City Council

Paola City Council Meeting - AGENDA Tuesday, January 12, 2021 - 6:00 PM Paola Justice Center - 805 N PEARL YouTube Channel: https://www.youtube.com/channel/UCEIgDJjzXV_XvXznUfKQomw? PLEDGE OF ALLEGIANCE CALL TO ORDER ROLL CALL - Smail ___ Upshaw ___ House ___ Shields ___ Mayor Stuteville ___ 1. CONSENT AGENDA The items on the Consent Agenda are considered by the Governing Body to be routine business items. Agenda items may be approved by a single motion, second and a majority vote with no separate discussion of any item listed. Should a member of the Governing Body desire to discuss any item, at his/her request it will be removed from the Consent Agenda and considered separately. a. Meeting Minutes – December 8, 2020. b. Salary Ordinances - 20-25 and 20-26. c. Appropriation Ordinances - 941 and 942. d. Pledged Collateral Report - December 2020. e. Journal Entries Reports - December 2020. Action - Motion to approve the Consent Agenda as presented and authorize the Mayor to sign. Motion: __________ Second: ___________ Vote: ______________ 2. COMMENTS FROM THE PUBLIC When addressing the Council, please step to the podium and state your name and address so that it can be recorded in the minutes of the meeting. Please limit your comments to 5 minutes or less and to items NOT on the agenda. Thank you. 3. ANNUAL DESIGNATION OF DEPOSITORIES FOR CITY FUNDS Action - Motion to designate Security Bank of Kansas City, Great Southern Bank, First Security Bank, First Option Bank and Landmark National Bank as depositories for City funds. Motion: __________ Second: ___________ Vote: ______________ Paola City Council Meeting Agenda – 01/12/2021 Page 1 4. ANNUAL RESOLUTION AUTHORIZING THE CITY MANAGER TO PAY CLAIMS. Action – Motion to approve Resolution No 2021-001 authorizing the City Manager to pay claims pursuant to K.S.A. 12-105b(e). Motion: __________ Second: ___________ Vote: ______________ 5. NEW BUSINESS a. Consider the purchase of four (4) Ford Explorers for the Police Department. Action - Motion to Approve the bid award to Louisburg Ford for the amount of $131,304.00 and authorize the necessary signatures Motion: __________ Second: ___________ Vote: ______________ b. Lease financing for purchase of new patrol cars. Acton – Motion to accept the lease financing bid from First Option Bank for the purchase of four 2021 Ford Explorers and approve Resolution No 2021-002 authorizing the execution of a lease purchase agreement. Motion: __________ Second: ___________ Vote: ______________ 6. COMMITTEE REPORTS 7. STAFF REPORTS a. COVID – 19 Regulation Status Update – Mask Ordinance 8. MISCELLANEOUS MATTERS FROM THE COUNCIL 9. MISCELLANEOUS MATTERS FROM THE MAYOR 10. ADJOURNMENT Action – Motion to adjourn. Motion: __________ Second: ___________ Vote: ______________ ~ NOTICE ~ In compliance with the American with Disabilities Act, individuals needing assistance or other services or accommodation for this meeting should contact City Clerk Stephanie Marler at least 24 hours in advance of this meeting at 913-259-3600. Paola City Council Meeting Agenda – 01/12/2021 Page 2  DRAFT/UNOFFICIAL MINUTES OF THE COUNCIL MEETING OF THE CITY OF PAOLA, KANSAS PAOLA JUSTICE CENTER 805 N PEARL 6:00 O’CLOCK P.M. December 8, 2020 The Governing Body of the City of Paola, Kansas, met with Mayor Stuteville presiding. Council Members present: Mayor Artie Stuteville and Council Members Dave Smail (via Zoom), Trent Upshaw, Leigh House and Aaron Nickelson. Council Members absent: None Also present: City Manager Sid Fleming, Assistant City Manager Randi Shannon, City Clerk Stephanie Marler, Police Chief Don Poore, City Attorney Lee Tetwiler, Brian McCauley with Miami County Republic, LeAnne Shields. CALL TO ORDER: The regular council meeting was called to order by Mayor Stuteville. ROLL CALL: Mayor Stuteville and Council Members Smail, Upshaw, House and Nickelson were all present. Agenda Item 1 - CONSENT AGENDA a. Approval of minutes of the meeting of November 10, 2020. b. Approval of Salary Ordinances 20-23 and 20-24. c. Approval of Appropriation Ordinances 939 and 940. d. Approval of the Pledged Collateral Report for November 2020. e. Approval of the Journal Entries Reports for November 2020. f. Renewal of a Drinking