City Council

MINUTES OF THE COUNCIL MEETING OF THE CITY OF PAOLA, KANSAS 6:00 O’CLOCK P.M. October 27, 2015 Held in the Municipal Court Room at the Paola Justice Center 805 North Pearl Street in Paola The Governing Body of the City of Paola, Kansas, met with Mayor Stuteville presiding. Council Members present: Mayor Artie Stuteville and Council Members Jim Pritchard, Gee Gee Wilhoite, Leigh House and Aaron Nickelson. Council Members absent: None. Also present: City Manager Jay Wieland, City Attorney Lee Tetwiler, Interim Police Chief Don Poore, City Planner Mike Gotfredson, Public Works Director Craig Browning, Chamber of Commerce Director Loralei Crum, Travis Hardwick, and Bruce Cordle. Agenda Item 1 - CALL TO ORDER: The regular council meeting was called to order by Mayor Stuteville. Agenda Item 2 - ROLL CALL: Mayor Stuteville and Council Members Pritchard, Wilhoite, House, and Nickelson were all present. No one was absent. Agenda Item 3 - PETITIONS, REMONSTRANCES, AND COMMUNICATIONS: Mayor Stuteville asked the audience if anyone desired to address the Council about any issue that is not an agenda item. Bruce Cordle, owner of Grandstand Burgers at 812 S. Silver, informed the Council of his concerns about the appearance of the south entrance into Paola and especially the properties across the street and to the south of his business (807 and 808 S. Silver respectively). City Planner Gotfredson and City Manager Wieland expressed their concerns about those properties as well as some others in the area. They also outlined the status of the demolition of the house and shed at 808 S. Silver and informed the Council that a request from the owner of that property for an extension of time to complete the removal of the structures would be discussed under Item 6 – New Business. Agenda Item 4 - CONSENT AGENDA: a. Approval of minutes of the regular meeting of October 13, 2015. b. Approval of Salary Ordinance 15-21. c. Approval of Appropriation Ordinance No 813. Council Member Wilhoite made a motion to approve the Consent Agenda as presented and authorize the Mayor to sign. The motion was seconded by Council Member Pritchard and all voted aye. The motion passed 4 to 0. Paola City Council Minutes – October 27, 2015 Page 1 Agenda Item 5 – REPORTS OF OFFICERS, BOARDS AND COMMITTEES: Agenda Item 5a – Consider approval of temporary street closures for the annual Paola Chamber of Commerce Halloween Parade on October 31, 2015. Chamber of Commerce Director Loralei Crum explained to the Council that the Annual Halloween Parade would not be cancelled as previously stated due to the efforts of Travis Hardwick in securing business participation in the event. Crum thanked Hardwick for his efforts and answered questions from the Council concerning the event and the reasons for initially cancelling the parade. Being no further discussion Council Member Pritchard made a motion to approve the request from the Chamber of Commerce to close the streets adjacent to Park Square on Saturday, October 31, 2015 from 5:30 pm to 7:30 pm for the Annual Halloween Parade. The motion was seconded by Council Member Nickelson and all voted aye. The motion passed 4 to 0. Agenda Item 5b – Consider a request from the Paola Senior Center to waive the building permit fees for a project at the Center. Manager Wieland explained the reason for the building permit waiver request and stated that the request met the criteria for a waiver. Wieland recommend approval of the waiver of the building permit in the amount of $83.00 for repairs to a handicap ramp at the Paola Senior Center, 121 W. Wea and noted the waiver did not include fees for plan reviews. After a discussion, Council Member House made a motion to waive building permit fees in the amount of $83.00 for the Paola Senior Center. The motion was seconded by Council Member Wilhoite and all voted aye. The motion passed 4 to 0. Agenda Item 5c – Consider moving the date of the November 10, 2015 Council meeting. Manager Wieland requested the Council take formal action as necessary to move the first Council meeting in November from Tuesday, November 10, 2015 to Monday, November 9, 2015 to allow Council Members and staff to attend the League of Kansas Municipalities Regional Supper in Olathe. Several Council Members had expressed a desire to attend the LKM event. After a brief discussion, Council Member Pritchard made a motion to move the first Council meeting in November of 2015 from Tuesday, November 10, 2015 to Monday, November 9, 