City Council

MINUTES OF THE COUNCIL MEETING OF THE CITY OF PAOLA, KANSAS 6:00 O’CLOCK P.M. February 11, 2020 Held in the Municipal Court Room at the Paola Justice Center 805 N Pearl Street in Paola The Governing Body of the City of Paola, Kansas, met with Mayor Stuteville presiding. Council Members present: Mayor Artie Stuteville and Council Members Dave Smail, Trent Upshaw, Leigh House and Aaron Nickelson. Council Members absent: None Also present: Interim City Manager Randi Shannon, City Clerk Stephanie Marler, City Attorney Lee Tetwiler, Police Chief Don Poore, Public Works Director Kirk Rees and Brian McCauley with the Miami County Republic. CALL TO ORDER: The regular council meeting was called to order by Mayor Stuteville. ROLL CALL: Mayor Stuteville and Council Members Smail, Upshaw, House and Nickelson were all present. Agenda Item 1 - CONSENT AGENDA a. Approval of minutes of the meeting of January 14, 2020. b. Approval of Salary Ordinances 20-1, 20-2 and 20-3. c. Approval of Appropriation Ordinances 919 and 920. d. Approval of the Pledged Collateral Report for January 2020. e. Approval of the Journal Entries Reports for January 2020. f. Approve permit fee reimbursement request from Dawn Atwell of Elite Home Builders in the amount of $4,422.00. Council Member Nickelson made a motion to approve the Consent Agenda as presented and authorize the Mayor to sign. The motion was seconded by Council Member House and all voted aye. The motion passed 4 to 0. Agenda Item 2 - COMMENTS FROM THE PUBLIC: Agenda Item 3 – UNFINISHED BUSINESS: Agenda Item 4 – NEW BUSINESS Paola City Council Minutes – February 11, 2020 Page 1 Agenda Item 4a – Consider the purchase of a command car for the Fire Department. Clerk Marler explained while preparing the 2020 budget, Fire Chief Martin requested a new command car to replace the 2004 Jeep Grand Cherokee that he currently drives. She stated the Jeep is unreliable and this delayed response is unacceptable for an emergency vehicle. Clerk Marler said Chief Martin originally requested $70,000 for the new command car. This amount was going to include the lights, striping and safety storage boxes. Chief Martin spoke with Miami County and the County agreed to purchase the emergency package if the City of Paola purchased the vehicle. Chief Martin requested bids from local dealerships to find the best deal on a new vehicle. Below are the results. 2020 Jeep Grand Cherokee New Century Dodge $37,969 2020 Chevy Colorado Lang Chevrolet $43,495 2020 Chevy Tahoe Lang Chevrolet $43,699 2019 Ford Ranger **No Local Dealer $42,051 Clerk Marler noted the amount of the car would come out of the ¼ cent sales tax allocated for the Fire Department. After some further discussion, Council Member Upshaw made a motion to approve the purchase of a 2020 Jeep Grand Cherokee from New Century Dodge Chrysler Jeep, INC in the amount of $37,969.00. The motion was seconded by Council Member Smail and all voted aye. The motion passed 4 to 0. Agenda Item 4b – Consider a lease purchase agreement to finance the 800 MHz radio upgrade for the Police Department. Clerk Marler stated bids were received from local banks to finance the new 800 MHz radios for the police department. She said the low bid was with First Option Bank at a 5-year fixed rate of 3.49% with an annual payment of $27,417.73. Council Member Smail made a motion to approve a lease purchase agreement with First Option Bank in the amount of $123,813.00 to finance the upgrade to 800 MHz radios for 5 years at an interest rate of 3.49% with annual payments of $27,417.73. The motion was seconded by Council Member Upshaw and all voted aye. The motion passed 4 to 0. Agenda Item 4c – Consider approval of a Resolution authorizing the Mayor and City Clerk to execute a lease purchase agreement with First Option Bank. Council Member House made a motion to approve A RESOLUTION OF THE CITY OF PAOLA, KANSAS, AUTHORIZING THE EXECUTION OF A LEASE PURCHASE Paola City Council Minutes – February 11, 2020 Page 2 AGREEMENT. The motion was seconded by Council Member Nickelson and all voted aye. The motion passed 4 to 0 and was given Resolution No 2020-003. Agenda Item 4d – Consider a Resolution of Support for Trinity Housing Developers. Interim City Manager Shannon stated the City has been contacted by Trinity Housing Development with a request to adopt a Resolution of Support for a tax credit award from Kansas Housing Resources Corporation. She said Trinity Housing Development is submitting an application to finance the development of a 40-unit multifamily affordable housing apartment complex in Paola. With no further discussion Council Member Nickelson made a motion to approve A RESOLUTION DECLARING THE SUPPORT OF THE GOVERNING BODY OF THE CITY OF PAOLA, MIAMI COUNTY, KANSAS FOR FAVORABLE CONSIDERATION FOR A TAX CREDIT AWARD FROM KANSAS HOUSING RESOURCES CORPORATION FOR TRINITY HOUSING DEVELOPERS, LLC. The motion was seconded by Council Member House and all voted aye. The motion passed 4 to 0 and was given Resolution No 2020-002. Agenda Item 5 - COMMITTEE REPORTS – None. Agenda Item 6 - STAFF REPORTS Clerk Marler provided the Council with unaudited final budget numbers for 2019. Interim Manager Shannon presented the Council with an invitation to Team 1108 Panther Robotics open house on March 7th at 9:00 am. Police Chief Poore informed the Council the new “No Phone Zone” signs had been placed in the school zones. He hopes this will remind drivers to stay off their phones and pay closer attention around the schools. Agenda Item 7 - MISCELLANEOUS MATTERS FROM THE COUNCIL Agenda Item 8 - MISCELLANEOUS MATTERS FROM THE MAYOR Agenda Item 8a - EXECUTIVE SESSION: the justification being for consultation with an attorney for the public body or agency which would be deemed privileged in the attorney-client relationship; pursuant to K.S.A. 75-4319(b)(2) is the authority for this recess. Council Member Smail made a motion to recess to Executive Session, to include the Mayor, Council, and City Attorney for 5 minutes for consultation with an attorney for the public body or agency which would be deemed privileged in the attorney-client relationship; exception, KSA 75-4319(b)(2); the regular meeting to reconvene here at the Municipal Court Room at Paola City Council Minutes – February 11, 2020 Page 3 6:20 p.m. The motion was seconded by Council Member Upshaw and all voted aye. The motion passed 4 to 0. At 6:20 pm, the Council came out of Executive Session and Council Member House made a motion to reconvene the recessed meeting. The motion was seconded by Council Member Nickelson and all voted aye. The motion passed 4 to 0. Agenda Item 11 – ADJOURNMENT With no additional business to come before the Council, Council Member Upshaw made a motion to adjourn. The motion was seconded by Council Member Nickelson and all voted aye. The motion passed 4 to 0. _________________________________ Artie Stuteville, Mayor ATTEST: [seal] ______________________________ Stephanie Marler, City Clerk Paola City Council Minutes – February 11, 2020 Page 4