Establishment License for Spudley’s at 2 Morningside Dr. and Papa C’s BBQ Bar & Grill at 807 S Silver subject to completed application process. g. Renewal of the Class “A” Private Club License for the VFW at 202 Delaware. h. Approval of the renewal of Cereal Malt Beverage Licenses for 2021: 1. Price Chopper at 309 N Hospital Drive – Off Premises 2. Casey’s General Store #1237 at 119 N Hospital Drive – Off Premises 3. Casey’s General Store #1337 at 404 S Silver Street – Off Premises 4. Milo’s Steak House at 16 W Peoria Street – On Premises 5. Walmart at 310 Hedge Lane – Off Premises 6. Fuel Expresso #15 at 1005 N Pearl Street – Off Premises 7. Pizza Hut at 1613 E Peoria – On Premises Council Member Nickelson made a motion to approve the Consent Agenda as presented and authorize the Mayor to sign. The motion was seconded by Council Member Upshaw and all voted aye. The motion passed 4 to 0. Paola City Council Minutes – December 8, 2020 Page 1  DRAFT/UNOFFICIAL Agenda Item 2 - COMMENTS FROM THE PUBLIC: None Agenda Item 3 – CONSIDER CERTIFICATE OF ELECTION RESULTS. Clerk Marler informed the Council the votes from the November 3, 2020 election were canvassed on November 13, 2020 by the Miami County Board of Canvassers. The final results are as follows: Paola City Council – Ward 2 Trent Upshaw 506 Write-Ins 7 Total 513 Paola City Council – Ward 4 Aaron J. Nickelson 314 LeAnne Shields 414 Write-Ins 6 Total 734 Council Member Upshaw made a motion to accept the certificate of election results naming Trent Upshaw – City Council Ward 2, and LeAnne Shields – City Council Ward 4 as the candidates receiving the most votes. The motion was seconded by Council Member House and all voted aye. The motion passed 4 to 0. Agenda Item 4 - RECESS SINE DIE Council Member House made a motion to recess sine die. The motion was seconded by Council Member Nickelson and all voted aye. The motion passed 4 to 0. Agenda Item 5 – ADMINISTRATION OF OATH OF OFFICE Clerk Marler administered the Oath of Office to Council Members Trent Upshaw and LeAnne Shields Agenda Item 6 – INVOCATION Council Member Leigh House presented an invocation for the new City Council. Agenda Item 7 – RESUME COUNCIL MEETING Council Member Upshaw made a motion to resume the recessed meeting. The motion was seconded by Council Member House and all voted aye. The motion passed 4 to 0. Mayor Stuteville called the new City Council to order and resumed the recessed meeting. Paola City Council Minutes – December 8, 2020 Page 2  DRAFT/UNOFFICIAL Agenda Item 8 – ANNUAL ELECTION OF COUNCIL OFFICERS Council Member Upshaw made a motion to nominate Council Member House as President of the Paola City Council. The motion was seconded by Council Member Smail and all voted aye. The motion passed 4 to 0. Council Member House made a motion to nominate Council Member Upshaw as Vice President of the Paola City Council. The motion was seconded by Council Member Shields and all voted aye. The motion passed 4 to 0. Agenda Item 9 – NEW BUSINESS Agenda Item 9a - Consider approval of the City of Paola Corporate Boundary Resolution for 2020. Clerk Marler stated the cities in Kansas are required to annually declare by resolution any changes to their corporate boundary. She said in May of 2020 Ordinance No 3158 was approved by the Council to annex property to the north into the city limits. Clerk Marler presented Resolution No 2020-017 that includes Tract 16 as the addition to the corporate boundary description. Council Member House made a motion to approve Resolution No 2020-017 declaring the boundary description of the City of Paola, KS pursuant to K.S.A. 12-517. The motion was seconded by Council Member Upshaw and all voted aye. The motion passed 4 to 0. Agenda Item 9b - Consider an Ordinance to increase fees paid to court appointed attorneys. Clerk Marler presented Ordinance No 3169 for consideration to increase pay to public defenders. She said the current fee paid is $50.00 per hour and the proposed increase would raise the hourly fee to $70.00. The maximum fee would also be increased from $500.00 to $700.00. Council Upshaw made a motion to approve Ordinance No. 3169 AMENDING TITLE I, SECTION 115.060 ATTORNEY FEES OF THE CODE OF THE CITY OF PAOLA, KANSAS. The