City Council

MINUTES OF THE COUNCIL MEETING OF THE CITY OF PAOLA, KANSAS 5:30 O’CLOCK P.M. January 8, 2008 HELD AT THE PAOLA PUBLIC WORKS BUILDING 29370 Old KC Road in Paola The Governing Body of the City of Paola, Kansas, met with Mayor Stuteville presiding. Councilmembers present: Mayor Stuteville, Council Members Pritchard, Dial, Rowlett, and Hamilton. Council Members absent: None. Also present: Manager Wieland, Clerk Droste, Attorney Tetwiler, Police Chief Smail, Public Works Director Bieker, Planner Givens, and Chamber of Commerce Director Carol Everhart. Agenda Item 1 - CALL TO ORDER: The regular council meeting was called to order by Mayor Stuteville. Agenda Item 2 - ROLL CALL: Mayor Stuteville and Council Members Pritchard, Dial, Rowlett, and Hamilton were all present. Agenda Item 3 - PETITIONS, REMONSTRANCES, AND COMMUNICATIONS No one addressed the Council. Agenda Item 4 - CONSENT AGENDA a. Approval of minutes of the meetings of December 11, 2007. b. Approval of Salary Ordinance number 07-24 & 07-25. c. Approval of Appropriation Ordinance No. 619 & 620. Councilmember Pritchard made a motion to approve the Consent Agenda and authorize the Mayor to sign. Councilmember Rowlett seconded the motion and all voted aye. The motion passed 4 to 0. Agenda Item 5a – Consider approval of pay estimate 1 for the Paola Justice Center. Manager Wieland presented the first pay estimate for the Paola Justice Center. He reported that the majority of the request included mobilization and stored materials for the project. After discussing the request, Councilmember Rowlett made a motion to approve pay estimate 1 in the amount of $116,908.20 to Altmar Inc. for the Paola Justice Center. The motion was seconded by Councilmember Dial and all voted aye. The motion passed 4 to 0. Paola City Council Minutes – January 8, 2008 Page 1 Agenda Item 5b - Consider approval of an agreement with Terracon for observation and testing services at the Paola Justice Center project. Manager Wieland an agreement for observation and testing services with Terracon for soils and concrete testing at the Paola Justice Center. He reported that Terracon included a fee schedule in the agreement and their services would be on an as-requested basis. After discussing the services and the agreement, Councilmember Dial made a motion to approve an agreement with Terracon for construction observation and testing services on an as-requested basis for the Paola Justice Center. The motion was seconded by Councilmember Rowlett and all voted aye. The motion passed 4 to 0. Agenda Item 6 - NEW BUSINESS Clerk Droste presented a summary of the total revenues and expenditures and ending cash balances for calendar year 2007. Clerk Droste presented a request from Lakemary Center requesting a letter of support for their public transportation services grant application. Clerk Droste reminded the Governing Body that City Hall Day at the Capitol in Topeka is scheduled for January 24th. He also reminded everyone that the rescheduled City Employee Christmas Party will be held at Evergreen Events on January 18th. Carol Everhart, Director of the Paola Chamber of Commerce, reported that the Chamber held its annual retreat for its Board of Directors earlier today. The event went very well and was productive. Councilmember Hamilton reported that he will not be available for the City Christmas party as he will be in North Carolina at that time. Councilmember Hamilton expressed his sympathy to his neighbors who recently lost all of their belongings when they lost their home to a fire. Mayor Stuteville recommended that Troy Simonton be appointed to the Paola Community Center Board and Leland Prothe & Lenora Larson be appointed to the Tree Board. Councilmember Dial made a motion to approve the Mayor’s appointments to the Paola Community Center Board and the Tree Board as recommended. Councilmember Pritchard seconded the motion and all voted aye. The motion passed 4 to 0. Agenda Item 7 - EXECUTIVE SESSION - K.S.A. 75-4319(B)(2) is the authority for this recess. Councilmember Rowlett made a motion to adjourn to Executive Session for 15 minutes for the purpose of a consultation with an attorney for the governing body which is deemed privileged in the attorney-client relationship; the regular meeting to reconvene at 6:15 p.m. The motion was seconded by Councilmember Dial and all voted aye. The motion passed 4 to 0. Paola City Council Minutes – January 8, 2008 Page 2 At the conclusion of the Executive Session, Councilmember Hamilton made a motion to reconvene the adjourned meeting. The motion was seconded by Councilmember Dial and all voted aye. The motion passed 4 to 0. No action was taken pursuant to the Executive Session Agenda Item 7 – ADJOURNMENT. With no additional business to come before the Council, Councilmember Hamilton made a motion to adjourn the meeting. Councilmember Pritchard seconded the motion and all voted aye. The motion passed 4 to 0. _________________________________ Artie Stuteville, Mayor ATTEST: (seal) ______________________________ Daniel G. Droste, City Clerk Paola City Council Minutes – January 8, 2008 Page 3