted on consent by Council Member Klufas and
seconded by Council Member Gambaro
Approved - 4 - Mayor David Alfin, Council Member Nick Klufas, Council
Member Theresa Pontieri, Council Member Charles Gambaro
12. RESOLUTION 2024-183 APPROVING MASTER SERVICES AGREEMENTS WITH
MULTIPLE FIRMS FOR DISASTER FINANCIAL RECOVERY CONSULTANT
SERVICES
13. RESOLUTION 2024-185 APPROVING A MASTER PRICE AGREEMENT WITH
INTEGRITY MUNICIPAL SYSTEMS, LLC FOR THE PURCHASE OF A LIME
SLAKING SYSTEM
14. RESOLUTION 2024-184 APPROVING A WORK ORDER WITH CONNECT
CONSULTING, INC., FOR THE EVALUATION, REHABILITATION, AND REPAIR OF
WELLS SW-31, SW-35, AND SW-106
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15. RESOLUTION 2024-182 APPROVING SOLE SOURCE WITH NAFECO FOR FIRE
HYDRAULIC TOOLS
16. RESOLUTION 2024-186 APPROVING A PIGGYBACK CONTRACT WITH THE CITY
OF CLERMONT, FLORIDA, AND WILLDAN ENGINEERING, INC., FOR BUILDING
PLAN REVIEW AND INSPECTION SERVICES
17. RESOLUTION 2024-187 APPROVING A PIGGYBACK CONTRACT WITH THE CITY
OF CLERMONT, FLORIDA, AND JOE PAYNE INC., D/B/A JPI FOR BUILDING
PLAN REVIEW AND INSPECTION SERVICES
18. RESOLUTION 2024-188 APPROVING A PIGGYBACK CONTRACT WITH THE CITY
OF NEW SMYRNA BEACH, FLORIDA, AND BUREAU VERITAS NORTH AMERICA,
INC., FOR BUILDING PLAN REVIEW AND INSPECTION SERVICES
J. PUBLIC PARTICIPATION
Remainder of Public Comments is limited to three (3) minutes each.
There were none.
K. DISCUSSION BY CITY COUNCIL OF MATTERS NOT ON THE AGENDA
Council Member Gambaro wished veterans a Happy Veterans Day, thanked
Vice Mayor Danko, Mayor Alfin, and Council Member Klufas for their service to
the City, and sought consensus to address gaps in military leave policy.
Consensus was provided.
Ms. Johnston responded that it would be reviewed, sharing that City policies and
procedures are not typically adopted by City Council.
Council Member Pontieri thanked Mayor Alfin and Council Member Klufas for
serving their community, shared thanks for a Veterans Day event, and
recognized Dylan Comb, Employee of the Month. Council Member Pontieri
continued her comments to discuss the recent behavior of Vice Mayor Danko
orchestrating a lawsuit against the City, freedom of speech, items within purview
of City Council and serving in the best interest of the City, his conflict of interest
in a recent litigation shade meeting, lack of professional courtesy, decorum, and
behavior that should not be accepted.
Council Member Pontieri made a motion to censure Vice Mayor Danko and
asked the City Attorney to look into an ethics violation complaint for the behavior
described. The motion was seconded by Council Member Klufas.
Council Member Klufas shared comments on items that have occurred and
supported establishing the decorum that existed when he first began as a
Council Member, sharing that the Council’s success is a function of how well
they can work together.
Public comment:
There were none.
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Council Member Gambaro asked if the Council can take this action.
Attorney Duffy outlined parliamentary procedure and details of the motion.
Council Member Pontieri stated that this would be a censure under Robert’s
Rules of Order for failure to follow the policies and procedures regarding
decorum.
Council Member Klufas shared of prior censures that have occurred.
Mayor Alfin shared his efforts to restore decorum and that his reservation, having
been the target of comments as described earlier by Council Member Pontieri, is
that he did not want this to appear retaliatory.
Council Member Pontieri clarified that the motion is related to the lawsuit and
believed that the potential of harming the City, working with a resident behind
closed doors to sue the City, and then engaging in a shade meeting with a
conflict of interest, should be considered.
Discussion was held on the process of filing an ethics complaint.
Mayor Alfin called for a roll call vote.
Pass
Motion made to approve by Council Member Pontieri and seconded by
Council Member Klufas
Approved - 3 - Mayor David Alfin, Council Member Nick Klufas, Council
Member Theresa Pontieri
Denied -1- Council Member Charles Gambaro
Council Member Klufas shared thanks to emergency responders, the City’s
leadership, outlined positive changes over the last 8 years, recognized former
Council Members, and trusted that the City will move in the correct direction.
L. DISCUSSION BY CITY ATTORNEY OF MATTERS NOT ON THE AGENDA
There were none.
M. DISCUSSION BY CITY MANAGER OF MATTERS NOT ON THE AGENDA
Ms. Johnston thanked City Council for their leadership, that the City looks
forward to the continuation of new leadership, and furthering the growth of our
beautiful city.
N. ADJOURNMENT
The meeting was adjourned at 1:41 p.m.