motion was seconded by Council Member House and all voted aye. The motion passed 4 to 0. Agenda Item 9c – Sanitation agreement addendum. Manager Fleming presented an addendum to the Waste Management Contract for the rate structure change approved November 10, 2020. He said to maintain the existing level of recycling service, Waste Management will charge an additional $0.88 per customer per month, starting January 1, 2021. Additionally, the existing contract with Waste Management includes a two percent (2.0%) annual increase. The rate in the amendment ($17.18) includes both the additional recycling charge and the annual escalation charge. Paola City Council Minutes – December 8, 2020 Page 3  DRAFT/UNOFFICIAL Council Member House made a motion to approve the Amendment to Contract for Solid Waste Collection Services with Waste Management of Kansas, Inc. and authorize the necessary signatures. The motion was seconded by Council Member Shields and all voted aye. The motion passed 4 to 0. Agenda Item 9d - Consider approval of the Construction Engineering Services bid. Manager Fleming stated as part of the construction phase process for the Baptiste Drive extension, the City of Paola needs to hire a consultant to provide the construction and inspection engineering services to ensure proper oversight and a successful project. Manager Fleming said the RFP solicitation was advertised on November 10, 2020 with a deadline of 10:00 am December 1, 2020. He said city staff reviewed the four proposals received for these services. CONSULTANT TOTAL PRICE Baldridge Engineering LLC $16,250.00 Pfefferkorn Engineering & Environmental $29,280.00 BG Consultants, Inc $77,500.00 SMH Consultants $83,503.00 Manager Fleming said based on the review of the submittals and the recent successful work on the Miami Street and Kaskaskia Street Projects, Baldridge Engineering, LLC offers the lowest, qualified proposal that best serves the City of Paola’s interest. Council Member House made a motion to accept the bid from Baldridge Engineering LLC for the construction and inspection engineering services on the Baptiste Drive Extension Project in the amount of $16,250.00 and authorize the necessary signatures. The motion was seconded by Council Member Shields. Council Members Smail, House and Shields all voted aye and Council Member Upshaw abstained. An abstention counts toward the majority vote. The motion passed 4 to 0. Agenda Item 9e - Consider an Ordinance to update Paola Municipal Code Chapter 200. Manager Fleming discussed the current breed specific ban included in the Paola Municipal Code, Chapter 200. He stated during several discussions at Council Work Sessions, the general consensus expressed a willingness to move away from the breed-specific ban, stating here is still concern regarding certain breeds and their historical tendency to be involved in vicious and even deadly dog attacks. Manager Fleming presented Ordinance #3168 – Amendments to Paola Municipal Code Chapter 200 – Animals to repeal the breed-specific ban and create more punitive penalties for unregistered animals who violate the City’s codes. He said the ordinance also updates the fees for dogs and cats that are impounded and brings the impounding fees in line with the charges the City pays the City of Osawatomie for these charges. Paola City Council Minutes – December 8, 2020 Page 4  DRAFT/UNOFFICIAL After further discussion Council member Upshaw made a motion to approve Ordinance No. 3168 – Amendments to Paola Municipal Code Chapter 200- Animals, and authorize the necessary signatures. The motion was seconded by Council Member House. Council Members Upshaw, House and Shields voted aye and Council Member Smail voted nay. The motion passed 3 to 1. Agenda Item 9f - Consider approval of an addendum to the contract with SAM. Manager Fleming said in August, the City of Paola approved an agreement with Midland GIS Solutions, LLC, now known as SAM LLC, for Utility GPS, GIS Development, and Web-GIS Implementation. He said SAM based the agreement on an estimated 550 manholes and associated structures within the sewer system. For the water system, SAM estimated 786 features. Manager Fleming stated at this time, SAM has located and fully mapped 700 manholes and