Board of Trustees of Sump Memorial Library

Minutes of the Sump Memorial Library Board of Advisors Monday, August 27, 2018 The Board of Advisors of Sump Memorial Library met in an open and public session at Sump Memorial Library on August 27, 2018 at 4:30 p.m. A. Call to order: The meeting was called to order by Library Board President Paul Schroeder at 4:30 p.m. 1. Roll call: A. Present were Board Members Erin Jones, Steve Kryger, Peggy Montgomery, and Paul Schroeder. Also present were Library Director Rebecca Sims, Assistant Director Matt Kovar, Library Secretary Pat Houser, Friends of the Library President Mark Smith. Absent: Susan McCalman. 2. Affidavit of Publication in the Papillion Times: Notice of the meeting was given to the Papillion Times, the designated method of giving notice. 3. Public announcement that a current copy of the Open Meetings Act is posted in the meeting room. B. Meeting Approval Items 1. Approval of Agenda: Motion to approve the agenda: Jones; Second: Kryger; Roll Vote: Jones: yes, Kryger: yes, McCalman: absent, Montgomery: yes, Schroeder: yes . Motion carried. 2. Approval of the minutes of the July 23, 2018 Board meeting: Motion: Jones; Second: Montgomery. Roll Vote: Jones: yes, Kryger: yes, McCalman: absent, Montgomery: yes, Schroeder: yes. Motion carried. C. Library Director's Report 1. Correspondence and Communications: Director Sims gave an overview of a recent thank-you note and news article related to the library. 2. Financial Report: Director Sims reported that although the financial report numbers are not official, as of mid-August they are at 81 % of budget. The invoices for roofrepair and computers have not been received. The roof repair is not yet complete and the expense might be carried over to next fiscal year. All invoices received will be paid by September 10. 3. Staff Board Reports: The Director' s Report was reviewed. Ninety-five books were delivered to the Juvenile Justice System and were purchased with funds from the Nebraska Library Commission State Aide. Library staff met with the Recreation Department staff to discuss several grand opening events for the Papillion Landing Field House. The events will take place in November and December. Library events will be included in the Recreation Department brochure twice a year. Director Sims explained the Papillion Arts Council ' s butterfly bench proposal as a "Jane Doe" type of project. A butterfly prototype bench will be placed at the library near the front entrance.  The Nebraska Library Association conference is October 4-6 in Lincoln. Registrations for the event will come out of this fiscal year; Jones wants to attend and Director Sims will provide further information to her and secure registration if requested. Director Sims reported that the Secretary I position was filled and Pat Houser started employment August 21 . She also reported that MaLinda McEntire was recognized for her 15 years of employment. The Assistant Director's Report was reviewed. The Adult Summer Reading attendance numbers were lower in 2018 than 2017; changes are expected for next year. The Youth Services Report was reviewed. Director Sims provided an explanation of the Let's Paint! event scheduled for September 22 . D. Agenda Items 1. Old Business A. Library Policy Review - Questions and Comments: Kovar reported that the Library Card and Circulation policies were approved at the last meeting. A draft of the Code of Conduct and Unattended Child Policy were provided and discussed. Discussion followed over individual items within the Code of Conduct policy. Director Sims requested the Board members review the policies and advise whether there are questions or changes. B. Craig Johnson Event - The event was successful with approximately 225 people in attendance, although 500 were expected. C. FY2018/2019 Budget - Status: The FY 18-19 budget second reading was on August 22. There will be a final reading, but it appears it will be passed with no additional changes. 2. New Business: A. SWOT Survey: Director Sims provided a briefing on the responses to the SWOT survey so far. Discussion was held about soliciting information from the public. Director Sims expressed a desire to be able to compare information with other area libraries. Director Sims will send an update to the Board once additional responses are received. The library staff will be completing the survey as well. The completed Strategic Plan is due to the Nebraska Library Commission by the end of September. E. Administrative Reports 1. Committee Reports: None. 2. Comments from Library Board: None. 3. Comments from the Friends of the Library/Library Foundation: Smith reported that the bookstore is low on hardback books. Director Sims reported that the Library Foundation met earlier this month. The Library Foundation received a donation of $5,000 from the estate of Ruth Lienemann to be used solely for books. Director Sims will provide a report on the plan of the usage of those funds when available. 4. Comments from the City: None. F. Closed Session: Litigation, Personnel Matter, and Negotiations (if applicable): None. G. Adjournment: Montgomery motioned to adjourn the meeting at 5:28 p.m. Second: Jones. Roll Vote: Jones: yes, Kryger: yes, McCalman: absent, Montgomery: yes, Schroeder: yes. Meeting adjourned at 5:28 p.m. The next meeting will be September 24, 2018 at 4:30 p.m., in conference room 50.