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Respectfully submitted by: Kaley Cook, CMC, FCRM
City Clerk
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Agenda
City of Palm Coast City Hall
160 Lake Avenue
Agenda Palm Coast, FL 32164
www.palmcoastgov.com
City Council Business
Meeting
Mayor David Alfin
Vice Mayor Ed Danko
Council Member Charles Gambaro
Council Member Nick Klufas
Council Member Theresa Pontieri
Tuesday, November 12, 2024 9:00 AM City Hall - Community Wing
City Staff
Lauren Johnston, Acting City Manager
Marcus Duffy, City Attorney
Kaley Cook, City Clerk
• Public Participation shall be in accordance with Section 286.0114 Florida Statutes.
• Other matters of concern may be discussed as determined by City Council.
• If you wish to obtain more information regarding the City Council’s agenda, please contact the City Clerk's Office at 386-986-
3713.
• In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons needing a reasonable
accommodation to participate in any of these proceedings or meeting should contact the City Clerk at 386-986-3713, at least
48 hours prior to the meeting.
• City Council Meetings are streamed live on YouTube at https://www.youtube.com/@PalmCoastFL.
• It is proper meeting etiquette to silence all electronic devices, including cell phones while Council is in session.
• Any person who decides to appeal any decision of the City Council with respect to any matter considered at this meeting will
need a record of the proceedings, and for such purpose, may need to hire a court reporter to ensure that a verbatim record of
the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE TO THE FLAG AND A MOMENT OF SILENCE
C. ROLL CALL
D. PROCLAMATIONS AND PRESENTATIONS
1. PROCLAMATION - NOVEMBER 2024 AS SHIRLEY CHISHOLM MONTH
2. PRESENTATION - EXTERIOR BUILDING HOUSE COLORS
3. PRESENTATION - HURRICANE MILTON PREPARATION AND RESPONSE
City of Palm Coast Created on
E. PUBLIC PARTICIPATION
Public Participation shall be held in accordance with Section 286.0114 Florida Statutes. And
pursuant to the City Council’s Meeting Policies and Procedures:
(1) Each speaker shall at the podium, provide their name and may speak for up to 3 minutes.
(2) The Public may provide comments to the City Council relative to matters not on the
agenda at the times indicated in this Agenda. Following any comments from the public,
there may be discussion by the City Council.
(3) Public speakers may address their comments to the Council as a whole, the Mayor, or to
an individual Council Member
(4) When addressing the City Council on specific, enumerated Agenda items, speakers shall:
(a) make their comments concise and to the point;
(b) not speak more than once on the same subject;
(c) not, by speech or otherwise, delay or interrupt the proceedings or the peace of the City
Council;
(d) obey the orders of the Mayor or the City Council; and
(e) not make any irrelevant, impertinent or slanderous comments while addressing the City
Council; which pursuant to Council rules, shall be considered disorderly.
(5) Any person who becomes disorderly or who fails to confine his or her comments to the
identified subject or business, shall be cautioned by the Mayor and thereafter must conclude
his or her remarks on the subject within the remaining designated time limit.
Any speaker failing to comply, as cautioned, shall be barred from making any additional
comments during the meeting and may be removed, as necessary, for the remainder of the
meeting.
Members of the public may make comments during the public comment portion of the
meeting. Please be advised that public comment will only be permitted during the public
comment portions of the agenda at the times indicated by the Chair during the meeting.
F. MINUTES
4. MINUTES OF THE CITY COUNCIL:
OCTOBER 15, 2024, BUSINESS MEETING
G. ORDINANCES SECOND READ
5. ORDINANCE 2024-XX AMENDING CHAPTER 2, ADMINISTRATION, ARTICLE VI,
RETIREMENT, DIVISION 2, VOLUNTEER FIREFIGHTER RETIREMENT SYSTEM
AND TRUST FUND
6. ORDINANCE 2024-XX AMENDING THE UNIFIED LAND DEVELOPMENT CODE TO
IMPLEMENT AND ENSURE COMPLIANCE WITH THE LIVE LOCAL ACT
7. ORDINANCE 2024-XX CREATING AN ART IN PUBLIC PLACES PROGRAM FOR
CITY BEAUTIFICATION
City of Palm Coast Created on
H. RESOLUTIONS
8. RESOLUTION 2024-XX APPROVING THE DONATION OF SURPLUS DIRT
9. RESOLUTION 2024-XX APPROVING PROPOSED UPDATES AND CHANGES TO
CURRENT DEBT POLICY
10. RESOLUTION 2024-XX RENAMING THE PALM COAST COMMUNITY CENTER TO
THE JON NETTS COMMUNITY CENTER
11. RESOLUTION 2024-XX APPROVING A DONATION OF SURPLUS EQUIPMENT TO
THE CITY OF BUNNELL
I. CONSENT
12. RESOLUTION 2024-XX APPROVING MASTER SERVICES AGREEMENTS WITH
MULTIPLE FIRMS FOR DISASTER FINANCIAL RECOVERY CONSULTANT
SERVICES
13. RESOLUTION 2024-XX APPROVING A MASTER PRICE AGREEMENT WITH
INTEGRITY MUNICIPAL SYSTEMS, LLC FOR THE PURCHASE OF A LIME
SLAKING SYSTEM
14. RESOLUTION 2024-XX APPROVING A WORK ORDER WITH CONNECT
CONSULTING, INC., FOR THE EVALUATION, REHABILITATION, AND REPAIR OF
WELLS SW-31, SW-35, AND SW-106
15. RESOLUTION 2024-XX APPROVING SOLE SOURCE WITH NAFECO FOR FIRE
HYDRAULIC TOOLS
16. RESOLUTION 2024-XX APPROVING A PIGGYBACK CONTRACT WITH THE CITY
OF CLERMONT, FLORIDA, AND WILLDAN ENGINEERING, INC., FOR BUILDING
PLAN REVIEW AND INSPECTION SERVICES
17. RESOLUTION 2024-XX APPROVING A PIGGYBACK CONTRACT WITH THE CITY
OF CLERMONT, FLORIDA, AND JOE PAYNE INC., D/B/A JPI FOR BUILDING
PLAN REVIEW AND INSPECTION SERVICES
18. RESOLUTION 2024-XX APPROVING A PIGGYBACK CONTRACT WITH THE CITY
OF NEW SMYRNA BEACH, FLORIDA, AND BUREAU VERITAS NORTH AMERICA,
INC., FOR BUILDING PLAN REVIEW AND INSPECTION SERVICES
J. PUBLIC PARTICIPATION
Remainder of Public Comments is limited to three (3) minutes each.