associated structures for the sewer system. He said after working in the system, they believe there are another 140 structures that are left to be mapped. So, the sewer system is estimated at 840 manholes and associated structures, which is 153% of the estimate used for the agreement. Manager Fleming said there were also discrepancies in the number of assets in the water system. SAM has currently mapped 1,187 features and estimates that the total number of water features will be close to 1,233, which is 157% of the estimate used for the agreement. Manager Fleming presented the Council a proposed addendum from SAM to the original agreement. The addendum would be for the not-to-exceed amount of $13,174.00 and would include the work to develop a complete GIS map system for both the Water and Wastewater Utilities. After some discussion Council Member Upshaw made a motion to approve the contract addendum with SAM, LLC for the not-to-exceed amount of $13,174.00 and authorize the necessary signatures. The motion was seconded by Council Member House and all voted aye. The motion passed 4 to 0. Agenda Item 10 - COMMITTEE REPORTS – None. Agenda Item 11 - STAFF REPORTS Manager Fleming discussed the increase in COVID 19 cases in Kansas and specifically Miami County and suggested the continuance of the mask ordinance. Manager Fleming stated he followed up on the concern brought to the work study meeting regrading the goats north of Lake Miola. He said he spoke with Miami County and there are no violations noted at this time. Police Chief Poore thanked Council for the Christmas gifts given to staff. Paola City Council Minutes – December 8, 2020 Page 5  DRAFT/UNOFFICIAL Agenda Item 12 - MISCELLANEOUS MATTERS FROM THE COUNCIL: Council Member Upshaw thanked Aaron Nickelson for his service on the City Council and welcomed incoming Council Member LeAnne Shields. Council Member House commended USD 368 for everything they are doing to keep kids in school during COVID. She also thanked Aaron Nickelson for services on the Council and welcomed Council Member LeAnne Shields. Council Member Shields said the Park Square looks beautiful with the additional Christmas decorations. Agenda Item 13 - MISCELLANEOUS MATTERS FROM THE MAYOR: Mayor Stuteville asked Council to consider the appointment of Donna McMahon and Starla Medlin to the Paola Housing Authority Board. Council Member House made a motion to approve the appointment of Donna McMahon and Starla Medlin to the Paola Housing Authority Board. The motion was seconded by Council Member Shields and all voted aye. The motion passed 4 to 0. Agenda Item 14 – ADJOURNMENT With no additional business to come before the Council, Council Member Upshaw made a motion to adjourn. The motion was seconded by Council Member House and all voted aye. The motion passed 4 to 0. _________________________________ Artie Stuteville, Mayor ATTEST: [seal] ______________________________ Stephanie Marler, City Clerk Paola City Council Minutes – December 8, 2020 Page 6  Paola City Council Agenda Item 4 Memorandum SUBJECT: Annual Designation of Depositories for City Funds CONTACT: Stephanie Marler, City Clerk DATE: January 12, 2021 Background Annually, the City must officially designate the depository institutions for City funds. The City’s operating account is at Security bank of KC and the payroll account is at First Option Bank. The City also has Certificates of Deposit at Security Bank of KC, First Security and First Option Bank. Bids for the CD’s are solicited from Great Southern Bank as well as Landmark National Bank. Issue Council needs to take official action to name the depositories for City funds. Summary Designating the depository for City funds is a housekeeping item that needs to be addressed annually. It is best to designate all 5 local banks to keep options open. Legal Impact (or Review) The city attorney has not been asked to review this item. Financial Impact (or Fiscal Note) Paola is fortunate enough to have 5 local financial institutions. By designating all 5 as depositories this creates some competition and allows the City to earn higher returns on deposits. Alternatives Council could choose to eliminate one of the financial institutions. Recommendations I recommend that Security Bank of KC, First Option Bank, Great Southern Bank, First Security Bank, and Landmark National Bank be named as depositories for the City of Paola. 