Board of Trustees of Sump Memorial Library

Minutes of the Sump Memorial Library Board of Trustees Monday, April 27, 2015 The Board of Trustees of Sump Memorial Library met in an open and public session at Sump Memorial Library on April 27, 2015 at 4:30 p.m. A. Call to order: The meeting was called to order at 4:30 p.m. 1. Roll call: A. Present were Board Members Steve Kryger, Susan McCalman, Peggy Montgomery, and Paul Schroeder. Absent: Jacquelyn Wilson. Also present was Interim Library Director Matt Kovar. 2. Affidavit of Publication: Notice of the meeting was given to the Papillion Times, the designated method of giving notice. 3. Public announcement that a current copy of the open meetings act is posted in the meeting room. 4. Correspondence: The most recent copy of The Voice was circulated for review. B. Agenda 1. Approval of the Agenda: Motion: Montgomery; Second: McCalman. Roll vote: Kryger: yes, McCalman: yes, Montgomery: yes, Schroeder: yes, Wilson: absent. Motion carried. 2. Approval of the March 23 , 2015 meeting minutes: Motion: Montgomery; Second: McCalman. Roll vote: Kryger: yes, McCalman: yes, Montgomery: yes, Schroeder: yes, Wilson: absent. Motion carried. C. Finances 1. Finance report - A report of expenditures for March was presented. D. Committee reports 1. Facilities committee: McCalman reported that the Public Facilities Committee met on April 21 st_ The committee voiced their support for applying for a state grant that would match funding to renovate the library. The proposed renovation would meet the immediate needs of new carpeting, lighting, and a renovation of the restrooms. This project would also include the purchase of land to the east of the library for additional parking. The grant pre-application will now be submitted to the state. E. Staff reports 1. The Interim Director's report was reviewed. 2. The Youth Services report was reviewed. F. Friends of the Library Report: No Report. G. Library Foundation Report: No Report. H . Old Business 1. Library Director Search Committee - McCalman and Montgomery reported that the Library Director Search Committee has met, and is preparing to review the submitted applications once the job posting closes on April 30 th . McCalman shared that Assistant City Administrator Myers has been very helpful in creating a system for evaluating the applicants. The search committee will evaluate the applications to determine which applicants will be selected for interviews. 2. Strategic Planning Committee: Interim Director Kovar indicated that thank you notes have been sent to all members of the Strategic Planning Committee. Kovar also presented the board with a draft timeline for strategic planning. Under the proposed timeline, the  committee would meet at the end of May to review survey questions that would be sent out to the public during June. The committee would then meet monthly until the final strategic plan is completed in September. I. New Business 1. Staff Changes Update: Interim Director Kovar noted that Library Aide Rebecca Agler will be leaving for a new position within the next two months. Job postings are currently open for Information Technology Coordinator and Library Aide. Both postings will close on May 12 th . 2. Library Board Training: President Schroeder will be attending a workshop on strategic planning with Interim Director Kovar to receive 3.5 continuing education credits. Kryger will view a library training video online to obtain the final .5 credits needed for Library Board accreditation. Kryger left the meeting at 5:45pm. J. Comments from the Floor: None. K. Comments from the Library Board: After discussion over scheduling conflicts, McCalman put forth a motion to move the Library Board meeting dates to the fourth Tuesday of the month for May, June, July, and August. Second: Montgomery. Roll Vote: Kryger: absent, McCalman: yes, Montgomery: yes, Schroeder: yes, Wilson: absent. Motion carried. L. Closed session - none M. Adjournment -McCalman motioned to adjourn the meeting at 6:00pm. Second: Schroeder. Roll Vote: Kryger: absent, McCalman: yes, Montgomery: yes, Schroeder: yes, Wilson: absent. Motion carried.