City Council

MINUTES OF THE COUNCIL MEETING OF THE CITY OF PAOLA, KANSAS 6:00 O’CLOCK P.M. October 10, 2017 Held in the Municipal Court Room at the Paola Justice Center 806 N Pearl Street in Paola The Governing Body of the City of Paola, Kansas, met with Mayor Stuteville presiding. Council Members present: Mayor Artie Stuteville and Council Members Jim Pritchard, Gee Gee Wilhoite, Leigh House, and Aaron Nickelson. Council Members absent: None. Also present: City Manager Jay Wieland, City Clerk Dan Droste, City Attorney Lee Tetwiler, Police Captain Kevin Colwell, Human Resources Director Vicki Belt, Dave Smail, Randi Shannon, Jessica Shay-Howell, Stephanie Marler, John Blessing, Paul Howe, Bryce Smith, Fire Chief Andy Martin, Members of the Paola Fire Department, Brian McCauley with the Miami County Republic, and others. CALL TO ORDER: The regular council meeting was called to order by Mayor Stuteville. ROLL CALL: Mayor Stuteville and Council Members Pritchard, Wilhoite, House, and Nickelson were all present. No one was absent. PRESENTATION: Mr. John Blessing with Waste Management presented the Paola Fire Department with a donation of $10,000 from the proceeds of their annual Charity Golf Tournament. Fire Chief Andy Martin thanked Mr. Blessing and Waste Management for the generous donation and provided a demonstration of an infrared camera which will be purchased with the funds. INTRODUCTIONS AND RECOGNITIONS: City Manager Jay Wieland made the following introductions and recognitions to the City Council:  Jessica Shay-Howell was introduced as the new Community Development Administrative Assistant.  Stephanie Marler was introduced and recognized for her promotion from Utility Billing Clerk to Assistant City Clerk.  Randi Shannon was introduced and recognized for her promotion from Community Development Administrative Assistant to Assistant to the City Manager. Agenda Item 1 - CONSENT AGENDA a. Approval of minutes of the meeting of September 12, 2017. b. Approval of Salary Ordinances 17-19 and 17-20. c. Approval of Appropriation Ordinances 861 and 862. d. Approval of the Journal Entries Report for September, 2017. e. Approval of the Pledged Collateral Report for September, 2017. Paola City Council Minutes – October 10, 2017 Page 1  f. Approval of the renewal of a Retail Liquor License for Third Base Liquor at 701 S Silver, subject to complete documentation, fee, and inspection. Council Member Nickelson made a motion to approve the Consent Agenda as presented and authorize the Mayor to sign. The motion was seconded by Council Member Wilhoite and all voted aye. The motion passed 4 to 0. Agenda Item 2 - COMMENTS FROM THE PUBLIC – Gary Hink, owner of the Jackson Hotel, addressed the City Council. He expressed concerns regarding the interpretation of the fire and building codes in the downtown district and that these interpretations hinder improvements and redevelopment of downtown buildings. He offered to meet with City Staff and the City Council to discuss his concerns and to encourage rather than discourage rejuvenation of the downtown area. Doug Slawson also addressed the City Council in support of Mr. Hink’s concerns and indicated that he and his wife have wanted to build condominiums on the second floor of his building and interpretation of codes have kept this from happening. Agenda Item 3 - UNFINISHED BUSINESS – None. Agenda Item 4 – NEW BUSINESS Agenda Item 4a - Consider bids for the replacement of two single axle dump trucks, dump beds, spreaders, and snow plows for the Public Works Department. Manager Wieland presented bids for two new single axle dump trucks for the Public Works Department as follows: Summit Truck Group 2018 International Model 7400 SFA $248,506 Midway Freightliner 2018 Western Star Model 4700SF $263,420 Kansas City Freightliner 2018 Freightliner Model 108 SD $256,858 Manager Wieland reported that all three bids include identical stainless steel dump beds, 10’ stainless steel salt/sand spreaders, 10’ municipal snow plows, and a central hydraulic system by American Equipment Company. He recommended that the bid from Summit Truck Group be accepted. After additional discussion, Council Member Pritchard made a motion to approve the bid from Summit Truck Group in the amount of $248,506.00 for two 2018 International Model 7400 SFA 4x2 single axle dump trucks with stainless steel dump beds, spreaders, and plows. The motion was seconded by Council Member Nickelson and all voted aye. The motion passed 4 to 0. Agenda Item 4b - Consider authorizing city staff to proceed with securing financing in an amount not to exceed $200,000 for the purchase of two 2018 International Model 7400 SFA 4x2 single axle dump trucks and appurtenances. Manager Wieland reported that the Public Works Department has approximately $60,000 in the equipment reserve fund to be used as a down payment for the new dump trucks. The balance of the purchase price would be obtained by obtaining bank lease financing. He requested approval for staff to solicit bids and secure financing from area banks for the purchase of the trucks. Paola City Council Minutes – October 10, 2017 Page 2 After additional discussion, Council Member Wilhoite made a motion to authorize city staff to secure bank financing in an amount not to exceed $200,000 for the purchase of for two 2018 International Model 7400 SFA 4x2 single axle dump trucks with stainless steel dump beds, spreaders, and plows. The motion was seconded by Council Member Pritchard and all voted aye. The motion passed 4 to 0. Agenda Item 4c - Consider taking formal action to reinstate the 401(a) Money Purchase Plan supplemental retirement plan for full-time employees in non-KP&F covered positions. Manager Wieland reported that at the last Work Study Meeting, the City Council discussed the possibility of reinstating the 401(a) Money Purchase Plan that was suspended in 2009 due to budgetary constraints. The plan was originally implemented in June of 2005 as a way to offset some of the retirement differential between the KPERS and DP&F retirement programs. The original plan made a contribution of 2% of an employee’s gross salary up to a maximum of $75 per month for full time employees with at least one year of service. However, Manager Wieland recommended that implementation be deferred until the 2018 budget year provided that affordable premiums are received on the City’s group health insurance plan. The Council agreed to consider the reinstatement of a 401(a) type plan in 2018 if the budget allows. Agenda Item 5 - COMMITTEE REPORTS – There were no Committee Reports presented. Agenda Item 6 - STAFF REPORTS City Attorney Tetwiler reported on the new Kansas Statutes related to executive sessions. He noted that the Baldwin City Council was recently cited by the Kansas Attorney General in regard to a technical violation of the new statutes. Manager Wieland reminded the City Council about the League of Kansas Municipalities Regional Supper in Lawrence tomorrow evening. Agenda Item 7 - MISCELLANEOUS MATTERS FROM THE COUNCIL - There were no additional matters discussed by the City Council. Agenda Item 8 - MISCELLANEOUS MATTERS FROM THE MAYOR - There were no additional matters discussed by the Mayor. Agenda Item 9 – ADJOURNMENT With no additional business to come before the Council, Council Member Wilhoite made a motion to adjourn. The motion was seconded by Council Member Pritchard and all voted aye. The motion passed 4 to 0. _________________________________ Artie Stuteville, Mayor ATTEST: [seal] ______________________________ Daniel G. Droste, City Clerk Paola City Council Minutes – October 10, 2017 Page 3