K. DISCUSSION BY CITY COUNCIL OF MATTERS NOT ON THE AGENDA
City of Palm Coast Created on
L. DISCUSSION BY CITY ATTORNEY OF MATTERS NOT ON THE AGENDA
M. DISCUSSION BY CITY MANAGER OF MATTERS NOT ON THE AGENDA
N. ADJOURNMENT
19. AGENDA WORKSHEET AND CALENDAR
City of Palm Coast Created on
City of Palm Coast, Florida
Agenda Item
Agenda Date: November 12, 2024
Department CITY ADMINISTRATION Amount
Division Account #
Subject: PROCLAMATION - NOVEMBER 2024 AS SHIRLEY CHISHOLM MONTH
Presenter: Mayor and City Council
Attachments:
1. Proclamation
Background:
The City of Palm Coast would like to proclaim November 2024 as Shirley Chisholm Month.
Recommended Action:
PROCLAIM NOVEMBER 2024 AS SHIRLEY CHISHOLM MONTH
5
City of Palm Coast, Florida
Agenda Item
Agenda Date: November 12, 2024
Department COMMUNITY DEVELOPMENT Amount
Division PLANNING Account #
Subject: PRESENTATION - EXTERIOR BUILDING HOUSE COLORS
Presenter: Barbara Grossman, Code Enforcement Manager, Tracey Doak, Zoning
Supervisor
Attachments:
1. Presentation
Background:
UPDATED BACKGROUND FROM THE SEPTEMBER 10, 2024, WORKSHOP MEETING:
On September 10, 2024, the City Council instructed staff to present the house color topic to
the Beautification and Environmental Advisory Committee (BEAC) and the Planning and
Land Development Regulations Board (PLDRB).
PLDRB Recommendations (October 16, 2024)
The PLDRB supported the staff's recommendation to expand the color palette. They also
suggested:
• Adding yellow to the list of prohibited colors.
• Revisiting the color code during the Land Development Code (LDC) rewrite after
adoption of the Comprehensive Plan.
• Considering modifications to the Light Reflective Value (LRV) range during the
rewrite.
BEAC Recommendations (October 24, 2024)
The BEAC made the following recommendations:
• Proceed with amending the allowable colors as presented by city staff.
• Solicit input in the future from citizens to ensure broader public response.
• Review approved colors again when Chapter 13 of the Land Development Code is
revised after the Comprehensive Plan's adoption.
The PLDRB and the BEAC committees agreed on the need to revisit the color regulations
during future code revisions, demonstrating a commitment to ongoing refinement of the city's
aesthetic guidelines.
ORIGINAL BACKGROUND FROM THE SEPTEMBER 10, 2024, WORKSHOP MEETING:
The Community Development Department will provide a presentation to the City Council,
offering various options for potential modifications to the Land Development Code regarding
exterior building house colors in Palm Coast. This presentation follows a previous workshop
on June 11, 2024, where City Staff discussed Color regulations including the Light
7
Reflectance Value (LRV) criteria and the application process for exterior colors.
The upcoming presentation will address the City Council's directives from the June meeting,
which include:
• Reassessing the possibility of expanding color options for residents while maintaining
the integrity of the color code.
• Exploring potential regulations for driveways.
City staff has prepared several options for the Council to consider, aiming to balance
residents' desires for more color choices with the need to preserve the city's aesthetic
standards.
The City Council will have the opportunity to discuss these options and provide further
direction to staff on how to proceed with any modifications to the Land Development Code.
Recommended Action:
FOR PRESENTATION AND DISCUSSION
8
City of Palm Coast, Florida
Agenda Item
Agenda Date: November 12, 2024
Department CITY ADMINISTRATION Amount
Division Account #
Subject: PRESENTATION - HURRICANE MILTON PREPARATION AND RESPONSE
Presenter: Jason DeLorenzo, Chief of Staff
Attachments:
1. Presentation
Background:
Staff will provide details of Hurricane Milton preparation and response efforts.
