City Council

MINUTES OF THE COUNCIL MEETING OF THE CITY OF PAOLA, KANSAS 6:00 O’CLOCK P.M. June 8, 2010 HELD AT THE PAOLA JUSTICE CENTER 805 North Pearl Street in Paola The Governing Body of the City of Paola, Kansas, met with Mayor Stuteville presiding. Councilmembers present: Mayor Stuteville and Council Members Pritchard, Rowlett and, Minden. Council Members absent: Wilhoite. Also present: City Manager Wieland, City Clerk Droste, City Attorney Tetwiler, Public Works Director Browning, Police Chief Smail, Human Resources Director Belt, Richard Lentz, Lee Mott, Miami County Administrator Shane Krull, Miami County Engineer Penny Evans, Miami County Commissioner Rob Roberts, Betty Kern, Carol Everhart with the Paola Chamber of Commerce, and Jesse Trimble from the Miami County Republic. Agenda Item 1 - CALL TO ORDER: The regular council meeting was called to order by Mayor Stuteville. Agenda Item 2 - ROLL CALL: Mayor Stuteville and Council Members Pritchard, Rowlett, and Minden were all present. Councilmember Wilhoite was absent. Agenda Item 3 - PETITIONS, REMONSTRANCES, AND COMMUNICATIONS Mayor Stuteville asked the audience if anyone desired to address the Council about any issue that is not an agenda item. No one addressed the Council. Agenda Item 4 - CONSENT AGENDA a. Approval of minutes of the meeting of May 25, 2010. b. Approval of Salary Ordinances 10-11. c. Approval of Appropriation Ordinance No 679. d. Approval of the Journal Entries Report for May, 2010. e. Approval of the Pledged Securities Report for May, 2010. Councilmember Pritchard made a motion to approve the Consent Agenda as presented and authorize the Mayor to sign. The motion was seconded by Councilmember Rowlett and all voted aye. The motion passed 3 to 0. Paola City Council Minutes – June 8, 2010 Page 1 Agenda Item 5 - REPORTS OF OFFICERS, BOARDS AND COMMITTEES Agenda Item 5a - Presentation by the Roots Festival Committee on the 2010 Roots Festival. Lee Mott, President of the Paola Roots Festival Committee, addressed the Council regarding the upcoming 21st annual Roots Festival. He reported that the festival would be held on August 27th and 28th. On Friday evening, the featured band will be Shooting Star and on Saturday evening, 4-time Grammy Award winner Marty Stuart will be the final act. The festival also is the home of the East Central Kansas BBQ Contest. Mr. Mott reported that the budget for this year’s festival is over $90,000 and the entire event is run by more than 300 volunteers. The Roots Festival Committee is again requesting support from the City for the following: 1) Close the streets around the Park Square beginning at 9:00 pm on Thursday, August 26th. 2) Place “No Parking” signs for traffic redirected to Piankishaw, Gold and Miami Streets. 3) City Police presence equivalent to last year’s festival. 4) Trash barrels, picnic tables, and barricades with delivery and pick up by city workers. 5) Request waiver of any fees associated with the use of the Park Square. Mr. Mott reported that the Roots Festival Committee has decided not to sell alcohol at the festival; however they do plan to apply for an alcohol consumption license as they have in past years. After discussing the festival, the Council thanked Mr. Mott for his report and thanked the Roots Festival Committee for all of their efforts in putting on the festival every year. Agenda Item 5b - Presentation by Miami County officials regarding the renewal of the countywide special quarter-cent sales tax dedicated to infrastructure improvements. Miami County Commissioner, Rob Roberts, introduced County Administrator Shane Krull and County Engineer Penny Evans. Engineer Evans made a presentation regarding the renewal of a ¼ cent County-wide sales tax for bridge rehabilitation. The sales tax was originally passed in 1999 and since that time funds have been used for 5 bridge replacements, 2 bridge rehabilitation projects, 7.5 miles of new paved roads, and 3 intersection safety projects. The sales tax revenue, along with $7.3 million in Federal and State Grants, has paid for over $17 million in road and bridge construction. There are 5 bridge projects that have been identified for funding if the sales tax is renewed. The total cost of these projects is estimated at $4.3 million and includes the following: • Redeck and strengthen the bridge at Hedge Lane just south of Fontana. • New girders and deck for the bridge at 255th Street east of Hillsdale. • Redeck and strengthen the bridge at 247th Street north of Louisburg. • Redeck and girder reinforcement for the bridge at 303rd Street just east of Paola. Paola City Council Minutes – June 8, 2010 Page 2  • Deck patch and overlay with girder repair the Plum Creek Road Bridge south of Osawatomie. Councilmember Rowlett congratulated the County on the job that they have done on the road and bridge program and thanked them for their efforts to renew the sales tax. Mayor Stuteville, Manager Wieland, and the other Councilmembers also thanked the County and expressed support for the sales tax renewal. Agenda Item 5c - Consider a proposal from the Electric Shop – Mr. Electric for the Park Square Lighting Project. Manager Wieland reported that proposals were sought for the Park Square Lighting Project. Proposals were received from The Electric Shop, Inc.