City Council

MINUTES OF THE COUNCIL MEETING OF THE CITY OF PAOLA, KANSAS 6:00 O’CLOCK P.M. February 22, 2011 HELD AT THE PAOLA JUSTICE CENTER 805 North Pearl Street in Paola The Governing Body of the City of Paola, Kansas, met with Mayor Stuteville presiding. Councilmembers present: Mayor Stuteville and Council Members Pritchard, Wilhoite, Rowlett, and Minden. Council Members absent: None. Also present: City Manager Wieland, City Clerk Droste, City Planner Gotfredson, Public Works Director Browning, Police Chief Smail, Leigh House, Jimmy Hay, Jerry Sandberg, Glenn Clark, LarRee Clark, Tammy Farmer, Bob Davis, Richard Lentz, and Jesse Kratz from the Miami County Republic. Agenda Item 1 - CALL TO ORDER: The regular council meeting was called to order by Mayor Stuteville. Agenda Item 2 - ROLL CALL: Mayor Stuteville and Council Members Pritchard, Wilhoite, Rowlett, and Minden were all present. No one was absent. Agenda Item 3 - PETITIONS, REMONSTRANCES, AND COMMUNICATIONS Mayor Stuteville asked the audience if anyone desired to address the Council about any issue that is not an agenda item. Glenn Clark, Tammy Farmer, and Bob Davis all addressed the Council regarding parking tickets that were issued during the recent snow storms. They all expressed concerns about the Ordinance that prohibits parking for longer than 48 hours on City streets. Police Chief Smail explained that the Ordinance has been adopted by the City of Paola for longer than he has been with the Police Department and that the purpose of the Ordinance was to address abandoned vehicles, to allow snow plows to clear the streets, and to allow street sweepers to clean the streets. The Ordinance and individual issues were discussed at length. Mayor Stuteville invited each of the individuals to meet privately with Chief Smail to discuss their issues in further detail. No one else addressed the Council. Agenda Item 4 - CONSENT AGENDA Paola City Council Minutes – February 22, 2011 Page 1  a. Approval of minutes of the meeting of February 8, 2011. b. Approval of Salary Ordinance 11-03. c. Approval of Appropriation Ordinance No 696. Councilmember Wilhoite made a motion to approve the Consent Agenda as presented and authorize the Mayor to sign. The motion was seconded by Councilmember Pritchard and all voted aye. The motion passed 4 to 0. Agenda Item 5 - REPORTS OF OFFICERS, BOARDS AND COMMITTEES Agenda Item 5a - Consider a request for a leak allowance for USD 368. Clerk Droste presented a request for a water bill adjustment from USD 368 for the field house at the football stadium. The leak was the result of a 2 broken water lines in the ceiling space of the structure that were discovered on Friday, February 11th and were immediately fixed. Apparently, the heating system in the field house failed during the extremely cold weather earlier this month. The combination of both the cold weather and lack of heat caused two waterlines to freeze and burst in the ceiling of the building. Because the building is not occupied during the winter, the leaks went undetected for a number of days. A total of 365,100 gallons of water passed through the meter. Clerk Droste reported that the circumstances of the leak and the request for relief do meet the requirements of the Leak Allowance Policy. Jimmy Hay, USD 368 Business Manager, addressed the Council to further explain the circumstances surrounding the leak and discussed measures that the School District would implement to avoid a similar incident in the future. After further discussion, Councilmember Pritchard made a motion to approve a leak allowance for the USD 368 Field House in the amount of $2,917.20. The motion was seconded by Councilmember Wilhoite and all voted aye. The motion passed 4 to 0. Agenda Item 5b – Consider a request from the Miami County Fair Association to waive a building permit fee. Manager Wieland presented a request from the Miami County Fair Association to waive building permit fees for electrical improvements at the Fair Grounds buildings. After further discussion, Councilmember Pritchard made a motion to approve the request from the Miami County Fair Association to waive the Building Permit Fee in the amount of $75.00 and the Plan Review Fee of $49.00 for a total of $124.00. The motion was seconded by Councilmember Minden and all voted aye. The motion passed 4 to 0. Agenda Item 5c – Consider approval of bids for the Lake Miola Dam Safety Inspection. Paola City Council Minutes – February 22, 2011 Page 2 Manager Wieland presented a summary of bids received to provide dam safety inspection services for Lake Miola as follows: McAfee Henderson…… $3,260 Ponzer-Youngquist……. $4,300 Payne & Brockway… $4,885 Wilson and Co………… $5,460 Allenbrand-Drews…….. $6,300 GBA…………………… $6,500 BHC Rhodes…………… $11,680 Public Works Director Browning recommend that the low bid from McAfee Henderson in the amount of $3,260.00 be accepted. After further discussion, Councilmember Minden made a motion to approve the bid from McAfee Henderson Solutions in the amount of $3,260.00 for Dam Safety Inspection Services at Lake Miola. The motion was seconded by Councilmember Wilhoite and all voted aye. The motion passed 4 to 0. Agenda Item 6 – NEW BUSINESS Public Works Director Browning reported that the new street sweeper was in use last Friday and performed very well. Manager Wieland reported that the Skate Park project would be moving forward soon. A committee is being formed to discuss the details of the park. Manager Wieland reported that he would be attending a Transportation Committee Meeting tomorrow for the Mid-America Regional Council in Kansas City. Manager Wieland reported that the timing of the left hand turn signals at Baptiste Drive and Hospital Drive were being evaluated to see if a left turn could be allowed on a green signal rather than waiting for a left turn arrow. He also reported that new “Right Turn on Red after Stop” signs will be posted for right turns at the same intersection. He also reported that Public Works Director Browning will be meeting with KDOT next week to discuss historical marker signs for the Wea Creek Mission Site. Manager Wieland reported that a review of the snow removal procedures will take place at the conclusion of the winter snow season. The evaluation will be discussed with the City Council after the budgeting process. Manager Wieland presented copies of HB 2294 pertaining to proposed changes in municipal annexation statutes. He recommended that the Council review the proposed legislation and contact our State Representatives to express concerns. Paola City Council Minutes – February 22, 2011 Page 3 Councilmember Minden reported that a local author of a children’s book about a character by the name of “Randy Casandy”. Paola will be the literary home of the character and he recommended that the book could be used as a tourism draw for the city. Mayor Stuteville nominated Richard Lentz to serve on the Paola Housing Authority Board. Councilmember Pritchard made a motion to approve the nomination of Richard Lentz to the Paola Housing Authority Board. The motion was seconded by Councilmember Wilhoite and all voted aye. The motion passed 4 to 0. Councilmember Wilhoite stated that she was contacted by Mr. Michael O’Roark who is interested in serving on a city committee. Agenda Item 7 – ADJOURNMENT. With no additional business to come before the Council, Councilmember Wilhoite made a motion to adjourn. Councilmember Pritchard seconded the motion and all voted aye. The motion passed 4 to 0. _________________________________ Artie Stuteville, Mayor ATTEST: (seal) ______________________________ Daniel G. Droste, City Clerk Paola City Council Minutes – February 22, 2011 Page 4