2015. The motion was seconded by Council Member Wilhoite and all voted aye. The motion passed 4 to 0. Agenda Item 5d – Consider a proposal for replacement of the garage doors on the west building of the Public Works facilities. Public Works Director Browning reported that the existing garage doors on the west Public Works building were becoming a major concern and that they were dangerous and difficult to open and maintain. He also explained the doors had to be manually opened using a chain and pulley system. Browning and Manager Wieland recommended replacement of the two garage doors and asked the Paola City Council Minutes – October 27, 2015 Page 2 Council approve a bid for their replacement in the amount of $12,300 from D&S Door Company of Ottawa. After a discussion, Council Member Pritchard made a motion to accept the proposal of D&S Door Company in the amount of $12,300 for the replacement of two garage doors on the west Public Works building. The motion was seconded by Council Member Nickelson and all voted aye. The motion passed 4 to 0. Agenda Item 6 – NEW BUSINESS City Planner Mike Gotfredson presented a request for George Huggins, the owner of the property at 808 S. Silver, for an extension of “another 30 days or so” to complete the removal of the house and shed on the property. Gotfredson explained that this property was one that had been the subject of the condemnation process by the Council and that a deadline of October 28, 2015. Manager Wieland and Gotfredson explained the circumstances leading up to the request and both stated they had concerns with granting an extension but felt it was a better option than the city incurring the costs for removal at this point. City Attorney Tetwiler explained the options available to the Council and noted that our condemnation process allowed for an extension. Council Member Nickelson asked about the procedure for the city doing the demolition and how the costs would be recovered. Attorney Tetwiler outlined the process and noted the cost of demolition would be added to the tax bill which may or may not be paid. After further discussion, Council Member Pritchard made a motion to grant an extension until November 28, 2015 (30 days) to George Huggins for the removal of the structures at 808 S. Silver but that the work must be completed by then or the City of Paola would commence the removal and cleanup of the property and that all costs relating to that action would be assessed to the property and that no further extensions would be granted to the owner. The motion was seconded by Council Member Nickelson and all voted aye. The motion passed 4 to 0. Public Works Director Browning reported that he had been successful in bidding on a KDOT surplus dump truck with a snow plow, salt spreader, brim tank and stainless steel dump box. The bid amount was $18,150 including auction fees for the 2001 Sterling tandem axle dump truck. Browning also noted that he would try to sell the 1993 dump truck that is in poor condition. Manager Wieland asked the Council to take formal action to approve the purchase as presented. Funding for the purchase will come from the Public Works MERF Heavy Equipment Fund. After a brief discussion Council Member Nickelson moved to approve the purchase of a 2001 Sterling tandem axle dump truck through the Purple Wave auction process in the amount of $18,150. The motion was seconded by Council Member Pritchard and all vote aye. The motion passed 4 to 0. City Manager Wieland stated that he had a copy of the MARC draft Unified Planning Work Program for Fiscal 2016 if any Council Member wished to review it and submit comments to the Mid-American Regional Council. Wieland also reminded the Council that he would like for them to compile a list of individuals they believed would be open to visiting with our legislative delegation on topics related to local government. The LKM is attempting to establish a legislator contact program and he would like to be able to give them a list of potential contact persons from Paola. Paola City Council Minutes – October 27, 2015 Page 3 Agenda Item 7 – ADJOURNMENT With no additional business to come before the Council, Council Member Wilhoite made a motion to adjourn. The motion was seconded by Council Member Nickelson and all voted aye. The motion passed 4 to 0. _________________________________ Artie Stuteville, Mayor ATTEST: [seal] ______________________________ Daniel G. Droste, City Clerk Paola City Council Minutes – October 27, 2015 Page 4