City Council

AMENDED AGENDA Paola City Council Meeting - AGENDA Tuesday, March 14, 2023 - 6:00 PM Paola Justice Center - 805 N PEARL YouTube Channel: https://www.youtube.com/channel/UCEIgDJjzXV_XvXznUfKQomw? PLEDGE OF ALLEGIANCE CALL TO ORDER ROLL CALL - Smail ___ Hayes ___ Peckman ___ Shields ___ Mayor House ___ 1. CONSENT AGENDA The items on the Consent Agenda are considered by the Governing Body to be routine business items. Agenda items may be approved by a single motion, second and a majority vote with no separate discussion of any item listed. Should a member of the Governing Body desire to discuss any item, at his/her request it will be removed from the Consent Agenda and considered separately. a. Meeting Minutes – February 14, 2023. b. Salary Ordinances - 23-4 & 23-5 c. Appropriation Ordinances -994 & 995 d. Pledged Collateral Report – February2023 e. Journal Entries Report - February 2023 f. Renewal of Liquor License for In Good Spirits, 1001 N Pearl Possible Action - Motion to approve the Consent Agenda as presented and authorize the Mayor to sign. Motion: __________ Second: ___________ Vote: ______________ 2. COMMENTS FROM THE PUBLIC When addressing the Council, please step to the podium and state your name and address so that it can be recorded in the minutes of the meeting. Please limit your comments to 3 minutes or less and to items NOT on the agenda. Thank you. Paola City Council Meeting Agenda - 03/14/2023 Page 1  AMENDED AGENDA 3. NEW BUSINESS a. Dangerous Structure i. 115 W Wea Possible Action - Motion to approve Resolution No #2023-006 setting the public hearing to be held on May 9th, 2023 at 6:00 PM, at the Paola Justice Center, 805 N Pearl St, Paola, KS 66071. Motion: __________ Second: ___________ Vote: ______________ ii. 809 S Silver Possible Action - Motion to approve Resolution No #2023-007 setting the public hearing to be held on May 9th, 2023 at 6:00 PM, at the Paola Justice Center, 805 N Pearl St, Paola, KS 66071. Motion: __________ Second: ___________ Vote: ______________ b. Dispatch Service Agreement for MICO Possible Action - Motion to execute the Dispatch Services Agreement with Miami County in the form substantially presented and authorizing the Mayor to sign. Motion: __________ Second: ___________ Vote: ______________ c. Consider a Conditional Use Permit - Ordinance No 3201 Possible Action - Motion to approve / deny Ordinance No 3201, Conditional Use Permit 23-CUP-01 for a single-family attached residence in the NC-R2 district at 508 W Shawnee, Daniel Mukeku and Juliana Mbevi, applicants. Motion: __________ Second: ___________ Vote: ______________ Paola City Council Meeting Agenda - 03/14/2023 Page 2  AMENDED AGENDA d. Casey’s #4240 CMB License Possible Action - Motion to approve the CMB license for Casey’s Retail Company located at 333 Hedge Circle, contingent on passing the fire safety inspection. Motion: __________ Second: ___________ Vote: ______________ e. 2023 Property, Liability & Auto Insurance Renewal Possible Action - Motion to approve the insurance renewal provided by EMC Insurance Companies through Elliott Insurance Group in the amount of $179,299 for the coverage year of April 1, 2023 to March 31, 2024 Motion: __________ Second: ___________ Vote: ______________ f. ½ Cent Sales Tax Allocation Possible Action - Motion to approve Resolution 2023-008 to allocate the special ½ cent sales tax money to the appropriate fund for future accounting purposes. Motion: __________ Second: ___________ Vote: ______________ g. Numbering Correction - Ordinance 3199- Water Rates Possible Action - Motion to adopt Ordinance No 3199 replacing the Water Rate Ordinance No 3198 that became effective January 31, 2023. Motion: __________ Second: ___________ Vote: ______________ h. Wicks Sports Possible Action - Motion to accept Tract 3 of the Paola Industrial Park to be deeded to the City of Paola by Wicks Sports, LLC. Motion: __________ Second: ___________ Vote: ______________ Paola City Council Meeting Agenda - 03/14/2023 Page 3  AMENDED AGENDA i. Traffic Control Device Schedule Update Possible Action - Motion to approve Resolution 2023-009 amending the Traffic Control Device Schedule for the City of Paola. Motion: __________ Second: ___________ Vote: ______________ j. False Fire Alarm Ordinance No 3200 Possible Action - Motion to adopt Ordinance #3200 establishing a False Fire Alarm policy for the City of Paola. Motion: __________ Second: ___________ Vote: ______________ k. Paola Family Pool Mechanical Bid Summary - WTI Possible Action - Motion to accept the bid from Westport Pools in the amount of $63,695 for the Paola Family Pool mechanical room upgrades. Motion: __________ Second: ___________ Vote: ______________ l. 2023 Street Program Possible Action - Motion to approve the quote from Complete Pavement Maintenance Inc in the amount of $28,800 for crack sealing and the quote from Killough Construction in the amount of $391,938.49 for asphalt mill & overlay. Motion: __________ Second: ___________ Vote: ______________ Paola City Council Meeting Agenda - 03/14/2023 Page 4  AMENDED AGENDA 4. STAFF REPORTS a. City Attorney Lee Tetwiler 5. MISCELLANEOUS MATTERS FROM THE COUNCIL 6. MISCELLANEOUS MATTERS FROM THE MAYOR a. Consider the appointment of Jenna Dees to the Paola Planning Commission. Possible Action - Motion to approve the appointment of Jenna Dees to the Paola Planning Commission. Motion: __________ Second: ___________ Vote: ______________ 7. ADJOURNMENT Possible Action – Motion to adjourn. Motion: __________ Second: ___________ Vote: ______________ ~ NOTICE ~ In compliance with the American with Disabilities Act, individuals needing assistance or other services or accommodation for this meeting should contact City Clerk Stephanie Marler at least 24 hours in advance of this meeting at 913-259-3600. Paola City Council Meeting Agenda - 03/14/2023 Page 5  Paola City Council 3-l Memorandum SUBJECT: 2023 Street Improvement Plan CONTACT: Stephanie Marler, City Clerk Kirk Rees, Public Works Director DATE: March 14, 2023 Background The proposed street repair program for 2023 includes concrete patching, curb replacement, crack sealing and mill & overlay of various streets. Issue Public Works Director, Kirk Rees, developed the street plan to fit within the 2023 budgeted amount. Mr. Rees sent out solicitations for work to get the best price available. Although prices came back higher than anticipated there is still enough budget to cover the costs. Crack Sealing Complete Pavement Maintenance $28,800.00 Mill & Overlay Killough Construction $391,938.49 Way & Sons Construction $399,393.50 McAnany Construction $425,413.80 Barkley Asphalt $429,350.00 Financial Impact (or Fiscal Note) The total budget amount for the plan is $478,105. This amount will come from several available sources as shown in the attachment. The requested project amount is $420,738.49 which leaves approximately $57,000 for unanticipated costs. 1 Paola City Council Agenda Item 3-l March 14, 2023 Recommendations I recommend approval of the quote from Complete Pavement Maintenance Inc in the amount of $28,000 for crack sealing and the quote from Killough Construction in the amount of $391,938.49 for asphalt mill & overlay. Attachments 2023 Street Program & quotes Page 2 of 2