Board of Trustees of Sump Memorial Library

Minutes of the Sump Memorial Library Board of Trustees Monday September 28 2 2015 The Board of Trustees of Sump Memorial Library met in an open and public session at Sump Memorial Library on September 28, 2015 at 4:30 p.m. A. Call to order: The meeting was called to order at 4:30 p.m. 1. Roll call: A. Present were Board Members Steve Kryger, Paul Schroeder, Peggy Montgomery. Absent: Susan McCalman, Jackie Wison. Also present were Library Director Rebecca Sims, Assistant City Administrator Chris Myers, City Attorney Karla Rupiper, and Youth Services Manager Cathy McMahon. 2. Affidavit of Publication: Notice of the meeting was given to the Papillion Times, the designated method of giving notice. 3. Public announcement that a current copy of the open meetings act is posted in the meeting room. 4. Correspondence: none B. Agenda 1. Approval of the Agenda: Motion: Montgomery; Second: Kryger. Roll vote: Kryger: yes, McCalman: absent, Montgomery: yes, Schroeder: yes, Wilson: absent. Motion carried. 2. Approval of the August 25 , 2015 meeting minutes: Motion: Kryger; Second: Montgomery. Roll vote: Kryger: yes, McCalman: absent, Montgomery: yes, Schroeder: yes, Wilson: absent. Motion carried. C. Committee reports 1. Facilities committee: Susan emailed her results from the planning meeting. See attached email response. D. Staff reports 1. The Director' s report-was reviewed. Director Sims reported that she would like to offer ways to help support the different departments within the city. She was in contact with the police chief as to some suggestions on materials he may find useful. She would like to find ways the library can be supporting other city departments either with collection or programming. The director also mentioned some staffing changes as to the minimum hours aides will be required to work. The aides will now be expected to work a minimum of 12 hours a week to keep current on circulation, shelving, and other changes, as well as allowing time for training. 2. The Assistant Director's report was reviewed. 3. The Youth Services report was reviewed. Cathy shared the two grants recently submitted and discussed programming numbers. E. Friends of the Library Report: No Report. F. Library Foundation Report: No Report. G. Old Business 1. Strategic Planning Update: Discussion took place over the Community Needs section within the proposed strategic plan. The strategic plan will help staff and community members focus on the future library plans and will be reviewed quarterly. The strategic plan must be approved for the Nebraska Library Commission's accreditation process. A motion to approve the 2015 Sump Memorial Library Strategic Plan was made by  Montgomery. Second: Kryger. Roll vote: Kryger: yes, McCalman: absent, Montgomery: yes, Schroeder: yes, Wilson: absent. Motion carried. 2. Library Board By-Laws: The current draft of the proposed by-laws was reviewed by the Board. They were amended and accepted. H. New Business 1. Accreditation status: Director Sims explained Nebraska Library Commission's (NLC) accreditation checklist, highlighting areas where improvement is needed. She stated that, if the NLC accepts the checklist as is, Sump Memorial Library will qualify to move from Silver level accreditation to Gold. 2. Library services to Papillion-LaVista school district students: Director Sims would like to see how we can support Papillion-LaVista School by offering some type of student card. Staff will look into how other libraries support the schools with library services. I. Comments from the Library Board: None. J. Closed Session: None. K. Adjournment -President Schroeder adjourned the meeting at 5 :30pm.