Committee of the Whole

Name: Committee of the Whole — Palmyra, WI
Start: 2024-02-19
End: 2024-02-19
Location: Palmyra, WI

Regular Meeting

Palmyra, WI · February 19, 2024

Minutes

MEETING MINUTES Village of Palmyra Committee of the Whole Meeting Monday February 19, 2024 6:00 pm Village Hall 100 W. Taft St. Palmyra, WI. The meeting was called to order at 6:00 p.m. by Weiss. Roll call: Ball, Gorsegner, Kinjerski, Petruska, Smith, Troiola, Weiss – present. Pledge of Allegiance Communications: President Weiss reminded pet owners to pick up after their pets and they need to call for bulk garbage pick-ups, April 13th is the FFA alumni fundraiser, March 30th Lions Club Easter egg hunt. Department Reports: Building Inspection Clerk / Treasurer-financial statement is on the agenda Library-directors report was submitted Parks & Recreation-none Public Safety – Scott Pavlock reported that he has hired 1 new PT police officer, Jacob Lorenz. He will be in charge of training & evidence. Sam Meier went to FT EMT/Firefighter and 2 more are waiting for some background to be completed. He emailed 4 FEMA training courses to the Board to take and then possibly within a month if they have completed them, he and Derrick would do an in house review. Public Works- Scott Halbrucker said they have been working on cleaning up the pump station, removing dead trees, removing old sections of fence and putting up some new section of fence up. Jaeckel is super busy so the Creek hasn’t been cleaned out. Connie hasn’t been told yet. Kannard was going to find the property lines too. The mule is down, tranny is down and clutch is out from the heavy snow. Snow was too wet for it. Committee Reports: None Building Permits: None New Business: 1. Entire Committee of the Whole A. Ball/Troiola motion to approve the Discussion/possible action on the following meeting minutes: Feb. 5, 2024 Village Board Feb. 5th and Feb. 12th Personnel Committee, and Feb. 7th Recreation Committee. One correction to the Feb 7th Rec. Committee report to change the work not to now. All ayes-motion carried. B. Discussion/possible action on our ongoing projects as follows: Blue Spring Lake Sewer Agreement- finalized by everyone and now we need a clean copy to sign. Emergency Management Plan and FEMA Training for Trustees- Scott P. reviewed this already. 2. Budget & Finance Committee: Chairperson Troiola A. Troiola/Smith motion to approve the payment of bills on the bill list totaling $536,075.16- with extras presented tonight to AFLAC, Jefferson County Court Clerk for a bond we took, Referee time sheets, Rick Brunton reimbursement for data he purchased for our electronic sign, and UNUM Roll call vote: Ball, Gorsegner, Kinjerski, Petruska, Smith, Troiola, Weiss- aye. Motion carried. All ayes-motion carried. B. Troiola/Smith motion to approve the Jan. 2024 Financial Statement, bank statement and cash account balances as presented and read by the Clerk/Treasurer. All ayes-motion-carried. 3. Public Works Committee: Chairperson Petruska A. Discussion/possible action on an agreement with MSA Professional Services for the Village’s GIS mapping service. Scott H. explained that he had budgeted half of these costs but ESRI is changing to a new format for an additional $7,000 after 2025 they won’t fix any issues we have. ESRI holds the software and MSA maintains our GIS changes. Petruska/Troiola motion to approve the quote for the updated GIS Mapping. Roll call vote: Ball, Gorsegner, Kinjerski, Petruska, Smith, Troiola, Weiss-aye. Motion carried. 4. Personnel Committee: Chairperson Kinjerski A. Discussion possible action on the recommendation to the Village Board for Employee Review forms and timeline. Chairperson Kinjerski explained how the Personnel Committee decided to pick 2 of the same forms we used in the past and 1 new review form for Dept heads and their employees. Scott Pavlock explained that the Police and Fire Departments will use their own forms for their evaluations. Scott is finalizing the ones that he has: Union has rights to review them, and Village’s legal counsel to review them too. He will present those to the board maybe by the next board meeting. Timeline for reviews would be early in the year for reviews: by April. And then a follow up in the fall before budgets start. Petruska/Gorsegner motion to approve the 3 evaluation forms and the timeline. All ayes-motion carried. 5. Administration & Planning: Chairperson Gorsegner Troiola/Smith motion to approve an operator’s license for Jennifer Black. All ayes-motion carried. 6. Entire Committee of the Whole: A. Gorsegner/Troiola motion to convene, upon passage of the proper motion, into Closed Session at 6:33 pm with staff, pursuant to §19.85(1)(e), Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. Specifically, the Village owned lands on Hwy H, parcel 171-0516-2722-005, 171-0516-2814-000, 171-0516-2811-000, 171-0516-2722-000 owned by the Village. Roll call vote: Ball, Gorsegner, Kinjerski, Petruska, Smith, Troiola, Weiss-aye. Motion carried. B. Troiola/Petruska motion to convene into open session at 6:58 pm for further discussion related to matters discussed in closed session. Roll call vote: Ball, Gorsegner, Kinjerski, Petruska, Smith, Troiola, Weiss-aye. Motion carried. Troiola/Smith motion to adjourn at 6:58 pm. All ayes-motion carried. Respectfully submitted, Laurie Mueller Village Clerk/Treasurer Minutes approved without corrections March 4, 2024

