Board of Trustees of Sump Memorial Library

Minutes of the Sump Memorial Library Board of Advisors Monday, January 29, 2018 The Board of Advisors of Sump Memorial Library met in an open and public session at Sump Memorial Library on January 29, 2018 at 4:30 p.m. The meeting was originally scheduled for January 22, 2018, but was rescheduled due to weather. A. Call to order: The meeting was called to order by Library Board Vice-President Susan McCalman at 4:42 p.m. 1. Roll call: A. Present were Board Members Erin Jones, Steve Kryger, Susan McCalman, and Peggy Montgomery. Also present were Library Director Rebecca Sims, and Assistant Director Matt Kovar. Absent: Paul Schroeder. 2. Affidavit of Publication in the Papillion Times: Notice of the meeting was given to the Papillion Times, the designated method of giving notice. 3. Public announcement that a current copy of the Open Meetings Act is posted in the meeting room. B. Meeting Approval Items 1. Approval of Agenda: Motion to approve the agenda: Jones; Second: Montgomery. Roll Vote: Jones: yes, Kryger: yes, McCalman: yes, Montgomery: yes, Schroeder: absent. Motion carried. 2. Approval of the minutes of the December 18, 2017 Board meeting: Motion: Jones; Second: Montgomery. Roll Vote: Jones: yes, Kryger: abstain, McCalman: yes, Montgomery: yes, Schroeder: absent. Motion carried. C. Library Director' s Report 1. Correspondence and Communications: A. ALA "I Love My Librarian 2017" Recognition of Mary Matuszewski: The email from ALA and the recommendation letter were circulated for review . Director Sims reported that Emily Geest provided the Library with a copy of her thesis "Recruitment, survival, and parasitism of monarch butterflies in residential gardens and conservation areas." The butterfly garden outside of the Library was used in her research. Director Sims met with Ben Justman from the Sarpy County Museum and Mark Stursma, the City Planning Director, to discuss future land use. Discussion followed over the potential for a combined museum and library branch in the future . Director Sims will report with further updates as they become available. The Assistant Director' s report was reviewed. A new eBook platform called CloudLibrary will be available to patrons on March 15. Assistant Director Kovar will be attending the ALA Midwinter conference in Denver from February 9-12 to attend the Symposium on the Future of Libraries. The Youth Services report was reviewed. 2. Financial Report: The December financials were just received this afternoon, so they will be distributed via email. D. Agenda Items 1. Old Business A. Friends of the Library Agreement: Director Sims reported that the agreement was approved by the City Council (Rl 8-0018). , B. Operable Door: Director Sims reported that payment for the operable door replacement was approved by the City Council (Rl8-00l 1). C. ILS Conversion Status: Staff will meet with SirsiDynix via teleconference tomorrow about moving forward with the ILS conversion. PTFS will also be able to pull data from Koha for the conversion, which will be discussed with Sirsi to develop a timeline. Formal notice to the Pioneer Consortium has been given, and a withdrawal date has been set for the end of April. D. Gift from the Stanek Family: The $2,000 that was accidentally deposited into the Library Foundation from the Stanek family has been transferred into the Library budget. A smart TV will be purchased with the funding for the community engagement area near the front door. $1,000 is earmarked for shelving purchases for the Friends of the Library. 2. New Business: A. YA Collection Location: The youth services desk has moved back to the original location from before the renovation. New YA books are now on the same fixture as the new adult materials. Director Sims gave an overview of the collection move of the YA collection into the main youth area. She also explained the new staff workspace planned for the baby room, and the transfer of the baby room to the former teen room. McCalman mentioned that if new furniture is purchased for the youth area, it should be able to mix with the other furniture colors if needed. B. Annual report to Nebraska Library Commission: The statistical report to the Nebraska Library Commission is due on February 15. The report was circulated for review. Any questions within the next few days can be forwarded to Director Sims for clarification. The report will then be forwarded to the City Administrator for review. E. Administrative Reports 1. Committee Reports: None. 2. Comments from Library Board: Kryger asked what impact net neutrality may have on library patrons. Director Sims noted that Cox has sent out a notice that they will be continuing to operate in the same way they have in the past. 3. Comments from the Friends of the Library/Library Foundation: None. 4. Comments from the City: None. F. Closed Session: Litigation, Personnel Matter, and Negotiations (if applicable): None. G. Adjournment: Jones motioned to adjourn the meeting at 5:40 p.m. Second: Montgomery. Roll Vote: Jones: yes, Kryger: yes, McCalman: yes, Montgomery: yes, Schroeder: absent. Meeting adjourned at 5:40 p.m. Next meeting will be February 26, 2018 at 4:30 p.m. , in conference room 50.