City Council

MINUTES OF THE COUNCIL MEETING OF THE CITY OF PAOLA, KANSAS 6:00 O’CLOCK P.M. November 22, 2016 Held in the Municipal Court Room at the Paola Justice Center 806 N Pearl Street in Paola The Governing Body of the City of Paola, Kansas, met with Mayor Stuteville presiding. Council Members present: Mayor Artie Stuteville and Council Members Jim Pritchard, Gee Gee Wilhoite, Leigh House, and Aaron Nickelson. Council Members absent: None. Also present: City Manager Jay Wieland, City Clerk Dan Droste, City Attorney Lee Tetwiler, City Planner Mike Gotfredson, Chief of Police Paul Jokerst, and Interim Public Works Director Kirk Rees. CALL TO ORDER: The regular council meeting was called to order by Mayor Stuteville. ROLL CALL: Mayor Stuteville and Council Members Pritchard, Wilhoite, House, and Nickelson were all present. No one was absent. Agenda Item 1 - CONSENT AGENDA a. Approval of minutes of the meetings of November 8, 2016 b. Approval of Salary Ordinance 16-23. c. Approval of Appropriation Ordinance No 840. d. Approval of a leak allowance in the amount of $110.06 for 1406 N Pearl. Council Member Nickelson made a motion to approve the Consent Agenda as presented and authorize the Mayor to sign. The motion was seconded by Council Member Wilhoite and all voted aye. The motion passed 4 to 0. Agenda Item 2 - COMMENTS FROM THE PUBLIC No one addressed the Council. Agenda Item 3 - UNFINISHED BUSINESS Agenda Item 3a - Update on the status of the property located at 401 E Kaskaskia Street. City Planner Gotfredson reported that the owners are still working with a buyer and they are optimistic that a sale will close soon. Paola City Council Minutes – November 22, 2016 Page 1 Agenda Item 3b - Update on the status of the property located at 104 E Miami Street. There was no new information reported on 104 E Miami. Agenda Item 4 – NEW BUSINESS Agenda Item 4a - Consider approval of a Memorandum of Understanding with the Kansas Department of Administration. Manager Wieland reported that at the September 27th meeting, the City Council authorized the City Manager to sign a lease agreement for the use of office space in the Paola Community Center by the Kansas Department of Revenue. However, as the requirements for entering into a lease agreement with the State of Kansas became far too burdensome, the Kansas Department of Administration has offered to provide a Memorandum of Understanding (MOU) in lieu of a lease agreement. The MOU will eliminate the need for additional requirements such as the energy efficiency study that is required by the State for all office lease. After a discussion, Council Member Wilhoite made a motion to rescind approval of the previous authorization to enter into a lease agreement with the Kansas Department of Administration and to further authorize the City Manager to sign a Memorandum of Understanding with the Kansas Department of Administration for office space in the Paola Community Center to be used by the Kansas Department of Revenue, subject to review by the City Attorney. The motion was seconded by Council Member House and all voted aye. The motion passed 4 to 0. Agenda Item 5 - COMMITTEE REPORTS There were no Committee Reports presented. Agenda Item 6 - STAFF REPORTS There were no Staff Reports presented. Agenda Item 7 - MISCELLANEOUS MATTERS FROM THE COUNCIL There were no issues discussed by the City Council. Agenda Item 8 - MISCELLANEOUS MATTERS FROM THE MAYOR There were no issues discussed by the Mayor. Agenda Item 9 – EXECUTIVE SESSION for preliminary discussions relating to the acquisition of real property. K.S.A. 75-4319(B)(6) is the authority for this recess. Council Member Wilhoite made a motion to adjourn to Executive Session, to include the Mayor, Council, City Manager, City Clerk, and City Planner, for 15 minutes for the purpose of preliminary discussions relating to the acquisition of real property; the regular meeting to Paola City Council Minutes – November 22, 2016 Page 2 reconvene at 6:20 p.m. The motion was seconded by Council Member Nickelson and all voted aye. The motion passed 4 to 0. At 6:20 pm, the City Council came out of Executive Session. Council Member Nickelson made a motion to reconvene the adjourned meeting. The motion was seconded by Council Member Pritchard and all voted aye. The motion passed 4 to 0. No action was taken pursuant to the Executive Session. Agenda Item 10 – ADJOURNMENT With no additional business to come before the Council, Council Member Nickelson made a motion to adjourn. The motion was seconded by Council Member House and all voted aye. The motion passed 4 to 0. _________________________________ Artie Stuteville, Mayor ATTEST: [seal] ______________________________ Daniel G. Droste, City Clerk Paola City Council Minutes – November 22, 2016 Page 3