Recommended Action:
FOR PRESENTATION ONLY
13
City of Palm Coast, Florida
Agenda Item
Agenda Date: November 12, 2024
Department CITY ADMINISTRATION Amount
Division Account #
Subject: MINUTES OF THE CITY COUNCIL:
OCTOBER 15, 2024, BUSINESS MEETING
Presenter: Kaley Cook, City Clerk
Attachments:
1. Minutes (1)
Background:
Recommended Action:
APPROVE MINUTES OF THE CITY COUNCIL:
OCTOBER 15, 2024, BUSINESS MEETING
73
City of Palm Coast, Florida
Agenda Item
Agenda Date: November 12, 2024
Department PUBLIC SAFETY Amount
Division FIRE Account #
Subject: ORDINANCE 2024-XX AMENDING CHAPTER 2, ADMINISTRATION, ARTICLE
VI, RETIREMENT, DIVISION 2, VOLUNTEER FIREFIGHTER RETIREMENT
SYSTEM AND TRUST FUND
Presenter: Kyle Berryhill, Fire Chief
Attachments:
1. Ordinance
Background:
Council Priority:
B. Safe and Reliable Services
UPDATED BACKGROUND FROM THE OCTOBER 15, 2024, BUSINESS MEETING:
City Council heard the first reading of the item at the October 15, 2024, Business Meeting.
No changes have been made to the item.
ORIGINAL BACKGROUND FROM THE OCTOBER 15, 2024, BUSINESS MEETING:
The City of Palm Coast Volunteer Firefighters are presently provided a pension and certain
other benefits under Ordinances of the City of Palm Coast. The proposed Ordinance
amends Chapter 2, Administration, Article VI, Retirement Division 2, Volunteer Firefighter
Retirement System and Trust Fund to include a Firefighters' Retirement System for the City
of Palm Coast Firefighters’ and Volunteer Firefighters.
The Palm Coast Professional Firefighters Local 4807 have considered and approved the
proposed amendments to the plan and has recommended these amendments to the City
Council for adoption.
Recommended Action:
ADOPT ORDINANCE 2024-XX AMENDING CHAPTER 2, ADMINISTRATION, ARTICLE VI,
RETIREMENT, DIVISION 2, VOLUNTEER FIREFIGHTER RETIREMENT SYSTEM AND
TRUST FUND
93
City of Palm Coast, Florida
Agenda Item
Agenda Date: November 12, 2024
Department COMMUNITY DEVELOPMENT Amount
Division PLANNING Account #
Subject: ORDINANCE 2024-XX IMPLEMENTING THE LIVE LOCAL ACT
Presenter: Michael Hanson, AICP, Planner
Attachments:
1. Presentation
2. Ordinance
3. White Paper
4. Land Use Restriction Agreement
5. Business Impact Statement
Background:
UPDATED BACKGROUND FROM THE OCTOBER 15, 2024, BUSINESS MEETING:
On October 15, 2024, the City Council met during a regularly scheduled and noticed
meeting where they heard the presentation of the Live Local Act and draft ordinance. The
City Council voted unanimously to approve the ordinance with two amendments changing
the minimum non-residential component to 35 percent and excluding school bus stops from
being considered under the definition of Transit Stop.
On October 16, 2024, the Planning and Land Development Regulation Board met during a
regularly scheduled and noticed meeting where they heard the presentation of the Live
Local Act and draft ordinance. They unanimously recommended approval of the draft
ordinance with the City Council’s amendments.
Staff met with the City Attorneys to update the language based on the City Council’s
amendments. The current draft provides language to establish a minimum 35 percent non-
residential component for a Live Local Mixed-Use Residential project, unless its uses are
vertically mixed, in which case the minimum non-residential component is proposed to be
reduced to 33 percent in order to enable a three-story vertically mixed-use development.
Additionally, language has been provided to exempt school bus stops from being
considered Transit Stops in the glossary. Lastly language has been revised under Section
7 of the draft ordinance to grandfather live local applications that the City has received prior
to the adoption of this draft ordinance; there is currently one Live Local project that the City
has received an application in which this would apply.
ORIGINAL BACKGROUND FROM THE OCTOBER 15, 2024, BUSINESS MEETING:
This ordinance and related presentation are provided to educate and implement the Live
Local Act within the City. The Live Local Act, otherwise known as Senate Bill 102 was
signed into law by Governor DeSantis on March 29, 2023, and subsequently amended by
141
Senate Bill 328, which was signed into law on May 16, 2024, with an immediate effective
date.
The Live Local Act preempts the City from regulating the use, density, height, or floor area
ratio of an affordable housing development until October 1, 2033, in commercial and mixed-
use zoning districts. Live Local developments must be mixed-use residential providing a
mixture of residential and nonresidential uses (tied to the underlying zoning district). These
projects must provide at least 40 percent of the units as affordable for households up to
120 percent of Area Median Income (AMI) for at least 30 years. Live Local mixed-use
residential projects are required to have at least 65 percent of the buildable square footage
of the project as residential. The city’s draft ordinance proposes a minimum of 30 percent
of the buildable square footage of the project to be nonresidential development based on
the underlying zoning district. The Live Local Act requires live local developments to be
administratively approved, so any subsequent application under this act shall be treated as
a Tier 1 application which does not come before the Planning and Land Development
Regulation or the City Council. Any Live Local development shall be subject to any
regulation adopted by the City that is not preempted by the Live Local Act.
The ordinance provides amendments to the Unified Land Development Code under Section
2.04, Section 2.05, Section 3.03, Section 3.06, and Section 14.02 in order to implement the
Live Development Act within the City.
