City Council

MINUTES OF THE COUNCIL MEETING OF THE CITY OF PAOLA, KANSAS 6:00 O’CLOCK P.M. August 10, 2010 HELD AT THE PAOLA JUSTICE CENTER 805 North Pearl Street in Paola The Governing Body of the City of Paola, Kansas, met with Mayor Stuteville presiding. Councilmembers present: Mayor Stuteville and Council Members Pritchard, Wilhoite, and Rowlett. Council Members absent: Councilmember Minden. Also present: City Manager Wieland, City Clerk Droste, City Attorney Tetwiler, Public Works Director Browning, Police Chief Smail, Human Resources Director Belt, Carol Everhart with the Paola Chamber of Commerce, and Jesse Trimble from the Miami County Republic. Agenda Item 1 - CALL TO ORDER: The regular council meeting was called to order by Mayor Stuteville. Agenda Item 2 - ROLL CALL: Mayor Stuteville and Council Members Pritchard, Wilhoite, and Rowlett were all present. Councilmember Minden was absent. Agenda Item 3 - PETITIONS, REMONSTRANCES, AND COMMUNICATIONS Mayor Stuteville asked the audience if anyone desired to address the Council about any issue that is not an agenda item. No one addressed the Council. Agenda Item 4 - CONSENT AGENDA a. Approval of minutes of the meeting of July 27, 2010. b. Approval of Salary Ordinance 10-16. c. Approval of Appropriation Ordinance No 683. d. Approval of the Journal Entries Report for July, 2010. e. Approval of the Pledged Securities Report for July, 2010. Councilmember Pritchard made a motion to approve the Consent Agenda as presented and authorize the Mayor to sign. The motion was seconded by Councilmember Wilhoite and all voted aye. The motion passed 3 to 0. Agenda Item 5 - REPORTS OF OFFICERS, BOARDS AND COMMITTEES Paola City Council Minutes – August 10, 2010 Page 1 Agenda Item 5a - Public Hearing for and adoption of the proposed 2011 Paola City Budget. Councilmember Rowlett made a motion to open the public hearing on the proposed 2011 Paola City Budget. The motion was seconded by Councilmember Pritchard and all voted aye. The motion passed 3 to 0. Mayor Stuteville asked if anyone in the audience would like to address the Council in regard to the proposed 2011 Budget. No one addressed the Council. Councilmember Rowlett made a motion to close the public hearing. The motion was seconded by Councilmember Pritchard and all voted aye. The motion passed 3 to 0. Agenda Item 5b - Consider adoption of the 2011 Budget. Manager Wieland presented his 2011 Budget Message to the Governing Body. He reported that the assessed valuation for the City decreased from $48,340,082 in 2010 to $47,200,376 for 2011, a decrease of 2.35%. The overall mil levy for the City for 2010 will remain unchanged at 40.374. The proposed 2011 Budget totals $13,155,605. Property tax revenues total $1,905,658 and account for 14.48% of the total 2011 proposed budget. Manager Wieland indicated that a residence in Paola with an appraised value of $100,000 will pay $464.30 in City property taxes which equates to $1.27 per day for basic municipal services. Manager Wieland reported that the 2011 budget anticipates utility rate increases in water, sanitary sewer and trash collection. He also reported that the 2011 budget reflects a second consecutive year for salary freezes for all City employees with no cost of living or merit increases. The “cash carry over” balance for the General Fund in 2010 is projected to be $601,665, an increase of $123,519 over the 2010 budgeted amount of $478,146. The Governing Body thanked the City Manager and City Staff for their diligent efforts in preparing the budget during such challenging times. After discussion, Councilmember Rowlett made a motion to adopt the 2011 Paola City Budget in the amount of $13,155,605 pursuant to the Notice of Budget Hearing published in the Miami County Republic on July 28, 2010. The motion was seconded by Councilmember Wilhoite and all voted aye. The motion passed 3 to 0. Agenda Item 5c - Consider options for the City’s Group Health, Life and Dental Insurance policies. Clerk Droste presented renewal premiums for the City’s group health, dental and life insurance policies. He reported that United Health Care proposed a 12.7% increase for health insurance, Delta Dental proposed increases from 5.9% to 