Board of Trustees of Sump Memorial Library

,... Minutes of the Sump Memorial Library Board of Advisors Monday, September 24, 2018 The Board of Advisors of Sump Memorial Library met in an open and public session at Sump Memorial Library on September 24, 2018 at 4:30 p.m. A. Call to order: The meeting was called to order by Library Board Vice President Susan McCalman at 4:35 p.m. 1. Roll call: A. Present were Board Members Erin Jones, Susan McCalman and Peggy Montgomery. Also present were Library Director Rebecca Sims, Assistant Director Matt Kovar, Youth Services Manager Cathy McMahon, Library Secretary Pat Houser. Absent: Paul Schroeder and Steve Kryger. 2. Affidavit of Publication in the Papillion Times: Notice of the meeting was given to the Papillion Times, the designated method of giving notice. 3. Public announcement that a current copy of the Open Meetings Act is posted in the meeting room. B. Meeting Approval Items 1. Approval of Agenda: Motion to approve the agenda: Montgomery; Second: Jones; Roll Vote: Jones: yes, Kryger: absent, McCalman: yes, Montgomery: yes, Schroeder: absent. Motion carried. 2. Approval of the minutes of the August 27, 2018 Board meeting: Motion: Montgomery; Second: Jones. Roll Vote: Jones: yes, Kryger: absent, McCalman: yes, Montgomery: yes, Schroeder: absent. Motion carried. C. Library Director's Report 1. Correspondence and Communications: None. 2. Financial Report: Director Sims reported that the FY2018/2019 budget was approved upon third reading by the City Council. 3. Staff Board Reports: The Director's Report was reviewed. Exempt staff evaluations will begin in October. Several staff members are attending the Nebraska Library Association Annual Conference, October 4-6, in Lincoln, NE. The Recreation Department's winter publication included a library events' calendar. Repairs were made to the various leaks in the library. The Papillion Arts Council butterfly bench will be coming soon. Open house library events are being planned for the Papillion Landing Field House. The Assistant Director' s Report was reviewed. The upcoming October adult programs include a five-week lunch-and-learn series focusing on small business marketing. On October 24, Volunteers Assisting Seniors will be at the library to assist with Medicare open enrollment. Kovar is moderating a panel at the upcoming Nebraska Library Association conference.  The Youth Services Report was reviewed. There was low attendance at the Art Council's Paint a Canvas Day held on September 22. The attendees included UNO students as well as several teen volunteers. Any unused materials will be used for the October 11 Craft Night and Summer Reading. The Toddler Trick or Treat! is scheduled for Wednesday, October 31, beginning at 9:45 at the library. Several downtown businesses are also participating. D. Agenda Items 1. Old Business A. Library Policy Review - Questions and Comments. Director Sims requested questions and comments from the board members regarding the Code of Conduct and Unattended Child Policy previously reviewed at the August 2018 Library Board Meeting. As two members were not at this meeting, she will collect questions and comments from all board members and present the policies for approval at the October meeting. B. Community Assessment (was SWOT Survey) - Conversations were held about the multiple surveys. There were many positive remarks about the library and its operation. The library staff will continue to discuss the areas addressed by the public comments. C. FY2018/2019 Budget- Director Sims reported that the FY2018/2019 budget was approved upon third reading by the City Council. 2. New Business A. Library Accreditation package for the State Director Sims gave an overview of the process for becoming an accredited library by the Nebraska Library Commission. Sump is currently accredited at the Gold level, and meets the requirements for being re-accredited at the same level this year. Being accredited allows the library to receive state aid, which is used for projects or services above and beyond what the library could provide otherwise. Once the Community Needs Assessment is completed, the complete accreditation package will be sent in to the Nebraska Library Commission for approval. E. Administrative Reports 1. Committee Reports: None. 2. Comments from Library Board: None. 3. Comments from the Friends of the Library/Library Foundation: Director Sims reported that a meeting of the Friends of the Library is scheduled for Tuesday, September 25. 4. Comments from the City: None. F. Closed Session: Litigation, Personnel Matter, and Negotiations (if applicable): None. G. Adjournment: McCalman motioned to adjourn the meeting at 5:31 p.m. Second: Jones. Roll Vote: Jones: yes, Kryger: absent, McCalman: yes, Montgomery: yes, Schroeder: absent. Meeting adjourned at 5:31 p.m. The next meeting will be October 22, 2018 at 4:30 p.m. , in conference room 50.