Recommended Action:
ADOPT ORDINANCE 2024-XX AMENDING THE UNIFIED LAND DEVELOPMENT
CODE TO IMPLEMENT AND ENSURE COMPLIANCE WITH THE LIVE LOCAL ACT
142
City of Palm Coast, Florida
Agenda Item
Agenda Date: November 12, 2024
Department CITY ADMINISTRATION Amount
Division Account #
Subject: ORDINANCE 2024-XX CREATING AN ART IN PUBLIC PLACES PROGRAM
FOR CITY BEAUTIFICATION
Presenter: James Hirst, Director of Parks & Recreation
Attachments:
1. Presentation
2. Ordinance (Redline)
Background:
Council Priority:
Pillar Area: Expansion of Arts/Culture/Historical Assets & Programs
Objective #11: Identify a dedicated funding source for arts/cultural/historical
activities and facilities.
UPDATED BACKGROUND FROM THE OCTOBER 15, 2024, BUSINESS MEETING:
On October 15th City Staff presented 1st reading for percentage-of-arts to City Council. With
approval from City Council City Staff will be presenting the 2nd reading of the ordinance
outlining updates, changes, and information requested by City Council.
ORIGINAL BACKGROUND FROM THE OCTOBER 15, 2024, BUSINESS MEETING:
On August 27, 2024, City Staff is presented a range of alternative funding measures to
preserve the arts, culture, and history of the City of Palm Coast. The presentation explored
various topics, including a Percentage-of-Arts Ordinance, Non-percentage-based art funding
sources, a bond referendum, and a proposal to reclassify Arts/Culture/History from the Parks
& Recreation department, as requested by City Council at the July 16 Business Meeting.
At the request from City Council City staff is presenting a 1st read ordinance for percentage-
of-arts. This ordinance is in line with our council priority Objective 11 and serves as the city
commitment to the arts, culture, and history of Palm Coast.
Recommended Action:
ADOPT ORDINANCE 2024-XX CREATING AN ART IN PUBLIC PLACES PROGRAM FOR
CITY BEAUTIFICATION
187
City of Palm Coast, Florida
Agenda Item
Agenda Date: November 12, 2024
Department CITY ADMINISTRATION Amount
Division Account #
Subject: RESOLUTION 2024-XX APPROVING THE DONATION OF SURPLUS DIRT
Presenter: Donna Stancel, Chair of the Residential Drainage Citizens Advisory
Committee
Background:
Council Priority:
D. Sustainable Environment and Infrastructure
The Residential Drainage Citizens Advisory Committee (RDCAC) was created by City
Council on February 20, 2024, through Resolution 2024-33. The Committee was formed to
evaluate and identify issues related to construction upon original ITT platted lots and the
potentially related effects on adjacent properties. The first committee meeting was held on
June 4, 2024, and the committee voted to meet every 2 weeks.
This agenda item is to provide City Council an update/report of the Committee’s work to date
and for Council’s consideration of the attached Resolution and agreement.
Recommended Action:
ADOPT RESOLUTION 2024-XX APPROVING THE DONATION OF SURPLUS DIRT
210
City of Palm Coast, Florida
Agenda Item
Agenda Date: November 12, 2024
Department FINANCIAL SERVICES Amount
Division Account #
Subject: RESOLUTION 2024-XX APPROVING PROPOSED UPDATES AND CHANGES
TO CURRENT DEBT POLICY
Presenter: Helena Alves, Director of Financial Services
Attachments:
1. Resolution
2. City of Palm Coast Debt Management Policy
Background:
UPDATED BACKGROUND FROM THE OCTOBER 15, 2024, WORKSHOP MEETING:
At the October 15, 2024, Business Meeting staff presented to Council proposed revisions
and updates to the policy. The updated policy for Council consideration includes all items
discussed at the meeting.
ORIGINAL BACKGROUND FROM THE OCTOBER 15, 2024, WORKSHOP MEETING:
The City of Palm Coast recognizes that the foundation of any well-managed debt program
is a comprehensive debt management policy. The debt management policy approved by
council as Resolution 2013-111 sets forth the parameters for issuing debt and managing
outstanding debt. The policy also provides guidance to management and the City Council
regarding the timing and purpose for which debt may be issued, types and amounts of
permissible debt, method of sale that may be used and structural features that may be
incorporated. The debt policy recognizes a binding commitment to full and timely
repayment of all debt as an intrinsic requirement for entry into capital markets. Adherence
to the debt policy helps to ensure that the City maintains a sound debt position and that
credit quality is protected. The debt policy promotes consistency and continuity in decision
making, rationalizes the decision -making process, and demonstrates a commitment to
long-term financial planning objectives. The policy was developed in accordance with the
guidelines established by the GFOA.
At the July 16, 2024, Business Meeting, Council instructed staff to review the City of Palm
Coast’s debt policy with assistance from the City’s bond Counsel.
Staff compiled the information in conjunction with Chris Roe of Bryant Miller Olive P.A. and
has summarized the results of the policy review for council consideration.