1  Paola City Council Agenda Item 4 Memorandum SUBJECT: Annual authorization for paying claims CONTACT: Stephanie Marler, City Clerk DATE: January 12, 2021 Introduction With Council Meetings being conducted monthly, the Council has historically passed a resolution authorizing the City Manager to pay claims before approval at the regular meeting. Background In 2017 the City Council changed from bi-monthly meetings to monthly meetings. At that time the City Council adopted a Resolution that authorizes the City Manager to pay vendors in a timely fashion pursuant to KSA 12-105b(e). The League of Kansas Municipalities was consulted during the transition and it is their recommendation that the Resolution be adopted annually to keep the issue transparent to both the Governing Body and the public. Issue Resolution 2021-001 is attached for your consideration. Summary Adopting the Resolution could potentially save the City money and remain in good standing with vendors. Legal Impact (or Review) The League of Kansas Municipalities was consulted initially and it is suggested to continue to with their recommendations. Financial Impact (or Fiscal Note) There is no impact in adopting the Resolution, however should you choose not to adopt the Resolution, the City could be liable for late fees and service charges. 1 Paola City Council Agenda Item 4-c July 14, 2021 Recommendations I recommend approval of Resolution 2021-001 authorizing the City Manager to pay claims against the City pursuant to KSA 12-105b(e). Attachments Resolution 2021-001 KSA 12-105b(e) 12-105b. Uniform procedure for payment of claims; presentment of claims; claims which could give rise to action under Kansas tort claims act; notice, contents, limitation on commencement of action; payments in advance of approval; auditing; approval.​ (e) Claims against a municipality which provide for a discount for early payment or for the assessment of a penalty for late payment may be authorized to be paid in advance of approval thereof by the governing body in accordance with the provisions of this subsection. ​The governing body may designate and authorize one or more of its officers or employees to pay any such claim made against the municipality in advance of its presentation to and approval by the governing body if payment of the amount of such claim is required before the next scheduled regular meeting of the governing body in order for the municipality to benefit from the discount provided for early payment or to avoid assessment of the penalty for late payment.​ Any officer or employee authorized to pay claims under this subsection shall keep an accurate record of all moneys paid and the purpose for which expended, and shall submit the record to the governing body at the next meeting thereof. Payments of claims by an officer or employee of the municipality under authority of this subsection are valid to the same extent as if the claims had been approved and ordered to be paid by the governing body. Page ​2​ of ​2  RESOLUTION NO. 2021-001 A RESOLUTION OF THE CITY OF PAOLA, KANSAS, AUTHORIZING THE CITY MANAGER TO PAY CLAIMS AGAINST THE CITY PURSUANT TO K.S.A. 12-105b(e). WHEREAS, the governing body of the City of Paola, Kansas (the “City”), according to K.S.A. 12-105b(e), desires to take advantage of any discount for early payment and to avoid the assessment of a penalty for late payment of claims against the City; AND WHEREAS, the governing body of the City of Paola, Kansas acknowledges that payment of said claims are authorized to be paid in advance of approval by the governing body; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF PAOLA, KANSAS: SECTION 1. The governing body of the City of Paola hereby designates and authorizes the City Manager to pay any such claim made against the municipality in advance of its presentation to and approval by the governing body if payment of the amount of such claim is required before the next scheduled regular meeting of the governing body in order for the municipality to benefit from the discount provided for early payment or to avoid