25.8% for dental insurance, and life insurance premiums are unchanged. Paola City Council Minutes – August 10, 2010 Page 2 Clerk Droste reported that the City’s Group Benefits Broker did solicit coverage from other insurance carriers, however none were more favorable than the premiums offered by the current carriers. After discussion, Councilmember Pritchard made a motion to approve the proposals for the City’s Group Health Insurance with United Health Care, Group Dental Insurance with Delta Dental, and Group Life Insurance through Lincoln Life as presented. The motion was seconded by Councilmember Wilhoite and all voted aye. The motion passed 3 to 0. Agenda Item 5d - Consider a Resolution amending the percentage paid by the City for group insurance benefits. Clerk Droste presented a Resolution changing the percentage paid by the City for group insurance benefits from 75% to 78%. He reported that it was the Council’s desire to have the City pay for the increase in premiums for employees since there were no merit or cost of living increases budgeted in 2010 and 2011. The additional premium cost to the City amounts to slightly over $10,000 per calendar year. The additional premium was included in the amended 2010 Budget and the newly adopted 2011 Budget. After discussion, Councilmember Wilhoite made a motion to approve A RESOLUTION AMENDING THE PERCENTAGE OF CITY PAID BENEFITS FOR ELIGIBLE ACTIVE EMPLOYEES, EFFECTIVE SEPTEMBER 1, 2010. The motion was seconded by Councilmember Rowlett and all voted aye. The motion passed 3 to 0. The Resolution was assigned number 2010-006. Agenda Item 5e - Consider a Resolution amending the Official Traffic Control Device Schedules. Clerk Droste presented a Resolution correcting the location of no parking restrictions on Piankishaw, Kaskaskia, Miami, and Shawnee Streets. After discussion, Councilmember Rowlett made a motion to approve A RESOLUTION AMENDING THE OFFICIAL TRAFFIC CONTROL DEVICE SCHEDULES FOR THE CITY OF PAOLA, KANSAS. The motion was seconded by Councilmember Pritchard and all voted aye. The motion passed 3 to 0. The Resolution was assigned number 2010-007. Agenda Item 6 – NEW BUSINESS Public Works Director Browning reported that the asphalt patching will be completed this week and crack sealing will begin next week. He also reported that the Street Department will be trying a new thinner tip for crack sealing. The storm water project on Pearl Street will begin on Thursday and the drainage project near Whitaker Park will start in two weeks. Manager Wieland thanked Mayor Stuteville and Councilmember Rowlett for their participation in the Kansas Water Authority meeting that was held in Paola last week. Manager Wieland reported that the Paola Community Center Board is working on a new rental brochure for facility rentals. Paola City Council Minutes – August 10, 2010 Page 3 Manager Wieland reported that he and Police Chief Smail are working on recommendations for changes in the fine structure for parking tickets and court costs for municipal violations. Clerk Droste reported that a volunteer work day was planned for Sunday, August 15th to paint the Firehouse Gym. Chamber of Commerce Director Everhart reported that the “Brides Against Breast Cancer Nationwide Tour of Gowns” will be held in Paola on August 19th through the 21st at Evergreen Events. Councilmember Rowlett reported that the street light renovation project is on schedule and should begin after the Roots Festival. Councilmember Wilhoite passed along compliments to Public Works Director Browning for the asphalt patching on Petroleus and Mulberry Streets. Councilmember Pritchard thanked the City Manager, Police Chief and Public Works Director for working with the School District to resolve the traffic and pedestrian safety issues near the school campus. Agenda Item 7 – ADJOURNMENT. With no additional business to come before the Council, Councilmember Wilhoite made a motion to adjourn. Councilmember Pritchard seconded the motion and all voted aye. The motion passed 3 to 0. _________________________________ Artie Stuteville, Mayor ATTEST: (seal) ______________________________ Daniel G. Droste, City Clerk Paola City Council Minutes – August 10, 2010 Page 4