Agenda

AGENDA Village of Palmyra Committee of the Whole Meeting Monday February 19, 2024 6:00 pm Village Hall 100 W. Taft St. Palmyra, WI. *Any items not discussed or acted upon by the Committee of the Whole at this meeting will be forwarded to a meeting of the Village of Palmyra Committee of the Whole on Tuesday February 20, 2024 at 6:00 p.m., located at the Village Hall. Call to Order Roll Call Pledge of Allegiance Communications: Department Reports: Building Inspection Clerk / Treasurer Library Parks & Recreation Public Safety Public Works (These reports are from Staff to Board members. No item in the reports shall be discussed or acted on by Board members unless it is specifically noted on the agenda that discussion may occur and/or action may be taken on that item. If the Board wishes to discuss an item in the reports, the Board will direct that item to be placed on the next Board agenda.) Committee Reports: Building Permits: New Business: 1. Entire Committee of the Whole A. Discussion/possible action on the following meeting minutes: Feb. 5, 2024 Village Board Feb. 5th and Feb. 12th Personnel Committee, and Feb. 7th Recreation Committee. B. Discussion/possible action on our ongoing projects as follows: Blue Spring Lake Sewer Agreement Emergency Management Plan and FEMA Training for Trustees 2. Budget & Finance Committee: Chairperson Troiola A. Discussion/possible action on payment of Bills totaling $536,075.16 B. Discussion/possible action on Jan. 2024 Financial Statement, bank statement and cash account balances. 3. Public Works Committee: Chairperson Petruska A. Discussion/possible action on an agreement with MSA Professional Services for the Village’s GIS mapping service. 4. Personnel Committee: Chairperson Kinjerski A. Discussion possible action on the recommendation to the Village Board for Employee Review forms and timeline. 5. Administration & Planning: Chairperson Gorsegner Discussion/possible action on an operator’s license for Jennifer Black. 6. Entire Committee of the Whole: A. PLEASE TAKE NOTICE that the Village Board of the Village of Palmyra may convene, upon passage of the proper motion, into Closed Session with staff, pursuant to §19.85(1)(e), Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. Specifically, the Village owned lands on Hwy H, parcel 171-0516-2722-005, 171-0516-2814-000, 171-0516- 2811-000, 171-0516-2722-000 owned by the Village. B. Take further notice that the Village Board may convene into open session for further discussion related to matters discussed in closed session. Adjournment Members of the Plan Commission may be in attendance at this meeting to gather information about a subject over which they have decision-making responsibilities. The only action to be taken at the above noticed meeting will be action by the Committee of the Whole This is the agenda for the 2/19/24 Committee of the Whole meeting as of Feb. 16, 2024 and is subject to modification prior to said meeting pursuant to the Wisconsin Open Meetings Law. For additional information phone 262-495-8316. Please be advised that agenda items may be taken in an order other that which appears here, and that the Committee may choose to take action on any item listed on this agenda except topics brought up under department reports, committee reports and public input. It is possible that members of, and possibly a quorum of, other governmental bodies of the Village may be in attendance at the above stated meeting to gather information. No action will be taken by any governmental body at the above stated meeting other than the governmental body specifically referred to in the above notice. Requests from persons with disabilities who need assistance to participate in this meeting should be made to the Village Clerk’s office with as much advance notice as possible by contacting 262- 495-8316. Laurie Mueller Village Clerk/Treasurer

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