City Council

MINUTES OF THE COUNCIL MEETING OF THE CITY OF PAOLA, KANSAS 6:00 O’CLOCK P.M. April 10, 2012 HELD AT THE PAOLA JUSTICE CENTER 805 North Pearl Street in Paola The Governing Body of the City of Paola, Kansas, met with Mayor Stuteville presiding. Councilmembers present: Mayor Stuteville and Council Members Pritchard, Wilhoite, House, and Clouse. Council Members absent: None. Also present: City Manager Wieland, City Clerk Droste, City Attorney Tetwiler, Police Chief Smail, City Planner Gotfredson, Human Resources Director Belt, Richard Lentz, Pastor Jim Hopwood, and Brian McCauley with the Miami County Republic. Agenda Item 1 - CALL TO ORDER: The regular council meeting was called to order by Mayor Stuteville. Agenda Item 2 - ROLL CALL: Mayor Stuteville and Council Members Pritchard, Wilhoite, House, and Clouse were all present. No one was absent. Agenda Item 3 - PETITIONS, REMONSTRANCES, AND COMMUNICATIONS Mayor Stuteville asked the audience if anyone desired to address the Council about any issue that is not an agenda item. No one addressed the Council. Agenda Item 4 - CONSENT AGENDA a. Approval of minutes of the meeting of March 27, 2012. b. Approval of Salary Ordinance 12-07. c. Approval of Appropriation Ordinance No 724. d. Approval of the Journal Entries Report for March, 2012. e. Approval of the Pledged Securities Report for March, 2012. Councilmember Pritchard made a motion to approve the Consent Agenda as presented and authorize the Mayor to sign. The motion was seconded by Councilmember Wilhoite and all voted aye. The motion passed 4 to 0. Agenda Item 5 - CONSIDER CERTIFICATE OF ELECTION RESULTS Clerk Droste presented a letter from the Miami County Clerk certifying the final results of the general election held on April 3, 2012 as follows: Paola City Council Minutes – April 10, 2012 Page 1  Paola City Council – Ward 2 Geecoulia (Gee Gee) Wilhoite 6 Write-Ins 0 Paola City Council – Ward 4 Kevin L. Clouse 36 Write-Ins 2 Councilmember Pritchard made a motion to accept the certificate of election results naming Gee Gee Wilhoite, Ward 2; and Kevin Clouse, Ward 4 as the candidates receiving the most votes. The motion was seconded by Councilmember House and all voted aye. The motion passed 4 to 0. Agenda Item 6 – ADJOURN SINE DIE Councilmember Wilhoite made a motion to adjourn sine die. The motion was seconded by Councilmember Clouse and all voted aye. The motion passed 4 to 0. Clerk Droste administered the Oath of Office to Councilmembers Gee Gee Wilhoite and Kevin Clouse. Pastor Jim Hopwood presented an invocation for the new City Council. Councilmember Pritchard made a motion to resume the adjourned meeting. The motion was seconded by Councilmember Wilhoite and all voted aye. The motion passed 4 to 0. Mayor Stuteville called the new City Council to order and resumed the adjourned meeting. Agenda Item 7 – ELECTION OF COUNCIL OFFICERS Councilmember Wilhoite made a motion to nominate Councilmember Jim Pritchard as President of the Paola City Council. The motion was seconded by Councilmember House and all voted aye. The motion passed 4 to 0. Councilmember House made a motion to nominate Councilmember Gee Gee Wilhoite as Vice President of the Paola City Council. The motion was seconded by Councilmember Clouse and all voted aye. The motion passed 4 to 0. Agenda Item 8 – DESIGNATION OF DEPOSITORIES FOR CITY FUNDS Councilmember Clouse made a motion to designate Citizens State Bank, Great Southern Bank, First Security Bank, First Option Bank and Landmark National Bank as depositories for City funds. The motion was seconded by Councilmember Wilhoite and all voted aye. The motion passed 4 to 0. Agenda Item 9 – REPORTS OF OFFICERS, BOARDS AND COMMITTEES Paola City Council Minutes – April 10, 2012 Page 2 Agenda Item 9a – Consider approval of the 2012 Street Improvement Plan. Manager Wieland reported that pursuant to the discussion in the April Work Study Meeting in regard to the 2012 Street Improvement Program, the bids for asphalt paving have been received as follows: O’Donnel & Sons $61.80 / ton Killough Construction $66.49 / ton Kansas Asphalt $70.00 / ton Manager Wieland reported that Public Works Director Browning had originally estimated a price of $65.00 per ton and the lower bid would allow the City to save $6,880.00 