Board of Trustees of Sump Memorial Library

Minutes of the Sump Memorial Library Board of Advisors Monday, December 17, 2018 The Board of Advisors of Sump Memorial Library met in an open and public session at Sump Memorial Library on December 17, 2018 at 4:30 p.m. A. Call to order: The meeting was called to order by Library Board President Paul Schroeder at 4:30 p.m. 1. Roll call: Present were Board Members Steve Kryger, Peggy Montgomery and Paul Schroeder. Also present were Library Director Rebecca Sims, Assistant Director Matt Kovar, Youth Services Manager Cathy McMahon, and Library Secretary Pat Houser. Absent: Erin Jones and Susan McCalman. 2. Affidavit of Publication in the Papillion Times: Notice of the meeting was given to the Papillion Times, the designated method of giving notice. 3. Public announcement that a current copy of the Open Meetings Act is posted in the meeting room. B. Meeting Approval Items 1. Approval of Agenda: Motion to approve the agenda: Montgomery; Second: Kryger. Roll Vote: Jones: absent, Kryger: yes, McCalman: absent, Montgomery: yes, Schroeder: yes. Motion carried. 2. Approval of the minutes of the November 26, 2018 Board meeting: Motion: Kryger; Second: Schroeder. Roll Vote: Jones: absent, Kryger: yes, McCalman: absent, Montgomery: yes, Schroeder: yes. Motion. carried. C. Library Director's"'Report 1. Correspondence and Communications: Director Sirns~reported that_the Library Foundation has a current balance of 0 approximately $ l l ,OOO. 2. Financial Report: The cork floor in Youth Services needs replaced. There will be excess money in the Part- time Salaries budget line due to a resignation. 3. Staff Board Report: The City Administrator's Office requested a 10-year statistics analysis, which is currently being prepared. Changes are being discussed to the Open House and Library Appreciation event for 2019 due to the recent small turnout. Kovar provided an overview of the three new highly anticipated databases available to patrons in January 2019. They are Miss Humblebee's Academy, Legal Forms, and Testing Education Reference Center. D. Library Board Report: Agenda Items 1. Old Business: a. Library Policy Review:  Kovar provided suggested updates to the Bulletin Board, Exhibit and Display, and Meeting Room Policies. Board members will review the policies for changes and vote on them in January. b. Community Needs Assessment: An area of concern noted in the assessment of the Library was missing entries in book series. Collection update needs will be identified during the weeding process. Library staff is assessing and discussing programming changes for 2019. A library card fees handout is being prepared. c. Digital Library update: The recent field house open house events were well attended and successful. 2. New Business: a. There are several after school patrons who are disruptive and unmanageable. Director Sims will correspond with the police chief to request assistance from School Resource Officers. Kryger requested thc;tt the Board be given an update at the January meeting. } E. Administrative Reports ,_ ~ 1. Committee Reports: None. 2. Comments from Library Board: None. ~ "" ~ - ~ ~, 3. Comments from the Friends b f the Library/Lifilary Fo~mdation: ~ Director Sims will get together with the Friends f~ a regularly scheduled tea/coffee event, beginning in in January. "~ 'f!F "' ~~ - 4. Comments from th.e City: None. ~ "' ~ ~ ~ -- * .. ' F. Closed Session: Litigation, ~ersonnel Matter, and ""Negotiations (if applicable): New .£:§ employee conver~ tig,_n. ~ - , - §7: 9 ,·. G. Adjournment: Montgomery motioned to adjourn the meeting at 5:20 p.m. Second: Kryger. Roll Vote: Jones: absent 1"'Kryger yes, McCalman;_ absent, Montgomery: yes, Schroeder: yes. Meeting adjoum6cf at_5:20 p.m. "' -iii :¾"-" ~ ~ ~ ~ ~ a- .... ~ ~ ~~ * ~ ~ ~ The next meeting will be Janpary 28, 2019 at 4:30 p.m., in the South Meeting Room. -=: ~ -. "'-