Recommended Action:
ADOPT RESOLUTION 2024-XX APPROVING PROPOSED UPDATES AND CHANGES TO
CURRENT DEBT POLICY
223
City of Palm Coast, Florida
Agenda Item
Agenda Date: November 12, 2024
Department PARKS & RECREATION Amount
Division Account #
Subject: RESOLUTION 2024-XX APPROVE RENAMING THE PALM COAST
COMMUNITY CENTER TO THE JON NETTS COMMUNITY CENTER
Presenter: James Hirst, Director of Parks & Recreation
Attachments:
1. Presentation
2. Resolution
3. Renaming Request Application
Background:
Council Priority:
C. Civic Engagement
On September 21, 2021, City Council adopted Resolution 2021-130 adopting guidelines and
procedures for the official naming of public facilities. The City has received a request to
name a City-owned public facility.
The Jon Netts Community Center:
Mayor Alfin is requesting to rename the Palm Coast Community Center in honor of Mr Jon
Netts. Mr. Netts, the second Mayor of Palm Coast and esteemed Council Member, served
on the City Council for over 15 years and was instrumental in the City’s early development.
He is remembered as a highly respected member of the community. Mayor Alfin submitted
an application to the City for review. Upon review and approval by staff, the application
moved to the Beautification and Environmental Advisory Committee (BEAC) for review. The
BEAC met on October 24, 2024, and unanimously approved the nomination, and
recommended the request be presented at City Council.
Recommended Action:
ADOPT RESOLUTION 2024-XX APPROVE RENAMING THE PALM COAST COMMUNITY
CENTER TO THE JON NETTS COMMUNITY CENTER
240
City of Palm Coast, Florida
Agenda Item
Agenda Date: November 12, 2024
Department CITY ADMINISTRATION Amount
Division Account #
Subject: RESOLUTION 2024-XX APPROVING A DONATION OF SURPLUS
EQUIPMENT TO THE CITY OF BUNNELL
Presenter: Jason DeLorenzo, Chief of Staff
Attachments:
1. Presentation
2. Resolution
Background:
On August 28, 2024, the City of Palm Coast received a request from the City of Bunnell for
several pieces of equipment they need to improve their operational efficiency.
1. Dump Truck 16-18 yard
2. Steet Sweeper
3. Vac Truck
4. Ditch/Swale excavator
5. Bucket Truck
6. Tow Behind turbine blower
7. Riding edger for edging sidewalks on state roads.
Public Works Fleet Division reviewed the list and offered two pieces of equipment planned
for replacement in FY25 that meet the needs of Bunnell.
Asset #2032 a 2019 Bobcat E85 excavator with an anticipated residual value of $15-$20K
and Asset# 1621 a 2013 Mack with a Rogers 16/18-yard steel dump bed. The dump truck
has approximately 110,000 miles and an estimated auction value of $40,000.
Recommended Action:
ADOPT RESOLUTION 2024-XX APPROVING A DONATION OF SURPLUS EQUIPMENT
TO THE CITY OF BUNNELL
253
City of Palm Coast, Florida
Agenda Item
Agenda Date: November 12, 2024
Department FINANCIAL SERVICES Amount
Division Account #
Subject: RESOLUTION 2024-XX APPROVING MASTER SERVICES AGREEMENTS
WITH MULTIPLE FIRMS FOR DISASTER FINANCIAL RECOVERY
CONSULTANT SERVICES
Presenter: Helena Alves, Director of Financial Services
Attachments:
1. Resolution
2. Master Services Agreements (3)
3. Notice of Intent To Award
4. Project Overview
Background:
Council Priority:
B. Safe and Reliable Services
In accordance with the City’s Purchasing Policy, City staff advertised and solicited
proposals to secure the services of multiple experienced emergency management
consulting services in the event of a hurricane or other disaster. The firms selected are
capable of tracking disaster related expenses, maintaining appropriate documentation and
planning the most effective strategies for financial recovery throughout all phases of a
disaster. They are also capable of assembling a work force within 48 hours and will remain
accessible throughout the disaster closeout and audit process. The selected firms have a
working knowledge of all applicable federal and state government financial recovery
eligibility criteria and any other applicable local, state, federal laws and regulations.
The City received nine (9) bids which were responsive and responsible. The project bid
overview and notice of intent to award are attached. Staff recommends City Council
approving Master Service Agreements with the top three (3) ranked firms, Tidal Basin
Government Consulting, LLC, Tetra Tech, Inc., and iParametrics, LLC.
City staff will procure these consulting services on an as-needed basis using budgeted
funds appropriated by City Council.
Recommended Action:
ADOPT RESOLUTION 2024-XX APPROVING MASTER SERVICES AGREEMENTS WITH
TIDAL BASIN GOVERNMENT CONSULTING, LLC, TETRA TECH, INC., AND
IPARAMETRICS, LLC FOR DISASTER FINANCIAL RECOVERY CONSULTANT
SERVICES
263
City of Palm Coast, Florida
Agenda Item
Agenda Date: November 12, 2024
Department WATER AND WASTEWATER Amount $ $169,622.25
UTILITY
Division Account # 54029086 063000
84002
Subject: RESOLUTION 2024-XX APPROVING A MASTER PRICE AGREEMENT WITH
INTEGRITY MUNICIPAL SYSTEMS, LLC FOR THE PURCHASE OF A LIME
SLAKING SYSTEM
Presenter: Peter Roussell, Utility Deputy Director
Attachments:
1. Resolution
2. Draft Contract
3. Notice of Intent to Award
4. Project Overview
Background:
Council Priority:
D. Sustainable Environment and Infrastructure
The City of Palm Coast Utility Department operates a 6.0 million gallon per day Water
Treatment Facility (WTP 1), located at 4 Corporate Drive North, Palm Coast. Water
Treatment Facility #1 currently utilizes a lime softening process along with a lime slaking
machine that helps reduce hardness in the water supply. Lime slaking machines have a
recommended life span of approximately 12 to 15 years. The machine that needs
replacement has reached it life expediency and is 14 years old. The lime slaking machine is
vital in the softening process and a new machine will allow the city to optimize its lime
softening process ensuring an effective and consistent treatment process. The City Council
is encouraged to consider the strategic importance of purchasing a new lime slaking
machine as part of our commitment to providing high-quality drinking water to residents. This
investment not only addresses current operational challenges but also positions the city for
future sustainability and growth in its water treatment capacity.