assessment of the penalty for late payment. SECTION 2. The City Manager shall keep an accurate record of all moneys paid and the purpose for which expended, and shall submit the record to the governing body at the next meeting thereof. SECTION 3. Payments of claims by the City Manager under authority of this resolution are valid to the same extent as if the claims had been approved and ordered to be paid by the governing body. SECTION 4. This Resolution shall be in force and take effect from and after its adoption and approval. ADOPTED AND APPROVED by the governing body of the City of Paola, Kansas on January 12, 2021. By Artie Stuteville, Mayor ATTEST: [seal] By Stephanie Marler, City Clerk  Paola City Council Agenda Item 5-a Memorandum SUBJECT: Bid Award – Patrol Cars CONTACT: Sid Fleming, City Manager DATE: January 12, 2021 Background The Police Department utilizes four vehicles for its patrol operations. In 2016, four (4) Ford Interceptor SUVs were purchased and became the primary patrol vehicles. Based on the replacement schedule, these vehicles are slated to be moved out of the primary patrol rotation. The current vehicles have between 75,834 and 107,437 miles with hour readings between 8,803 and 13,323. Three of these units will be used for detective and administration purposes. One unit will also be utilized by the Community Development Department. Two Dodge Chargers and an older Ford Explorer will be used for trade-in. Summary The bid solicitation was advertised on the City of Paola’s website starting December 7, 2020, and published in the December 16​th edition of the Miami County Republic. The bid solicitation was also sent directly to several potential bidders. Four bids were received by the stated deadline of 2:00 PM on December 21, 2020. The bids are summarized in the table below. BASE BID # OF TOTAL BASE TOTAL VENDOR NET BID PRICE PRICE UNITS BID PRICE TRADE-IN New Century Dodge $ 33,489.00 4.00 $ 133,956.00 $ 8,500.00 $ 125,456.00 Louisburg Ford $ 34,576.00 4.00 $ 138,304.00 $ 7,000.00 $ 131,304.00 Olathe Ford $ 35,128.00 4.00 $ 140,512.00 $ 1,500.00 $ 139,012.00 Rusty Eck Ford Disqualified – Improper Bid Form & Not Sealed 1  Paola City Council Agenda Item 5-a January 12, 2021 Discussion Staff reviewed the four bids. Three met the general specifications, and one bid was disqualified for failing to complete the proper bid solicitation form and submit a “sealed” bid. Two vendors bid the specified Ford Interceptor SUVs and one vendor bid Dodge Durango SUVs. To better compare the two options – Ford and Dodge, staff researched historical maintenance records and generated a simplified life-cycle cost for the “patrol life” of the vehicle based on a four-year patrol cycle. Over a three year period from 2014 through 2016, the Police Department’s primary patrol vehicles were Dodge Chargers. The average estimated repair and maintenance costs for each of these vehicles was $9,959.70. In contrast, the recent fleet of Ford Interceptors averaged an estimated repair and maintenance cost of $7,584.78 over four years. Each patrol car will require additional “up-fitting” and graphics before the unit is ready for service. The “up-fitting” costs for the Ford units would be slightly less since some equipment can be repurposed from the existing patrol units as they are transitioned out of patrol service. The table below compares the total estimated life-cycle costs for the Ford and Dodge options over a four-year patrol cycle. ESTIMATE 4-YR LIFE VEHICLE PRICE MAKE UP-FITTING GRAPHICS MAINTENANCE TOTAL CYCLE COST (4 units) (Patrol-Life) per UNIT Ford $ 131,304.00 $ 22,046.96 $ 2,180.00 $ 30,339.12 $ 185,870.08 $ 46,467.52 Dodge $ 125,456.00 $ 22,735.08 $ 2,180.00 $ 53,118.40 $ 203,489.48 $ 50,872.37 Based on the review of the bids and the analysis of the estimated patrol life-cycle costs, staff recommends purchasing Ford Interceptor SUVs, and Louisburg Ford provides the lowest, qualified bid that best serves the City of Paola’s interest. Page ​2​ of ​3 Paola City Council Agenda Item 5-a January 12, 2021 Financial Impact The City plans to finance this purchase over four years, and the annual estimated payment of $42,000 was included as part of the 2021 Budget. Bids for financing options