City Council

MINUTES OF THE COUNCIL MEETING OF THE CITY OF PAOLA, KANSAS 5:30 O’CLOCK P.M. September 11, 2007 HELD AT THE PAOLA PUBLIC WORKS BUILDING 29370 Old KC Road in Paola The Governing Body of the City of Paola, Kansas, met with Mayor Stuteville presiding. Councilmembers present: Mayor Stuteville, Council Members Pritchard, Dial, and Rowlett. Council Members absent: Councilmember Hamilton. Also present: Manager Newton, Clerk Droste, Attorney Tetwiler, Police Chief Smail, Public Works Director Bieker, Planner Givens, Brian McCauley with the Miami County Republic, Carol Everhart, and others. Agenda Item 1 - CALL TO ORDER: The regular council meeting was called to order by Mayor Stuteville. Agenda Item 2 - ROLL CALL: Mayor Stuteville and Council Members Pritchard, Dial, and Rowlett were all present. Councilmember Hamilton was absent. Agenda Item 3 - PETITIONS, REMONSTRANCES, AND COMMUNICATIONS Wayne Johnson reported that the dedication of the Baptiste Peoria and Mary Ann Isaacs memorial will be held on October 6th at 1:00 pm. Bob Nichols reported that the families of both Baptiste Peoria and Mary Ann Isaacs have been contacted and relatives of both are planning on attending the event. Hannes Poetter addressed the Council regarding the site for the new Fire Station. He presented the Mayor with a list of signatures requesting that the Council consider other locations for the Fire Station. Doris Karney and George Norton also addressed the Council supporting Mr. Poetter’s position and requested that the Council consider an alternative location for the Fire Station. Agenda Item 4 - CONSENT AGENDA a. Approval of minutes of the meetings of August 28, 2007. b. Approval of Salary Ordinance number 07-16. c. Approval of Appropriation Ordinance No. 612. Paola City Council Minutes – September 11, 2007 Page 1 Councilmember Pritchard made a motion to approve the Consent Agenda and authorize the Mayor to sign. Councilmember Dial seconded the motion and all voted aye. The motion passed 3 to 0. Agenda Item 5a – Receive and review bids to replace the roof on the Paola Community Center and to replace a portion of the roof on the Paola Free Library. Clerk Droste reported that bids for the roofing projects at the Paola Community Center and the Paola Free Library were opened at 3:00 pm this afternoon. The bids received on the projects were as follows: Bidder Community Center Library American Roofing $135,073 adhered / $128,773 ballasted $20,793 Boone Brothers Roofing $142,662 adhered / $132,898 ballasted $22,500 JB Turner & Sons $126,297 adhered / $120,797 ballasted $16,198 Douglas Loyd, the architect for the Paola Community Center, reported that the contractor would be responsible for completely removing all of the existing roofing materials from the Community Center building. He recommended that the fully adhered alternate be approves as it is a better roofing system compared to the ballasted system. The bid specifications for the Library require a fully adhered system. After discussing the bids, Councilmember Dial made a motion to accept the bid from JB Turner & Sons in the amount of $126,297.00 to replace the roof on the Paola Community Center with the fully adhered system and in the amount of $16,198.00 to replace a portion of the roof on the Paola Free Library. The motion was seconded by Councilmember Pritchard and all voted aye. The motion passed 3 to 0. Agenda Item 5b - Report from Treanor Architects: review of the plans and authorization to solicit bids for the construction of the Paola Justice Center. Andy Pitts with Treanor Architects reported that the plans for the Paola Justice Center are complete and the Invitation to Bid is ready to be sent out to contractors. Mayor Stuteville asked if the tower could incorporate a design to compliment the look of the gazebo. Mr. Pitts indicated that the width of that tower was not sufficient to accommodate that type of a design change. However, the columns could be designed to be similar to those on the gazebo. After discussing the plans, Councilmember Dial made a motion to approve the plans for the Paola Justice Center, subject to the review by the City Building Inspector and Planner and to authorize Treanor Architects to solicit bids for the project to be opened on October 18th at 2:00 pm. The motion was seconded by Councilmember Pritchard and all voted aye. The motion passed 3 to 0. Paola City Council Minutes – September 11, 2007 Page 2 Agenda Item 5c - Consider approval of Supplemental Agreement for the Construction Engineering Inspection Services for the Baptiste Drive improvement project. Public Works Director Bieker presented a request from Anthony Construction Management and The Kansas Department of Transportation for a Supplemental Agreement for construction inspection services on the Baptiste Drive reconstruction project. Councilmember Rowlett made a motion to approve a Supplemental Agreement for the Construction Engineering Inspection Services for the Baptiste Drive improvement project with Anthony Construction Management and authorize the Mayor to sign. The motion was seconded by Councilmember Dial and all voted aye. The motion passed 3 to 0. Agenda Item 6 - NEW BUSINESS Manager Newton reported that a joint meeting of elected officials is being planned for October 30th at Osawatomie High School at 6:30 pm. The dinner is the result of the efforts of Pat Apple. More information will be provided at a later date. Manager Newton reported that the bonds on for the water treatment plant project for the Marais Des Cygnes Public Utility Authority were not sold last week due to unusual bond market conditions. The Utility Authority Board voted to hold off on the sale of the bonds until the market settled down into a normal pattern. Clerk Droste indicated that the Cities of Louisburg and Paola may need to sell Temporary Financing Notes as interim financing for the project until the permanent financing could be arranged. If new Temporary Notes are necessary, the process will have to be initiated at the next City Council Meeting on September 25th. The current Temporary Notes that the cities have issued will mature on December 1, 2007. Councilmembers Rowlett and Dial had no additional topics to discuss. Councilmember Pritchard asked in any of the asphalt millings from the Baptiste Drive project could be used on the Miami Street right of way at the Ursuline property. Manager Newton indicated that the request for any improvements did need to come from the Ursuline Sisters and not from the tenants. Mayor Stuteville recommended that Tom Bonner fill the vacant position on the Planning Commission. Councilmember Rowlett made a motion to approve the appointment of Tom Bonner to the Paola Planning Commission. The motion was seconded by Councilmember Pritchard and all voted aye. The motion passed 3 to 0. Mayor Stuteville asked if the grass sod was going to be installed along Baptiste Drive. Public Works Director Bieker reported that sod was to be installed along the project west of Hospital Drive. Preparation for the installation of the sod should begin later this week and the installation of the sod would begin next week. Paola City Council Minutes – September 11, 2007 Page 3 There is a lunch meeting with Burlington Northern Rail Road to discuss the potential economic impact to Paola and Miami County from the new intermodal in Gardner. The event will be held on September 26th from 11:30 am to 1:00 pm at Evergreen Events. Carol Everhart presented a draft of a power point presentation on Economic Development in Paola. The presentation will be given by Councilmember Rowlett at the League of Kansas Municipalities Annual Conference. Agenda Item 7 – ADJOURNMENT. With no additional business to come before the Council, Councilmember Dial made a motion to adjourn the meeting. Councilmember Rowlett seconded the motion and all voted aye. The motion passed 3 to 0. _________________________________ Artie Stuteville, Mayor ATTEST: (seal) ______________________________ Daniel G. Droste, City Clerk Paola City Council Minutes – September 11, 2007 Page 4