In accordance with the City’s Purchasing Policy, City staff advertised and solicited bids for a
Lime Slaking System under ITB-UT-24-83. The Project Overview and Notice of Intent to
Award are attached. Staff recommends City Council approves a Master Price Agreement
with Integrity Municipal Systems, LLC for the purchase of a Lime Slaking System.
The Fiscal Year 2025 Budget includes available funding appropriated by City Council for the
purchase of a Lime Slaking System with a 5% contingency of $8,077.25.
341
SOURCE OF FUNDS WORKSHEET FY 2025
General Plant WTP #1 54029086 063000 84002 $350,000.00
Total Expended/Encumbered to Date $0.00
Pending Work Orders/Contracts $0.00
Current (WO/Contract) $169,622.25
Balance $180,377.75
Recommended Action:
ADOPT RESOLUTION 2024-XX APPROVING A MASTER PRICE AGREEMENT WITH
INTEGRITY MUNICIPAL SYSTEMS, LLC FOR THE PURCHASE OF A LIME SLAKING
SYSTEM
342
City of Palm Coast, Florida
Agenda Item
Agenda Date: November 12, 2024
Department WATER AND WASTEWATER Amount $ $348,600.00
UTILITY
Division Account # 54029088 063000
81019
Subject: RESOLUTION 2024-XX APPROVING A WORK ORDER WITH CONNECT
CONSULTING, INC., FOR THE EVALUATION, REHABILITATION, AND
REPAIR OF WELLS SW-31, SW-35, AND SW-106
Presenter: Peter Roussell, Utility Deputy Director
Attachments:
1. Resolution
2. Contract
3. Proposals (3)
Background:
Council Priority:
D. Sustainable Environment and Infrastructure
SW-31, SW-35 and SW-106 are Public Water Supply Wells that supply raw water to Water
Treatment Plant #1. Each one of these wells have been identified to need rehabilitation
because of a decrease in specific capacity. These wells were originally constructed as
screen filter packed into the confined surficial aquifer. Connect Consulting will provide
hydrogeological services and engage a well driller to rehabilitate each well separately
using hydrochloric acid and high-pressure jetting in combination with air lift inductor to
redevelop the well and clean the accumulated calcium off the well screen.
Under the existing contract RFSQ-CD-20-31, staff negotiated a scope and fee not-to-
exceed $348,600.00 with Connect Consulting, Inc. Proposals 101.41 in the amount of
$121,700.00 for SW-31, $121,700.00 for SW-35, and $105,200.00 for SW-106. City staff
has determined that the cost for the services is reasonable and fair and are consistent with
these types of services for a project of this size and scope. Funds for this project have
been budgeted for out of FY 2025 Utility Capital Projects-Improvements-Wellfield and
Wells account.
SOURCE OF FUNDS WORKSHEET FY 2025
Improvements – Wellfield and Wells
54029088 063000 81019 $1,200,000.00
Total Expended/Encumbered to Date $0.00
Pending Work Orders/Contracts $0.00
Current (WO/Contract) $348,600.00
Balance $851,400.00
367
Recommended Action:
ADOPT RESOLUTION 2024-XX APPROVING A WORK ORDER WITH CONNECT
CONSULTING, INC., FOR THE EVALUATION, REHABILITATION, AND REPAIR OF
WELLS SW-31, SW-35, AND SW-106
368
City of Palm Coast, Florida
Agenda Item
Agenda Date: November 12, 2024
Department PUBLIC SAFETY Amount $51,399.00
Division FIRE Account # 10014000-064000
Subject: RESOLUTION 2024-XX APPROVING SOLE SOURCE WITH NAFECO FOR
FIRE HYDRAULIC TOOLS
Presenter: Kyle Berryhill, Fire Chief
Attachments:
1. Resolution
2. Notice of Intent to Sole Source
3. Scope of Services
Background:
Council Priority:
B. Safe and Reliable Services
As a manufacturer of life saving equipment, Holmatro only recommends using the current
factory authorized dealer for the purchase and service of Holmatro products. Using
unauthorized sources, unauthorized parts and/or unauthorized service technicians with an
expired certification will void the Holmatro lifetime warranty.