have been solicited from local banks. Upon approval of the vehicle purchase, Council will consider the financing options for the patrol cars. The purchase of four patrol units plus the necessary “up-fitting” and graphics will cost roughly $155,530.96. Based on the estimated financing option, the annual payments will be around $41,000, which is under the budgetary estimate. Recommendations Approve the bid award to Louisburg Ford for the amount of $131,304.00 and authorize the necessary signatures. Page ​3​ of ​3  Paola City Council Agenda Item 5-b Memorandum SUBJECT: Lease Financing Bids CONTACT: Stephanie Marler, City Clerk DATE: January 12, 2021 Introduction The Police Department has requested to purchase 4 new 2021 Ford Explorers from Louisburg Ford. They are requesting a lease finance agreement to make annual payments. Background A bid request for lease financing for the acquisition of 4 new Ford Explorers was sent out to the 5 local banks on December 21, 2020. The bids were due Monday, January 4th at noon, the following are the results of the request: Bank Rate First Option Bank 2.125% First Security Bank 2.245% Security Bank of KC 3.75% Great Southern Bank No Response Landmark National Bank No Response The bids are all for 48 month financing with a fixed interest rate and annual payments. Summary First Option Bank was the low bidder with an interest rate of 2.125%. Should the Council accept the financing bid, the attached Resolution authorizing the lease purchase agreement should also be adopted. Financial Impact (or Fiscal Note) This item has been included in the 2021 budget for the Police Department. There will be 4 annual payments made to First Option Bank at the mentioned interest rate. 1 Paola City Council Agenda Item 5-b January 12, 2021 Recommendations I recommend accepting the lease financing bid from First Option Bank and approve Resolution 2021-002 authorizing the execution of a lease purchase agreement. Attachments Resolution No 2021-002 Page ​2​ of ​2  RESOLUTION NO. 2021-002 A RESOLUTION OF THE CITY OF PAOLA, KANSAS, AUTHORIZING THE EXECUTION OF A LEASE PURCHASE AGREEMENT. WHEREAS, the governing body of the City of Paola, Kansas (the “City”), according to K.S.A. 12-101 et seq. and K.S.A. 10-1116c, has found it necessary to enter into a Lease Purchase Agreement to pay the costs of acquiring four (4) 2021 Ford Explorer police vehicles for the City (the “Equipment”) as more fully described in the Lease Purchase Agreement authorized by this Resolution. NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF PAOLA, KANSAS: SECTION 1. Authorization of Lease Purchase Agreement. The Lease Purchase Agreement between the City and First Option Bank and providing for financing a portion of the cost of four (4) 2021 Ford Explorer police vehicles, in substantially the form presented to the governing body on this date, is authorized and approved with such additions, revisions or corrections as may be approved by the Mayor and City Clerk. Their approval of any such changes shall be evidenced by their execution of the Lease Purchase Agreement. SECTION 2. Execution of Lease Purchase Agreement. The Mayor and the City Clerk are authorized and directed to execute the Lease Purchase Agreement on behalf of the City and to execute any ancillary certificates or documents necessary to accomplish the purposes of this Resolution and the Lease Purchase Agreement. SECTION 3. Rental Payments. The Rental Payments required by the Lease Purchase Agreement shall be made from funds budgeted and appropriated for that purpose during the City’s current budget year and other funds lawfully available to the City for such purpose, in accordance with the Lease Purchase Agreement, and as provided by law, and shall not be paid from any other moneys or sources (except to the extent paid from moneys attributable to proceeds from insurance policies, condemnation awards or awards resulting from defaults under certain circumstances). SECTION 4. Effective Date. This Resolution shall be in force and take effect from and after its adoption and approval. ADOPTED AND APPROVED by the governing body of the City of Paola, Kansas on January 12, 2021. By Artie Stuteville, Mayor ATTEST: [seal] By Stephanie Marler, City Clerk