on the cost of the program or perhaps expand the program to include additional projects. After a discussion, Councilmember House made a motion to approve the 2012 Street Improvement Plan as presented and to accept the asphalt paving bid from O’Donnell and Sons. The motion was seconded by Councilmember Wilhoite and all voted aye. The motion passed 4 to 0. Agenda Item 9b – Consider approval of a Street Closure Application for the “Strides for a Find 5K Run/Walk”. Manager Wieland presented a Street Closure Application from Gretchen Wolfe for the “Strides for a Find 5K Run/Walk” at Lake Miola on Saturday May 12th. He indicated that this is the second year for the event and that last year there were 225 participants. Traffic will be restricted on West Lake Miola Drive between International Park and 299th Street from approximately 8:00 am to 10:30 am on the day of the event. After a discussion, Councilmember Wilhoite made a motion to approve the Street Closure Application for the “Strides for a Find 5K Run/Walk” at Lake Miola on Saturday May 12th. Councilmember Pritchard seconded the motion and all voted aye. The motion passed 4 to 0. Agenda Item 9c – Consider approval of the purchase of a new auditorium lighting system for the Paola Community Center. Manager Wieland presented a proposal from GK Smith and Sons to install a new auditorium lighting system for the Paola Community Center in the amount of $15,716.00. He explained that the Community Center Director and the Community Center Board should be commended for working hard to raise the funds necessary to purchase the equipment. All of the funds needed to pay for the system were raised through donations and grants. Manager Wieland reported that the existing lighting system dates back to the 1940s and is in dire need of replacement. After a discussion, Councilmember House made a motion to approve the purchase of a Lutron Auditorium Lighting System from GK Smith & Sons in the amount of $15,716.00. Councilmember Clouse seconded the motion and all voted aye. The motion passed 4 to 0. Paola City Council Minutes – April 10, 2012 Page 3 Agenda Item 10 – NEW BUSINESS Councilmember House inquired about season passes for the swimming pool. She indicated that she has been contacted with a request for the city to offer family season passes to the pool. Clerk Droste reported that there were no plans to offer a family pass this coming season. He explained that family passes had been offered in the past but were discontinued due to abuses of the program. Mayor Stuteville nominated the following individuals to serve on boards: Rick Schoenberger – Convention and Tourism Committee; Steve Cowman – Planning Commission; Larry Criddle – Paola Community Center Board; Debra Furrows-Dameron – Paola Community Center Board; and Bonnie Meeks – Library Board. Councilmember Pritchard made a motion to approve the Mayor’s nominations to the Convention and Tourism Committee, Planning Commission, Paola Community Center Board, and the Library Board. The motion was seconded by Councilmember Wilhoite and all voted aye. The motion passed 4 to 0. Agenda Item 11 – EXECUTIVE SESSION Councilmember Wilhoite made a motion to adjourn to Executive Session, to include the Mayor, Council, City Manager, City Planner, and City Attorney, for 20 minutes for the purpose of discussing confidential data relating to financial affairs or trade secrets of corporations, partnerships, trusts and individual proprietorships. K.S.A. 75-4319(B)(4) is the authority for this recess; the regular meeting to reconvene at 6:40 p.m. The motion was seconded by Councilmember House and all voted aye. The motion passed 4 to 0. At 6:40 pm, Councilmember Wilhoite made a motion to reconvene the adjourned meeting. The motion was seconded by Councilmember Clouse and all voted aye. The motion passed 4 to 0. No action was taken pursuant to the Executive Session. Agenda Item 12 – ADJOURNMENT With no additional business to come before the Council, Councilmember Pritchard made a motion to adjourn. Councilmember Wilhoite seconded the motion and all voted aye. The motion passed 4 to 0. _________________________________ Artie Stuteville, Mayor ATTEST: [seal] ______________________________ Daniel G. Droste, City Clerk Paola City Council Minutes – April 10, 2012 Page 4