Board of Trustees of Sump Memorial Library

Minutes of the Sump Memorial Library Board of Advisors Monday, October 22, 2018 The Board of Advisors of Sump Memorial Library met in an open and public session at Sump Memorial Library on October 22, 2018 at 4:30 p.m. A. Call to order: The meeting was called to order by Library Board President Paul Schroeder at 4:31 p.m. 1. Roll call: a. Present were Board Members Erin Jones, Steve Kryger, Susan McCalman, Peggy Montgomery and Paul Schroeder. Also present were Library Director Rebecca Sims, Assistant Director Matt Kovar, Assistant City Administrator Amber Powers, and Library Secretary Pat Houser. 2. Affidavit of Publication in the Papillion Times: Notice of the meeting was given to the Papillion Times, the designated method of giving notice. 3. Public announcement that a current copy of the Open Meetings Act is posted in the meeting room. B. Meeting Approval Items 1. Approval of Agenda: Motion to approve the agenda: McCalman; Second: Jones. Roll Vote: Jones: yes, Kryger: yes, McCalman: yes, Montgomery: yes, Schroeder: yes. Motion carried. 2. Approval of the minutes of the September 24, 2018 Board meeting: Motion: McCalman; Second: Jones. Roll Vote: Jones: yes, Kryger: abstain, McCalman: yes, Montgomery: yes, Schroeder: yes. Motion carried. C. Library Director's Report 1. Correspondence and Communications: Director Sims circulated a thank-you note from a UNO student who received assistance with research. A donation of $1,000 from Larry Conyers, in memory of his mother, Betty Light, will be deposited to the Library budget for the purchase of a mystery collection. Director Sims reported that the $5,000 received by the Library Foundation from the Ruth Lienemann estate will be used toward books, $1 ,000 per year for five years. 2. Financial Report: Director Sims distributed copies of the approved budget. She explained that adjustments can be made easily within each account category, but moving funds from account to account will generally require coordination with Finance. 3. Staff Board Reports: Director Sims distributed a single staff board report consisting of a combination of Director, Assistant Director and Youth Services reports. She indicated her desire to create a single report with all of the Library news on one sheet of paper. She asked that the board members review and suggest changes to the report. Kryger suggested a statistics comparison from last year. Director Sims, Matt Kovar, Cathy McMahon, Mary Matuszewski, Jake Neil and Kaitlyn Darveau attended the Nebraska Library Association conference October 4-6 in Lincoln. Jones attended one day of the conference as well.  Kovar found the American Library Association Advocacy Bootcamp half-day session of particular interest. He indicated that support for libraries does not necessarily come from those who use library services, but with influential individuals in the community to appeal to lawmakers. Networking is important; the Downtown Business Association is one possibility. Other sessions attended included neutrality in libraries, teen programing, hot topics of ESL and homeless patrons. The Craft Share, headed by Mary Gubbels, was well attended with 73 individuals. All excess items were given to a school librarian. Director Sims presented the Papillion 150 Committee logo. She also indicated the butterfly bench prototype was well received by the committee. Sims reported she is coordinating the oral history project for the event. Kryger suggested a diversity in age for interview candidates. Sims reported that the annual performance evaluations are nearly complete. D. Agenda Items 1. Old Business: a. Library Policy Review - Questions and comments on proposed revisions: A brief discussion and minor changes were made. Approval of the Code of Conduct and Unattended Child Policies: Motion: Montgomery; Second: Kryger. Roll Vote: Jones: yes, Kryger: yes, Mccalman: yes, Montgomery: yes, Schroeder: yes. Motion carried. b. Community Needs Assessment: Sims distributed the Community Needs Assessment packet and noted the desire for more adult programing. Sims asked for board member volunteers to review the goals and evaluation needs, once a quarter. Jones and Kryger volunteered. It was recommended the members rotate each year. 2. New Business: a. Jones reported she attended Nebraska Library Association sessions - Promoting Literacy to Teachers and Staff, Deconstructing Diversity and The Opioid Epidemic. She indicated an influx of overdoses is being seen in fast food restaurants and libraries due to restroom privacy in these locations. b. Digital Library update: Sims and Kovar are working on the budget for the Digital library. Kovar, Darveau and Neil are going to Do Space to research technology tools. E. Administrative Reports 1. Committee Reports: None. 2. Comments from Library Board: None. 3. Comments from the Friends of the Library/Library Foundation: None. 4. Comments from the City: Amber Powers reported that the Field House is still on track to open in November 2018 and the Community Center for November 2019. The City of Papillion Winter Wonderland is November 24 from 5:00-8:00. The City is now accepting redevelopment proposals for the city-owned parcels within the Downtown Redevelopment Area. .- One stop of the Papillion Walking Tour is the train tracks on the Library grounds. By April 2019, there will be a Historical Society marker at the site. F. Closed Session: Litigation, Personnel Matter, and Negotiations (if applicable): None. G. Adjournment: Montgomery motioned to adjourn the meeting at 5:48p.m. Second: Jones. Roll Vote: Jones: yes, Kryger: yes, McCalman: yes, Montgomery: yes, Schroeder: yes. Meeting adjourned at 5:48 p.m. The next meeting will be November 26, 2018 at 4:30 p.m., in conference room 50.