City Council

MINUTES OF THE COUNCIL MEETING OF THE CITY OF PAOLA, KANSAS 6:00 O’CLOCK P.M. August 9, 2011 HELD AT THE PAOLA JUSTICE CENTER 805 North Pearl Street in Paola The Governing Body of the City of Paola, Kansas, met with Mayor Stuteville presiding. Councilmembers present: Mayor Stuteville and Council Members Pritchard, House, and Minden. Council Members absent: Councilmember Wilhoite. Also present: City Manager Wieland, City Clerk Droste, City Attorney Tetwiler, City Planner Gotfredson, Public Works Director Browning, Police Chief Smail, Richard Lentz, Samuel Alsbrooks, Mary Henderson, Gerald Henderson, and Brian McCauley from the Miami County Republic. Agenda Item 1 - CALL TO ORDER: The regular council meeting was called to order by Mayor Stuteville. Agenda Item 2 - ROLL CALL: Mayor Stuteville and Council Members Pritchard, House, and Minden were all present. Councilmember Wilhoite was absent. Mayor Stuteville announced that there would be an amendment to the agenda to include a second Executive Session for the purpose of discussing personnel matters of non-elected personnel. K.S.A. 75-4319(B)(1) is the authority for this recess. This Executive Session will be Agenda Item 7b. Agenda Item 3 - PETITIONS, REMONSTRANCES, AND COMMUNICATIONS Mayor Stuteville asked the audience if anyone desired to address the Council about any issue that is not an agenda item. No one addressed the Council. Mayor Stuteville presented commendations to Police Officers Mike Brown and Jeff Wilhelm for their roles in recovering stolen property from a burglary on June 15th. The Mayor thanked the officers for their efforts and their dedication to the City. Police Chief Smail recognized the recent promotions of Sergeant Chad Corbin and Master Patrol Officer Nate Schmidt and introduced new Police Officer Cody Waggoner. Paola City Council Minutes – August 9, 2011 Page 1 Agenda Item 4 - CONSENT AGENDA a. Approval of minutes of the meeting of July 26, 2011 and August 2, 2011. b. Approval of Salary Ordinance 11-15. c. Approval of Appropriation Ordinance No 707. d. Approval of the Journal Entries Report for July, 2011. e. Approval of the Pledged Securities Report for July, 2011. f. Approval of a leak allowance for 116 Virginia Street. Councilmember Minden made a motion to approve the Consent Agenda as presented and authorize the Mayor to sign. The motion was seconded by Councilmember House and all voted aye. The motion passed 3 to 0. Agenda Item 5 - REPORTS OF OFFICERS, BOARDS AND COMMITTEES Agenda Item 5a - Public Hearing for and adoption of the proposed 2012 Paola City Budget. Councilmember Pritchard made a motion to open the public hearing on the proposed 2012 Paola City Budget. The motion was seconded by Councilmember Minden and all voted aye. The motion passed 3 to 0. Gerald Henderson of 306 N Silver Street addressed the Council in regard to additional street lights in his neighborhood. He also inquired about building permit requirements for tenants. Mayor suggested that he contact the Community Development Department regarding these issues. No one else addressed the Council. Councilmember Minden made a motion to close the public hearing. The motion was seconded by Councilmember Pritchard and all voted aye. The motion passed 3 to 0. Agenda Item 5b - Consider adoption of the 2011 Budget. After a discussion, Councilmember Pritchard made a motion to adopt the 2012 Paola City Budget in the amount of $13,757,292 pursuant to the Notice of Budget Hearing published in the Miami County Republic on July 27, 2011. The motion was seconded by Councilmember House and all voted aye. The motion passed 3 to 0. Manager Wieland thanked the City Council for their efforts in completing the 2012 Budget process. Mayor Stuteville thanked the City Manager and city staff for all of the time that they spent in preparing the budget. Agenda Item 5c - Consider a request to temporarily close the streets around the Park Square for the 22nd Annual Roots Festival. Clerk Droste presented a request to temporarily close the streets around the Park Square to accommodate the 22nd Annual Roots Festival. He reported that the Roots Festival Chairman Paola City Council Minutes – August 9, 2011 Page 2 was still in the process of contacting all of the business owners to present the agenda for the festival. After a discussion, Councilmember Pritchard made a motion to approve the request to temporarily close streets around the Park Square for the Roots Festival from August 25th through August 27th. The motion was seconded by Councilmember Minden and all voted aye. The motion passed 3 to 0. Agenda Item 5d- Consider a request to temporarily close the streets around Lake Miola for the 3rd Annual Midwest Meltdown Triathlon on August 29th. Manager Wieland presented a request to temporarily close streets around Lake Miola for the 3rd Annual Midwest Meltdown. He reported that the event draws hundreds of participants and continues to grow each year. Councilmember House made a motion to approve the request to temporarily close streets around Lake Miola on Sunday, August 29th for the Midwest Meltdown Triathlon. The motion was seconded by Councilmember Minden and all voted aye. The motion passed 3 to 0. Agenda Item 6 – NEW BUSINESS Clerk Droste presented information on the League of Kansas Municipalities Annual Conference scheduled for October 8 through October 10 in Wichita. Planner Gotfredson presented a brief update on the Take Charge Challenge. Information tables were set up at the Miami County Fair and will be set up at the Roots Festival. Public Works Director Browning reported that the skate park equipment would be delivered and installed next week. Mayor Stuteville commented on how nice the Lakemary Wellness Expo and Fun Run was last weekend. Agenda Item 7a – Executive Session for the purpose of discussing confidential data relating to financial affairs or trade secrets of corporations, partnerships, trusts and individual proprietorships. K.S.A. 75-4319(B)(4) is the authority for this recess. Councilmember Minden made a motion to adjourn to Executive Session, to include the Mayor, Council, City Manager, City Clerk, and City Attorney, for 15 minutes for the purpose of discussing confidential data relating to financial affairs or trade secrets of corporations, partnerships, trusts and individual proprietorships; the regular meeting to reconvene at 6:45 p.m. The motion was seconded by Councilmember Pritchard and all voted aye. The motion passed 3 to 0. At 6:45 pm, Councilmember House made a motion to reconvene the adjourned meeting. The motion was seconded by Councilmember Pritchard and all voted aye. The motion passed 3 to 0. Paola City Council Minutes – August 9, 2011 Page 3 No action was taken pursuant to the Executive Session. Agenda Item 7b – Executive Session for the purpose of discussing personnel matters of non-elected personnel. K.S.A. 75-4319(B)(1) is the authority for this recess. Councilmember Minden made a motion to adjourn to Executive Session, to include the Mayor, Council, City Manager, City Clerk, and City Attorney, for 15 minutes for the purpose of discussing personnel matters of non-elected personnel; the regular meeting to reconvene at 7:00 p.m. The motion was seconded by Councilmember House and all voted aye. The motion passed 3 to 0. At 7:00 pm, Councilmember Minden made a motion to reconvene the adjourned meeting. The motion was seconded by Councilmember Pritchard and all voted aye. The motion passed 3 to 0. No action was taken pursuant to the Executive Session. Agenda Item 8 – ADJOURNMENT. With no additional business to come before the Council, Councilmember Minden made a motion to adjourn. Councilmember Pritchard seconded the motion and all voted aye. The motion passed 3 to 0. _________________________________ Artie Stuteville, Mayor ATTEST: (seal) ______________________________ Daniel G. Droste, City Clerk Paola City Council Minutes – August 9, 2011 Page 4