Recommended Action:
ADOPT RESOLUTION 2024-XX APPROVING SOLE SOURCE WITH NAFECO FOR
FIRE HYDRAULIC TOOLS
430
City of Palm Coast, Florida
Agenda Item
Agenda Date: November 12, 2024
Department COMMUNITY DEVELOPMENT Amount OVER $50,000.00
Division BUILDING Account # 54403505-031000
Subject: RESOLUTION 2024-XX APPROVING A PIGGYBACK CONTRACT WITH THE
CITY OF CLERMONT, FLORIDA AND WILLDAN ENGINEERING, INC., FOR
BUILDING PLAN REVIEW AND INSPECTION SERVICES
Presenter: Patrick Buckley, Chief Building Official
Attachments:
1. Resolution
2. Contract and Engagement Letter
Background:
Council Priority:
B. Safe and Reliable Services
The Palm Coast Building Division completed a procurement process for professional
services for plan review and inspection services intended to supplement City provided plan
review and inspection services. The procurement process utilized the “piggyback” method
outlined in the City of Palm Coast Procurement and Contracting Procedures and Processes
document. This is one of three piggyback contracts / Resolutions covering the professional
services needed by the Building Division. Three different providers ensure redundancy for
the Division to balance the assigned work while maintaining rigorous service levels of five
day permit plan review turn-around times for new residential construction and ten business
day plan review turn-around times for commercial construction.
Source of Funds Worksheet FY 25
Building Fund Professional Services
544030505-031000 $150,000.00
Total Expended/Encumbered to Date $0.00
Pending Work Orders/Contracts $0.00
Current (WO/Contract) $50,000.00
Balance $100,000.00
Recommended Action:
ADOPT RESOLUTION 2024-XX APPROVING A PIGGYBACK CONTRACT WITH THE
CITY OF CLERMONT, FLORIDA AND WILLDAN ENGINEERING, INC., FOR BUILDING
PLAN REVIEW AND INSPECTION SERVICES
439
City of Palm Coast, Florida
Agenda Item
Agenda Date: November 12, 2024
Department COMMUNITY DEVELOPMENT Amount OVER $50,000.00
Division BUILDING Account # 54403505-031000
Subject: RESOLUTION 2024-XX APPROVING A PIGGYBACK CONTRACT WITH THE
CITY OF CLERMONT, FLORIDA, AND JOE PAYNE INC. D/B/A JPI FOR
BUILDING PLAN REVIEW AND INSPECTION SERVICES.
Presenter: Patrick Buckley, Chief Building Official
Attachments:
1. Resolution
2. Contract and Engagement Letter
Background:
Council Priority:
B. Safe and Reliable Services
The Palm Coast Building Division completed a procurement process for professional
services for plan review and inspection services intended to supplement City provided plan
review and inspection services. The procurement process utilized the “piggyback” method
outlined in the City of Palm Coast Procurement and Contracting Procedures and Processes
document. This is one of three piggyback contracts / Resolutions covering the professional
services needed by the Building Division. Three different providers ensure redundancy for
the Division to balance the assigned work while maintaining rigorous service levels of five
day permit plan review turn-around times for new residential construction and ten business
day plan review turn-around times for commercial construction.
Source of Funds Worksheet FY 25
Building Fund Professional Services
54403505-031000 $150,000.00
Total Expended/Encumbered to Date $0.00
Pending Work Orders/Contracts $50,000.00
Current (WO/Contract) $50,000.00
Balance $50,000.00
Recommended Action:
ADOPT RESOLUTION 2024-XX APPROVING A PIGGYBACK CONTRACT WITH THE
CITY OF CLERMONT, FLORIDA, AND JOE PAYNE, INC., D/B/A JPI FOR BUILDING
PLAN REVIEW AND INSPECTION SERVICES
488
City of Palm Coast, Florida
Agenda Item
Agenda Date: November 12, 2024
Department COMMUNITY DEVELOPMENT Amount OVER $50,000.00
Division BUILDING Account # 54403505-031000
Subject: RESOLUTION 2024-XX APPROVING A PIGGYBACK CONTRACT WITH THE
CITY OF NEW SMYRNA BEACH, FLORIDA, AND BUREAU VERITAS NORTH
AMERICA, INC., FOR BUILDING PLAN REVIEW AND INSPECTION SERVICES
Presenter: Patrick Buckley, Chief Building Official
Attachments:
1. Resolution
2. Contract and Engagement Letter
Background:
Council Priority:
B Safe and Reliable Services
The Palm Coast Building Division completed a procurement process for professional
services for plan review and inspection services intended to supplement City provided plan
review and inspection services. The procurement process utilized the “piggyback” method
outlined in the City of Palm Coast Procurement and Contracting Procedures and Processes
document. This is one of three piggyback contracts / Resolutions covering the professional
services needed by the Building Division. Three different providers ensure redundancy for
the Division to balance the assigned work while maintaining rigorous service levels of five
day permit plan review turn-around times for new residential construction and ten business
day plan review turn-around times for commercial construction.
Source of Funds Worksheet FY 25
Building Fund Professional Services
54403505-031000 $150,000.00
Total Expended/Encumberred to Date $0.00
Pending Work Orders/Contracts $100,000.00
Current (WO/Contract) $50,000.00
Balance $0.00
Recommended Action:
ADOPT RESOLUTION 2024-XX APPROVING A PIGGYBACK CONTRACT WITH THE
CITY OF NEW SMYRNA BEACH, FLORIDA, AND BUREAU VERITAS NORTH AMERICA,
INC. FOR BUILDING PLAN REVIEW AND INSPECTION SERVICES
546
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