Board of Trustees of Sump Memorial Library

Minutes of the Sump Memorial Library Board of Trustees Tuesday, July 28, 2015 The Board of Trustees of Sump Memorial Library met in an open and public session at Sump Memorial Library on July 28, 2015 at 4:30 p.m. A. Call to order: The meeting was called to order at 4:32 p.m. 1. Roll call: A. Present were Board Members Steve Kryger, Susan McCalman, Peggy Montgomery, Paul Schroeder, and Jacquelyn Wilson (late). Also present were Library Director Rebecca Sims, Assistant City Administrator Chris Myers and Assistant Director Matt Kovar. 2. Affidavit of Publication: Notice of the meeting was given to the Papillion Times, the designated method of giving notice. 3. Public announcement that a current copy of the open meetings act is posted in the meeting room. 4. Correspondence: Two news articles have been published in the Papillion Times within the past few weeks. Director Sims will send out the articles via email. B. Agenda 1. Approval of the Agenda: Motion: Montgomery; Second: McCalman. Roll vote: Kryger: yes, McCalman: yes, Montgomery: yes, Schroeder: yes, Wilson: absent. Motion carried. 2. Approval of the June 23 , 2015 meeting minutes: Motion: Montgomery; Second: McCalman. Roll vote: Kryger: yes, McCalman: yes, Montgomery: yes, Schroeder: yes, Wilson: absent. Motion carried. C. Committee reports 1. Facilities committee: McCalman reported that she spoke with City Councilman Glover about the future of the renovation, as the state grant application was not funded. The City's matching funds are still in the proposed 2015-2016 budget. Assistant City Administrator Myers indicated that the Facilities Committee will determine the priorities for this funding if accepted by the Council. McCalman expressed that the land acquisition may not be as important as the renovation of the facility. Kryger expressed concern that the Library Board's voice be heard in regards to the use of these funds . Assistant City Administrator Myers noted that an option for freeing up a portion of the parking lot funding is currently being discussed. Director Sims noted that remaining budget funds for this year may be able to be used to fix some of the immediate restroom maintenance issues. Kryger also mentioned that the Library was not mentioned in a recent pamphlet mailed to Papillion residents about the proposed community center. D. Staff reports 1. The Director' s report was reviewed. Director Sims reported that she has been meeting with all staff, and has developed a leadership and management team that will meet weekly. The Friends of the Library will be holding a book sale August 20-22. Wilson entered the meeting at 4:55pm. 2. The Assistant Director's report was reviewed. 3. The Youth Services report was reviewed.  . E. Friends of the Library Report: The Friends are exploring an option to offer coffee in the Library through the use of a Keurig machine. The Friends of the Library Book Sale will take place August 20-22 in Meeting Room 50. F. Library Foundation Report: No Report. G. Old Business 1. Strategic Planning Update: The planning committee received a strong response for the SWOT analysis. Responses are being compiled into a final list for the strategic plan. Committee members are now working on identifying community needs and developing goals. The next meeting of the Strategic Planning Committee is Wednesday, August 5th at 4:30pm. H. New Business: None. I. Comments from the Floor: None. J. Comments from the Library Board: None. K. Closed Session: None. L. Adjournment-Montgomery motioned to adjourn the meeting at 5:07pm. Second: McCalman. Roll Vote: Kryger: yes, McCalman: yes, Montgomery: yes, Schroeder: yes, Wilson: yes. Motion carried.