-Mr. Electric in the amount of $24,000 and from Heartland Electric Corporation in the amount of $57,490. Mayor Stuteville questioned the difference in the proposals and asked if they both included everything identified in the scope of the project. Manager Wieland stated that the Electric Shop is a local firm with working knowledge of the electrical service on the Park Square, since they are a local firm they have lower mobilization costs, and the Heartland proposal included some more expensive options such as the use of directional boring instead of trenching. Also, since The Electric Shop is a local firm, their overall pricing is probably more competitive since they are a member of the community. The project is being funded with a private donation from Mr. & Mrs. Jack Goss and no funding will be required from the City. The project will be dedicated to the Veterans of Miami County and completion is planned for October 31st with a dedication ceremony to be held on Veterans Day. Councilmember Rowlett made a motion to approve the proposal from The Electric Shop, Inc. – Mr. Electric in the amount of $24,000 for electrical services related to the Park Square Lighting Project, contingent on final project approval. The motion was seconded by Councilmember Minden and all voted aye. The motion passed 3 to 0. Agenda Item 5d - Consider a proposal from Bell Distributing to install a video security system at the Paola Family Pool. Manager Wieland reported that annually there are several incidents of trespassing and vandalism at the pool at Wallace Park. Recently, the slide at the pool was damaged by vandals and will cost $7,000 to repair. He presented a proposal from Bell Distributing to install a video security system at the pool in the amount of $3,882.00. Additional items not included in the system provide by Bell Distributing include a 19 inch television/monitor, wall mounting bracket, surge protector, and video security warning signs totaling approximately $327.00. After discussing the issue, Councilmember Pritchard made a motion to approve the proposal from Bell Distributing in the amount of $3,882.00 to install a video security system at the Paola City Council Minutes – June 8, 2010 Page 3 Paola Family Pool. The motion was seconded by Councilmember Rowlett and all voted aye. The motion passed 3 to 0. Agenda Item 6 – NEW BUSINESS Clerk Droste presented the 2010 Budget Reports for May. He explained that the Prior Year Revenue numbers were posted to the General Ledger in May which accounted for the majority of the revenues for the month. The reports were discussed. Public Works Director Browning reported that the old water tower was drained today in preparation for tank maintenance. The inside of the water tower will be sand blasted, the outside power washed, and the tank will be painted inside and out. The pressure reducing valves are maintaining proper water pressure in the city from the new water tower. Councilmember Minden asked about the low water pressure in the neighborhoods near the old water tower. Director Browning reported that the water pressure could not be increased much due to the age of the water lines in the area. Public Works Director Browning reported that the large water fountain pump that failed will be replaced by the manufacturer under warranty. Councilmember Minden reported that he has been asked about using the microphones at Council Meetings so that it would be easier for the audience to hear. Clerk Droste reported that the system has been producing a lot of “feedback” and he will contact the technician to address the issue. Councilmember Rowlett thanked staff for providing the minutes and financial information on the Marais Des Cygnes Public Utility Authority. Clerk Droste reported that the MDCPUA will be having an open house on Saturday, June 26th from 10 am to 2 pm. The Chamber of Commerce Annual Dinner will be held on Monday, June 14th at Evergreen Events. Mayor Stuteville nominated Pete Peterson to serve on the Paola Planning Commission and nominated Larry Criddle and Charles Casey to serve on the Paola Community Center Board. Councilmember Rowlett made a motion to approve the Mayor’s nominations to the Planning Commission and to the Paola Community Center Board. The motion was seconded by Councilmember Pritchard and all voted aye. The motion passed 3 to 0. Agenda Item 7 – Executive Session for the purpose of discussing personnel matters of non-elected personnel. K.S.A. 75-4319(B)(1) is the authority for this recess. Councilmember Minden made a motion to adjourn to Executive Session, to include the Mayor, Council, City Manager, City Clerk, Police Chief, Pubic Works Director, Human Resources Director, and City Attorney, for 15 minutes for the purpose of discussing personnel matters of non-elected personnel; the regular meeting to reconvene at 7:20 p.m. The motion was seconded by Councilmember Rowlett and all voted aye. The motion passed 3 to 0. Paola City Council Minutes – June 8, 2010 Page 4 At 7:20 p.m. Councilmember Minden made a motion to reconvene the adjourned meeting. The motion was seconded by Councilmember Rowlett and all voted aye. The motion passed 3 to 0. No action was taken pursuant to the executive session. Agenda Item 8 – ADJOURNMENT. With no additional business to come before the Council, Councilmember Rowlett made a motion to adjourn. Councilmember Pritchard seconded the motion and all voted aye. The motion passed 3 to 0. _________________________________ Artie Stuteville, Mayor ATTEST: (seal) ______________________________ Daniel G. Droste, City Clerk Paola City Council Minutes – June 8, 2010 Page 5