City Council

MINUTES OF THE COUNCIL MEETING OF THE CITY OF PAOLA, KANSAS 5:30 O’CLOCK P.M. November 11, 2008 HELD AT THE PAOLA PUBLIC WORKS BUILDING 29370 Old KC Road in Paola The Governing Body of the City of Paola, Kansas, met with Mayor Stuteville presiding. Councilmembers present: Mayor Stuteville, Council Members Pritchard, Dial, Rowlett, and Bell. Council Members absent: None Also present: Clerk Droste, City Attorney Tetwiler, Police Chief Smail, Public Works Director Bieker, Human Resources Director Belt, Brian McCauley with the Miami County Republic, and Richard Lentz. Agenda Item 1 - CALL TO ORDER: The regular council meeting was called to order by Mayor Stuteville. Agenda Item 2 - ROLL CALL: Mayor Stuteville and Council Members Pritchard, Dial, Rowlett, and Bell were all present. Agenda Item 3 - PETITIONS, REMONSTRANCES, AND COMMUNICATIONS Mayor Stuteville asked the audience if anyone desired to address the Council about any issue that is not an agenda item. Richard Lentz addressed the Council and complimented the Public Works Department on the wonderful job that they did on Crestview Drive. Mayor Stuteville also thanked Public Works Director Bieker for the work on Crestview Drive and indicated that she had received several compliments on the new street. Agenda Item 4 - CONSENT AGENDA a. Approval of minutes of the meetings of October 28, 2008. b. Approval of Salary Ordinance number 08-22. c. Approval of Appropriation Ordinance No. 640. d. Approval of the Journal Entries Report for October, 2008. e. Approval of the renewal of the Drinking Establishment License for Applebee’s Neighborhood Grill & Bar. Councilmember Pritchard made a motion to approve the Consent Agenda including the minutes of the October 28, 2008 meeting, Salary Ordinance No. 08-22, Appropriation Ordinance No. 640, the Journal Entries Report for October, 2008, renewal of the Drinking Establishment License for Paola City Council Minutes – November 11, 2008 Page 1 Applebee’s Neighborhood Grill and Bar, and authorize the Mayor to sign. Councilmember Dial seconded the motion and all voted aye. The motion passed 4 to 0. Agenda Item 5 - REPORTS OF OFFICERS, BOARDS AND COMMITTEES Agenda Item 5a – Consider a request to reduce the speed limit on Grandview Drive. Manager Wieland presented an analysis of the data that was collected during the traffic study on Grandview Drive and Walnut Street. He reported that the traffic volume and the speeds did not indicate that there was a necessity to reduce speeds in the neighborhood. Clerk Droste reported that he did send a letter to Mrs. Medlen along with a copy of the traffic study report and the recommendation by the Police Chief. He also reported that he did talk with Mrs. Medlen last Thursday and she did indicate that she would be in attendance this evening. No one from the neighborhood was in attendance to comment on the matter. After discussing the issue, no action was taken to reduce the speed limit on Grandview Drive or on Walnut Street. Agenda Item 5b - Consider approval of the purchase of a new Skid Steer for the Public Works Department. Manager Wieland presented bid results for a new skid steer for the Public Works Department. Six bids were received from five different dealers and the recommended “best” bid was from Heritage Tractor on a John Deere CT332 Skid Steer in the amount of $41,941.04. A lower bid for the identical piece of equipment was received from Murphy Tractor. However, since the local dealers bid was only $252.04 higher, it was recommended to accept the bid from Heritage Tractor. He reported that this is a budgeted expenditure. After discussing the issue, Councilmember Pritchard made a motion to approve the purchase of a John Deere CT332 Skid Steer from Heritage Tractor in the amount of $41,941.04. The motion was seconded by Councilmember Dial and all voted aye. The motion passed 4 to 0. Agenda Item 5c – Consider a revision to the Contractor License and Registration Fee Schedule. Manager Wieland presented a Resolution that would amend the schedule for Contractor License and Registration Fees. He reported that for most contractors, the fee would increase from $75 to $125. A $25 early renewal discount is also included on the schedule to encourage timely renewals. Councilmember Rowlett recommended that Paola consider working with Miami County and the other cities in the County to offer continuing education classes for contractors. He indicated that the best time to offer the classes would be in October each year. Manager Wieland agreed to contact the County and the other cities to discuss the possibility of offering the classes. After discussing the issue, Councilmember Dial made a motion to approve A RESOLUTION APPROVING THE LICENSE AND REGISTRATION FEE SCHEDULE FOR CONTRACTORS DOING BUSINESS IN THE CITY OF PAOLA, KANSAS. The motion was Paola City Council Minutes – November 11, 2008 Page 2 seconded by Councilmember Rowlett and all voted aye. The motion passed 4 to 0. Clerk Droste assigned No 2008-006 to the Resolution. Agenda Item 5d – Consider Special Occasion and Christmas Bonuses for City Employees. Manager Wieland presented a listing of the annual Special Occasion and Christmas Bonuses for city employees. He reported that this annual payment is a budgeted expenditure. Councilmember Bell questioned why the Library employees bonuses were calculated differently than other employees. Clerk Droste reported that the Library Board recommends the bonus amounts for those employees separately from other city employees. After discussion, Councilmember Pritchard made a motion to approve Longevity Pay and Christmas Bonuses in the amount of $21,856.00 to be paid in November. The motion was seconded by Councilmember Dial and all voted aye. The motion passed 4 to 0. Agenda Item 6 – NEW BUSINESS. Manager Wieland reported the good news that the contractor at the Community Center completed the 30 ft bore for the elevator shaft and did not hit any rock. Councilmember Rowlett supported the idea of soliciting contracts to operate the new water treatment plant for the Public Utility Authority. Councilmember Pritchard thanked Public Works Director Bieker for the good job on Crestview Drive. Mayor Stuteville reported that the Lake Miola Committee did meet with the dock owners last week and a recommendation will be coming back to the Council as a result of that meeting. Mayor Stuteville also reported that she attended the Veterans Day ceremony at the Veterans Memorial at 1:00 pm today. She indicated that attendance was low due to the weather, but the ceremony was very nice. Agenda Item 7 – ADJOURNMENT. With no additional business to come before the Council, Councilmember Dial made a motion to adjourn. Councilmember Pritchard seconded the motion and all voted aye. The motion passed 4 to 0. _________________________________ Artie Stuteville, Mayor ATTEST: (seal) ______________________________ Daniel G. Droste, City Clerk Paola City Council Minutes – November 11, 2008 Page 3